HomeMy WebLinkAbout18 C41380 Kimley-Horn Traffic Operations 553-20CONTRACT NO. C41380
STAFF REPORT
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
MEETING DATE: April 22, 2021
PREPARED BY: Randy Bowman, Senior Project Manager
REQUEST: Award Contract No. C41380 for Traffic Operations and
Capacity Improvements to Kimley-Horn and Associates, Inc.
of Indian Wells, California in the Amount of $488,229 (Project
No. 553-20)
______________________________________________________________________
Recommendation
By Minute Motion:
1) Award Contract No. C41380 for Traffic Operations and Capacity
Improvements to Kimley-Horn and Associates, Inc. of Indian Wells,
California in an amount of $488,229;
2) Re-program from existing Measure A budget for the Cook Street
Widening Phase II project $500,000 to the Traffic Operations and
Capacity Improvements project; and
3) Authorize the Mayor to execute said Agreement.
Funds will be available for the Traffic Operations and Capacity Improvements upon
approval of the actions above. An amendment to the City’s Measure A project list has
been submitted to the Riverside County Transportation Commission for approval of the
use of Measure A funds for the new project.
Strategic Plan
While the Traffic Operations and Capacity Improvements project is an on-going
maintenance activity and is not a specific objective of the Strategic Plan, maintaining the
City’s roadways by making necessary adjustments to traffic operations and intersection
capacity improvements is an essential function of the City for safety and roadway
connectivity.
CONTRACT NO. C41380
April 22, 2021 – Staff Report
Award Contract for Traffic Operations and Capacity Improvements
Page 2 of 4
Background Analysis
The City of Palm Desert has recently received inquiries from residents regarding
improvements to the City’s transportation system. Some have noted inefficiencies at
intersections where cars queue up for long stretches during certain times of the day. As
a result, the City Council has expressed a desire to locate and improve intersections with
deficiencies throughout the City.
On March 4, 2021, the City Manager created a new project and directed the Public Works
Department to solicit proposals to evaluate intersections. The first phase of the project
will identify locations that are deficient based upon criteria including safety, level of
service, and traffic operations. The work will include traffic counts and data collection,
traffic engineering analysis, project cost estimating and recommended priorities for
implementation. This will allow 50 of the City’s signalized intersections to be ranked, and
the prioritized for improvements. The consultant will consider the results of recently
completed studies such as the Local Roadway Safety Plan, the CV Link Connector
projects, and CVAG’s Traffic Signal Synchronization Plan in prioritizing projects. The
results of this analysis will inform the Public Works’ Capital Improvement Project budget
for years to come.
Based on direction from the City Council during capital improvement budget discussions
for FY20/21, staff requested approval from RCTC to remove the Cook Street Widening
Phase II project from the Measure A budget. RCTC has agreed to the request. A portion
of the Cook Street project Measure A funds can now be re-programmed for use for the
Traffic Operations and Capacity Improvements project.
Following City review and selection of projects for design, the second phase of the project
will begin, and the consultant will be responsible for designing and implementing
improvements. The improvements may range from simple fixes such as adjusting signal
timing and coordination, which can be implemented by City staff, to more complex
projects requiring plan development and construction bidding. Staff will be proposing
funding in FY21/22 for the second phase of the project.
In order to collect accurate traffic count data, the consultant must begin work by mid-May,
before the majority of the seasonal residents leave. The City advertised a request for
proposals on March 10, and on March 31, the City received six proposals through the
City’s online bid portal, Planet Bids. A selection committee comprised of staff from the
Public Works Department reviewed the proposals according to the following criteria in the
RFP:
• Qualifications of the firm
• Technical approach and work plan
• Completeness of the proposal
• Fee proposal
CONTRACT NO. C41380
April 22, 2021 – Staff Report
Award Contract for Traffic Operations and Capacity Improvements
Page 3 of 4
The selection committee ranked the proposals as follows:
PROPOSER LOCATION RANKING
Kimley-Horn and Associates, Inc. Indian Wells, CA 1
KOA Corporation La Quinta, CA 2
TJKM Pleasanton, CA 3
Minagar and Associates, Inc. Laguna Hills, CA 4
Interwest Consulting Group, Inc. Palm Springs, CA 5
Advantec Consulting Engineers Palm Desert, CA 6
Based on the review, staff recommends awarding to Kimley-Horn and Associates, Inc.
Fiscal Analysis
The Measure A Fund is the proposed source for this project; therefore, there will be no
impact to the City’s general fund.
