The URL can be used to link to this page

Home My WebLink About16 C41270 Michael Baker - Citywide Bikeway 565-21CONTRACT NO. C41270 STAFF REPORT CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT MEETING DATE: April 8, 2021 PREPARED BY: Randy Bowman, Senior Project Manager REQUEST: Authorize the award of Contract No. C41270 for Citywide Bikeway and Pedestrian Improvements to Michael Baker International, Inc. of Palm Desert, California in the amount of $250,000 (Project No. 565-21). ______________________________________________________________________ Recommendation By Minute Motion: 1)Award Contract No. C41270 for Citywide Bikeway and Pedestrian Improvements to Michael Baker International, Inc. of Palm Desert, California in an annual amount of $250,000 for a period of twenty- four (24) months; and 2)Authorize the Mayor to execute said Agreement and up to three (3) 12-month contract extensions. Funds are available in the Measure A Fund and budgeted in the Capital Improvement Project Account No. 2134633-5000103, Citywide Bikeway and Pedestrian Improvements. Strategic Plan The Project fulfills the following priorities identified in the City’s Strategic Plan: •Tourism and Marketing – Priority 1: “Improve access to Palm Desert and its attractions to enhance the ease of lifestyle.” •Transportation – Priority 1: “Create walkable neighborhoods and areas within Palm Desert that would include residential, retail, services and employment centers, and parks, recreation and open space to reduce the use of low occupancy vehicles.” •Transportation – Priority 3: “De-emphasize single/low-occupancy vehicles and optimize modes of travel (bus, carpool, golf-cart, bicycle and pedestrian).” Background Analysis The General Plan envisions an interconnected multi-modal transportation system, offering diverse options such as automobiles, public transit, golf carts, bicycling, and walking. In its current form, the City’s transportation system faces a number of challenges including: •The predominant mode of travel is the automobile; •The predominant land use patterns make walking, biking, and transit use challenging; and CONTRACT NO. C41270 April 8, 2021 – Staff Report Award Design Contract for Citywide Bikeway and Pedestrian Improvements Page 2 of 3 •There are moderate levels of vehicle congestion, though this may worsen if through traffic increases or there are areas of significant development intensity in the city. The project will further the implementation of General Plan recommendations for bicycles and pedestrian first through a preliminary engineering effort to be completed in the fourth quarter of 2021. The preliminary engineering will help the City establish priorities for addressing the gaps in bicycle and pedestrian infrastructure by identifying engineering challenges and preliminary costs for completing the gaps. This first phase of the project will then inform development of the City’s capital improvement plan and facilitate opportunities for grant funding of larger projects through programs such as Caltrans Active Transportation and SB 821 grant programs. Upon satisfactory completion of the preliminary engineering by the Consultant, staff will then negotiate with the consultant and present to the City Council for authorization a planned contract amendment for the design of the identified priority projects. Staff anticipates the first construction projects stemming from this effort will begin by 2023. City staff duly advertised a Request for Proposal (RFP) for said services on PlanetBids on January 19, 2021, and on February 23, 2021, the City received four proposals. A selection committee comprised of staff from the Public Works Department, the City Manager’s Office, and the Community Development Department reviewed the proposals according to the following criteria in the RFP: •Qualifications of the firm •Technical approach and work plan •Completeness of the proposal •Fee proposal The selection committee ranked the proposals as follows: PROPOSER LOCATION RANKING Michael Baker International, Inc. Palm Desert, CA 1 KOA Corporation Monterey Park, CA 2 Dokken Engineering San Diego, CA 3 Engineering Resources of Southern California Redlands, CA 4 Based on the review, staff recommends awarding to Michael Baker International, Inc. Fiscal Analysis The City’s Capital Improvement Project (CIP) list for Fiscal Year 2020-2021 includes Measure A funds for this project; therefore, there will be no impact to the City’s general fund. CONTRACT NO. C41270 April 8, 2021 - Staff Report Award Design Contract for Citywide Bikeway and Pedestrian Improvements Page 3 of 3 The 5-Year funding breakdown for the project is as follows: CIP Project Ln# 11 N Citywide Bikeway and Pedestrian Improvements Funding Year Source Measure FY20/21 A I FY21l22 I FY22/23 I FY23/24 I FY24/25 Bolded amount is the subject of this request. Description Preliminary Engineering Final Engineering/ Construction Construction Construction Construction Budget for this Project' $250,000 $250,000 $250,000 $250,000 $250,000 Total Project Cost $1,250,000 ' CIP Budgetto be updated in FY22/23 to include mWtiple projects stemming from preliminary and final engineering. Construction funding represents �ocally funded improvements, and local match to potential grant awards. LEGAL REVIEW N/A Robert W. Hargreaves City Attorney DEPT. REVIEW �ndy �'irestine Andy Firestine Assistant City Manager City Manager, L Todd Hileman: FINANCIAL REVIEW �cw..u'� N?. �9oou Janet M. Moore Director of Finance ASSISTANT CITY MANAGER Andy firestine Andy Firestine Assistant City Manager �. rodd i-t�lew�av�, CONSULTANT: Michael Baker International, Inc. 75410 Gerald Ford Drive, Suite 100 Palm Desert, CA 92211 CITYCOUNCIL�CTfON APPROVEP� � nrxrFn ATTACHMENTS: Agreement RECEIVEP� OTHER ConsultanYs Proposal Vicinity Map MECT GD TF' �� - -��` � AYF,S: / � /1/( IC� NOES• � /� � �� AI3SGNT: �\ �� A13STAIN: �� / VERIFIEDBY: �`"��ry�/� Original on File with City CJcrk's Office [This page has intentionally been left blank.] CONTRACT NO. C41270 PROJECT NO. 565-21 CITYWIDE BIKEWAY AND PEDESTRIAN IMPROVEMENTS -1- CONTRACT CITY OF PALM DESERT PROFESSIONAL SERVICES AGREEMENT Contract No. C41270 1. PARTIES AND DATE. This Agreement is made and entered into this 8th day of April , 2021, by and between the City of Palm Desert, a municipal corporation organized under the laws of the State of California with its principal place of business at 73-510 Fred Waring Drive, Palm Desert, California 92260- 2578, County of Riverside, State of California (“City”) and Michael Baker International, a Pennsylvania Corporation, with its principal place of business at 75-410 Gerald Ford Drive, Suite 100, Palm Desert, CA 92211 ("Consultant"). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties." 2. RECITALS. 2.1 Project. The City is a public agency of the State of California and is in need of professional services for the following project: Citywide Bikeway and Pedestrian Improvements Project No. 565-21 (hereinafter referred to as “the Project”). 2.2 Consultant. Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement. Consultant is duly licensed and has the necessary qualifications to provide such services. 3. TERMS. 3.1 Scope of Services and Term. 3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations. 3.1.2 Term. The term of this Agreement shall be from April 8, 2021 to June 30, 2023, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement automatically for no more than three (3) additional one-year terms. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. 3.2 Responsibilities of Consultant. 3.2.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Any personnel performing the Services shall not be employees of City and shall at all times be CONTRACT NO. C41270 PROJECT NO. 565-21 CITYWIDE BIKEWAY AND PEDESTRIAN IMPROVEMENTS -2- CONTRACT under Consultant's exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance. 3.2.2 Schedule of Services. Consultant shall perform the Services in a prompt and timely manner in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services expeditiously. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services. 3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City. 3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. The key personnel for performance of this Agreement are as follows: Chris Alberts, PLS, Vice President. 3.2.5 City's Representative. The City hereby designates Randy Bowman, Senior Project Manager, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the scope of Services or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the scope of services or change the Consultant's total compensation subject to the provisions contained in Section 3.3 of this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee. 3.2.6 Consultant's Representative. Consultant hereby designates Chris Alberts, PLS, Vice President, or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement. 3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times. 3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of CONTRACT NO. C41270 PROJECT NO. 565-21 CITYWIDE BIKEWAY AND PEDESTRIAN IMPROVEMENTS -3- CONTRACT California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project. 3.2.9 Period of Performance. Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”). Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may be separately agreed upon in writing by the City and Consultant (“Performance Milestones”). Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Performance Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage. 3.2.10 Laws and Regulations; Employee/Labor Certification. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for the City to terminate the Agreement for cause. 3.2.10.1 Employment Eligibility; Consultant. Consultant certifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time and shall require all subconsultants and sub-subconsultants to comply with the same. Consultant certifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the term of the Agreement. 3.2.10.2 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted. 3.2.10.3 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and CONTRACT NO. C41270 PROJECT NO. 565-21 CITYWIDE BIKEWAY AND PEDESTRIAN IMPROVEMENTS -4- CONTRACT regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. 3.2.11 Insurance. 3.2.11.1 Minimum Requirements. Without limiting Consultant’s indemnification of City, and prior to commencement of the Services, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form that is satisfactory to City. (A) General Liability Insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted. (B) Automobile Liability Insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non- owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. The City’s Risk Manger may modify this requirement if it is determined that Consultant will not be utilizing a vehicle in the performance of his/her duties under this Agreement. (C) Professional Liability (Errors & Omissions) Insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the Services required by this Agreement. (D) Workers’ Compensation Insurance. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000). Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City, its officers, agents, employees, volunteers and representatives. (E) Umbrella or Excess Liability Insurance. Consultant may opt to utilize umbrella or excess liability insurance in meeting insurance requirements. In such circumstances, Consultant shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability and employer’s liability. Such policy or policies shall include the following terms and conditions: (1) A drop down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason; (2) Pay on behalf of wording as opposed to reimbursement; CONTRACT NO. C41270 PROJECT NO. 565-21 CITYWIDE BIKEWAY AND PEDESTRIAN IMPROVEMENTS -5- CONTRACT (3) Concurrency of effective dates with primary policies; and (4) Policies shall “follow form” to the underlying primary policies. (5) Insureds under primary policies shall also be insureds under the umbrella or excess policies. (F) Fidelity Coverage. Reserved. (G) Cyber Liability Insurance. Reserved. If coverage is maintained on a claims-made basis, Consultant shall maintain such coverage for an additional period of three (3) years following termination of the Agreement. 3.2.11.2 Other Provisions or Requirements. (A) Proof of Insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time. (B) Duration of Coverage. Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Consultant, his/her agents, representatives, employees or subconsultants. (C) Primary/Non-Contributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self- insurance shall be called upon to protect it as a named insured. (D) City’s Rights of Enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications, or is canceled and not replaced, City has the right, but not the duty, to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant, or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may terminate this Agreement. (E) Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager. CONTRACT NO. C41270 PROJECT NO. 565-21 CITYWIDE BIKEWAY AND PEDESTRIAN IMPROVEMENTS -6-CONTRACT (F)Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against the City, its elected or appointed officers, agents, officials, employees, volunteers, and representatives or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against the City, its elected or appointed officers, agents, officials, employees, volunteers and representatives and shall require similar written express waivers and insurance clauses from each of its subconsultants. (G)Enforcement of Contract Provisions (non estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder. (H)Requirements Not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. (I)Notice of Cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. (J)Additional Insured Status. General liability, automobile liability, and if applicable, pollution liability and cyber liability, policies shall provide or be endorsed to provide that the City and its officers, officials, employees, agents, volunteers and representatives shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement, under such policies. This provision shall also apply to any excess/umbrella liability policies. (K)Prohibition of Undisclosed Coverage Limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. (L)Separation of Insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. (M)Pass Through Clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the Project who is brought onto or involved in the Project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with CONTRACT NO. C41270 PROJECT NO. 565-21 CITYWIDE BIKEWAY AND PEDESTRIAN IMPROVEMENTS -7- CONTRACT subconsultants, subcontractors, and others engaged in the Project will be submitted to City for review. (N) City’s Right to Revise Specifications. The City and the City’s Risk Manager reserve the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in additional cost to the Consultant, the City and Consultant may renegotiate Consultant’s compensation. If the City reduces the insurance requirements, the change shall go into effect immediately and require no advanced written notice. (O) Self-Insured Retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City. (P) Timely Notice of Claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies. (Q) Additional Insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Services. 3.2.12 Water Quality Management and Compliance. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including, without limitation, all applicable provisions of the City’s ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251, et seq.); the California Porter-Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. Consultant must comply with the lawful requirements of the City, and any other municipality, drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regulating water quality and storm water discharges. Failure to comply with laws, regulations, and ordinances listed in this Section is a violation of federal and state law. Consultant warrants that all employees and subcontractors shall have sufficient skill and experience to perform the work assigned to them without impacting water quality in violation of the laws, regulations and policies of this Section. 3.3 Fees and Payments. 3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exceed Two Hundred Fifty Thousand and 00/100 ($250,000.00) without written approval of the City Council or City Manager, as applicable. 3.3.2 Payment of Compensation. Consultant shall submit to City monthly invoices which provide a detailed description of the Services and hours rendered by Consultant. City shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed and approved charges. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth CONTRACT NO. C41270 PROJECT NO. 565-21 CITYWIDE BIKEWAY AND PEDESTRIAN IMPROVEMENTS -8- CONTRACT therein. Consultant shall submit its final invoice to City within thirty (30) days from the last date of provided Services or termination of this Agreement and failure by the Consultant to submit a timely invoice may constitute a waiver of its right to final payment. Payment shall not constitute acceptance of any Services completed by Consultant. The making of final payment shall not constitute a waiver of any claims by the City for any reason whatsoever. 3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City, or included in Exhibit "C" of this Agreement. 3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City. 3.4 Labor Code Requirements. 3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, agents, volunteers and representatives, free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 3.4.2 Registration/DIR Compliance. If the Services are being performed on a public works project of over $25,000 when the project is for construction, alteration, demolition, installation, or repair work, or a public works project of over $15,000 when the project is for maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants. This Project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR. Any stop orders issued by the DIR against Consultant or any subconsultant that affect Consultant’s performance of Services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, agents, volunteers and representatives free and harmless from any claim or liability arising out of stop orders issued by the DIR against Consultant or any subconsultant. CONTRACT NO. C41270 PROJECT NO. 565-21 CITYWIDE BIKEWAY AND PEDESTRIAN IMPROVEMENTS -9- CONTRACT 3.4.3 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services. 3.5 Accounting Records. 3.5.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement. 3.6 General Provisions. 3.6.1 Termination of Agreement. 3.6.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. 3.6.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request. 3.6.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 3.6.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose: Consultant: Michael Baker International 75-410 Gerald Ford Drive, Suite 100 Palm Desert, CA 92211 ATTN: Chris Alberts, PLS, Vice President City: City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 ATTN: Randy Bowman, Senior Project Manager CONTRACT NO. C41270 PROJECT NO. 565-21 CITYWIDE BIKEWAY AND PEDESTRIAN IMPROVEMENTS -10- CONTRACT Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service. 3.6.3 Ownership of Materials and Confidentiality. 3.6.3.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). All Documents & Data shall be and remain the property of City, and shall not be used in whole or in substantial part by Consultant on other projects without the City’s express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of fifteen (15) years following completion of the Project, and shall make copies available to City upon the payment of actual reasonable duplication costs. Before destroying the Documents & Data following this retention period, Consultant shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents. 3.6.3.2 Subconsultants. Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by professionals other than Consultant or its subconsultants, or those provided to Consultant by the City. 3.6.3.3 Right to Use. City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Project or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than this Project without employing the services of Consultant shall be at City’s sole risk. If City uses or reuses the Documents & Data on any project other than this Project, it shall remove the Consultant’s seal from the Documents & Data and indemnify and hold harmless Consultant and its officers, directors, agents and employees from claims arising out of the negligent use or re-use of the Documents & Data on such other project. Consultant shall be responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the City upon completion, suspension, abandonment or termination. Consultant shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Consultant, a party for whom the Consultant is legally responsible or liable, or anyone approved by the Consultant. CONTRACT NO. C41270 PROJECT NO. 565-21 CITYWIDE BIKEWAY AND PEDESTRIAN IMPROVEMENTS -11- CONTRACT 3.6.3.4 Indemnification – Documents and Data. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers, agents and representatives free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Project by City of the Documents & Data, including any method, process, product, or concept specified or depicted. 3.6.3.5 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City. 3.6.3.6 Confidential Information. The City shall refrain from releasing Consultant’s proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information. Consultant shall have five (5) working days after receipt of the release notice to give City written notice of Consultant's objection to the City's release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the City, and its officers, directors, employees, agents, volunteers and representatives from and against all liability, loss, cost or expense (including attorney’s fees) arising out of a legal action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of an objection notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non-appealable order by a court of competent jurisdiction requires that City release such information. 3.6.4 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 3.6.5 [Reserved] 3.6.6 Indemnification. 3.6.6.1 To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, agents, and representatives free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subconsultants or agents in connection with the performance of the CONTRACT NO. C41270 PROJECT NO. 565-21 CITYWIDE BIKEWAY AND PEDESTRIAN IMPROVEMENTS -12- CONTRACT Consultant’s Services, the Project or this Agreement, including without limitation the payment of all expert witness fees, attorney’s fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, volunteers or representatives. 3.6.6.2 If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault. 3.6.7 Entire Agreement. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. 3.6.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Riverside County. 3.6.9 Time of Essence. Time is of the essence for each and every provision of this Agreement. 3.6.10 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project. 3.6.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the Parties. 3.6.12 Assignment; Subcontracting. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Consultant shall not subcontract any portion of the Services required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. 3.6.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, volunteers and representatives except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. CONTRACT NO. C41270 PROJECT NO. 565-21 CITYWIDE BIKEWAY AND PEDESTRIAN IMPROVEMENTS -13-CONTRACT 3.6.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 3.6.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise. 3.6.16 No Third-Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 3.6.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.6.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 3.6.19 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party. 3.6.20 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original. 3.6.21 Survival. All rights and obligations hereunder that by their nature are to continue after any expiration or termination of this Agreement, including, but not limited to, the indemnification obligations, shall survive any such expiration or termination. [SIGNATURES ON NEXT PAGE] CONTRACT NO. C41270 PROJECT NO. 565-21 CITYWIDE BIKEWAY AND PEDESTRIAN IMPROVEMENTS -14- CONTRACT SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT BY AND BETWEEN THE CITY OF PALM DESERT AND MICHAEL BAKER INTERNATIONAL IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written. CITY OF PALM DESERT By: KATHLEEN KELLY Mayor ATTEST: By: City Clerk APPROVED AS TO FORM: By: Best Best & Krieger LLP City Attorney REVIEWED BY: ____________________________________ Andy Firestine Assistant City Manager MICHAEL BAKER INTERNATIONAL [IF CORPORATION, TWO SIGNATURES, PRESIDENT OR VICE PRESIDENT AND SECRETARY OR TREASURER REQUIRED] By: Its: Printed Name: By: Its: Printed Name: CONTRACT NO. C41270 PROJECT NO. 565-21 CITYWIDE BIKEWAY AND PEDESTRIAN IMPROVEMENTS -15- CONTRACT Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT  Individual  Corporate Officer Title(s) Title or Type of Document  Partner(s)  Limited  General Number of Pages  Attorney-In-Fact  Trustee(s)  Guardian/Conservator Date of Document  Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above CONTRACT NO. C41270 PROJECT NO. 565-21 CITYWIDE BIKEWAY AND PEDESTRIAN IMPROVEMENTS -16-CONTRACT Notary Acknowledgment A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF ______________ On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature of Notary Public OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT  Individual  Corporate Officer Title(s) Title or Type of Document  Partner(s)  Limited  General Number of Pages  Attorney-In-Fact  Trustee(s)  Guardian/Conservator Date of Document  Other: Signer is representing: Name Of Person(s) Or Entity(ies) Signer(s) Other Than Named Above CONTRACT NO. C41270 PROJECT NO. 565-21 CITYWIDE BIKEWAY AND PEDESTRIAN IMPROVEMENTS NTS -A-1-CONTRACT EXHIBIT "A", “B”, and “C” SCOPE OF SERVICES, SCHEDULE