HomeMy WebLinkAboutCC RES 2020-11RESOLUTION NO. 2020-11
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND
AUTHORIZING THE DESTRUCTION OF PAPER RECORDS THAT HAVE
BEEN DIGITALLY IMAGED FROM THE OFFICE OF THE CITY CLERK,
TO RELY ON THE ELECTRONIC RECORD AS THE OFFICIAL RECORD.
WHEREAS, the Office of the City Clerk of the City of Palm Desert, California, has
imaged, in compliance with applicable state laws, official files, records, exhibits, permits,
and other documents of said Office of the City Clerk; and
WHEREAS, the images have been quality checked, and contain all significant
details from the original and are an adequate substitute for the original document for all
purposes for which the document was created or maintained; and
WHEREAS, indexing has been verified/quality checked; and
WHEREAS, the images have been placed on optical media that cannot be altered
or changed (DVD-r, CD-R, or WORM), microfilm or microfiche; and
WHEREAS, the optical media that cannot be altered or changed (DVD-r, CD-R, or
WORM), microfilm or microfiche, has been stored in a safe and separate location.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, California, as follows:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of the paper version
of the documents, records or files as set forth in Exhibit "A," attached hereto, to rely on
the images as the "Official Record" and will be retained for the applicable retention period.
Section 3. That the paper records include Contracts, Audited Financials,
Purchase Order Requests, Tract/Parcel Maps, Committee/Commission Minutes, and
subject files ranging from 1979-2016 as listed in Exhibit "A" attached, were in custody of
the Office of the City Clerk and have been prepared for destruction.
Form RS-1/2019
RESOLUTION NO. 2020-11
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this 23rd day of January 2020, by the following vote, to
wit:
AYES: HARNIK, JONATHAN, KELLY, WEBER, and NESTANDE
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
ATTEST:
RAM ELLE D. KLASSEN. ' ITY CLERK
CITY OF PALM DESERT, CALIFORNIA
r
GINA NESTANDE, MAYOR
Form RS-112019
RESOLUTION NO. 2020-11
EXHIBIT "A"
DESTRUCTION OF **PAPER RECORDS** FROM
THE OFFICE OF THE CITY CLERK
TO RELY ON THE ELECTRONIC RECORD AS THE OFFICIAL RECORD
DOCUMENTS HAVE MET OR EXCEEDED THEIR RETENTION PERIOD
M=Microfilm
Q=Questys
AP=Agenda Packet Staff Report
t(t I to i wN'FILE NO. (DESCRIPTION I MEDIA( CHr,,Y I ARCHIVE I
CW-025 32-004 City Council Correspondence Crites, Buford 1993 M/Q X X
CW-025 32-004 City Council Correspondence Crites, Buford 1992 M/Q X X
CW-025 32-004 City Council Correspondence Crites, Buford 1991 M/Q X X
CW-025 32-004 City Council Correspondence Crites, Buford 1990 M/Q X X
(July -September)
CW-025 32-004 City Council Correspondence Crites, Buford 1990 M/Q X X
CW-025 32-004 City Council Correspondence Crites, Buford 1989 M/Q X X
CW-025 32-001 City Council — Study Sessions M/Q X X
1983-1984
CW-025 32-001 City Council — Study Sessions 1985 M/Q X X
CW-025 32-001 City Council Correspondence 1993 M/Q X X
CW-025 32-006 City Council Correspondence Kelly, Dick - 1992 M/Q X X
CW-025 32-006 City Council Correspondence Kelly, Dick 1991 M/Q X X
CW-025 32-006 City Council Correspondence Kelly, Dick 1990 M/Q X X
CW-025 32-006 City Council Correspondence Kelly, Dick 1989 M/Q X X
CW-025 32 Wilson, Roy Correspondence 9/94-12/94 M/Q X X
CW-025 32 Wilson, Roy thru 8-94 M/Q X X
CW-025 32 Wilson, Roy 1993 M/Q X X
CW-025 32 Wilson, Roy 1992 M/Q X X
CW-025 32 Wilson, Roy 1991 M/Q X X
CW-025 32 Wilson, Roy 1990 M/Q X X
CW-025 32 Wilson, Roy 1989 M/Q X X
CC-001 26-002 Business License Refunds Q X X
1999-2001
CC-001 26 001 1001 Business License/Code Compliance Appeals Q X X
1991-2009
CC-001 25-007 Plan Check Extensions 1990-1997 Q X X
CC-002 38-C17230 Waste Management of the Desert Q X X
Solid Waste Services
CC-002 38-C17230A Burrtec Waste Industries - 1st Amendment Relative Q X X
to Assignment from WM to Burrtec
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RESOLUTION NO. 2020-11
"Ilt I tN I IUN IFILE NO.