The 5-Year funding breakdown for the project is as follows:
Project Funding
Source
Year Description Budget for
this Project*
Total Project Cost
Traffic
Operations
and Capacity
Improvements
Measure
A
FY20/21 Preliminary
Engineering
$500,000
FY21/22 Final
Engineering/
Construction
$500,000
FY22/23 Construction TBD
FY23/24 Construction TBD
FY24/25 Construction TBD $1,000,000
Bolded amount is the subject of this request.
* CIP Budget update in FY22/23 will include multiple projects stemming from preliminary
and final engineering. Construction funding represents locally funded improvements, and
local match to potential grant awards.
CONTRACT NO. C41380
April 22, 2021 — Staff Report
Award Contract for Traffic Operations and Capacity Improvements
Page 4 of 4
LEGAL REVIEW
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CONSULTANT: Kimley-Horn and Associates, Inc.
45025 Manitou Drive, Suite 11
Indian Wells, CA 92210
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PROJECT NO. 553-20
TRAFFIC OPERATIONS AND CAPACITY IMPROVEMENTS -1- CONTRACT
CITY OF PALM DESERT
PROFESSIONAL SERVICES AGREEMENT
Contract No. C41380
1. PARTIES AND DATE.
This Agreement is made and entered into this 22nd day of April, 2021, by and between
the City of Palm Desert, a municipal corporation organized under the laws of the State of California
with its principal place of business at 73-510 Fred Waring Drive, Palm Desert, California 92260-
2578, County of Riverside, State of California (“City”) and Kimley-Horn and Associates, Inc., a
corporation incorporated in North Carolina, with its principal place of business at 45-025
Manitou Drive, Suite 11, Indian Wells, CA 92210 ("Consultant"). City and Consultant are
sometimes individually referred to herein as "Party" and collectively as "Parties."
2. RECITALS.
2.1 Project.
The City is a public agency of the State of California and is in need of professional services
for the following project:
TRAFFIC OPERATIONS AND CAPACITY IMPROVEMENTS
PROJECT NO. 553-20
(hereinafter referred to as “the Project”).
2.2 Consultant.
Consultant desires to perform and assume responsibility for the provision of certain
professional services required by the City on the terms and conditions set forth in this Agreement.
Consultant is duly licensed and has the necessary qualifications to provide such services.
3. TERMS.
3.1 Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises and agrees to
furnish to the City all labor, materials, tools, equipment, services, and incidental and customary
work necessary to fully and adequately supply the services necessary for the Project ("Services").
The Services are more particularly described in Exhibit "A" attached hereto and incorporated
herein by reference. All Services shall be subject to, and performed in accordance with, this
Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable
local, state and federal laws, rules and regulations.
3.1.2 Term. The term of this Agreement shall be from April 22, 2021 to
April 1, 2024, unless earlier terminated as provided herein. Consultant shall complete the
Services within the term of this Agreement, and shall meet any other established schedules and
deadlines.
3.2 Responsibilities of Consultant.
3.2.1 Independent Contractor; Control and Payment of Subordinates.
The Services shall be performed by Consultant or under its supervision. Consultant will determine
the means, methods and details of performing the Services subject to the requirements of this
CONTRACT NO. C41380
PROJECT NO. 553-20
TRAFFIC OPERATIONS AND CAPACITY IMPROVEMENTS -2- CONTRACT
Agreement. City retains Consultant on an independent contractor basis and not as an employee.
Any personnel performing the Services shall not be employees of City and shall at all times be
under Consultant's exclusive direction and control. Consultant shall pay all wages, salaries, and
other amounts due such personnel in connection with their performance of Services under this
Agreement and as required by law. Consultant shall be responsible for all reports and obligations
respecting such additional personnel, including, but not limited to: social security taxes, income
tax withholding, unemployment insurance, disability insurance, and workers' compensation
insurance.
3.2.2 Schedule of Services. Consultant shall perform the Services in a
prompt and timely manner in accordance with the Schedule of Services set forth in Exhibit "A"
attached hereto and incorporated herein by reference. Consultant represents that it has the
professional and technical personnel required to perform the Services expeditiously. Upon
request of City, Consultant shall provide a more detailed schedule of anticipated performance to
meet the Schedule of Services.
3.2.3 Conformance to Applicable Requirements. All work prepared by
Consultant shall be subject to the approval of City.