OF SERVICES, AND COMPENSATION [This page has intentionally been left blank.] Proposal We Make A Difference Professional Engineering and Design Services Citywide Bikeway and Pedestrian Improvements Project No. 565-21 CONTRACT NO. C41270 75-410 Gerald Ford Drive, Suite 100 | Palm Desert, CA 92211 Office: 760.346.7481 | Fax: 760.346.8315 MBAKERINTL.COM Section 1 Cover Letter February 23, 2021 Mr. Randy Bowman, Project Manager City of Palm Desert, Department of Public Works 73510 Fred Waring Drive Palm Desert, CA 92260 Subject: Proposal to Provide Professional Engineering and Design Services for Citywide Bikeway and Pedestrian Improvements, Project No. 565-21 Dear Mr. Bowman: Michael Baker International (Michael Baker) has enjoyed working with the City of Palm Desert (City) providing various consulting services through the years. The way in which we have worked together is a perfect example of how teams can collaborate and successfully deliver projects. Michael Baker’s team provides the best benefit to the City for the following primary reasons: THE MICHAEL BAKER TEAM HAS THE RIGHT EXPERIENCE WITH LOCAL KNOWLEDGE. Specific projects with selected references similar to this contract have been included in Section 3 demonstrating Michael Baker’s experience with active transportation planning and engineering services. Having provided professional services to the City of Palm Desert since 1985, we have in-depth knowledge of the City’s infrastructure and community from our current and previous work in the area. Our Project Team is well versed in the City’s standards, business processes and holds effective working relationships with key staff allowing us to provide the City with quality professional services in a timely and cost-effective manner. EXPERIENCED AND DEVOTED PROJECT MANAGER. The team has over 100 years of combined experience, led by our Project Manager, Mr. Ryan Zellers - a licensed Professional Engineer and Traffic Engineer with a passion for planning and designing truly great public streets. A highly collaborative and hands-on manager, Mr. Zellers brings a rare blend of both creativity and professional rigor to the tasks and teams he leads. As a manager, he is known for quickly detailing a project scope, budgeting appropriately, setting achievable deadlines, and managing resources. Introduction of the Firm Founded in 1940 and celebrating over 80 years of supporting our communities, Michael Baker is a leader in engineering, consulting, planning, technical, and professional services with a local focus and global expertise. Michael Baker has over 90 offices and 3,000 employees worldwide and offers a full continuum of innovative solutions in planning, engineering, survey, architectural, environmental, construction, program management and life cycle support, as well as information technology and communications services. Work provided for this contract with the City will be completed from Michael Baker’s Palm Desert, Carlsbad, Ontario, and San Diego offices. All offices are within driving distance as needed. Staff is available to devote their time to the City for the duration of this contract. Summary of Qualifications We believe Michael Baker’s team is the most qualified for the following primary reasons: Experience Working on Similar Projects | Michael Baker has been providing planning, environmental services, design and construction management of bike, cart, and/or pedestrian trail services for more than 30 years throughout California. Michael Baker notably worked with CVAG to complete the TPPS/RACE/ATP project, which included active transportation facility inventory, recommendations, and costs for all participating cities, including Palm Desert. Within the past ten years, Michael Baker has been involved in over 190 TABLE OF CONTENTS 1. Cover Letter ................................................... 1 2. Certification of Proposal ................................ 3 3. Experience and Technical Competence ......... 3 a. Background ..................................... 3 b. References ....................................... 4 4. Firm Staff and Key Personnel ........................ 9 a. Staffing ............................................ 9 b. Key Personnel ................................ 12 c. Team Organization ........................ 12 d. Subcontractors .............................. 13 5. Proposed Method to Accomplish Work ....... 13 6. Fee Proposal ................. Under Separate Cover 7. Appendices .................................................. 19 a. Litigation ....................................... 19 b. Project Team Resumes .................. 19 c. Changes to the Agreement ............ 20 CONTRACT NO. C41270 Page | 2 Citywide Bikeway and Pedestrian Improvements, 565-21 Professional Consultant Services projects, including the CV Link. Just recently, Michael Baker successfully delivered the Citywide Bicycle/Golf Cart Lane Improvements Project. Previous Experience Working on City Projects | Michael Baker has worked with the City providing services on projects such as On-Call Interconnect Plans and Traffic Signal Coordination, Line 4 Drainage Project, Monterey Avenue Improvements, Portola Free Right Turn Survey, On-Call Survey Services and Engineering Plan Review. Additionally, the team has worked on several key projects in Riverside County including providing the Avenue 50 Extension in Coachella Valley, the Adams Street Widening and Bridge Improvements in La Quinta, and Highway 111 at Frank Sinatra Drive in Rancho Mirage. This provides our staff with the knowledge and understanding of City and County staff, policies, and procedures to deliver projects efficiently. A Qualified Traffic Engineering Team that is Available to Provide Services to the City’s Contract | Qualified traffic engineering expertise provided by the Michael Baker team will ensure that appropriate industry transportation standards are following through the planning and engineering processes. Project success is a result of a team that can commit to a client and devote themselves to delivering projects from inception through completion. Our team is qualified, with a history of delivering successful projects. Approach Executive Summary Leadership is important to the successful management of any contract, even more so on contracts that involve multiple phases of work. Ryan Zellers will serve as Our Manager based upon his management abilities and traffic engineering background through similar contracts. Ryan’s expertise and proactive communication style will result in a design team that effectively and efficiently delivers high quality products to the City. Quality control will be performed throughout all phases of the project to ensure accuracy of the deliverables, and to ensure that budget and scheduling goals are being met. Michael Baker’s Project Principal, Christopher Alberts, manages our Palm Desert office and has 23 years of experience on local public agency projects. Chris will ensure that all resources are available to the team so they may successfully complete assignments. The Michael Baker Team is highly qualified to plan active transportation facilities, as shown in our experience in planning bicycle and pedestrian facilities at a local and regional levels. This is demonstrated through projects such as the Coachella valley Association of Governments (CVAG)Transportation Project Prioritization Study (TPPS) / Regional Arterial Cost Estimation (RACE) / Active Transportation Plan (ATP) and the Linda Vista Comprehensive Active Transportation Strategy (LV CATS). The process will inventory Palm Desert’s Active Transportation System in GIS, assess the needs of the system to identify gaps, consider the most beneficial alternatives through staff and public outreach before prioritizing the top prospective projects that will be competitive to receive grants. The top projects will have grant- level assessments for environmental and preliminary engineering to prepare them for 100% design in Phase 2 of this project. Our team is a full-service planning and engineering firm that is prepared to deliver innovative project designs, vetted through public outreach, environmental, and preliminary engineering processes. Furthermore, this team is excited about this project and is eager to partner with the City on this contract. Michael Baker sincerely appreciates the City’s consideration of our team and we look forward to continuing our relationship with the City. This proposal is valid for 180 days. By signing this letter of transmittal, Michael Baker is attesting that all information submitted herein is true and correct. Should you need additional information, please contact me or Christopher Alberts at the contact information below. Sincerely, MICHAEL BAKER INTERNATIONAL, INC. Ryan Zellers, PE, TE Christopher Alberts, PLS Project Manager Vice President, Project Principal (Individual authorized to negotiate) Ryan.Zellers@mbakerintl.com CAlberts@mbakerintl.com 858-810-1432 760-341-6110 CONTRACT NO. C41270 Page | 3 Citywide Bikeway and Pedestrian Improvements, 565-21 Professional Consultant Services Section 2 Certification of Proposal The undersigned hereby submits this proposal and, by doing so, agrees to furnish services to the City in accordance with the Request for Proposal (RFP), and to be bound by the terms and conditions of the RFP. ________________________________________________ Date: February 23, 2021 Christopher Alberts, PLS, Vice President Section 3 Experience and Technical Competence a.Background Founded in 1940, Michael Baker International, Inc. (Michael Baker) is a leader in engineering, consulting, planning, technical, and professional services with a local focus and global expertise. Michael Baker has over 90 offices and 3,000 employees worldwide and offers a full continuum of innovative solutions in planning, engineering, survey, architectural, environmental, construction, program management and life cycle support, as well as information technology and communications services. The company provides comprehensive services in support of U.S. federal, state, and municipal governments. As a unified company, Michael Baker is poised for another 80 years of global reach and local impact. With more than $1 billion in annual revenue, Michael Baker is a strong, financially stable firm with no bankruptcy, pending litigation, closures, mergers, or organizational conflicts that would impede the firm’s ability to complete services under this contract. The firm has not been debarred, suspended, or otherwise declared ineligible to contract with any other federal, state, or local public agency. Michael Baker has had a presence in Palm Desert for 35 years. Projects performed for the City over the last 10 years include: •Capital Improvement Survey •Plan Checking Services •H.C. Ramp Project •Cook Street Overlay Project •Cook Street Monumentation Rehab •Citywide Speed Survey •Cook Street and Frank Sinatra Street Improvements •Country Club Drive Storm Drain •Bike-Golf Cart Lane Plans •On-Call City Surveyor Services •CV Animal Campus Survey •Dog Park at University Park •El Paseo/Highway 74 Parking Lot •Golf Cart Transportation Program •Hwy 111 Plaza Way to San Marcos •Hwy 111 Plan Check Services •Hwy 111 Larksur to Portola •Hwy 111/ Hwy 74 Intersection Modifications •Hwy 111/San Pablo Intersection Modifications •I-10/Monterey Avenue Interchange •Laing Park •Line 4 Drainage Project •On-Call Engineering Services •Monterey Avenue Improvements •I-10/Portola Overpass •Portola/Gerald Ford Intersection CAPABILITY AND COMMITMENT IN A COVID-19 WORLD The Michael Baker Team has the capacity required to staff and successfully deliver this project. Although our Palm Desert Office is conveniently located in close proximity to the City’s office, in today’s COVID-19 world we have successfully transitioned to a virtual work environment. Since the pandemic began in March 2020, we have proven that we can effectively and efficiently serve our clients and deliver successful results. Throughout the past year, Michael Baker has made significant investments in technology that have allowed our team to seamlessly work without barriers due to location When the pandemic is over, our nearby office will serv e as a central location for project team meetings. CONTRACT NO. C41270 Page | 4 Citywide Bikeway and Pedestrian Improvements, 565-21 Professional Consultant Services b.References Representative projects are presented on the following pages, highlighting the team’s extensive, recent experience. These projects demonstrate our ability to complete projects similar in magnitude and design requirements on schedule, in an efficient, cost-effective manner using innovative design techniques. Transportation Project Prioritization Study (TPPS) | Coachella Valley, CA Michael Baker led the efforts in providing the Coachella Valley Association of Governments (CVAG) with Transportation Project Prioritization Study (TPPS) and Regional Arterial Projects (RACE), Active Transportation Plan (ATP), and Transportation Uniform Mitigation Fee (TUMF) Nexus Study. This project studied regional arterial projects identified within the Riverside County sub-region and nine incorporated cities and evaluated the need for infrastructure improvements. The findings allow CVAG to address changing