HomeMy WebLinkAboutUPC - 06/12/2009 Special Meeting � , � ��� �
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� � ~ POSTED AGENDA �
SPECIAL MEETING OF THE -
PALM DESERT CITY COUNCIL � � � �
SITTING AS MEMBERS OF THE �'�
�'
UNIVERSITY PLANNING COMMITTEE (''
(CALIFORNIA STATE UNIVERSITY, SAN BERNARDINO, PALM DESERT CAMPUS) \
(UNIVERSITY OF CALIFORNIA, RIVERSIDE, PALM DESERT CAMPUS)
Friday, June 12, 2009 — 3:00 p.m.
UCR Palm Desert Graduate Center - Heckmann Building -A-129
75080 Frank Sinatra Drive, Palm Desert, California 92211
Reports and documents relating to each of the following items listed on the agenda, including
those received following posting/distribution, are on file in the O�ce of the City C/erk and are
available for public inspection during normal business hours, Monday - Friday, 8:00 a.m. -
5:00 p.m., 73510 Fred Waring Drive, Pa/m Desert, CA 92260, (760) 346-0611.
I. CALL TO ORDER
II. ROLL CALL (Introductions) Van Tanner
III. ORAL COMMUNICATIONS
Any person wishing to discuss any item not scheduled for public hearing may address the City
Council/University Planning Committee at this point by stepping forward and giving his/her name
and address for the record. Remarks shall be limited to a maximum of three (3) minutes unless
additional time is authorized by the City Council/University Planning Committee. Because the
Brown Act does not allow the City Council/University Planning Committee to take action on items
not on the Agenda, members will not enter into discussion with speakers but will instead refer the
matter to staff for report and recommendation at a future City Council/University Planning
Committee Meeting.
IV. APPROVAL OF MINUTES
A. MINUTES of the Meeting of November 25, 2008.
Rec: Approve as presented.
Action:
V. NEW BUSINESS
A. UPDATE ON SOLAR PROJECT Robert Gardner/Fred Jandt
Rec: Oral report to be provided at the meeting.
Action:
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POSTED AGENDA
SPECIAL MEETING OF THE PALM DESERT CITY COUNCIL r
SITTING AS MEMBERS OF THE �
UNIVERSITY PLANNING COMMITTEE JUNE 12, 2009
B. UPDATE ON FRANK SINATRA DRIVE LANDSCAPING R. Gardner/F. Jandt
Rec: Orai report to be provided at the meeting.
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Action.
C. UPDATE ON COOK STREET PARKWAY LANDSCAPING R. Gardner/F. Jandt
Rec: Oral report to be provided at the meeting.
Action:
D. UPDATE ON MEMORANDUM OF UNDERSTANDING (MOU) WITH THE
RIVERSIDE COUNTY SHERIFF'S DEPARTMENT Steve Aryan
Rec: Oral report to be provided at the meeting. �
Action:
E. UPDATE ON PROPOSED FIRE STATION Steve Aryan
Rec: Oral report to be provided at the meeting.
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Action:
F. UPDATE ON RING ROAD EXTENSION TO FRANK SINATRA DRIVE
Martin Alvarez/Bo Chen
Rec: Oral report to be provided at the meeting.
Action:
VI. ADJOURNMENT �
1 hereby certify, under penalty of perjury under the laws of the State of Califomia, that the foregoing
agenda for the Palm Desert City Council was posted on the City Hall bulletin board not less than 24 hours
prior to the meeting. Dated this 5th day of June, 2009.
achelle D. Klassen, ity Clerk
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PRELIMINARY MINUTES �
SPECIAL ��
MEETING OF THE �
PALM DESERT CITY COUNCIL
SITTING AS MEMBERS OF THE
UNIVERSITY PLANNING COMMITTEE
(CALIFORNIA STATE UNIVERSITY, SAN BERNARDINO, PALM DESERT CAMPUS)
(UNIVERSITY OF CALIFORNIA, RIVERSIDE, PALM DESERT CAMPUS)
- -- _ __Tuesday, November 25, 2008 -- 3:00 p.m.
CSUSB-Palm Desert Campus - Palm Desert Health Sciences Building
37-500 Cook Street, Palm Desert, California
I. CALL TO ORDER
Chairman Tanner convened the meeting at 3:00 p.m.
II. ROLL CALL
Present: Excused Absences:
Councilmember Cindy Finerty Councilman Jim Ferguson
Mayor Pro Tem Robert A. Spiegel Councilman Richard S. Kelly
Mayor Jean M. Benson
Fred Jandt, Dean, Palm Desert Campus, CSUSB
Cynthia Flores, Assoc. Dean, Palm Desert Campus, CSUSB (Arrived after convening.)
Carolyn M. Stark, Asst. Exec. Vice Chancellor, UCR-Palm Desert Graduate Center
David W. Stewart, Dean, Anderson Graduate School of Management-UCR
Van Tanner, Committee Chairman
Also Present:
Carlos L. Ortega, City Manager
Hamid Azhand, Dir. Capital Planning, Design and Construction, CSUSB
Jerry R. Patton, President, College of the Desert
Justin McCarthy, Asst. City Manager for Redevelopment
Stephen Y. Aryan, Assistant to the City Manager
Bo Chen, City Engineer
Lauri Aylaian, Director of Community Development
David Yrigoyen, Director of Redevelopment& Housing
Martin Alvarez, Redevelopment Manager
Mark Diercks, Transportation Engineer
Tamara Hedges, Business Manager, UCR-Palm Desert Graduate Center
Sue Knollenberg, Exec. Dir. of Development, UCR-Palm Desert Graduate Center
Rachelle D. Klasse�i;�i�jr Cfi�rk=�`-_�" -- -�--.__ _:___ �____-� _—_-
Dean Jandt officially introduced the Committee's new Chairman, Van Tanner. He
explained that the DDA (Disposition Development Agreement) with Palm Desert specifies
the Planning Committee, with the Mayor, President of CSU, and Chancellor of UCR jointly
making appointment of the Chair.
