HomeMy WebLinkAboutCC RES 2020-21RESOLUTION 2020-21
A RESOLUTION OF THE CITY COUNCIL OF PALM DESERT,
CALIFORNIA, APPROVING EXECUTION OF PROGRAM
SUPPLEMENT AGREEMENT TO ADMINISTERING AGENCY -
STATE AGREEMENT FOR STATE -FUNDED PROJECTS -
AGREEMENT NO. T76
WHEREAS, a Master Agreement Administering Agency -State Agreement for State -
Funded Projects No. 00557S, was approved and adopted by Resolution No. 2020-20
February 27, 2020; and
WHEREAS, the Administering Agency has applied to the California Transportation
Commission (CTC) and/or STATE for funding (herein referred to as STATE FUNDS), for
Local Roadway Safety Plan Project (600-20), hereinafter referred to as "PROJECT"; and
WHEREAS, a Program Supplement Agreement to the Master Agreement is
required for each project outlining specific conditions with state allocated funds.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PALM DESERT
DOES HEREBY RESOLVE THE FOLLOWING:
Authorize the Mayor of the City of Palm Desert to execute Program
Supplement No. T76, attached hereto as "Exhibit A", to Master Agreement Administering
Agency -State Agreement for State -Funded Projects No. 00557S.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert City
Council, held on this 27th day of February, 2020, by the following vote, to wit:
AYES: HARNIK, JONATHAN, BELLY, WEBER, and NESTANDE
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
GINA NESTANDE, MAYOR
ATTEST:
41,11,10
R CHELLE D. KLASSE k , ITY CLERK
CITY OF PALM DESERT, CALIFORNIA
RESOLUTION NO. 2020-21
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RESOLUTION NO. 2020-21
Exhibit A
Program Supplement No. T76 to
Master Agreement Administering Agency -State
Agreement for State Funded Projects No. 00557S
(Contract No. C39880)
RESOLUTION NO. 2020-21
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STATE CF CALIFORNIA. DEPARTMENT CF TRANSPORTATION
PROGRAM SUPPLMENT AND CERTIFICATION FORM
PSCF (REV. more)
To: STATE CONTROLLER'S OFFICE
Claims Audits
3301 "C^ Strut, Rm 404
Sacramento, CA 95816
FROM:
Department of Transportation
SUBJECT:
Encumbrance Document
VENDOR JLOCAL AGENCY:
CITY OF PALM DESERT
S 72,000.00
Local Assistance
CHAPTER STATUTES
RESOLUTION NO. 2020-21
DATE PREPARED:
112812020
REOU1SfTION NUMBER I CONTRACT NUMBER;
LRSPL-5414(016) RQS 082000000476
ITEM YEAR PEC I PECT
29 2018 2660-102-0042 2018-2019 2030010555
P 1 of 1
PROJECT NUMBER:
0620000099
TASK ISUBTASKI
S
Total
Is
AMOUNT
72,000.00
72, 000.00
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RESOLUTION NO. 2020-21
PROGRAM SUPPLEMENT NO. T76
to
ADMINISTERING AGENCY -STATE AGREEMENT
FOR STATE FUNDED PROJECTS NO 00557S
Adv Project ID Date:
0820000099 Location:
Project Number:
E.A. Number:
Locode:
January 24, 2020
08-RIV-0-PDST
LRSPL-5414(016)
5414
This Program Supplement, effective 1/3/20, hereby adopts and incorporates into the Administering Agency -State
Agreement No. 00557S for State Funded Projects which was entered into between the ADMINISTERING AGENCY and
the STATE with an effective date of and is subject to all the terms and conditions thereof. This PROGRAM
SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of
Resolution No. approved by the ADMINISTERING AGENCY on (See copy
attached).
The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived
from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special
Covenants and remarks set forth on the following pages.
PROJECT LOCATION: Throughout the City of Palm Desert
TYPE OF WORK: Local road safety plan (LRSP) preparation
Estimated Cost
State Funds
• STATE 572,000.00
S80,000.00
CITY OF PALM DESERT
By
Title
Date
Attest
LOCAL
S8,000.0171
Matching Funds
OTHER
50.00
STATE OF CALIFORNIA
Department of Transportation
By -- Chief, Office of Project Implementation
Division of Loca I Assistance
Date
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer
jCarr1ine ?dos
Date I I281 2492°
S72.000.00
Program Supplement 00-557S-T76- SERIAL Page 1 of 3
_7:SPL-5414(016)
RESOLUTION NO. 2020-21
SPECIAL COVENANTS OR REMARKS
1.
All obligations of STATE under the terms of this Agreement are subject to the
appropriation of resources by the Legislature and the encumbrance of funds under this
Agreement. Funding and reimbursement are available only upon the passage of the State
Budget Act containing these STATE funds.
2. Any State and Federal funds that may have been encumbered for this project are
available for disbursement for limited periods of time. For each fund encumbrance the
limited period is from the start of the fiscal year that the specific fund was appropriated
within the State Budget Act to the applicable fund Reversion Date shown on the State
approved project finance letter. Per Government Code Section 16304, all project funds
not liquidated within these periods will revert unless an executed Cooperative Work
Agreement extending these dates is requested by the ADMINISTERING AGENCY and
approved by the California Department of Finance.
ADMINISTERING AGENCY should ensure that invoices are submitted to the District
Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to
avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's
Office and the Department of Finance; in order for payment to be made, the last date the
District Local Assistance Engineer can forward an invoice for payment to the
Department's Local Programs Accounting Office for reimbursable work for funds that are
going to revert at the end of a particular fiscal year is May 15th of the particular fiscal
year. Notwithstanding the unliquidated sums of project specific State and Federal funding
remaining and available to fund project work, any invoice for reimbursement involving
applicable funds that is not received by the Department's Local Programs Accounting
Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid.
These unexpended funds will be irrevocably reverted by the Department's Division of
Accounting on the applicable fund Reversion Date.
3. ADMINISTERING AGENCY agrees to comply with the requirements in 2 CFR Part 200,
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards (applicable to Federal and State Funded Projects).
4. This PROJECT is funded with State -Only funding from the Local Roadway Safety Plan
(LRSP) Program. ADMINISTERING AGENCY agrees to develop an LRSP under this
PROJECT.
The ADMINISTERING AGENCY agrees to follow all relevant State laws and
requirements including the California Environmental Quality Act (CEQA).
This PSA allows reimbursement of eligible PROJECT expenditures to the
ADMINISTERING AGENCY for which the LRSP State funds are allocated. The effective
State allocation date establishes the eligibility date for the ADMINISTERING AGENCY to
start reimbursable work. Any work performed prior the effective allocation date is not
eligible for reimbursement from the LRSP funds.
ADMINISTERING AGENCY agrees that LRSP funds available for reimbursement will be
Program Supplement 00-557S-T76- SERIAL Page 2 of 3
03-R1V-0-PDST
LRSPL-5414(016)
SPECIAL COVENANTS OR REMARKS
RESOLUTION NO. 2020-21
limited to the amount allocated and encumbered by the STATE consistent with the scope
of work in the STATE approved application. Funds encumbered may not be used for a
modified scope of work after a project is awarded unless approved by the Statewide
LRSP Coordinator prior to performing work.
ADMINISTERING AGENCY agrees to the program delivery and reporting requirements.
The study and the LRSP must be completed within thirty-six (36) months of the funding
allocation. The Final Report of Expenditure, the final invoice and the LRSP report must be
submitted to the DLAE within six (6) months of the report completion.
Program Supplement 00-557S-T76- SERIAL Page 3 of 3