3.2.4 Substitution of Key Personnel. Consultant has represented to City
that certain key personnel will perform and coordinate the Services. Should one or more of such
personnel become unavailable, Consultant may substitute other personnel of at least equal
competence upon written approval of City. In the event that City and Consultant cannot agree as
to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause.
The key personnel for performance of this Agreement are as follows: Jean Fares, P.E., Senior
Vice President.
3.2.5 City's Representative. The City hereby designates Randy
Bowman, Senior Project Manager, or his/her designee, to act as its representative in all matters
pertaining to the administration and performance of this Agreement ("City's Representative").
City's Representative shall have the power to act on behalf of the City for review and approval of
all products submitted by Consultant but not the authority to enlarge the scope of Services or
change the total compensation due to Consultant under this Agreement. The City Manager shall
be authorized to act on City's behalf and to execute all necessary documents which enlarge the
scope of services or change the Consultant's total compensation subject to the provisions
contained in Section 3.3 of this Agreement. Consultant shall not accept direction or orders from
any person other than the City Manager, City's Representative or his/her designee.
3.2.6 Consultant's Representative. Consultant hereby designates Jean
Fares, P.E., Senior Vice President, or his/her designee, to act as its representative for the
performance of this Agreement ("Consultant's Representative"). Consultant's Representative
shall have full authority to represent and act on behalf of the Consultant for all purposes under
this Agreement. The Consultant's Representative shall supervise and direct the Services, using
his/her best skill and attention, and shall be responsible for all means, methods, techniques,
sequences, and procedures and for the satisfactory coordination of all portions of the Services
under this Agreement.
3.2.7 Coordination of Services. Consultant agrees to work closely with
City staff in the performance of Services and shall be available to City's staff, consultants and
other staff at all reasonable times.
CONTRACT NO. C41380
PROJECT NO. 553-20
TRAFFIC OPERATIONS AND CAPACITY IMPROVEMENTS -3- CONTRACT
3.2.8 Standard of Care; Performance of Employees. Consultant shall
perform all Services under this Agreement in a skillful and competent manner, consistent with the
standards generally recognized as being employed by professionals in the same discipline in the
State of California. Consultant represents and maintains that it is skilled in the professional calling
necessary to perform the Services. Consultant warrants that all employees and subconsultants
shall have sufficient skill and experience to perform the Services assigned to them. Consultant
represents that it, its employees and subconsultants have all licenses, permits, qualifications and
approvals of whatever nature that are legally required to perform the Services, and that such
licenses and approvals shall be maintained throughout the term of this Agreement. Consultant
shall perform, at its own cost and expense and without reimbursement from the City, any services
necessary to correct errors or omissions which are caused by the Consultant's failure to comply
with the standard of care provided herein. Any employee of the Consultant or its sub-consultants
who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely
completion of the Project, a threat to the safety of persons or property, or any employee who fails
or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed
from the Project by the Consultant and shall not be re-employed to perform any of the Services
or to work on the Project.
3.2.9 Period of Performance. Consultant shall perform and complete all
Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance
Time”). Consultant shall also perform the Services in strict accordance with any completion
schedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may be
separately agreed upon in writing by the City and Consultant (“Performance Milestones”).
Consultant agrees that if the Services are not completed within the aforementioned Performance
Time and/or pursuant to any such Performance Milestones developed pursuant to provisions of
this Agreement, it is understood, acknowledged and agreed that the City will suffer damage.
Neither City nor Consultant shall be considered in default of this Agreement for delays in
performance caused by circumstances beyond the reasonable control of the non-performing
Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A
Force Majeure Event shall mean an event that materially affects a Party’s performance and is one
or more of the following: (1) Acts of God or other natural disasters; (2) terrorism or other acts of a
public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable
and unforeseeable delay in the issuance of permits or approvals by governmental authorities that
are required for the services); (4) strikes and other organized labor action occurring at the site
and the effects thereof on the services, only to the extent such strikes and other organized labor
action are beyond the control of Consultant and its subcontractors, and to the extent the effects
thereof cannot be avoided by use of replacement workers; and (5) pandemics, epidemics or
quarantine restrictions. For purposes of this section, “orders of governmental authorities,” includes
ordinances, emergency proclamations and orders, rules to protect the public health, welfare and
safety, and other actions of a public agency applicable to the services and Agreement.
Should a Force Majeure Event occur, the non-performing Party shall, within a reasonable time of
being prevented from performing, give written notice to the other Party describing the
circumstances preventing continued performance and the efforts being made to resume
performance of this Agreement. Force Majeure Events and/or delays, regardless of the Party
responsible for the delay, shall not entitle Consultant to any additional compensation.