[bin
CC-001 31-008
CC-001 39-001
CC-002 38-C18360
CC-002 38-C 19000
CC-002 38-R23330
CC-001
CC-001
CC-001
CC-001
38-C25660
38-25770A
38-C25890
38-C25780
CC-001 38-C25880
CC-001
CC-001 38-R25960
CC-001 38-C26090
CC-001 38-C25810
CC-001 38-C26160
CC-001
CC-001
CC-001
CC-001
CC-001
CC-001
38-R25950A-
C
38-C26270
38-C27290
38-C25640
38-C25650
38-R25590B
38-C27270
(DESCRIPTION
Destruction of Files - City Clerk
2009-2017
Conditional Use Permits - General 1989-1986
Jerry L. Hahs, P.E.
Construction Inspection/Observation Services for
Traffic Signal Project
Shadow Palms Gardening Service - Fred Waring
Drive Landscape Maintenance
Southern California Edison (SCE)
Work Order No. 6879-7110, 47121
Frank Sinatra Drive Utility Undergrounding
Professional Services Agreement for Disaster
Response Planning
To Develop a Detailed Implementation Plan to
Formalize the Detachment Process
Various Desert Willow Golf Academy Remodeling
Projects
GroundLinkx, LLC - DWG Management Software
!MEDIA!
QUALITECKY I ARCHIVE
CH
AP X X
Q X X
Q X X
Q X X
Q X X
AP X X
AP X X
AP X X
AP X X
Legal Services Agreement - Assistance w/Sister
Cities Commission IRS 1203 Application for Tax AP X X
Exempt
Time Warner Cable, Gas Co., SCE for Dry Utility
Systems provided for Falcon Crest/la Rocca Villa AP X X
Developments
Professional Services Agreement to Appraise a
Portion of APN 653-740-001
Proposal & Addendum for Consulting Services
Related to City of Palm Desert Appeal to California AP X X
Energy Comm & Energy Ord.
Sitewire Marketspace Solutions, LLC - Support
Services for the City's three Websites: E-Gov, AP X X
Tourism, & AIPP
A.C.R. Concrete - Construction of Retaining Wall at
the Civic Center Park Well Site
College of the Desert - Joint Agreement for Aquatic
Center
Adoption of the New Three Year MOU between City
of Palm Desert and Palm Desert Employees AP X X
Organization (P.D.E.O.)
Acoustical Engineering Services & Modifications to
the City's Noise Ordinance
Acoustical Engineering Services at 73-995 El Paseo
(Gordon Bricken & Associates)
Extension of Electric Distribution Line Rule No. 15 at
Entrada del Paseo (Southern California Edison AP X X
Company)
Purchase Office Furnishings Henderson Building
(Total Business Plan)
AP
AP
AP
X
X
X
X
X
X
AP X X
AP X X
AP X X
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RESOLUTION NO. 2020-11
:ni to i iun IFILE No. (DESCRIPTION !MEDIA! ClcU,AcTKY I ARCHNE
Lidgard and Associates - Appraisal of Residential
CC-001 38-R27090 Property Known as 73-775 Santa Rosa Way AP X X
CC-001 41-003 Audited Financial Reports - Fiscal Year Ending AP X X
June 30, 2007
Audited Financial Reports - Fiscal Year Ending
CC-001 41-003 June 30, 2008 AP X X
CC-001 41-003
CC-001 41-003
CC-001 41-003
CC-001 41-003
CC-001 41-003
CC-001 41-003
CC-001 41-003
CC-001 41-003
CC-001 95-004
CC-002 38-C14170
CC-001 70-002
CC-001 70-002
CC-001 70-002
CC-001 96-002
CC-001 96-002
CC-001 96-002
CC-001 38-C 19010
Audited Financial Reports - Fiscal Year Ending
June 30, 2009
Audited Financial Reports - Fiscal Year Ending
June 30, 2010
Audited Financial Reports - Fiscal Year Ending
June 30, 2011
Audited Financial Reports - Fiscal Year Ending
June 30, 2012
Audited Financial Reports - Fiscal Year Ending
June 30, 2013
Audited Financial Reports - Fiscal Year Ending
June 30, 2014
Audited Financial Reports - Fiscal Year Ending
June 30, 2015
Audited Financial Reports - Fiscal Year Ending