conditions of their arterial road system over time and guides CVAG in make budgeting decision for major transportation projects for the entire valley region. Michael Baker’s team conducted a detailed field assessment, conducted extensive GIS mapping, identified all potential projects within the study area, including pedestrian, bicycle and transit projects, and determined if projects were considered regionally significant. Prioritization scoring positioned to include projects in the TUMF calculations to act as a new potential funding source. The project also provided a regional ATP, which could be used by any of the participating agencies as a way to identify and compete for grant funding. While some agencies chose to create a more tailored ATP for their use, Michael Baker generated a regional framework for all the bikeway and pedestrian projects that were identified by jurisdictional representatives. In the City of Palm Desert, a table of known bikeways that were proposed was included, along with planning level costs for each facility. Maps were created through GIS linework to show both existing and proposed facilities by type. Michael Baker still has this linework and plans to update the network information. This GIS information would allow the City to maintain GIS libraries of data regarding their citywide active transportation infrastructure. Reference: Eric Cowle, PE, Transportation Program Manager, Coachella Valley Association of Governments, (760) 346-1127, ecowle@cvag.org Imperial Beach Boulevard Improvements | Imperial Beach, CA The Imperial Beach Boulevard Enhancement Project called to transform this popular east-west arterial within the City of Imperial Beach into a facility that is accessible to pedestrians, bicyclists, transit and vehicles alike. The corridor is approximately 1.6 miles long, and traverses the entire city, from the City of San Diego boundary on the east to the Pacific Ocean on its west. The project originally scoped Michael Baker International to complete design plans to add bike lanes and address pedestrian access along the roadway. Through concept development and outreach between the project team, the City of Imperial Beach, and project stakeholders, the project evolved into a much more significant conversion of the public space. “I have had the pleasure of working with Ryan Zellers on… the Imperial Beach Boulevard Enhancement Project. He is the Project Manager and Engineer of Record who took the project from concept into final engineering design. Additionally, he and his team are providing continued construction support. Ryan has been excellent to work with as he is very knowledgeable, responsive, and easy to work with. All deadlines have been met on time. Additionally, his strong understanding of traffic engineering principles and design has allowed for him to provide key insights and practical advice.” –Juan Larios, Deputy Public Works Director, Imperial Beach CONTRACT NO. C41270 Page | 5 Citywide Bikeway and Pedestrian Improvements, 565-21 Professional Consultant Services The project jumped into gear by first completing a Mobility Assessment for the project corridor, where traffic volumes, speeds, and other characteristics were evaluated to test the quality of travel experience by each mode of travel. It helped make decisions on where vehicle lanes could be reallocated to create new bike facilities, wider sidewalks, parking, and landscaped water quality areas. The majority of this 4-lane arterial was transformed into a 3-lane cross, section and bike lanes/paths were added along the entire project length. It also made it feasible to add ADA ramps and enhanced crosswalks over the Imperial Beach Boulevard where no crossing opportunities existed before. The most notable feature is the 2-block section of roadway adjacent to the Tijuana Estuary, where the cross section was converted to allow for a new 24’ wide pedestrian and bicycle “boardwalk” space to casually view the nature in its undisturbed state. This is a link to the already existing Eco Bikeway that connects areas of eco-tourism within Encinitas with the Bay Shore Bikeway at the San Diego Bay. The project is currently under construction. The City constructed this project with support from several key stakeholders, including the Port of San Diego, Metropolitan Transit Service (MTS), local school districts, Department of Natural Resources and the Tijuana Estuary staff. In total, over 20 outreach events were conducted between February 2018 and February 2019. Involving the community was important throughout the project. To foster involvement, the team created a contest for local schools that would feature student artwork conveying the project’s message of active transportation and healthy living. Three pieces of student art were etched into the sidewalk as part of an “Active Walkway”: a 1000’ portion of sidewalk with distance markers to show students how much exercise they get just by walking to and from school. Additionally, a project website was created and regularly updated to keep community members engaged and informed. This gave the public access to project history, goals, FAQ list, and results for a transparent process. As phases of the project were completed or when construction moved to different locations within the corridor, the website was updated. The final use of the website will be for a community-wide survey to learn about user experiences about the project. Although the website expired in February 2021, we created screen captures to document its usage. Reference: Juan Larios, Deputy Public Works Director, City of Imperial Beach, (61 9) 424-2214, jlarios@imperialbeachca.gov Michael Baker International created and maintained a project website for their recent Complete Streets project for Imperial Beach. For this project, we propose a similar approach and have a site already up and running to begin the dialogue! Click here: (GOOGLE CHROME RECOMMENDED) https://palmdesertbikeped.com/ CONTRACT NO. C41270 Page | 6 Citywide Bikeway and Pedestrian Improvements, 565-21 Professional Consultant Services Linda Vista Comprehensive Active Transportation Strategy (CATS) | San Diego, CA The Linda Vista Comprehensive Active Transportation Strategy (Linda Vista CATS) was developed to unify the pedestrian and bicycle planning processes, improve mobility options, and decrease dependency on motor vehicles. With focus on safety, comfort, and accessibility, active transportation improvements were developed through an iterative process overlapping technical data analyses and community input. The process included pedestrian and bicycle GIS modelling overlaid with existing and planned transit routes to determine high demand areas for active transportation. The community was engaged early and throughout the project to identify areas of need not captured by modelling efforts and other local concerns. Recommended concepts were developed and prioritized for inclusion into near and long-term improvements. An Active Transportation Toolbox was also developed that detailed potential treatments for various applications. Altogether, the Linda Vista CATS included recommendations for 15 projects that would measurably improve active transportation connections in the community for a total estimated cost under $7 million. Community outreach and continuous discussions with City staff, stakeholders, and local groups were instrumental in developing the plan to be both functional in serving the community and feasible for the City to implement. The project team conducted two workshops, walk and bicycle audits, an interactive online survey, ten stakeholder meetings, presentations to community groups and local schools, partnerships with local minority organization liaisons, and developing and posting marketing materials in three languages (English, Spanish, and Vietnamese) to engage and attract all members of this diverse urban community. Spanish and Vietnamese translators were made available for each outreach event, and an online website/survey was posted in these three predominate languages to encourage engagement and participation. The project team worked with two local minority advisory committees to engage and teach the community members how to be advocates for change and navigate through the planning process. The images above are from a folding brochure that was printed and distributed to the public, City if San Diego staff, and Councilmembers to create an understanding of the project goals and generate support for the project to advance the implementation of the projects outlines in the study. Reference: Melissa Garcia and Claudia Brizuela, City of San Diego, (619) 236.6578, CBrizuela@sandiego.gov Highway Safety Improvement Program (HSIP) Cycle 7 –Traffic Safety and Signal Modifications Project | Palm Springs, CA Michael Baker recently provided project management and environmental / design services for the modification and modernization of 19- signalized intersections within the City of Palm Springs. The project was funded through the District 8 Highway Safety Improvement Program (HSIP) Cycle 7 program with the purpose of improving traffic safety within the intersections by reducing collisions. Michael Baker supported the City of Palm Springs in preparing the Request for Authorization (RFA) for Construction and the City of Palm Springs was granted E-76 for Construction within the scheduled funding deadline. Michael Baker is currently providing bid and construction support services. Michael Baker managed the development of the environmental document through a project subconsultant in order to obtain CEQA/NEPA environmental approvals. VCS prepared the PES form and additional required submittals for this project and processed through Caltrans District 8 Local Assistance, leading to a NEPA Categorical Exclusion. During Caltrans’ review of the project, Caltrans requested additional cultural resource documentation. VCS cultural services on this project included the preparation of an Area of Potential Effects (APE) map; completion of a cultural resources literature review of the APE at the Eastern Information Center (EIC) located at the University of California, Riverside; a field survey of the APE; and preparation of an ASR and HPSR. Replacement of existing protected/permissive left-turn operations with protected movements was evaluated in terms of both traffic operations level of service as well as compliance with the California Manual on Uniform Traffic Control Devices (CA MUTCD) left-turn indications and mast arm design. Design efforts included roadway plans, striping plans for crosswalk modifications, traffic signal plans, and quantity and cost estimates. The design team coordinated with the City, Caltrans’ “The Michael Baker project team, led by Ryan Zellers was flexible, stayed on budget and provided all deliverables according to the project schedule. As a result of Michael Baker’s work, the City of San Diego has an active transportation plan and the necessary supporting information (prioritization factors, cost estimates, and conceptual designs) for the City to pursue capital projects in the Linda Vista community. We look forward to working with Michael Baker on future projects.” -Melissa Garcia, Sr. Planner, City of San Diego CONTRACT NO. C41270 Page | 7 Citywide Bikeway and Pedestrian Improvements, 565-21 Professional Consultant Services utility coordination staff, and utility owners to avoid any conflicts. Additionally, the design team analyzed and designed the pedestrian facilities at each of the intersections to comply with Caltrans’ LAPM guidelines and City Standards. Reference: Donn Uveno, City of Palm Springs, (760) 323-8253 Ext. 8744, or Josh Nickerson, (760) 323-5344 Countywide Active Transportation Plan | County of San Diego, CA Michael Baker prepared the County’s first Active Transportation Plan (ATP). The ATP is a long-range plan for ideal bicycle and pedestrian facilities to encourage and facilitate active modes of transportation in the 26 unincorporated County communities across 1,000+ miles. Using extensive GIS mapping and data collection, Michael Baker identified the location of all existing and planned bicycle facilities, pedestrian facilities, and trails throughout the unincorporated County. Conditions of the existing system were evaluated using bicycle Level of Traffic Stress (LTS) and Pedestrian Quality Index (PEQI). This information was used to identify high priority needs assessment including identification of gaps in the transportation system. Using heat maps, the team was able to identify high activity and areas for the potential high activity in each of the 25 communities. To ensure the community needs were accurately reflected in the plan, Michael Baker conducted an extensive community engagement program. County Community Planning Groups (CPG) and Sponsor Groups (SG) were contacted at the onset of the ATP development to identify issues early in the process. A project website was developed to share project-related information, news, and materials or presentations with the public. To assist the County with funding future projects, a review and summary of available funding sources at the local, regional, and federal levels were also identified. Reference: Robb Efird, County of San Diego, (858) 495-5463 Lomas Santa Fe