HomeMy WebLinkAbout04 Purchase - PDHA Paint Related Materials-Supplies
STAFF REPORT
PALM DESERT HOUSING AUTHORITY
HOUSING DEPARTMENT
MEETING DATE: April 22, 2021
PREPARED BY: Jessica Gonzales, Senior Management Analyst
REQUEST: Authorize the use of The Sherwin-Williams Company for Purchase
of Paint and Paint Related Materials and Supplies for the Palm
Desert Housing Authority Properties for FY 2021/2022.
______________________________________________________________________
Recommendation
By Minute Motion, that the Authority Board,
1) Authorize the use of The Sherwin-Williams Company, for the purchase of
paint and paint related materials and supplies for the Palm Desert Housing
Authority (“Authority”) properties pursuant to Section 3.30.160(L) and
3.30.160(E) of the Palm Desert Municipal Code, for FY 2021/2022 in an
amount not to exceed $75,000; and
2) Authorize the Chairman and/or the Executive Director to execute the
Agreement and any documents necessary to effectuate the actions taken
herewith.
Monies have been included in the FY 2021/2022 proposed Palm Desert Housing
Authority’s operating budget, in the appropriate Authority account.
Housing Commission Recommendation
The Housing Commission reviewed this recommendation at its regular meeting of April
7, 2021 and unanimously recommended approval of staff’s recommendation.
Strategic Plan
Land Use, Housing & Open Space Priority 2: Facilitate development of high-quality
housing for people of all income levels.
Executive Summary
Each fiscal year the Palm Desert Housing Authority (“Authority”) purchases paint and
paint related materials and supplies for all Authority properties from several different
suppliers (“Vendors”). The Authority would like to use The Sherwin-Williams Company
(“Sherwin Williams”) as a vendor through a government purchasing cooperative contract
for the purchase of paint and paint related materials and supplies, on an as needed
basis, for the Authority properties (“Properties”) for FY 2021/2022.
April 22, 2021 – STAFF REPORT
Housing Authority – FY 2021/2022 Sherwin Williams NTE
Page 2 of 3
Staff is requesting authorization to use the named vendor to facilitate the continued
routine, recurring maintenance at the Properties for the purchase of paint and paint
related materials and supplies, on an as needed basis, in the an annual amount not to
exceed $75,000.
Background Analysis
The Authority owns and operates approximately 1,100 residential rental units. Annually
the Authority purchases varying materials, supplies and appliances for the Properties
from local vendors. To assist the Authority’s contracted Management Company, RPM
Company, to purchase routine and recurring items from vendors expeditiously, the
Authority would like to use Sherwin Williams as a vendor during the 2021/2022 fiscal
year through a government purchasing cooperative contract, National Cooperative
Purchasing Alliance Agreement (“NCPA”).
Sherwin Williams has been utilized by RPM for the purchase of varying items such as
paint, building materials, supplies (gloves, trays, tape, brushes, etc.), general building
items, hand held general purpose tools, and other miscellaneous supplies.
Under the provisions set forth in the City of Palm Desert Municipal Code (“P.D.M.C”),
Section 3.30.160(L), the Authority may obtain routine and recurring services, supplies,
and maintenance by adopting a procedure approved by the Executive Director/City
Manager. The paint products, materials and supplies solicited from Sherwin Williams
have been accepted as purchases for continued routine and recurring maintenance.
Further, the provisions of the PDMC Section 3.30.160(E) allows the Authority to
participate as a government entity with NCPA under their cooperative pricing for
purchases through the named vendor. Sherwin Williams has confirmed they will provide
to the Authority, as a participating entity, NCPA contract terms, products, product
warranty, services and pricing. Any increases in the pricing of materials, supplies and
appliances will be pursuant to the terms and prices of the government purchasing
cooperative contract.
Supplies when possible are being procured from the local Palm Desert location for the
desired materials and supplies.
Staff recommends approval of this request to facilitate the continued routine, recurring
maintenance at the Properties for the fiscal year 2021/2022.
Fiscal Analysis
Approval of staff’s recommendation would result in an annual amount not to exceed
$75,000, for Sherwin Williams to facilitate the continued routine, recurring maintenance
for the properties for the purchase of paint and paint related materials and supplies.
April 22, 2021 -STAFF REPORT
Housing Authority-FY 2021/2022 Sherwin Williams NTE
Page 3 of 3
LEGAL REVIEW DEPT . REVIEW FINANCIAL
REVIEW
&'£«, 6efe J ~ LU¼' fa p~
RWG
Special Counsel to Eric Ceja For Janet M.
the Authority Interim Director of Moore Director of
Community Development Finance
Executive Director, Todd Hileman :
L . Todd HLl.en..tCH1\,
ASSISTANT CITY
MANAGER
.'A.nay :Fires t ine
Andy Firestine
Assistant City
Manager
ATTACHMENTS : Sherwin Williams , Participation Letter (dated March 4 , 20 2 1)
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/t pp tll~d BY HOUSING AUTHORITY
ON L{ · 1-1-,-• 1{)1:f
veR1F1eo BY: M0S /5rs
Original on file with City Clerk's Office
A~es : l-\~vni1<, Jot'la¼an, Nesf11nde, Quinta.nillt1, 4-J<elly
NOt,S ·· NOY!t
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March 4, 2021
Teresa Vakili
RPM Company- Management Company
City of Palm Desert
72-600 Fred Waring Dr, Palm Desert, CA 92260
Ms. Vakili:
This letter is to confirm that your organization The Palm Desert Housing Authority and RPM
Company-Management Company is purchasing its paint and related sundries from The Sherwin-
Williams Company under the terms and conditions of the company’s contract with National
Cooperative Purchasing Alliance (contract number 02-56.)
Additional information on the contract is at http://www.ncpa.us/Vendors/Sherwin%20Williams.
Under this contract, your agency is given pricing on paint and related sundries at net prices not to
exceed 30% off The Sherwin-Williams Company’s list prices. Additionally, power equipment prices
are not to exceed 12% on list price.
If you have any questions please feel free to contact me at 240-350-7862 or at
craig.mackay@sherwin.com; Kevin McCoy at 216-566-7422 or kevin.j.mccoy@sherwin.com or lena
Garcia, your Regional National Account Executive at (714) 404 - 8212 or lena.n.garcia@sherwin.com
and we will be happy to address your concerns.
Respectfully,
Craig Mackay
National Sales Manager- TAG
State and Local Government Contracts
The Sherwin-Williams Company