PRELIMINARY MINUTES ��RAFT
SPECIAL MEETINf OF THE , -
P�ii:M DESERT CITY COUNCIL SITTING AS MEMBERS OF�HE NOVEMBER 25, 2008
UNI�ERSITY PLANNING COMMITTEE
111, ORAL COMMUNICATIONS
None
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IV. APPROVAL OF MINUTES
A. MINUTES of the Meeting of May 9, 2006.
Upon a motion by Spiegel, second by Benson, and unanimous vote of the Committee, with
Finerty and Tanner ABSTAINING, the Minutes were approved as presented.
V. NEW BUSINESS
A. UPDATE ON THE PALM DESERT HEALTH SCIENCES BUILDING AF d Jandt
CERTIFICATION.
Dean Jandt reported that Building officially dedicated in October 2008 and now in
full service with Nursing Skills and Nursing Assessment Labs, Nutrition Labs for
Nursing Education, and a full-service doctor's office; Biology, Chemistry, and
Distance Learning Labs, and several small classrooms. At conclusion of this
meeting, a tour would be provided to anyone interested.
With regard to LEED Certification, he had hoped to already have an information
kiosk installed in the lobby regarding "Green Buildings." Once installed, kiosk will
also provide information about the academic programs on campus, building's
floorplan and purpose, and highlighting °Green° information, including the building's
design for LEED standards, and one screen addressing other LEED Buildings in the
City of Palm Desert, with ability to link to other information sites for them.
Additionally, kiosk will have information about the recycling program, as well a finro-
dimensional image marking the building's LEED characteristics. Interactive live
displays will show the building's electrical consumption and photovoltaic (P�
generation, its natural gas and water consumption. When the PV system is
installed, it will generate 40% of the daytime campus energy need; there will be
panels on top of the buildings as well as incorporated into public parking shade
structures. The Palm Desert Campus PV System is part of the CSU Master System
being addressed by Facilities Services staff, with anticipated completion in the next
six months.
Mr. Azhand added that CSU was trying for better than Gold Level LEED
Certification; and working closely with the architect's team, Platinum Level seems
within reach — presently determining what design and construction modification was
necessary in order to achieve this goal. Responding to question regarding
completion of the LEED Certification submittal and results, he said the architect
� design team was working on preparing all the documentation, and Facilities
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PRELIMINARY IV�INUTES � "�D����
. SPECIAL MEETING OF THE
PALM DESERT CITY COUNCIL SITTING AS MEMBERS OF THE
UNIVERSITY PLANNING COMMITTEE NOVEMBER 25, 2008
Services staff was working on the PV installation. Once that is in place, the full
documentation could be submitted.
Dean Jandt noted that the aforementioned kiosk constituted a LEED education
point. He went on to thank the City for its contribution to the beautiful and functional
Health Sciences Building, CSU was very proud and believed it would serve the City
well. Upon question, he said there were currently 120 Nursing students, with 50%
being classified as RN to BSN (Bachelor of Science-Nursing) (already having
obtained an RN at College of the Desert [COD] now doing advanced study for
BSN), the other 50% participating in a cooperative program where general
education is obtained at COD followed by attending CSU for the Nursing
curriculum. Further responding, he said capacity for CSU's Program was limited to
clinic�l capacity of area hospitals, and the institutions work very closely with them
for this purpose. He felt both COD and CSU could increase their capacities, but it
would mean encouraging students to consider clinical sessions on Saturdays and
Sundays.
No action taken.
B. REPORT ON ENROLLMENT STATUS.
1. CSUSB Palm Desert Campus Fred Jandt
Dean Jandt stated that more than 50% (approx. 55%) of CSUSB-PD's students
came from COD with an immediate transfer; CSU and COD work very closely to
ensure the transfer rate. The following statistics were provided:
Year No. of COD Students to CSU System No. to CSUSB-PD
2005 258 155 (60%)
2006 306 178 (58%)
2007 335 201 (60%)
Joint recruitment campaign initiated a couple of years ago ("Obtain your Bachelor's
Degree in the Coachella Valley") to increase the number of COD students with a
baccalaureate objective, which both institutions have found to be very effective.
Suggestion made to increase outreach to the Middle School-age kids and their
parents. Responding to question, Dean Jandt acknowledged that the CSU System
is setting a reduced enrollment target, because Chancellor believes that the System
cannot continue to take in more students with �educed funding. Each of the 23
main campuses has a percentage of that reduction, and how each chooses to
reach the revised target is a local decision (i.e., a campus choosing to give priority
to enrollment in certain programs, such as Nursing; or emphasizing enrollments
from its immediate service area). At this time, CSUSB-PD looking at how it would
be possible to work with COD to ensure that even after the official deadline date for
online applications, it will be able to manually accept applications here. Upon
inquiry, he said that CSUSB-PD was still offering Public Administration courses.
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PRELIMINARY MINUTES'' �° �` ^ �
SPECIAL MEETING OF THE ���� W� y'T
PALM DESERT CITY COUNCIL SITTING AS MEMBER S O F T H E NOVEMBER 25, 2008
UNIVERSITY PLANNING COMMITTEE
Assoc. Dean Flores added that CSUSB-PD offers Public Administration at the
undergraduate level; although from time to time if the Chair decides, the MPA may
skip a session, but it is still offered. Both she and Dean Jandt confirmed that no
classes were dropped and that no one had resigned in the Public Administration
Program; in fact,_enrollment there was up.