June 30, 2016
AP X X
AP X X
AP X X
AP X X
AP X X
AP X X
AP X X
AP X X
Palm Desert Water and Services District
1993-2000 Q X X
Coachella Valley Water District Memorandum of
Understanding (MOU) for the Demo of 3
Well/Reservoir Sites & Construction of Block Walls in Q X X
Exchange for the Rights -of -Way Conveyed to the
City of Palm Desert
2014 - Purchase Orders AP X X
2015 - Purchase Orders AP X X
2016 - Purchase Orders AP X X
Zoning Ordinance Amendments 2005-2006 Q
Zoning Ordinance Amendments 2007-2008 AP X X
Zoning Ordinance Amendments 2009-2010 AP X X
Settlement Agreement
Heritage Land, LLC - Toscana Land Q X X
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RESOLUTION NO. 2020-11
l;!1t i o t1 i"N IFILE NO. !DESCRIPTION
El Paseo Business Improvement District - Staff
Reports 2006-2007
Public Safety Commission - Staff Reports 2011-2016
CC-001 23-022
CC-001 23-086
!MEDIA! ''CNuAcCKLITY
IARCHIVE
Q X X
Q X X
CC-001 23-092 Marketing Committee - Staff Reports Q X X
2010-2014
CC-001 61-001 Personnel - General 2000-2016 Q X X
CC-002 38-HA36200 Reliable Tree Care - 2017 Tree & Stump Removal Q X X
Service for PDHA
CC-002 38-HA36680 Garland/DBS, Inc. - Leasing Office Building Roof Q X X
Restoration Project One Quail Place
CC-002 38-HA36450 Kirkpatrick Landscape Services - Landscape Q X X
Improvements Project
CC-002 38-HA36860 New Construction Solutions, Inc. - Plumbing Re -Pipe Q X X
for Bldg. 11 One Quail Place
CC-001 23-087 Art In Public Places (AIPP) Commission - Staff Q X X
Reports 2009-2015
CC-001 23-095-1001 Citizens' Sustainability Committee - Single Use Q X X
Plastic Bags
CC-001 23-095 Citizens' Sustainability Committee - Staff Reports Q X X
2010-2013
CC-005 23-096 City Council Compensation AdHoc Committee - Q X X
Appointments
Cultural Resources Preservation Committee (fka
CC-001 23-093 Historic Preservation Committee) - Staff Reports Q X X
2006 - 2010
CC-002 86-002 TT 13881 Dame Construction Co., Inc. Q X X
Phase I and II
CC-002 86-002 TT 13915 Georgetown Business Park Q X X
Frank R. Goodman
CC-002 86-002 TT 14003 Lewis Homes Q X X
CC-002 86-002 TT 14004 Lewis Homes Q X X
CC-002 86-002 TM 14032 McClain Development Co. Q X X
CC-002 86-002 TM 14032-1 McClain Development Co. Q X X
CC-002 86-002 TT 14032-2 McClain Q X X
CC-002 86-002 TT 14032-3 McClain Q X X
CC-002 86-002 TM 14079 Kent Land Co. Q X X
CC-001 86-002 TM 14080 Kent Land Co. Q X X
CC-001 86-002 TM 14081 David Moss Q X X
CC-002 86-002 TM 14082 Silver Spur Association Q X X
CC-002 86-002 TM 14082-1 Silver Spur Association Q X X
CC-002 86-002 TM 14082-2 Silver Spur Association Q X X
CC-001 86-002 PM 14163 Descove Inc. Q X X
CC-001 86-002 TM 14417 Transcopic Development Co. Q X X
CC-002 86-002 TM 14645 Rodney J. Bartow Q X X
CC-002 86-002 PM 14647 Robert Riccardi Q X X
CC-001 86-002 PM 14768 Lewis Homes Q X X
CC-001 86-002 TT 14805 Kaul Construction I Q X X
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RESOLUTION NO. 2020-11
1Kt CHECK
i to I !UN (FILE NO. (DESCRIPTION !MEDIA! QUALITY
I ARCHIVE
!CC-001 86-002 TM 14996 Mack Development Co. Q X X
CC-001 86-002 TM 14997 David Moss Q X X
CC-002 86-002 TT 14998 Kaufman & Broad Homes Q X X
CC-001 86-002 TM 14999 Westside Enterprises Q X X
CC-002 86-002 TM 15000-1 Pacific Coast Builders Q X X
CC-002 86-002 TM 15082 Don Lawrence Q X X
CC-001 86-002 PM 15088 Phil Harris APN 631-270-007 Q X X