Corridor Study | Solana Beach, CA The City of Solana Beach initiated a community-based evaluation of the walking, bicycling and driving conditions along Lomas Santa Fe from the Coast to the City’s eastern boundary at Highland Avenue. This highly traveled corridor is the only east- west arterial that runs the length of the City and provides access to civic facilities including the library, public and private schools, the Boys and Girls Club and local churches. Residents of Solana Beach rely on this corridor for their everyday travel. However, many residents and guests rely on their automobile to make trips within the community due to many detractors to walking and bicycling. Interstate 5 is a barrier for walking and bicycling due to the high speed and volume, incomplete or missing sidewalks and traffic signal phasing. The first phase of the project included two detailed field walks. Initially, the project team walked the corridor with City staff to identify physical constraints and opportunities. This included identifying missing curb ramps, narrow or missing sidewalks, grade issues, traffic signal operating conditions and typical roadway cross-sections. The second of the two field walks included members of the community. The second phase focused on evaluating the feasibility of the recommended improvements, which included evaluation of two alternatives for the eastern portion of the corridor. One of the alternatives included a reduction of Lomas Santa Fe from four lanes to two lanes and integrating roundabouts at key intersections. The second alternative maintained four lanes and integrated buffered bicycle lanes and a landscaped median. The team is currently completing the final design for the four lane alternative, which includes additional outreach, environmental, survey and engineering design. To fund the project, Michael Baker staff prepared the Sustainable Transportation Grant that funded Phase 3 and the Active Transportation Plan Grant for the construction of the improvements. Reference: Mo Sammak, City of Solana Beach, (858) 720-2473 CONTRACT NO. C41270 Page | 8 Citywide Bikeway and Pedestrian Improvements, 565-21 Professional Consultant Services Highway 74 First/Last Mile Study | County of Riverside Michael Baker is currently conducting a first-last mile study of conditions along Highway 74 between Lake Elsinore and Hemet, approximately 10 miles. The four-lane roadway is flanked by low density residential development, locally serving retail, a community center, and schools. Under the existing conditions, there are a limited number of traffic signals located only at major intersections leaving all residential and collector side streets controlled by stop signs. The study included a detailed assessment of safety concerns, existing geometric constraints, pedestrian and bicycle facility inventory and transit stop inventory. As part of the safety assessment, Michael Baker conducted a review of severe injury and fatal collisions, pedestrian and bicycle involved collisions, and time of day crash analysis within 0.5 miles of the 20 bus stops along the corridor. Michael Baker used the surrounding land use data, crash history and ridership to prioritize the stops and developed a toolbox of treatments that could be applied based on the established need. Need was based on spot, system, and safety improvements. All improvements focused on improving safety and encouraging walking and bicycling to transit. As the community along the corridor is predominately Spanish speaking and lower income, outreach and engagement focused on small group activities and pop up events. The project team included native Spanish-speaking planners who conducted on-board surveys and conducted a pop-up event at the local market. Reference: Robert Flores, County of Riverside, (951) 955-1195 Grant Writing and Public Finance Michael Baker has a team dedicated to grant writing and funding planning for our clients. Their applications have been successful from a variety of sources relating from sustainability, to highway safety, to water quality. Funding sources will be tied to each project from local, regional, state, and federal agencies as well as any private sector opportunities. For the purposes of this project, we are including several grants that we have recently completed for Active Transportation and HSIP grants below: •Templeton-Atascadero Pathway | San Luis Obispo COG | Caltrans Active Transportation Program ($3.3M) •Big Bear Boardwalk Trail | City of Big Bear Lake | California Department of Parks and Recreation ($250k) •City of Imperial Beach Complete Streets and Safe Routes to School Plan | City of IB | Caltrans SRTS •Regional Rideshare Safe Routes to School Learn-By-Doing | Southern California Association of Governments | Caltrans | ($319k) •Lomas Santa Fe* | City of Solana Beach | Caltrans Active Transportation Program * Part of larger City of Solana Beach ATP Cycle 4 Grant Writing Services •City of Rialto ATP Cycle 4 Grant Writing Services | City of Rialto | Caltrans Active Transportation Program •Jeffrey Open Space Trail Ped and Bike Bridge | City of Irvine | US BUILD Grant •In addition, our team has been involved with other external SSARP, LRSP and HSIP grant writing efforts. Other Relevant Projects Bicycle System Gap Closures and Improved Los Angeles River Bike Path Access Long Beach, CA Michael Baker provided preliminary engineering services, community outreach, final engineering services, and preparation of forms to request authorization to proceed with construction for the addition of 9.4 miles (18.8 lane- miles) of bicycle infrastructure on the western side of the City of Long Beach, including Pacific Avenue, San Antonio Drive, Del Amo Boulevard, Harding Street, and Deforest Avenue. The project also consisted of bikeway signage improvements along several corridors in the City of Long Beach in order to improve connectivity to the Class I facility along the Los Angeles River. The project included Class II and Class III bicycle facilities, roadway rehabilitation, signage and striping improvements, and traffic signal improvements with bicycle detection. 15th Street Corridor Bicycle Boulevard Long Beach, CA Michael Baker provided the City of Camarillo with engineering design and surveying services for the preparation of plans, specifications, and estimates for the Calleguas Creek Bike Trail improvement project, a Class 1 bike trail along Calleguas Creek and the undercrossing of the U.S. Highway 101. Michael Baker provided planning and engineering designs that met the needs of the City, Caltrans, and Ventura County Watershed Protection District. Services also included drainage improvements in areas along the existing Phase 1 portion of the trail. 8th Street Safety Enhancements National City, CA Michael Baker provided final design; plans, specifications, and estimates (PS&E); and public outreach for the 8th Street Safety Enhancements Highway Safety Improvement Program (HSIP) Project, which involved design of medians, curb, gutter and sidewalks, slope stabilization via retaining walls, and pedestrian crossing enhancements. Michael Baker also designed traffic calming measures, restriping, and installation of a traffic signal; provided Caltrans (DLEA) funding applications; provided surveys and mapping; and developed National Environmental Policy Act (NEPA) environmental documentation. CONTRACT NO. C41270 Page | 9 Citywide Bikeway and Pedestrian Improvements, 565-21 Professional Consultant Services Adams Street Signal and Street Improvements La Quinta, CA Michael Baker prepared signal and street improvement plans for Adams Street from Highway 111 north approximately 1500 feet to the Whitewater River Bridge. The project included the design of a new signal at Corporate Center Drive and the relocation of the northerly most driveway into the adjacent Kohls commercial center to line up with Corporate Center Drive. Michael Baker assisted with a tentative and final map on the Kohls commercial center to address the driveway relocation between two different ownership entities and provided cost estimates, bid specifications, and bidding assistance. Uptown District Enhanced Crosswalks| Palm Springs, CA Michael Baker provided planning, design, and construction support services to the City of Palm Springs for the development of flashing warning systems, enhanced crosswalks and curb bulb-outs at several intersections in the City of Palm Springs Uptown District. The Project aimed to enhance the quality of the bicycling and pedestrian environment, improve mobility and accessibility, increase safety for all users, and reflect community values. The initial product was a planning document and included rendering/conceptual plans highlighting sidewalk, street, and crosswalk improvements, including curb bulb-outs, flashing warning systems, pavement delineation, and signage. Based on city staff and City Council input, final construction documents were prepared for the construction of the proposed improvements. Final improvements included roadway, drainage, decorative signs, and striping. Highway 111 at Frank Sinatra Drive | Rancho Mirage, CA The City of Rancho Mirage widened the intersection of Highway 111 at Frank Sinatra Drive to improve the Level-Of- Service (LOS) and lessen the traffic delay at the intersection. Part of the improvements included widening Highway 111 along the southeast and northeast quadrants. The purpose of the study was to review the proposed roadway and signing/striping improvement plans prepared by others and to provide recommendations associated with the roadway improvements at the Highway 111/Frank Sinatra Drive intersection utilizing Caltrans Highway Design Manual standards. Based on the analysis/review, Michael Baker determined that the plans provided by others were not compliant with Caltrans design standards and provided two conceptual plan alternatives utilizing the proper design criteria. This includes recommendations to widen the westbound, free, right-turn lane in order to accommodate the turning radii for larger vehicles (semi-trailer trucks) wheel paths, extension of the northbound acceleration lane to 200-feet to allow the proper acceleration length, providing a 600-foot merging transition, and to modify/maintain the existing access point located northerly of the intersection. City of Del Mar On-Call Engineering Services | Del Mar, CA City of Del Mar contracts with Michael Baker on an as-needed basis for engineering support and plan review services. As an extension of staff, Michael Baker works with the City Engineer and Public Works Director on citywide civil and traffic projects. Ryan Zellers acts as the City Traffic Engineer and helped close infrastructure gaps in the City’s pedestrian and bicycle network, winning the City the “Agency of the Year” award for San Diego ITE in 2020. Additional Reference Contact Information 1.Reference: Juan Larios, Deputy Public Works Director, City of Imperial Beach, (619) 424-2214, jlarios@imperialbeachca.gov 2.Reference: Mo Sammak, City of Solana Beach, (858) 720-2473, msammak@cosb.org 3.Reference: Timothy Wassil, Director of Public Works, City of Indio, (760) 391-4042, publicworks@indio.org 4.Reference: Joe Bride, Public Works Director, City of Del Mar, (858) 755-3294, jbride@delmar.ca.us Section 4 Firm Staffing and Key Personnel a.Staffing With over 75 Traffic/Transportation professionals residing in Southern California, Michael Baker has a host of local, qualified, team members ready to assist where/when needed. Following is a Qualifications Matrix reflecting the project team's discipline, job title, education and registrations. CONTRACT NO. C41270 Page | 10 Citywide Bikeway and Pedestrian Improvements, 565-21 Professional Consultant Services Staff Name Discipline/Job Title Yrs of Exp Education Registrations/Certifications Project Management Ryan Zellers, PE, TE Traffic / Project Manager 23 B.S., 1998, Civil Engineering, Purdue University Professional Engineer, California, 2006, 69470 Traffic Engineer, California, 2007, 2418 Christopher Alberts, PLS Survey / Project Principal 25 Coursework, San Jacinto College Coursework, General Studies, South Dakota State University Professional Land Surveyor, California, 2008, 8508 Project Professionals (Alphabetically) Alan Ashimine Environmental 21 B.A., 2000, Environmental Analysis and Design, University of California, Irvine Surabhi Barbhaya, AICP Planning / Public Outreach 17 M.C.P., 2005, Land Use Planning, University of Cincinnati B.Arch., 1999, Architecture, Maharaja Sayajirao University of Baroda, India Certified Planner, 2008, Worldwide, 22061 LEED Accredited Professional, 2006 Kristen Bogue Env. Hazardous Waste, Visual Impacts 16 B.A., 2005, Environmental Analysis and Design, University of California, Irvine Registered Environmental Assessor I, 2010, California 30216 Certified Environmental Inspector, 2007, 9924 Alaa Chaabani, PLA Landscape 29 B.S., 1991, Landscape Architecture, California State Polytechnic University, Pomona Professional Landscape Architect, 2003, CA 4732 LEED Green Associate, 2014 Carla Dietrich, PE, PTOE Transportation / Planning, Analysis, Prioritization 24 B.S., 1997, Civil and Environmental Engineering, Carnegie Mellon University Professional Engineer, 2004, Pennsylvania, 70655 Professional Traffic