. _ _ _ _
Responding to further question, Dean Jandt said other campuses that feed students
into CSUSB-PD included Palo Verde Community College, Copper Mountain, a
minimal number from Mt. San Jacinto; and the next largest number were people
who had stopped out for a various number of years and were returning to school,
coming from anywhere in the country. He noted that when he started as Dean,
there was a peak enrollment at the Palm Desert Campus, which was followed by a
Statewide decline in Teacher Education Programs because the career is no longer
as attractive. The Palm Desert Campus accepted that fact and repositioned
curriculum so that Teacher Education wasn't as dominant a part of the enrollment
as it is now— enrollment was nearly back up to or greater than previous levels.
No action taken.
2. UC Palm Desert Campus Carolyn Stark
Asst. Exec. Vice Chancellor-Exec. Dir. Stark congratulated CSU for successful
completion of a beautiful building and said UCR looks forward to continuing to
explore partnerships with its new Medical School. She welcomed David Stewart,
Dean of the UCR-Anderson Graduate School of Management, who would report on
the MBA Program.
Ms. Stark went on to relate that UC Palm Desert was a graduate-only program
campus; therefore, it looks to CSU for students. Two degree programs are
available: 1) Master of Fine Arts (MFA) with a focus on creative writing and writing
for the performing arts (screen writing); 2) Master of Business Administration
(MBA). She provided the following statistics for the MFA Program:
Year No. UC-Palm Desert MFA Students
2005-2006 (1St year) 2
2006-2007 27
2007-2008 51
Notable growth due, in part, to having resident faculty dedicated to the Program at
the Palm Desert Campus and also introduction of a °low-residency° option.
Recognizing that many of the MFA students work full time, the Program now going
to a 10-day straight residency period, then students go away for a time and come
back together for another 10 days. These students are very enthusiastic about their
�areer in writing, and UC-PD was very excited about the Program's growth and
continued enhancement. Additionally, this summer they welcomed a senior
professor, who is resident on the Campus and had come from UC-Santa Barbara;
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PRELIMiNARY`M(NUTES ���
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PALM DESERT CITY COUNCIL SITTING AS MEMBERS OF THE
UNIVERSITY PLANNING COMMITTEE NOVEMBER 25, 2008
he is working on building a research center, which will have students in an
interdisciplinary program that will focus on desert studies—with sciences, arts, and
business administration. Further information would likely be available by the next
Committee Meeting. __ _ �
Just finishing his first year in the position, Dean Stewart said the MBA has not done
as well as the MFA, which was a direct reflection of the market — not many
companies in the region hire MBAs. He provided the following statistics:
Year No. UC-Palm Desert MBA Students
2005-2006 g
2006-2007 g
2007-2008 g
2008-2009 3
Currently, most are pursuing the degree part-time, which led to obtaining approval
of a new Executive MBA Program (EMBA) that focuses on mid-career individuals.
Like the low-residency MFA Program, it will bring people to Palm Desert from
throughout Inland Southern California on alternating weekends, as well as a couple
of longer residencies each year. It was felt the new Program would work mucn
better and draw students from as far away as the eastern San Gabriel Valley to
Mexicali, northern San Diego County to Las Vegas. Plans are to admit a class of
50 next fall; ultimately being a two-year Program with 100 students. A very
experienced director has been hired for the Program, Jack Gregg, who is
responsible for development and marketing of the EMBA and the FEMBA (Fully
Employed MBA) Program (part-time program at UCI a number of years ago). Most
recently, Mr. Gregg was the founding Dean and Managing Director of Space
University (corporate university of Northrop Grumman); he is an entrepreneur and
enjoys building programs, with plans to make the UC-Palm Desert Graduate Center
an educational destination. Looking forward to having Coachella Valley students in
the first class next fall, with intent to create a FEMBA Program that will also offer
classes in Palm Desert and serve the type of student now being attracted, albeit in
relatively small numbers. Dean Stewart confirmed that the Program was working
with CVEP (Coachella Valley Economic Partnership); biggest obstacle being that
the Coachella Valley is a relatively small market for the MBA Program but will
continue to work with CVEP in any way it can.
Responding to question, Dean Stewart related that students in the EMBA Program,
who are in their late 30s, experienced and innovative, tend to form businesses.
Therefore, in many ways, the EMBA is a virtual business incubator and will be very
good for economic development, facilitating communication amongst students from
throughout the Inland Empire. Presently, other universities offering EMBAs are
concentrated along the Coast: USC, UCLA, UCI, UCSD (offers a Flex MBA).
Accordingly, the UC-Palm Desert Program has rights to a fairly large area that is
currently under-served, with approximately 8,000,000 people in the aforementioned
region (San Gabriel Valley- Mexicali - Las Vegas - San Diego).
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PRELIMINARY MINUTES � > ���T
SPECIAL MEETING OF THE , .
PALM DESERT CITY COUNCIL SITTING AS MEMBERS OF THE
UNIVERSITY PLANNING COMMITTEE NOVEMBER 25, 2008
Asst. Exec. Vice Chancelior-Exec. Dir. Stark added that there is some early
collaboration being done between CSUSB, Claremont Graduate School, UCR, and
the UCR-Palm Desert Campus to create a nefinrorked incubator. It is a very early
concept but expected to complement and help extend the EMBA, along with
bringing businesses to start/locate in the Coachella Valley or enhance those
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already here. Further details could be provided at a later a e.
Upon inquiry about teaching economic development from a redevelopment
perspective, Dean Stewart responded that he hoped to get the region (all of
Southern California) talking and working together. He didn't feel any of the local
population centers could manage alone - there would need to be collaboration, at
least between the finro counties. In further response to question of whether or not
any consideration had been given to teaching the various idiosyncrasie's of
redevelopment (i.e., funding, administration), he said the Anderson School was
looking at it; with its success as a business school in the region predicated on being
a major player and major engine in economic development and redevelopment. He
said they would very much like to resta�t a forecasting center that was previously at
the School, including focus on how to use the information provided by the
forecasting — incubators and helping businesses with start-up, with a third area
being to create centers of excellence focusing on key industries for clustering in the
region.
No action taken.