CC-002 86-002 TM 15366 Silver Spur Association Q X X
CC-002 86-002 TM 15384 Bruce J. Reimer Q X X
CC-001 86-002 TM 15630 Duaine K. Bricker Q X X
CC-001 86-002 TT 15633 Sunrise Corporation Q X X
CC-001 86-002 TM 15634 San Clemente Group Q X X
CC-001 86-002 TT 15640 Sunrise Corporation Q X X
CC-002 86-002 PM 15723 Palm Desert Town Center Q X X
CC-001 86-002 TRACT 15724 Victor Sun Q X X
CC-002 86-002 TRACT 15734 Shadow Mountain Resort Q X X
CC-001 86-002 TRACT 15735 Shadow Mountain Resort Q X X
Property Donated to City by Lewis Homes of
PW-024 68 California - Tract 14003 (Civic Center Park) Res. Q X X
Nos. 79-22 and 80-107 - Correspondence ONLY
(14 Pgs. Total)
CC-002 86-002 Tract 4380-1 Kings Point Ltd. Q X X
CC-001 86-002 Tract 5565 Silver Spur Association (Ironwood Corp.) Q X X
CC-002 86-002 Tract 7263 Country Club Realty Q X X
CC-002 86-002 Tract 11791 Mcbail Company Q X X
CC-001 86-002 Tract 11883 Tiffany Property, Inc. Q X X
CC-002 86-002 Tract 11883-1 Tiffany Property, Inc. Q X X
CC-002 86-002 Tract 11883-2 Tiffany Property, Inc. Q X X
CC-002 86-002 Tract 12050 Linsco Agencies, Ltd. Q X X
CC-002 86-002 Tract 12202 Sunrise Company Q X X
CC-001 86-002 Tract 12450 Daniel Russie Q X X
CC-001 86-002 Tract 12725 Willard T. Jordan Q X X
CC-002 86-002 Tract 13008 Cove Construction Q X X
CC-002 86-002 Tract 13203 Sunrise Corporation Q X X
CC-002 86-002 Tract 13323 Boyar Development Company Q X X
CC-002 86-002 Parcel Map 13559 PDR Associates Q X X
CC-002 86-002 Parcel Map 13581 Chacahuala, Ltd. Q X X
CC-001 86-002 Parcel Map 13583 Q X X
CC-001 86-002 Parcel Map 13584 Hughes Inv. Q X X
CC-002 86-002 Tract 13586 — Palm Desert 210, Ltd Q X X
CC-002 86-002 Parcel Map 13635 — Palm Desert Mini Warehouse, A QX X
General Partnership, Dba Palm Desert Mini Storage
CC-002 86-002 TT 13881 - DAME Construction - Phase 3 Q X X
CC-002 86-002 TT 13881-4 Chapparal Country Club Q X X
CC-001 23-022 El Paseo Business Improvement District - Staff Q X X
Reports Appointments 1990-2015
CC-001 96-002 Zoning Ordinance Amendments 2005-2006 Q X X
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RESOLUTION NO. 2020-11
111t I tN I !UN IFILE NO.
CC--002 38-C24550
CC-001 25-009
CC-001 39-001
CC-001 39-001
CC-001 40-001-1001
CW-055 39-002
EDM-015 26-034-1001
CC-001 23-028
CC-001 23-083
CC-001 23-086
CC-001 23-090
CC-001 23-092
CC-002 38-C23830B
CC-002
(DESCRIPTION
Wells Fargo & Company Trustee
5yr Term
Building Industry Association of Southern California
(BIA) 1994-2015
Proposed CUP by the City of La Quinta (Meeting of
01/14/2010)
CUP 85-6 CREEK
Voluntary Expenditure Ceiling - Municipal Elections
1997-2001
AT&T Letter ONLY
ATTWS Site No. D472C - Palm Desert East
FEP - Craycroft & Gotta Realtors, Inc. 73700 El
Paseo (APN 627-212-010)
Parks & Recreation Commission - Minutes
2009- 2010
Housing Commission - Minutes 2007-2010
Public Safety Commission - Minutes 2008-2010
Youth Committee - Minutes 2003-2011
Marketing Committee - Minutes 2006-2010
Sierra Landscape Company , Inc. Landscape
Improvements on Fred Waring Drive Median - Phase
11 (955-08) INCLUDES UNSUCCESSFUL BIDDERS
PROPOSAL
'MEDIA' GQUAUTCHECK II ARCHIVE
Q X X
Q X X
AP X X
Q X X
Q X X
Q X X
Q X X
Q X X
Q
Q
Q
Q
X
X
X
X
X
X
X
X
Q X X
38-R23980 Prest Vuksic, Inc. - Consulting Architectural Services Q X X
at 77-107 California Avenue (California Villas)
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