Notwithstanding the foregoing in this section, the City may still terminate this Agreement in
accordance with the termination provisions of this Agreement.
3.2.10 Laws and Regulations; Employee/Labor Certification. Consultant
CONTRACT NO. C41380
PROJECT NO. 553-20
TRAFFIC OPERATIONS AND CAPACITY IMPROVEMENTS -4- CONTRACT
shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and
regulations in any manner affecting the performance of the Project or the Services, and shall give
all notices required by law. Consultant shall be liable for all violations of such laws and regulations
in connection with the Services and this Agreement. All violations of such laws and regulations
shall be grounds for the City to terminate the Agreement for cause.
3.2.10.1 Employment Eligibility; Consultant. Consultant
certifies that it fully complies with all requirements and restrictions of state and federal law
respecting the employment of undocumented aliens, including, but not limited to, the Immigration
Reform and Control Act of 1986, as may be amended from time to time and shall require all
subconsultants and sub-subconsultants to comply with the same. Consultant certifies that it has
not committed a violation of any such law within the five (5) years immediately preceding the date
of execution of this Agreement, and shall not violate any such law at any time during the term of
the Agreement.
3.2.10.2 Equal Opportunity Employment. Consultant represents that
it is an equal opportunity employer and it shall not discriminate against any subconsultant,
employee or applicant for employment because of race, religion, color, national origin, handicap,
ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities
related to initial employment, upgrading, demotion, transfer, recruitment or recruitment
advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's
Minority Business Enterprise program, Affirmative Action Plan or other related programs or
guidelines currently in effect or hereinafter enacted.
3.2.10.3 Safety. Consultant shall execute and maintain its work so
as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant
shall at all times be in compliance with all applicable local, state and federal laws, rules and
regulations, and shall exercise all necessary precautions for the safety of employees appropriate
to the nature of the work and the conditions under which the work is to be performed.
3.2.11 Insurance.
3.2.11.1 Minimum Requirements. Without limiting Consultant’s
indemnification of City, and prior to commencement of the Services, Consultant shall obtain,
provide and maintain at its own expense during the term of this Agreement, policies of insurance
of the type and amounts described below and in a form that is satisfactory to City.
(A) General Liability Insurance. Consultant shall maintain
commercial general liability insurance with coverage at least as broad as Insurance Services
Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general
aggregate, for bodily injury, personal injury, and property damage. The policy must include
contractual liability that has not been amended. Any endorsement restricting standard ISO
“insured contract” language will not be accepted.
(B) Automobile Liability Insurance. Consultant shall maintain
automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering
bodily injury and property damage for all activities of the Consultant arising out of or in connection
with Work to be performed under this Agreement, including coverage for any owned, hired, non-
owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each
accident. The City’s Risk Manger may modify this requirement if it is determined that Consultant
will not be utilizing a vehicle in the performance of his/her duties under this Agreement.
CONTRACT NO. C41380
PROJECT NO. 553-20
TRAFFIC OPERATIONS AND CAPACITY IMPROVEMENTS -5- CONTRACT
(C) Professional Liability (Errors & Omissions) Insurance.
Consultant shall maintain professional liability insurance that covers the Services to be performed
in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the
aggregate. Any policy inception date, continuity date, or retroactive date must be before the
effective date of this Agreement and Consultant agrees to maintain continuous coverage through
a period no less than three years after completion of the Services required by this Agreement.
(D) Workers’ Compensation Insurance. Consultant shall
maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance
(with limits of at least $1,000,000). Consultant shall submit to City, along with the certificate of
insurance, a Waiver of Subrogation endorsement in favor of the City, its officers, agents,
employees, volunteers and representatives.
(E) Umbrella or Excess Liability Insurance. Consultant may opt
to utilize umbrella or excess liability insurance in meeting insurance requirements. In such
circumstances, Consultant shall obtain and maintain an umbrella or excess liability insurance
policy with limits that will provide bodily injury, personal injury and property damage liability
coverage at least as broad as the primary coverages set forth above, including commercial
general liability and employer’s liability. Such policy or policies shall include the following terms
and conditions:
(1) A drop down feature requiring the policy to respond if
any primary insurance that would otherwise have
applied proves to be uncollectible in whole or in part for
any reason;
(2) Pay on behalf of wording as opposed to reimbursement;
(3) Concurrency of effective dates with primary policies; and
(4) Policies shall “follow form” to the underlying primary
policies.
