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Home My WebLink AboutCC RES 2020-19RESOLUTION NO. 2020-19 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND AUTHORIZING THE DESTRUCTION OF RECORDS FROM THE DEPARTMENT OF PUBLIC WORKS, AS INDICATED ON THE RECORDS RETENTION SCHEDULE (ADOPTED SEPTEMBER 12, 2019). RECORDS FROM 1985 THROUGH 2017 (EXHIBIT A) WHEREAS, the Department of Public Works of the City of Palm Desert, California, has records that have met or exceeded the retention period caused by the official files, records, exhibits, and other documents of said office pursuant to the Retention Schedule set forth on City Council Resolution No. 2019-74; and WHEREAS, said files are not the subject of any claim, litigation, investigation, or audit. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, as follows: Section 1. That the above recitations are true and correct and constitute the findings of the City Council in this matter. Section 2. That it does hereby approve the destruction of all documents and records from files as set forth in Exhibit "A," attached hereto, which have met or exceeded their retention period. Section 3. Destruction of paper files from the Public Works Department. Public Works Temporary Encroachment Permits, Encroachment Inspection Requests, Chronological General Files, Use of Facilities, Wide Load Permits, Community Garden Agreements, General Admin Files, Parks and Recreation Committee Recordings, Traffic Speed Survey, Landscape Rebates and Work Order files from 1985 to 2017, in accordance with Retention Schedule Nos. PW-012, PW-059, CW- 025, PW-027, PW-013, PW-060, CW-012, PW-038, PW-056 and PW-058. PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert City Council held on this 27th day of February 2020, by the following vote, to wit: AYES: HARNIK, JONATHAN, KELLY, WEBER, and NESTANDE NOES: NONE ABSENT: NONE ABSTAIN: NONE ATTEST. 1111, 17.04 41kte• R • HELLE D. AS EN, ady Y CLERK CITY OF PALM DESERT, CALIFORNIA JAceif,a, INA NESTANDE, MAYOR CITY OF PALM DESERT, CALIFORNIA RESOLUTION NO. 2020-19 [This page has intentionally been left blank.] RESOLUTION NO. 2020-19 File Name Temp. Temp. Temp. Temp. Temp. Temp. Exhibit A Destruction of paper files from the Public Works Department: Encroachment Permit, Encroachment Inspection Requests, Chronological General Files, Use of Facilities, Wide Load Permits, Community Garden Agreements, General Admin Files, Parks and Recreation Committee Recordings, Traffic Speed Survey, Landscape Rebates and Work Order files from 1985 to 2017, in accordance with Retention Schedule Nos. PW-012, PW-059, CW-025, PW-027, PW-013, PW-060, CW- 012, PW-038, PW-056 and PW-058. PW012 - Temporary Encroachment Permits (EP) Temporary Construction, Street Permits, Sidewalk Repairs, Traffic Control, Utility Cuts, etc. Date Encroachment Permits Encroachment Permits Encroachment Permits Encroachment Permits Encroachment Permits Encroachment Permits PW012 — Inspection EP Inspection Request EP Inspection Request EP Inspection Request EP Inspection Request EP Inspection Request EP Inspection Request EP Inspection Request EP Inspection Request EP Inspection Request EP Inspection Request EP Inspection Request EP Inspection Request EP Inspection Request EP Inspection Request EP Inspection Request EP Inspection Request EP Inspection Request EP Inspection Request EP Inspection Request 01 /11 /13 — 12/30/13 01/03/14 — 12/31/14 01/29/15 — 12/30/15 01/05/16 — 12/31/16 01/02/17 — 12/31/17 FY 1985-2012 Request 06/17/05-08/22/05 10/06/09-01/05/09 01/20/08-02/12/09 02/13/09-03/09/09 12/11/08-03/12/09 03/11/09-03/26/09 03/27/09-04/14/09 04/14/09-05/18/09 05/18/09-06/09/09 03/13/09-06/11/09 