Operations Engineer, 2008, 2468 Kat Frankowski, EIT Traffic Eng. 4 B.S., 2017, Civil Engineering, San Diego State University ICC Residential Plans Examiner, 2018, 8899497 Jeremy Franzini, PLA Landscape 25 M.L.A., 1996, Landscape Architecture, Texas A&M University B.S., 1993, Environmental Studies, University of California, Santa Barbara Professional Landscape Architect, 2001, CA 4514 Alicia Gonzalez Environmental / Hazardous Waste, Visual Impacts 7 B.S., 2014, Biological Science, California State University at San Marcos Rick Hendrickson, GISP GIS / Inventory Support 24 B.A., 1998, Environmental Studies, University of California, Santa Barbara Certified GIS Professional, 2007, 52598 Octavio Hernandez, PE Traffic / Street Lighting Design 17 B.S., 2004, Civil Engineering, California State University at Long Beach Professional Engineer - Civil, California, 2011, C78085 Rebecca Kinney, PE, CFM Surface Water / Hydrology 26 B.S., 1995, Civil Engineering, California State Polytechnic University, San Luis Obispo Professional Engineer - Civil, California, 1999, 58797 Certified Floodplain Manager, US-19-11256 Jecelyn Martinez, EIT Transportation / Utility Coordination 6 B.S.C.E., 2014, Civil Engineering, San Diego State University Engineer-In-Training, 2013, CA 152046 Mary McGuirk Planning / Public Outreach, Grant Applications 6 B.A., Urban Studies and Planning, University of California, San Diego League Certified Instructor, 2018, 6183 Tom Millington Biological 10 B.A., 2010, Environmental Studies, University of California, Santa Barbara Wetland Delineator Certification Program, 2012 CRAM for Riverine Wetlands-Cert Pract’r, 2014 Charles O'Donnell, EIT Traffic Eng. / Concept Development 4 B.S., 2014, Civil Engineering, University of Toledo Engineer-In-Training, Ohio, 2016 Danielle Peltier, EIT Traffic / Utility Coordination 2 B.S., 2020, Environmental Engineering, University of California, Riverside Engineer-In-Training, CA CONTRACT NO. C41270 Page | 11 Citywide Bikeway and Pedestrian Improvements, 565-21 Professional Consultant Services Staff Name Discipline/Job Title Yrs of Exp Education Registrations/Certifications Todd Pitner, PE, QSD/P Surface Water / Water Quality 26 B.S., 1995, Civil Engineering, San Diego State University Professional Engineer, 1998, CA 58606 Marek Przywara, PE Electrical / Electrical Design 37 M.S., 1974, Electrical Engineering, UGH University of Science & Tech B.S., 1972, Electrical Engineering, UGH University of Science & Tech Professional Engineer, 1994, CA 14537 Geoff Retemeyer, PE Traffic Eng. / Concept Development 9 B.S.C.E., 2015, Civil Engineering – Transpo. Emphasis, San Diego State University Professional Engineer, California, 2019, 90577 Anthony Salas, EIT Traffic / Street Lighting Design 11 B.S., 2010, Civil Engineering, California State Polytechnic University, Pomona Engineer In Training, 2015, CA 155958 Natalie Smith Environmental / CEQA Assessment, Environmental Documentation 20 M.E.M., Environmental Leadership, Duke University B.S., Environmental Science/Biology, New Mexico Institute of Mining & Technology Qualified Environmental Professional, 2008 Registered Environmental Assessor I, 2007 Bob Stark, AICP Environmental / CEQA Assessment, Environmental Documentation 24 M.C.R.P., 1997, City and Regional Planning, California State Polytechnic University B.A., 1995, Urban Studies and Planning, University of California, San Diego American Institute of Certified Planners, 2000 Ciprian Stelea, PE Structural 18 M.S., 2006, Civil Engineering/Structures, University of California, Irvine B.S., 2004, Civil Engineering, Central Connecticut State University Professional Engineer - Civil, California, 2008, 73379 Josh Stone, PE Transportation / Transportation 26 B.S., 1995, Civil Engineering, University of Maine Professional Engineer - Civil, California, 2000, 60755 Jacob Swim, TE Transportation / Transportation Planning 17 B.S.C.E., 2006, Civil Engineering/Traffic / Transportation, San Diego State University Traffic Engineer, 2018, CA 2873 Eddie Torres Environmental / Air, GHG, Energy, Noise 22 M.S., 2005, Mechanical Engineering, University of Southern California B.S., 2000, Mechanical Engineering, University of California, Irvine B.A., 2000, Environmental Analysis and Design, University of California, Irvine Institute of Noise Control Engineering, 2002 2.1.1 Traffic Noise Analysis, CA 2.2.1 Air Quality Analysis, CA Registered Environmental Assessor I, 2009, CA 30154 Dawn Wilson, PE, TE Traffic 27 M.S., 1995, Civil Engineering, University of California, Irvine B.S., 1993, Civil Engineering, University of California, Irvine Professional Engineer - Civil, California, 2001, C62562 Traffic Engineer, California, 2010, 2548 Derek Wong, AICP Grant Writing & Public Finance 25 M.S., 1995, California Polytechnic State University – San Luis Obispo B.S., 1993, Environmental Policy and Transportation American Institute of Certified Planners Eric Zielke, PE, TE, QSD/P Transportation / Stormwater, Hydrology 13 M.S., 2009, Civil/Environmental Engineering, University of California, Berkeley Graduate Certificate, 2009, Sustainability, University of California, Berkeley B.S., 2007, Civil/Environmental Engineering, Humboldt State University OSHA 10-Hour Occupational Safety & Health Cert. CarePlus CPR and AED Qualified SWPPP Practitioner (QSP), CA, C77895 Qualified SWPPP Developer (QSD), CA, C77895 Professional Engineer - Civil, CA, 2011, 77895 Traffic Engineer, CA, 2019, 2914 CONTRACT NO. C41270 Page | 12 Citywide Bikeway and Pedestrian Improvements, 565-21 Professional Consultant Services b.Key Personnel We have selected Ryan Zellers, PE, TE, as the Project Manager and the City’s primary, day-to-day point of contact. Ryan brings his previous success in bridging the Active Transportation planning phase with concept and PS&E development. Ryan has specific experience in the Palm Desert and Coachella Valley region as the Project Manager for the 2016 CVAG TPPS and ATP documents. Christopher Alberts, PLS, will serve as the Principal in Charge and be an alternate liaison for the City of Palm Desert. The larger Michael Baker team includes a team of select individuals that have experience and genuine passion for bicycle and pedestrian mobility. They are collectively excited about advancing the City of Palm Desert’s mobility and accessibility goals. Michael Baker provides traffic engineering and the team approach relies on top quality technology both in the field and in the office, as well as skilled individuals with the knowledge of the technology needed to correctly interpret and assemble the data. Michael Baker makes effective use of this team approach by assuring that each aspect of a project is performed by individuals with the top skill levels in the industry. This team approach also allows Michael Baker to distribute the work required in a manner that assures timely delivery of the products required. c.Team Organization The organizational chart is shown here: CONTRACT NO. C41270 Page | 13 Citywide Bikeway and Pedestrian Improvements, 565-21 Professional Consultant Services d.Subcontractors Fidelity National Title Builder Services (Fidelity) has more than 165 years of underwriting experience. Their centralized team of industry experts provides commercial and industrial developers, builders, lenders, attorneys, and other real estate professionals with reliable, integrated, high-liability services nationwide. They have built a reputation for efficiency in processing the most complex real estate transactions. Dedication to serving the needs and alleviating the concerns of their customers has made Fidelity Builder Services the nation's foremost name in title insurance. Petra Geotechnical, Inc., (Petra) is a geotechnical engineering and environmental consulting firm founded in 1975 as Earth Research Associates and incorporated in 1988 as Petra. Their workforce consists of an interdisciplinary group of professionals including licensed engineers, geologists, environmental scientists, hydrogeologists, technicians, and administrative support staff. Section 5 Proposed Method to Accomplish the Work As described in the Request for Proposal, the project consists creating feasible concepts of pedestrian and bicycle improvements that implement planned recommendations from the Strategic Plan and the General Plan to create a more complete network of bicycle and pedestrian improvements. The City’s desire to provide a multi-modal transportation system will face challenges that will need to balance the operation of vehicular circulation with other mobility options. The project will effectively resolve gaps in the bicycle and pedestrian system while identifying those issues and challenges and making new recommendations for the City to implement. The process looks to mirror the success of CVAG’s Flood and Blowsand Risk Assessment and Improvement Plan done by Michael Baker International, which found alternative ways to address emergency access issues caused by flooding and blowsand in the vicinity of the Whitewater River. As a result, improvements identified in general plans and circulation elements were reimagined to provide cost-effective facilities that connect existing and planned active transportation routes, greatly increasing the likelihood of implementation. While the general plan will be used for its intent on network connectivity, the team may suggest new ways to form logical connections that may avoid barriers while providing the same access and improved mobility. Alternatives will be assessed for their costs, probable environmental issues, and anticipated benefits to arrive at a preferred option. Ultimately, the proposed projects may become part of the City’s Capital Improvement Plan but may also be rewarded with supplemental funding for implementation through successful grant writing. The top priority projects will be engineered to greater detail to better compete for such funding opportunities. The flow of the project is proposed to use the following process to meet the project’s timeline and milestones. Public outreach is proposed through two virtual meetings at key decision points and monthly website updates. Data Collection and Research GIS Inventory and Assessment of Network Concepts/ Alternatives with Preliminary Costs and Benefits Prioritization Metholodgy and Scoring Preliminary Engineering and Grant Applications CONTRACT NO. C41270 Page | 14 Citywide Bikeway and Pedestrian Improvements, 565-21 Professional Consultant Services PHASE 1 The Phase 1 tasks together are used to identify and prioritize gaps through research, evaluation, and public outreach. Task 1. Review General Plan – Review the General Plan for recommendations for roadway typologies, bicycle and pedestrian infrastructure. The team will review the planned network to understand the efforts made in the planning framework for the City’s transportation relative to pedestrian and bicycle infrastructure. Bicycles are provided for through some sort of bike facility on all road typologies found in the general plan. These range from dedicated bike lanes to shared roads or sidewalks. Pedestrian improvements are likely focused in the highly-walkable downtown / El Paseo shopping district. Task 2. Assess Existing and Planned Inventory – Assess and inventory improvements being made or planned to be made to bicycle and pedestrian infrastructure with current projects and studies. The team will conduct a Google Earth aerial image review of the existing pedestrian and bicycle facilities citywide. We will compare that information to maps generated for the City through the CVAG ATP and the City’s General Plan. Once a base map is generated, we will conduct a windshield survey to verify the existing conditions. Future improvements will be integrated in into the field reviewed base map and put into GIS to visualize the inventory and assess gaps. This research and documentation effort will help lay out a more complete network that is targeted for implementation. This will include recommendations and implemented facilities for notable projects such as CV Link and its Connectors, Citywide Bike and Golf Cart Lane Improvements, San Pablo Corridor Improvements, as well as others. Task 3. Identify Network Gaps and Assess Resolution Alternatives – Assess and inventory the gaps in bicycle and pedestrian infrastructure using online information and field visits. The system inventory will be developed in GIS for analysis. Information such as accident information from SWITRS, TIMS, or other databases can be imported into GIS and quickly visualized like the adjacent image depicts. All gaps will be identified and if appropriate, feasible alternatives will be considered, which may include upgrading and/or modifying existing pedestrian and bicycle facilities. Using land use information, school site information, crash data, traffic volume data (if available) and other key information, we will identify facility types that will improve safety, address connectivity issues, improve overall access and address ADA compliance. Alternative to gap closures will include presenting best practices in pedestrian and bicycle facility design and provide high and low cost options. The most feasible gap resolutions will be considered to have a general understanding of most important risks and