C. REPORT ON EXTENSION OF BERGER DRIVE. Bo Chen
Mr. Chen stated that City received a set of engineering plans over the summer,
which staff reviewed for extension of the ring road and proposed improvements.
Discovered that infrastructure not installed; questioned if the infrastructure installed
right now should be considered or if it will it be at a later date. When staff met with
Dean Jandt last month, verifications were made that some water lines were
installed in Phase I. City would like to see that Phase II mirrors Phase I—if lighting
and landscaping are installed, they should also be installed in Phase II.
Additionally, during the October meeting, Dean Jandt brought up the issue of
drainage and roadway erosion. City investigated and found that drainage was not
addressed in Phase I design, which caused the erosion problem.
Asst. Exec. Vice Chancellor-Exec. Dir. Stark noted UC-Palm Desert was anxious to
get the road extended because it is a serious safety concern. Currently, the
majority of people coming to their Campus have to make a u-turn at the °dead
stoplight" at Berger Drive, and they would like people to be able to enter with a safe
left turn as soon as possible.
Mr. Chen deferred to CSU Officials, who hired the consulting engineer for roadway
design.
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PRELIMINARY MJNUTES
_ SPECIAL MEETING OF THE
PALM DESERT CITY COUNCIL SITTING AS MEMBERS OF THE
UNIVERSITY PLANNING COMMITTEE NOVEMBER 25, 2008
Dean Jandt responded that CSU was equally motivated to extend Berger Drive for
safety, access, and emergencies. Even though the two campuses are within
walking distance, it was impossible to get back and forth between them, and
_everyone wanted to see commencement of this project.
Mr. Azhand said CSU appreciated the City's concern for the infrastructure issue,
and typically there are utilities installed under the road — water, sewer, power. The
Phase I Roadway Project didn't have any power, sewer, or storm drain underneath;
there was only the 12" water line that came from Cook Street under Berger Circle
Drive. If a water line was installed and capped off, the resulting "dead lake" would
create issues. Therefore, CSU would rather not install the line under the road at
this time and do so with future projects as the need arises and funding is available.
(Water line runs adjacent to the ring road at the San Bernardino Campus.) There is
no storm drain or sewer line under Phase I, and the same applies to Phase II;
unnecessary because the sewer line is branched from building to building and not
under the road. It will be worked out at the appropriate time as future expansion
occurs. Based on that information, CSU was not planning for any utilities under the
road. Additionally, the landscape architect was hired and some drawings were
completed. Civil Engineering drawings were almost complete, and landscape
schematic was prepared pending comment. If City agrees with the landscape
drawings, the project can be finalized within a couple of weeks.
Mayor Pro Tem Spiegel noted funding was set aside for the ring road in the City's
FY 2008-2009 Budget, and City staff confirmed that the amount allocated matched
CSU's estimate.
Mr. Yrigoyen pointed out that the City will need a construction easement from both
CSU and UCR, and the process should be initiated soon in order for both
Universities' legal counsel to draft and review.
After discussion about actual timing for the project, including completing the
documents for bidding, selection of contractor, and physical construction, six
months' time was predicted. Mr. Azhand confirmed that the Civil Engineering
drawings were ready to go to bid, and the landscape drawings were waiting for City
comment. Further discussion occurred about how the project could be expedited,
and an August completion was estimated.
-- -- -
Members concurred that plans were complete subject to City's final review. Mr. Azhand
handed a current version of the plans to Mr. Chen.
Upon question about whether or not the subject ring road extension included
sufficient access into the UCR parking lot, Mr. Azhand offered to forward a
set of the drawings to Ms. Stark for UCR's review and comments.
Mr. Diercks commented that there was currently no power to the signal at
the entrance to UCR (Frank Sinatra Drive/Berger Circle Drive). He said the
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PRELIMINARY MINUTES �R��T
SPECIAL MEETING OF THE � -
PALM DESERT CITY COUNCIL SITTING AS MEMBERS OF THE NOVEMBER 25, 2008
UNIVERSITY PLANNING COMMITTEE
City was under design for a signal at Frank Sinatra Drive/Gerald Ford Drive,
and that project would include installing power to the signal at UCR
entrance, also with an estimated August completion date.
No action taken. _________
D. UPDATE ON STATUS OF THE VIEW CORRIDOR. Carolyn Stark
1. Landscaping - Sustainable Demonstration Garden
2. Signage
Asst. Exec. Vice Chancellor-Exec. Dir. Stark remarked that this project
represented more than two years of work by both CSU and UCR and was
felt to be a natural next step for creating a sustainable university community
on the properiy. She noted that some on the Committee had seen previous
iterations of plans, but the primary focus at today's meeting would be the
corner of Cook Street/Frank Sinatra Drive. View Corridor defined as the
segment of land from the corner of Cook/Frank Sinatra to the Campus ring
road, with land on both the CSU and UCR sides. Several years ago, many
faculty members suggested that this project provided opportunity to create a
showcase/demonstration garden for sustainable landscaping that could be
used for education and research by developers, homeowners, etc.,
throughout the Coachella Valley. She credited Mr. Azhand and Ms. Hedges
for taking the lead and forming a View Corridor Committee with
representatives from various constituencies in the City. She acknowledged
that with budget constraints being faced by both the City and the
Universities, a project like this one would be even more challenging to
complete. But in keeping with the spirit begun at CSU and of working toward
sustainability, all should agree to continue to work toward this goal, even
though it may be more delayed that everyone had hoped. Agreement to
phase the project (likening it to building The Living Desert, which took more
than a year). Fund-raising underway; one stage is a palm oasis that has
been installed at the UCR Building. Next stage will be the corner of
Cook/Frank Sinatra. When Garden is complete, it will represent the six (6)
distinct plant communities of the Coachella Valley, from Highway 74 to the
Salton Sink, and illustrate how landscaping can be irrigated naturally and in
a sustainable manner. Phase I is an L-shaped layout at the corner of
Cook/Frank Sinatra, with distinctions of the components that will be built by
CSU and UCR simultaneously. Ms. Stark noted that all 10 UC Campuses
were very interested in the project, CSU and COD students would also
benefit. View Corridor contains nine (9) acres. To date, UCR has invested
$94,018 in the project; in addition, some of the expenses donated to the
project by enthusiastic View Corridor Committee Members. Coordinated yet
separately, CSU and UCR out to bid to get Phase I implemented, with strong
dedication to getting it done, along with signage on the corner to achieve a
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PRELIMINARY MINUTES �RAFT
- 3PECIAL MEETING OF THE
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UNIVERSITY PLANNING COMMITTEE NOVEMBER 25, 2008
completed look to the Campus, even though what will remain behind it will
take several years to finish.