06/09/09-06/29/09 06/30/09-07/27/09 06/11/09-07/28/09 10/31 /08-09/01 /09 07/28/09-09/04/09 07/28/09-09/28/09 06/12/09-10/05/09 09/28/09-11/05/09 11/05/09-12/16/09 RESOLUTION NO. 2020-19 EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection EP Inspection Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request 02/04/10-03/01/10 03/01/10-03/29/10 01 /11 /10-03/30/10 09/04/09-04/26/10 04/30/10-05/04/10 05/04/10-05/20/10 05/20/10-06/24/10 04/05/10-06/28/10 06/24/10-07/15/10 07/15/10-08/16/10 08/16/10-09/21/10 09/21/10-10/12/10 06/28/10-10/19/10 11/12/10-10/29/10 10/12/10-10/29/10 11/12/10-12/03/10 12/03/10-01/07/11 10/19/10-01/10/11 01 /07/11-01 /27/11 01 /27/11-03/01 /11 01/10/11-03/20/11 03/01 /11-03/21 /11 03/21/11-04/06/11 04/06/11-04/25/11 04/25/11-05/25/11 05/25/11-06/13/11 06/14/11-07/26/11 07/26/11-08/10/11 08/10/11-09/15/11 09/15/11-10/14/11 10/17/11-11/14/11 01 /31 /12-12/30/11 11/14/11-12/30/11 01 /31 /12-03/05/12 03/05/12-04/17/12 02/28/12-05/03/12 04/17/12-06/04/12 05/14/12-07/27/12 07/27/12-09/13/12 RESOLUTION NO. 2020-19 1 EP EP EP EP EP EP EP EP EP EP EP EP EP EP EP EP EP EP EP EP EP EP EP EP EP EP EP EP EP EP EP EP EP EP EP EP Inspection Inspection Inspection Inspection Inspection Inspection Inspection Inspection Inspection Inspection Inspection Inspection Inspection Inspection Inspection Inspection Inspection Inspection Inspection Inspection Inspection Inspection Inspection Inspection Inspection Inspection Inspection Inspection Inspection Inspection Inspection Inspection Inspection Inspection Inspection Inspection Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request Request 09/13/12-10/16/12 06/07/12-10/22/12 10/17/12-11/26/12 11/26/12-12/28/12 12/31/12-02/06/13 02/06/13-03/12/13 10/29/12-03/28/13 03/12/13-04/24/13 04/01/13-05/30/13 04/24/13-06/10/13 06/03/13-06/31/13 06/10/13-07/08/13 07/31/13-09-10/13 09/05/13-07/08/13 08/18/13-11/05/13 09/10/13-11/05/13 09/05/13-12/17/13 11 /07/13-01 /07/14 01/15/14-04/10/14 03/14/14-04/11/14 04/11/14-05/08/14 04/18/14-06/26/14 05/12/14-06/27/14 08/12/14-08/12/14 06/30/14-08/12/14 06/30/14-09/03/14 07/03/14-10/20/14 10/03/14-11/17/14 10/24/14-11/18/14 11/10-14-12/19/14 11 /18/14-01 /07/15 12/19/14-02/11/15 01/12/15-02/19/15 02/12/15-03/30/15 02/19/15-03/31/15 FY 1985-2012 CW025- Correspondence — Routine (e.g., Letters, Memorandums, Administrative, Chronological, General Files, Reading File, Working Files, etc.) RESOLUTION NO. 2020-19 Wide Load Permits Wide Load Permits Wide Load Permits Chron. Files Chron. Files Chron. Files Chron. Files Park Rentals Park Rentals Park Rentals Park Rentals Park Rentals Park Rentals Park Rentals 01 /01 /05-12/31 /05 01 /01 /06-12/31 /06 01 /01 /07-10/31 /07 FY1985-2017 PW027- Use of Facilities Permits FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 1985-2005 FY 2011-2017 PW013- Encroachment Permits Temporary: Pool Drain, Debris Boxes, Wide Load, Transportation Permits, Etc. January — December 2007 July -December 2014 FY 1985- 2017 PW059- Community Garden Agreements Community Garden Agreements Community Garden Agreements Community Garden Agreements Community Garden Agreements PW060 — General General Administration Files General Administration Files General Administration Files 2012-2013 2013-2014 2014-2015 FY 1985 - 2012 Admin Files FY2002-2014 FY 1985-2001 FY 2002-2017 CW012- Parks & Recs Committee Recordings Committee Recordings 2013-2014 PW038- Traffic Speed Survey Traffic Speed Survey Volume 1 of 2 11/13/06 Traffic Speed Survey Volume 2 of 2 11/13/06 PW056- Work Orders Work Orders FY2000-2004 Work Orders FY 1985-1999 Work Orders FY 2005-2017 PW058-Landscape Rebate Program Landscape Rebates FY1985-2015