impacts in order to make prioritization decisions. Task 4. Project Prioritization – Develop and apply a methodology to scope, rank and prioritize projects to complete the identified infrastructure gaps. Ranking will take into consideration need, safety, and connectivity and will take into consideration factors included in grant programs such as ATP grants and HSIP grant. The methodology will also consider elements such as facility type, safety, environmental risk, potential impacts to right of way, cost, and other factors. Task 5. Preliminary Environmental Assessment – Assess the likelihood of CEQA documentation requirements for the potential projects. The environmental team will create a list of potential red flags or useful categorical exemptions for consideration during prioritization and future project development. These will be summarized in detail in a technical memorandum completed by our environmental team for the top four (4) projects identified in Task 4 and summarized at a high level for the remaining gap closure projects identified. Michael Baker completed the CVAG TPPS, RACE, and ATP projects, which estimated costs, established a scoring system, and ranked projects for funding and implementation. CONTRACT NO. C41270 Page | 15 Citywide Bikeway and Pedestrian Improvements, 565-21 Professional Consultant Services Task 6. Cost Estimation – Prepare conceptual cost estimates for projects. Cost estimation at this level could be a combination of cross- sectional unit costs of typical bikeway and pedestrian facilities applied to the length of the project and large, unique pay items to generate a planning-level cost for use in prioritization and future project development. Task 7. Grant Application Preparation – Prepare up to four (4) grant applications for select projects. The grant applications will be completed for the top priority projects that are deemed to provide high levels of benefit or expected score well in the grant application scoring process. Funding sources will be tied to each project from local, regional, state, and federal agencies as well as any private sector opportunities. Each financial method has pros and cons based on the project’s parameters, and we will work to define these with the stakeholders in crafting a financing plan that is sustainable, attainable, and defensible. A metrics system and evaluation matrix that accounts for these types of factors will help demonstrate the relevance of the corridor improvement prioritization while readying the list or package of projects for funding. Task 8. Public Outreach – Engage the public and community leaders for input. The public input will be valuable to provide local user perspectives on active transportation needs and barriers. A project initiation we will prepare an outreach strategy that may include website will be development that can provide “FAQ” lists and goals, get project status updates, map issues, and potentially score preferred alternatives under consideration. In addition, we will conduct up to two (2) virtual workshops and attend up to one (1) meeting with City Council. If the City would prefer to replace the workshops with stakeholder groups or a combination of stakeholder groups and workshops, we can amend the scope of work to reflect the City’s input on the outreach program. ATP grant applications will require a demonstration of outreach activities as well as information related to safe routes to school programs. If the City aims to submit applications through the ATP program, our outreach program will align with the requirements of that program. PRELIMINARY ENGINEERING Task 9. Preliminary Engineering – Following selection of the top four (4) high priority projects and the identification of the preferred approach to the gap closure, the Michael Baker will work with the City to refine the work tasks and proceed with Preliminary Engineering and Environmental Documents. We have separated out this task from Phase 1 and Phase 2 of the project as the preliminary engineering will be required for the grant application and will directly inform the Phase 2 final design. Key task that may be included in the preliminary engineering phase, depending upon the recommendations identified for the high priority projects may include: -Field Survey, Mapping and Right-of-Way Needs Assessment (Localized field survey and title reports if necessary, for R/W needs) -Geotechnical Investigation (As needed geotechnical evaluation for major structures or new alignments) -Environmental Studies and Documentation (Potential CEQA checklist for anticipated environmental clearance needs) -Preliminary Utility Coordination (Submittals to known utilities for conflict checks and mitigation) -Preliminary Project Alignment Alternatives Analysis (Up to 3 feasible alternatives may be studied to identify most beneficial) -Design Red Flag Summary (Summary of potential issues with Environmental, Geometry, Geotech, Structural, Hydraulic, Traffic) -Project Limits Alternatives Analysis (Determine logical termini for the proposed improvements) -Preliminary Project Cost Estimate (Cost estimation of preferred alternative for grant application purposes) -Traffic Engineering Analysis (Analyze needs for need traffic control or effects of new geometries / operations) Michael Baker International created and maintained a project website for their recent Complete Streets project for Imperial Beach. For this project, we propose a similar approach and have a site already up and running to begin the dialogue! Click here: https://palmdesertbikeped.com/ CONTRACT NO. C41270 Page | 16 Citywide Bikeway and Pedestrian Improvements, 565-21 Professional Consultant Services PHASE 2 As a full-service engineering firm, Michael Baker has the in-house expertise to complete the final design for this project. Because of his experience in both transportation planning and traffic/civil engineering, Ryan Zellers is proposed as the Project Manager through both phases. Our in-house planners and engineers are available and ready to seamlessly progress from planning to 100% design. A full scope and fee will be provided based on the selected project needs. Management Approach Michael Baker’s management approach has been proven to be effective in meeting or exceeding client goals for specific assigned tasks on or ahead of schedule and within or below budget. With an effective management approach and continuous close coordination with City staff and our project team, each task order should be straightforward with a logical progression through the various work tasks. Continuous close coordination, communication and a focused project development process are the keys to successful completion of each assignment. Project Partnering | Michael Baker believes in establishing “partnering” relationships with clients, consultants, and affected agencies. The team is committed to establishing relationships early on with the City along with any other stakeholders involved to make projects a success. These effective relationships will form the basis for successfully completing any task order. Michael Baker’s team has successfully delivered numerous projects involving complex and challenging issues and will adhere to the City Quality Assurance Program and firm-developed Best Management Practices (BMPs), which are ingrained into the firm’s culture. Understanding City Objectives and Public Concerns | Prior to initiating our efforts, a thorough understanding of the objectives for the various stakeholder agencies is essential in order to obtain the support from the public and City Council. Critical Path Method Scheduling | Michael Baker uses Microsoft Project scheduling software to regularly monitor project progress and define critical path tasks. As the contract progresses, if any schedule changes are anticipated, we will promptly notify the City and submit an updated detailed Project Schedule. Project Initiation | Following agreement of the scope of work and schedule, Michael Baker initiates and maintains project momentum by following the established schedule milestones. Project meetings are scheduled and documented on a regular basis. Meeting documentation includes preparation of an agenda to provide structure for the participants. Decisions regarding items of discussion and critical issues requiring resolution are documented in meeting minutes that become part of the project file. Critical Issues | Every project involves matters that require discussion and agreement between the affected parties. Michael Baker fosters a partnership between all members of the Project Team to achieve “buy-in” so stakeholder expectations are met. Early identification, resolution, and documentation of critical issues is imperative to keeping each task order assignment on schedule and within budget. Preliminary Engineering | To build a solid foundation of accurate scheduling, budgeting and funding for subsequent traffic initiatives, a thorough preliminary evaluation and comprehensive analysis is essential. Michael Baker planning staff lays the groundwork for operational effectiveness and environmental compatibility, while design staff conducts field reviews to determine feasibility of project concepts. Our firm’s capability in multiple disciplines benefits the City through our internal cross-disciplinary reviews, which are part of our QC/QA process, described below. Project Mgmt. Cost Tracking Public Outreach Planning and Scheduling Resource Availability Budgeting Project Status/ Comm. CONTRACT NO. C41270 Page | 17 Citywide Bikeway and Pedestrian Improvements, 565-21 Professional Consultant Services Contract Administration | Control of project costs and unnecessary design changes is an important element of Contract Administration. We are committed to informing the City as soon as possible of any potential or proposed scope revisions that will affect the established budget. Michael Baker’s adherence to the original scope of work and initial construction cost budget is achieved through timely, open/honest and continuous communications with City Staff. Budget Control | Frequent monitoring and early identification of any scope change affecting project costs will control traffic support costs. This monitoring is accomplished through Michael Baker’s Work Breakdown Structure (WBS). Project Progress and Design Review Meetings | On a monthly or as-needed basis, Michael Baker will attend and chair Project Team meetings with the City to discuss project concepts and alternatives in preparation public outreach activities. Project objectives, schedule, and work progress to-date will be discussed to identify and resolve critical issues promptly, address budget issues and other related items. Coordination and Communication with Public Agencies | Michael Baker’s proactive, spirited approach to building positive team relationships while maintaining the mutual respect of all parties has been paramount to our success. Maintaining open lines of communication and having the entire Project Team develop a commitment to fostering cooperative teamwork will result in the resolution of critical issues in a timely manner. Community Participation | Community members are the true planning and design experts when it comes to their neighborhoods, villages, and community development. Michael Baker believes in the value of community involvement and the importance of local ownership of transportation planning projects. As part of this commitment to community and the City, public participation will continue to be a valued cornerstone of any task order led by our team. Project Delivery and Coordination | Design of a project may bring forth a variety of issues that could require interface with jurisdictional agencies and other affected entities. Michael Baker is proud of its recent accomplishments in maintaining and accelerating project delivery in partnership with our city team members. Our team’s management approach has been tested by numerous agencies. Michael Baker’s management approach has been proven to be effective in meeting or exceeding client goals for specific assigned tasks on or ahead of schedule and within or below budget. With an effective management approach and continuous close coordination with City staff and the firm’s project team, each task order should be straightforward with a logical progression through the various work tasks. Continuous close coordination, communication, and a focused project development process are the keys to successful completion of each assignment. Quality Assurance/Quality Control (QA/QC) Michael Baker’s QC/QA Program is a continuous process used not just at project milestones, but also on a daily basis as work flows from desk to desk, discipline to discipline, and consultant to client. Michael Baker utilizes this QC/QA program on each and every project undertaken to ensure that a high-quality product is delivered on schedule and within budget. The firm’s approach ensures that deliverables are free of errors in accordance with the standard of care in the industry. The team’s key organizational elements for QC/QA are adaptable to any project. Michael Baker has developed project-specific QC/QA plans for other clients such as Caltrans and other state and local agencies. Recognizing the design consultant’s responsibility for