_ _ _____Ms.__Hedges added that they were gathering estimates for construction
drawings on the streetscape portion, coordinating closely with Mr. Azhand,
ideally to end up with the same landscape architect and same construction
firm to ensure a seamless appearance along Cook Street and Frank Sinatra.
This work was expected to be wrapped up by end of next week, followed by
actual construction estimates from the drawings.
Dean Jandt commented that he just participated in a meeting with one of the
potential landscape architects earlier this afternoon, who Understood the
project and how Phase I would be a precursor for everything else.
Asst. Exec. Vice Chancellor-Exec. Dir. Stark continued that they would very
much like to complete this segment of the project within the current school
year, where it is currently budgeted.
Ms. Hedges con�rmed that local Coachella Valley landscape architects were
being contacted for the work. Mr. Azhand added that they would be working
with Sierra Landscape, who installed the landscaping around the Health
Sciences Building.
Asst. Exec. Vice Chancellor-Exec. Dir. Stark commented that signage for the
corner of Cook/Frank Sinatra would be part of the aforementioned project
and would be located on CSU land. She thanked CSU for its willingness to
promote UCR's Campus equally.
Dean Jandt added that tentatively, the signage included two, equally-sized
signs to identify each Campus.
Chairman Tanner commended the Systems for working so closely and so
well together, along with COD.
No action taken.
E. REPORT ON FIRE STATION. Stephen Aryan
1. Site Plan
2. Project Scope
Mr. Aryan reported that emergency medical and fire services within the City
of Palm Desert are provided under contract with the Riverside County Fire
Department, which maintains three stations within the City's boundaries:
1) Station No. 71 in the North - Country Club Drive/Portola Avenue;
2) Station No. 33 in the Central - Town Center Way; 3) Station No. 67 in the
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South - Mesa View Drive/Portola Avenue. Three years ago, City Council
conducted a Study Session to explore possibility of constructing a new
station in the City's North Sphere to meet increased demand of development
in the area, directing staff to move forward with the project. Fire Department
__
desires to maintain a 1'/Z-mile radius befinreen each of the stations, in order
to meet fhe five-minute-or-less response time from initiation of a call to first
unit on-scene. Finding suitable site for the new fire station was challenging,
while keeping within parameters of a nexus study being conducted. First
investigated a privately owned 12-acre site, but negotiations were
unsuccessful. Wanting to locate a site in the same general area, identified a
potential site and approached Dean Jandt and CSU about the northeast
corner of Berger Drive and Frank Sinat�a; however, it presented
topographical challenges. Final three-acre site identified along Gerald Ford
Drive befinreen Frank Sinatra and Cook Street with response time being
critical in site selection. Station No. 71 currently serves the North Sphere
and maintains the highest response volumes. Building an additional station
in this area would help alleviate some response times, heavy call volume,
and meet the increased demand that development will bring to the area. To
date, the site has undergone extensive soil testing, along with a Phase I
Environmental Review, which have not shown any significant concerns.
Approaching going out to bid on the project via design-build process to
facilitate a complete package, just as City utilized for its Desert Willow
Clubhouse. Plans are to issue a Request for Statement of Qualifications in
the first or second or quarter of 2009; top five design-build teams will be
selected, provided with a stipend, and asked to return with a Request for
Proposals (RFP). Project to be awarded by City Council in third quarter
2009, with construction commencing in early 2010, completion by year's
end. Station planned for 12,000 square feet, four-bay design (will be one of
the largest in the City), and will be LEED-Certified. Researching other fire
stations that meet LEED qualifications, majority qualify for first-level, basic
LEED Certification; others in the State in San Francisco and San Diego are
Silver and Gold Levels, and it is hoped the higher designation can be
achieved here. Mr. Aryan introduced Rudy Acosta, City of Palm Desert's
consultant for the North Sphere Fire Station and currently Asst. City
Manager for the City of Desert Hot Springs, who would continue to assist
Palm Desert in preparing the project scope and RFP.
--=- -Mr. Acosta==��plained--the design-b�ild =process,=w�ich=-�ompels_ the
architectural and construction teams to form an alliance from initiation of the
project, review the Program, meet and evaluate design parameters,
providing the benefit of design team and construction experience to discuss
alternative means, methods, and materials for delivering the project at a
guaranteed maximum price. Historically, it has proven to severely limit or
eliminate the need for change orders and also compresses the time line,
because a lot of the discussions of how things are going to be put together
are done early in the project. Palm Desert has probably been the only
10
PRELIMINARY MINUTES +�+R��T
� SPECIAL MEETING OF THE
PALM DESERT CITY COUNCIL SITTING AS MEMBERS OF THE
UNIVERSITY PLANNING COMMITTEE NOVEMBER 25, 2008
community to do design-build and enjoy the benefits with its Community
Center at Civic Center Park, Maintenance Facility at Desert Willow, and the
Desert Willow Clubhouse, with the only one having a change order being the
Clubhouse, but still kept well below what might otherwise have happened in
a traditional design-bid-build. He noted .that in this process, the project
needs to be heavily time-loaded on the front end in order to reduce the
amount of time necessary during construction. Schedule presented here
was generous in hopes that it would eliminate about 25% and accelerate
once the project commences. Remaining in 2008 was finalization with the
Fire Department; the RFP is 90% complete awaiting final elements from the
building program.