the accuracy and completeness of the plans and other design documents, Michael Baker is dedicated to its established program of strict QC/QA. This program assigns specific individuals to the team and defines the requirements for QC activities. Cross Disciplinary Review | On a weekly basis, the Michael Baker staff hosts a cross-disciplinary review of design plans, attended by staff in water, traffic, survey, construction management, land development, and planning staff. This service is done every Tuesday at lunchtime, featuring a different project every week and is a cost-free benefit to our clients. The result is a design that is seen by professionals from a variety of backgrounds and eliminates issues that could potentially lead to change orders during construction. CONTRACT NO. C41270 Page | 18 Citywide Bikeway and Pedestrian Improvements, 565-21 Professional Consultant Services Schedule The project schedule is provided below. Progress meetings and invoicing will be completed monthly. It anticipated that virtual public outreach meetings will be conducted during the gap identification and project prioritization stages of the process. The City Council meeting would be conducted near the completion of the Preliminary Engineering stage. The project website will be updated monthly with content, including surveys and interactive material. Phase 1 is targeted for an October 2021 completion, to ready for a Phase 2 NTP in December. Section 6 Fee Proposal Per the RFP, Michael Baker's Fee Proposal is provided under separate cover. CONTRACT NO. C41270 Page | 19 Citywide Bikeway and Pedestrian Improvements, 565-21 Professional Consultant Services Section 7 Appendices a.Litigation Michael Baker is a large firm working on a variety of complex projects at any given point in time. Through the normal course of business, we can become involved in litigation or claims, not untypical for the work we perform. It is not anticipated that any such litigation would have an effect on the firm’s ability to perform the services contemplated under this proposal. The firm’s legal department may make certain non-confidential information regarding litigation or claims (if any) available upon specific written request. b.Project Team Resumes Below are biographies of the Project Team. More in-depth information on key team members can be found on the https://palmdesertbikeped.com/ website (please use Google Chrome to view). Full resumes can be provided upon request. Ryan Zellers, PE, TE | Project Manager Mr. Zellers has experience in the fields of civil and traffic engineering. He integrates knowledge from these areas to complete various types of traffic improvement plans, roadway designs, and transportation studies. He is adept at identifying a project scope, budgeting appropriately, setting achievable deadlines, and managing resources within those determined limitations. Mr. Zellers' skill sets include traffic calming, roundabouts, bikeway/pedestrian facilities, traffic signals, communications, street lighting, signing/striping, traffic control, construction staging, and various types of traffic studies. Christopher Alberts, PLS | Project Principal Mr. Alberts has extensive years of combined experience in field surveying and office mapping. As Project Surveyor, he is responsible for survey support, calculations, coordination, and supervision of all field and office operations. Additionally, Mr. Alberts has broad knowledge of title research, map preparation including right-of-way documents and legal descriptions, tentative and final maps. His experience includes ALTA Surveys, boundary, topographic, subdivision, control, monitoring, 3D modeling and construction surveys. Alan Ashimine | Phase 1 and Phase 2 CEQA Assessment / Environmental Documentation Mr. Ashimine has expertise related to processing environmental documentation for local and regional transportation projects. He has managed a range of highly technical CEQA/NEPA studies for locally-funded roadways, Federally-funded roadways through Caltrans Local Assistance, and projects on the State Highway System. He has extensive experience in the research, analysis, and writing of environmental documentation. Using his broad background and understanding of environmental constraints, Mr. Ashimine provides defensible CEQA/NEPA compliance review and environmental documentation. Carla Dietrich, PE, PTOE | Transportation Planning / Analysis / Prioritization Ms. Dietrich is experienced in traffic engineering and transportation planning studies. She has served as a traffic task manager on various projects including conceptual engineering studies, corridor studies, feasibility studies, interchange justification reports, and traffic analysis in support of environmental documents. Ms. Dietrich is knowledgeable in the areas of traffic signalization, safety, complete streets, access management, bicycle and pedestrian design, and context sensitive solutions. Her technical expertise includes crash analysis, traffic simulation, capacity analysis including coordinated signal systems, queuing analysis, and trip generation analysis. Rick Hendrickson, GISP | GIS Mr. Hendrickson specializes in GIS Web Programming and Project Management. He has experience working with and managing Geographic Information Systems (GIS) projects for the utility industry, municipalities, and governmental agencies. He has designed and developed web-based interactive project viewers. Mr. Hendrickson has experience in creating and representing data for online interactive maps utilizing ArcSDE and ArcGIS server software. Mr. Hendrickson has a wide range of experience utilizing various systems including AutoCAD, ArcGIS, ArcInfo, and Oracle, SQL Server, SDE, Silverlight and other web technologies. Octavio Hernandez, PE | Street Lighting Design Mr. Hernandez has technical experience in transportation and traffic engineering. He is actively involved in the field of traffic and transportation engineering and ITS. He has experience using AutoCAD, Microstation, Autoturn, Visual 2012 (lighting analysis software), SignCAD, Arcview GIS and various Microsoft Office applications. Prior to joining Michael Baker International, Octavio worked for AECOM/URS Corporation in the Transportation/Traffic Department. CONTRACT NO. C41270 Page | 20 Citywide Bikeway and Pedestrian Improvements, 565-21 Professional Consultant Services Goeff Retemeyer, PE | Phase 1 and Phase 2 Traffic Engineering / Concept Development Mr. Retemeyer's experience includes a background in traffic and roadway engineering and has designed and prepared street improvement, roundabout, drainage, ADA improvement, traffic signal, striping and signing, and traffic control plans. He has been involved in the development of roadway and traffic projects throughout many local agencies in Southern California. Bob Stark, AICP | Phase 1 and Phase 2 CEQA Assessment / Environmental Documentation Mr. Stark has many years of experience in the preparation and management of environmental review documents pursuant to the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA). His expertise in guiding high profile and controversial projects through the rigors of state and federal environmental review and permitting processes has made him a valued advisor to public agencies throughout California. His broad base of knowledge ranges from air quality, noise, and traffic analysis to habitat restoration and climate change. Ciprian Stelea, PE | Structural Mr. Stelea is a civil engineer in the Structures Department, responsible for the design of various structure types including pump stations, lift stations, water treatment plants, cast-in-place concrete reservoirs, steel tanks, earth retaining systems, hydraulic channels, underground box culverts and seismic retrofit design. He is experienced in computer analysis and design of hydraulic structures utilizing RISA, RetainPro, SAP2000, and various other design and structural analysis software applications. Mr. Stelea also served as CADD technician for various projects. He is proficient in Microstation and AutoCAD. Josh Stone, PE | Transportation Mr. Stone is a Project Manager in Michael Baker's public works and land development department. He has over two decades of experience working on both public and private sector projects for a wide variety of clients, mostly in Southern California. He has managed the design of major roadway corridors, bike paths, and interchange projects for Caltrans and SANDAG. He has direct experience in preparing planning level documents for Caltrans, roadway and bike path geometrics, and drainage reports. Dawn Wilson, PE, TE | Phase 1 and Phase 2 Transportation Planning / Analysis / Prioritization Ms. Wilson is experienced in preparing transportation planning studies and traffic engineering design plans. She specializes in multimodal studies that focus on balancing transportation modes within the built environment. Ms. Wilson has strived to develop a balance within her teams – encouraging the creative and innovative solutions in mobility planning with the practical, feasible design required in traffic engineering. Ms. Wilson's worked on developing solutions for military installation, private development and public clients that have integrated trails, bikeways, new sidewalks, traffic calming and innovative signal solutions. Derek Wong, AICP | Grant Writing & Public Finance Mr. Wong has 25 years of with fiscal and economic analysis, grant writing, and infrastructure financing of public facilities. He has managed complex engagements that require the identification and analysis of revenues and costs for local and regional projects and programs, including for the transportation and development communities. He has developed various revenue strategies and funding mechanisms that involve consensus building with local community stakeholders and governing boards to bridge funding shortfalls. Eric Zielke, PE, TE, QSD/P | Stormwater & Hydrology Mr. Zielke is a senior civil engineer and project manager who has diverse leadership and management experience in civil and environmental design engineering and construction management for transportation, water, and energy infrastructure projects for both municipalities as well as military installations. As a Project Manager, he excels at ensuring cost savings and time management approaches on his projects. He is very passionate about his career in developing sustainable, multimodal transportation solutions and as a local to Southern California, he has a vested interest in implementing and improving our community's transportation infrastructure. c.Changes to Agreement We appreciate the opportunity to preview the consultant services agreement that will be utilized by the City of Palm Desert for this project. Michael Baker has contracted on thousands of projects over our 80-year history, including with the City of Palm Desert, and is confident in our ability to come to mutually acceptable terms with all of our clientele. Due to limitation of the proposal length, we would like to postpone any negation of terms and request the opportunity to discuss certain of the contract terms with the City, due to the professional standard of care required for performance of services, insurance commercially available, and professional experience. CONTRACT NO. C41270 75-410 Gerald Ford Drive Suite 100 Palm Desert, CA 92211 (760) 346-7481 We Make A Difference CONTRACT NO. C41270 City of Palm Desert Professional Engineering and Design Services Citywide Bikeway and Pedestrian Improvements, Project No. 565-21 Fee Estimate Project Principal Sr. Project Manager Professional Planner/ Engineer Project Planner/ Engineer Designer/ Planner GIS/ Design/ Planning Assistant 2-Person Survey Crew Hourly Rate $250 $220 $195 $165 $130 $115 $290 Total Hours Reimbursable Expenses Subconsultant Expenses Total Budget PHASE 1 Task 1.Review General Plan 2 2 8 20 32 4,860$ Task 2.Assess Existing and Planned Inventory 2 8 8 40 60 118 15,420$ Task 3.Identify Network Gaps and Assess Resolution Alternatives 8 8 24 40 80 160 21,680$ Task 4.Project Prioritization 2 4 4 8 16 40 74 10,160$ Task 5.Preliminary Environmental Assessment 2 24 12 24 62 10,220$ Task 6.Cost Estimation 4 24 40 68 8,600$ Task 7.Grant Application Preparation 8 24 24 48 80 184 25,840$ Task 8.Public Outreach 2 8 12 24 12 80 138 1,000$ 20,320$ Sub-total Labor Hours 6 38 80 108 224 380 0 836 1,000$ -$ 117,100$ PRELIMINARY ENGINEERING Task 9.Preliminary Engineering Field Survey, Mapping, and R/W Needs Assesssment 4 4 12 12 60 92 2,000$ 8,000$ 32,820$ Geotechnical Investigation 4 4 8 16 15,000$ 17,980$ Environmental Studies and Documentation 4 4 20 40 60 100 228 31,680$ Preliminary Utility Coordination 2 8 20 4 34 4,820$ Preliminary Project Alignment Alternatives Analysis 12 24 40 40 116 16,400$ Design Red Flag Summary 4 8 12 12 36 5,140$ Project Limits Alternatives Analysis 2 2 4 12 20 2,980$ Preliminary Project Cost Estimate 2 4 4 8 20 38 5,220$ Traffic Engineering Analysis 2 4 24 24 40 94 2,500$ 15,400$ Sub-total Labor Hours 10 36 32 132 176 228 60 674 4,500$ 23,000$ 132,440$ TOTAL 16 74 112 240 400 608 60 1510 5,500$ 23,000$ 249,540$ Tasks Project Team CONTRACT NO. C41270 [This page has intentionally been left blank.] CONTRACT NO. C41270 [This page has intentionally been left blank.]