Responding to question, Mr. Acosta said the roadway immediately in front of
the fire station will eventually connect to the ring road on the Campus Master
Plan at some point in the future. In discussions with City Public Works-
Engineering Department, there would be prudence in providing some of the
street improvements along Gerald Ford Drive and for the fire station entry.
He referred to the conceptual renderings, noting they merely qualified that
there was sufficient area for turning radiuses, retention basin, landscape
buffers, and a four-bay station. He added that it likely will run closer to
15,000 square feet. It was confirmed that CSU had provided the City with a
letter approving the three-acre site.
Dean Jandt added that CSU had projected a street to the-ring road, but the
location had been very flexible; now makes sense to align it with the existing
street across from Gerald Ford. Mr. Aryan also offered that when the site
was surveyed, it was noted that a traffic signal was already programmed for
the apartment complex approved across the street.
Asst. Exec. Vice Chancellor-Exec. Dir. Stark suggested a discussion about
continuing the Coachella Valley-sustainable landscaping design for the fire
station to be located on the same property.
Mr. Aryan agreed, noting that being a LEED-design facility would require
water conservation measures and drought-tolerant landscaping. Ms. Stark
interjected that she proposed there be a refinement of the landscaping —
plants�used being spe�ifc�o-the Coachei�a Va+ley-�r�d-no#=merely=drought-
resistant. Mr. Aryan agreed.
Mr. Azhand suggested design/alignment of the roadway in front of the fire
station be carefully considered and done with a slight curvature in order to
eventually connect to the ring road with a perpendicular approach.
No action taken.
11
... .�.�,,, ,
.
PRELIMINARY MINUTES �� �R�,�T
SPECIAL MEETING OF THE t
PALM DESERT CITY COUNCIL SITTING AS MEMBERS OF THE �
UNIVERSITY PLANNING COMMITTEE NOVEMBER 25, 2008
F. CONSIDERATION OF POTENTIAL FUTURE PROJECTS. F. Jandt/C. Stark
1. Autism Center
2. Residence Halls
Dean Jandt commented that in 2000, the Inland Regional Center requested
that CSU establish an Autism Program on campus, which occurred while
CSU was a tenant of COD (College of the Desert). Center initially served
preschool children with Autism to prepare them for school. Since then, the
Program has evolved to have extensive one-on-one behavioral programs for
parents and siblings. Program currently has a waiting list, and when it
moved from COD, CSU did not have adequate facilities for the Center in the
first building, largely because it needs to be somewhat isolated from
classrooms. Therefore, since moving to its present location, CSU has
rented space on Cook Street, about one mile from Campus. At some point
in the future, it is CSU's objective to be able to relocate the Program back
onto Campus in order to fully integrate it into Nursing and Teacher
Education. It is Federally funded, so could worlc to construct what would
basically be a house. Responding to question, he said the present location
is in the development on Cook Street at Hovley Lane; they were very
welcoming of the Program currently, but CSU needs to plan for the future
should that status change. Additionally, looking at resident programs along
with UCR, believing that Palm Desert is an education destination.
Tentatively exploring residences with both UCR and COD, surveying current
students about what they would find attractive, which has been shared with
COD President Patton. Will look to see what is possible in the future for
shared activity.
Dean Stewart added that part of the longer-term plan for the Graduate
Center at UCR was non-degree executive education. It is felt that this can
be a major center for that type of activity, which will require residential
facilities; can use hotels and will be doing that for the Executive MBA initially,
but gets expensive during the season. There is also benefit in isolating a
group of people close to campus, and he asked to be included in future
discussions about residential facilities — executive residences or the like,
comparable to the Allen Center at Northwestern University — wouldn't have
to be very high-end, but something with more amenities than the typical
dormitory.
Chairman Tanner asked University representatives if they'd looked at
partnering with the various private multi-family developments occurring in
Palm Desert's North Sphere as opposed to building residential facilities on
campus. Ms. Aylaian added that City Hall has had a steady stream of
developers with projects already entitled in the area coming in to find out if
they can do something different with their approved projects, and they were
12
PRELIMINARY MINUTES ����T
� SPECIAL MEETING OF THE
PALM DESERT CITY COUNCIL SITTING AS MEMBERS OF THE
UNIVERSITY PLANNING COMMITTEE NOVEMBER 25, 2008
typicaily directed to see Dean Jandt. She offered to send them to UCR
representatives as well, believing that these already entitled products would
likely be more compatible with UCR's need with its Executive Program.
___ - --- -_ __ -__ __- - _ _ _- - __ _ _ _ - --
__ ____
No action taken.
G. DISCUSSION REGARDING RETENTION BASIN. Bo Chen
Mr. Chen stated that the City currently has a consultant performing a North
Sphere Drainage Study for the area north of Country Club Drive to I-10,
befinreen Monterey Avenue and Washington Street, which includes the
University Campuses. He noted that when the existing Campus ring road
was constructed, there was no on-site retention. Most North Sphere streets
were not served by existing storm drain system (e.g. Gerald Ford Drive). In
the study being conducted, consultant will propose some type of retention
area, likely to be located north of the proposed fire station, along with a
proposal for having some kind of retention to take public water from the
Campuses. Before the City goes any further with its study, felt the storm
drain issue for entire site should be considered. He felt the City should work
with CSU to come up with a study for the Campus site, so that each phase
can be incorporated, and issues like the roadway erosion could be alleviated
or eliminated. He suggested utilizing a portion of the View Corridor to
combine landscaping and retention area.
_ _ _
Ms. Hedges responded that the issue of retention area was touched on,
realizing that an easement would be required.
Mr. Azhand noted that a portion of the landscape design includes retention
basin. Additionally, there is a small retention basin adjacent to the Health
Sciences Building; ideally, each project built incorporates retention area into
the surrounding landscaping. �
Asst. Exec. Vice Chancellor-Exec. Dir. Stark referred back to the
Sustainable Demonstration Garden renderings, noting that a small retention
area was planned for the end of the View Corridor where it meets the ring
road.
Mr. Chen reiterated that the City believes the issue should be addressed
now as part of the larger study, rather than later on a building-by-building
basis and by the time what is needed is realized, it's too late in the process.
Mr. Azhand added that the retention basin is one point toward the Gold
LEED Certification, keeping the storm water from being dispersed
elsewhere.
Upon inquiry about whether or not the retention issue will impact the time
lines for other topics discussed at this meeting, Mr. Chen said the fire station
13
, . . ` " et«�, ���� �
PRELIMINARY MINUTES . �
SPECIAL MEETING OF THE • �
PALM DESERT CITY COUNCIL SITTING AS MEMBERS OF THE
UNIVERSITY PLANNING COMMITTEE NOVEMBER 25, 2008
has addressed drainage/retention for its site. However, it had never been
addressed for the existing site. He went on to say the City adopted a new
MS4 Permit in May 2008; conditions are much more stringent with regard to
storm water treatment and water quality.
Chairman Tanner encouraged going forward with the Drainage Study.
No action taken.
VI. ADJOURNMENT
With City Council/University Planning Committee concurrence, Chairman Tanner
adjourned the meeting at 4:24 p.m.
VAN TANNER, CHAIRMAN
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK/SECRETARY
CITY OF PALM DESERT/UNIVERSITY PLANNING
COMMITTEE
14
. �
' Last Revise:June 12, 2009
� •
° �� � � l� � �
LAW ENFORCEMENT RESPONSIBILITIES �� �' �
MEMORANDUM OF UNDERSTANDING �--��
� �
This Memorandum of Understanding is entered into by and between the COUNTY O y
RIVERSIDE, a political subdivision of the State of California, on behalf of the Riverside
County Sheriff's Department, hereinafter referred to as "Sheriff' or "Palm Desert Police
Department", the CITY OF PALM DESERT, a Charter City, the CALIFORNIA STATE
UNIVERSITY, SAN BERNARDINO, hereinafter referred to as "CSUSB", the
CALIFORNIA STATE UNIVERSITY, SAN BERNARDINO, PALM DESERT CAMPUS,
hereinafter referred to as "CSUSB-PDC", and the CALIFORNIA STATE UNIVERSITY,
SAN BERNARDINO UNIVERSITY POLICE DEPARTMENT.
PURPOSE:
This Police Services Memorandum of Understanding is written pursuant to, and in
compliance with, California Education Code Section 67381. This section outlines that it
is the primary responsibility of campus law enforcement to provide police or security
services, including the investigation of criminal activity on their campuses. The
Education Code mandates that the Trustees of the California State University shall adopt
rules requiring each campus to enter. The Education Code also mandates local law
enforcement agencies to enter into written agreements with campus law enforcement
agencies if there are college or university campuses located in the jurisdictions of local
law enforcement agencies. This agreement serves to satisfy Education Code
requirements for the CSUSB and CSUSB-PDC, the city of Palm Desert, the CSUSB
University Police Department and the Sheriff, which provides law enforcement services
under contract to the City of Palm Desert.
STATEMENT OF SERVICES PROVIDED:
The Palm Desert Police Department, served by the Sheriff's Department, shall continue
to serve as the primary law enforcement agency, having principle law enforcement
jurisdiction at CSUSB-PDC. The Palm Desert Police Department is requested to also
provide police services to the CSUSB-PDC, as part of the Department's patrol of the City
of Palm Desert.
All law enforcement matters, including Part I violent crimes, shall be reported to the Palm
Desert Police Department. The Palm Desert Police Department is also requested to
provide additional law enforcement services to CSUSB-PDC, including investigations,
traffic enforcement, and crime reporting. In addition, Palm Desert Police Department is
requested to provide to CSUSB University Police Department copies of all police reports
and documentation, prepared by the Palm Desert Police Department in conjunction with
incidents occurring at CSUSB-PDC.
CSUSB — Palm Desert Campus MOU 1
• Last Revise:June 12, 2009
CSUSB is required by state and federal law to report criminal statistics in and around
university property. Therefore, the Palm Desert Police Department is requested to
provide an annual crime report to CSUSB University Police Department to ensure that
the University is in compliance with the Jeanne Clery Disclosure of Campus Security
Policy and Campus Crime Statistics Act. The Palm Desert Police Department has
established a crime reporting district of #38G1 for CSUSB-PDC to facilitate record
management.
The CSUSB University Police Department will make periodic visits to the Palm Desert
Campus and may, under special circumstances such as during special events, provide
officers to service those events. When such services are being provided, the CSUSB
University Police Department will notify the Palm Desert Police Department of their
presence. All pre-planned events, such as political demonstrations, lectures, seminars,
concerts or other special events, which require a law enforcement or police presence,
will be staffed by CSUSB University Police Department personnel.
Parking officers who are employed by CSUSB and assigned to the Palm Desert Campus
will patrol the Palm Desert Campus and will report any incidents of crime to the Palm
Desert Police Department.
NOTICES:
Any notices required or desired to be served by one of these parties upon the others
shall be addressed to the respective parties as set forth below:
Riverside County Sheriff s Department City of Palm Desert
Palm Desert Police Department 73-510 Fred Warning Drive
73-520 Fred Waring Drive Palm Desert, California, 92260
Palm Desert, California, 92260 ATTN: John M. Wohlmuth, City Manager
ATTN: Captain Dan Wilham
California State University, California State University,
San Bernardino, Palm Desert Campus San Bernardino Campus
37500 Cook Street 5500 University Parkway
Palm Desert, CA 92211 San Bernardino, CA 92407-2318
ATTN: Dean Fred Jandt ATTN: Robert Gardner, Vice President
for Administration and Finance
California State University, San Bernardino
University Police Department
5500 University Parkway
San Bernardino, CA 92407-2318
ATTN: Jimmie Brown, Chief of Police
CSUSB — Palm Desert Campus MOU 2
• Last Revise:June 12, 2009
ENTIRE AGREEMENT:
This agreement supersedes any prior Memorandum of Understanding between the
CSUSB, CSUSB-PDC, the University Police Department, the City of Palm Desert and
the Riverside County Sheriff's Department. Any modification of this MOU shall be
effective only if it is in writing and signed by all parties.
TERM:
The term of this agreement shall remain in effect for a period of five (5) years, or until
terminated by either party, after giving written notification 30 days in advance of the
intended date of termination.
CSUSB — Patm Desert Campus MOU 3
.
' Last Revise:June 12, 2009
,
.
SIGNATURE PAGE
Mr. John M. Wohlmuth, City Manager Date
City Manager
City of Palm Desert
Captain Dan Wilham, Chief of Police Date
Riverside County Sheriff's Department
Palm Desert Station
Mr. Jimmie Brown, Chief of Police Date
University Police Department
California State University, San Bernardino
Mr. Fred Jandt, Dean Date
California State University, San Bernardino
Palm Desert Campus
Mr. Robert Gardner Date
Vice President for Administration and Finance
California State University, San Bernardino
CSUSB — Palm Desert Campus MOU 4
.
'VERSITY PLANNING COMMITTEE
BERGEK �.sRCLE — SOUTHERN EXTENSION PROJECT
JUNE 12, 2009
A. Engineer Design Update
1. Plans/Specifications complete and approved.
B. Tentative Project Schedule
Task Time
Authorize to Bid June 25, 2009
Bid Project July-August 2009 �� /
Award Contract August 27, 2009 � /�1' �
/ r
Execute Contract September 2009 �
Begin Construction October 2009 �- �
/�
Complete Construction (3 months) January 2010 �
C. City Engineering Cost Estimate — See Attached �� •
�
1. Infrastructure/Landscaping C
• Drainage issues addressed.
• Cal State to fund installation of lighting.
• D.G. installed on medians and parkways to mirror existing (no landscaping).
If bid comes in low, landscape cou/d be bid separately.
D. Coordination Issues
1. Access and Maintenance Agreements
• UCR to coordinate witM Cal State to establish easements.
2. Road Ownership/City Easement
• Ring road extension to be owned and maintained by Cal-State.
• City to obtain easement over ring road for future infrastructure needs:
• Entry road connection (Gerald Ford) owned by RDA, maintained by Cal-State.
E. Questions
G:\rda\Martin Alvarez\Ring Road\University Planning Committee Agenda 061009.doc
�_ �`�`_
�
�
Probable Construction Cost �
City of�alm Desert
Berger Circle Berger Drive South
Total Pro'ect
Item Total Total
No. Descri tion Unit Price Unit Quantit Cost
BASE BID
1 Mobilization 6% LS 1 $72,87p
2 Construction Surve Stakin 2% LS 1 $24,290
3 Tra�c Control-Per Plans 1% LS 1 $12,150
4 Erosion Control 3% LS 1 $36,440
5 Clearin and Grubbin $25,000.00 LS 1 $25,000
6 Unclassified Fill F $11.75 CY 29,700 $348,980
7 Mill Existin As halt Concrete F $0.75 SF 1,400 $1,050
8 Sawcut Existin As halt Concrete F $2.50 LF 230 $580
9 Concrete Curb&Gutter F $20.00 LF 3,310 $66,200
10 Concrete Median Curb F $15.00 LF 2,120 $31,800
11 Concrete Sidewalk F $6.00 SF 25,100 $150,600
12 Concrete ADA Ram $3,750.00 EA 5 $18,750
13 As halt Base 4" F $50.00 CY 1,900 $95,000
14 As halt Concrete Pavin 3.5" F $1.25 SF 154,000 $192,500
15 As halt Concrete Berm F $10.00 LF 1,100 $11,000
16 Si nin and Stri in $30,000.00 LS 1 $30,000
17 Storm Drain Inlet T e X $3,000.00 EA 1 $3,000
18 18" RCP Storm Drain F $80.00 LF 25 $2,000
19 24" RCP Storm Drain F $100.00 LF 850 $85,000
20 36"RCP Storm Drain F $130.00 LF 210 $27,300
21 Catch Basin T e No. 1 $8,000.00 EA 5 $40,000
22 Storm Drain Manhole T e No. 1 $7,000.00 EA 1 $7,000
23 Junction Structure T e No.2 $5,000.00 EA 2 $10,000
24 Sin le Headwall $5,000.00 EA 2 $10,000
25 Modified Tri le Pi e Headwall $8,500.00 EA 1 $8,500
26 Concrete Collar $1,000.00 EA 3 $3,000
27 Ri -Ra F $600.00 CY 28 $16,500
28 Ad'ust Manhole to Grade $500.00 EA 1 $500
29 Ad'ust Valve to Grade $400.00 EA 1 $4Q0
30 Landsca in $2.00 LS 14,900 $29,800
10%Contin enc $136,030
Sub Total $1,496,240
ALTERNATIVE BID#1
1 Street Li ht $4,200.00 EA 9 $37,800
2 Street Li ht Pull Box F $600.00 EA 12 $7,200
3 1 1/4"Conduit F $25.00 LF 2,120 • $53,000
4 Service Pedestal $4,000.00 EA 1 $4,000
10%Contin enc $10,200
Sub Total $112,200
TOTAL $1,608,440
6/10/2009
Probable Const Cost-Berger Circle.xlsx 9:56 AM
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