(5) Insureds under primary policies shall also be insureds
under the umbrella or excess policies.
(F) Fidelity Coverage. Reserved.
(G) Cyber Liability Insurance. Reserved.
If coverage is maintained on a claims-made basis, Consultant shall maintain such coverage for
an additional period of three (3) years following termination of the Agreement.
3.2.11.2 Other Provisions or Requirements.
(A) Proof of Insurance. Consultant shall provide certificates of
insurance to City as evidence of the insurance coverage required herein, along with a waiver of
subrogation endorsement for workers’ compensation. Insurance certificates and endorsements
must be approved by City’s Risk Manager prior to commencement of performance. Current
certification of insurance shall be kept on file with City at all times during the term of this
Agreement. City reserves the right to require complete, certified copies of all required insurance
policies, at any time.
CONTRACT NO. C41380
PROJECT NO. 553-20
TRAFFIC OPERATIONS AND CAPACITY IMPROVEMENTS -6- CONTRACT
(B) Duration of Coverage. Consultant shall procure and
maintain for the duration of the Agreement insurance against claims for injuries to persons or
damages to property, which may arise from or in connection with the performance of the Services
hereunder by Consultant, his/her agents, representatives, employees or subconsultants.
(C) Primary/Non-Contributing. Coverage provided by
Consultant shall be primary and any insurance or self-insurance procured or maintained by City
shall not be required to contribute with it. The limits of insurance required herein may be satisfied
by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance
shall contain or be endorsed to contain a provision that such coverage shall also apply on a
primary and non-contributory basis for the benefit of City before the City’s own insurance or self-
insurance shall be called upon to protect it as a named insured.
(D) City’s Rights of Enforcement. In the event any policy of
insurance required under this Agreement does not comply with these specifications, or is
canceled and not replaced, City has the right, but not the duty, to obtain the insurance it deems
necessary and any premium paid by City will be promptly reimbursed by Consultant, or City will
withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City
may terminate this Agreement.
(E) Acceptable Insurers. All insurance policies shall be issued
by an insurance company currently authorized by the Insurance Commissioner to transact
business of insurance or is on the List of Approved Surplus Line Insurers in the State of California,
with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or
larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise
approved by the City’s Risk Manager.
(F) Waiver of Subrogation. All insurance coverage maintained
or procured pursuant to this agreement shall be endorsed to waive subrogation against the City,
its elected or appointed officers, agents, officials, employees, volunteers, and representatives or
shall specifically allow Consultant or others providing insurance evidence in compliance with
these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its
own right of recovery against the City, its elected or appointed officers, agents, officials,
employees, volunteers and representatives and shall require similar written express waivers and
insurance clauses from each of its subconsultants.
(G) Enforcement of Contract Provisions (non estoppel).
Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to
inform Consultant of non-compliance with any requirement imposes no additional obligations on
the City nor does it waive any rights hereunder.
(H) Requirements Not Limiting. Requirements of specific
coverage features or limits contained in this Section are not intended as a limitation on coverage,
limits or other requirements, or a waiver of any coverage normally provided by any insurance.
Specific reference to a given coverage feature is for purposes of clarification only as it pertains to
a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of
other coverage, or a waiver of any type. If the Consultant maintains higher limits than the
minimums shown above, the City requires and shall be entitled to coverage for the higher limits
maintained by the Consultant. Any available insurance proceeds in excess of the specified
minimum limits of insurance and coverage shall be available to the City.
CONTRACT NO. C41380
PROJECT NO. 553-20
TRAFFIC OPERATIONS AND CAPACITY IMPROVEMENTS -7- CONTRACT
(I) Notice of Cancellation. Consultant agrees to oblige its
insurance agent or broker and insurers to provide City with a thirty (30) day notice of cancellation
(except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for
each required coverage.
(J) Additional Insured Status. General liability, automobile
liability, and if applicable, pollution liability and cyber liability, policies shall provide or be endorsed
to provide that the City and its officers, officials, employees, agents, volunteers and
representatives shall be additional insureds with regard to liability and defense of suits or claims
arising out of the performance of the Agreement, under such policies. This provision shall also
apply to any excess/umbrella liability policies.
(K) Prohibition of Undisclosed Coverage Limitations. None of
the coverages required herein will be in compliance with these requirements if they include any
limiting endorsement of any kind that has not been first submitted to City and approved of in
writing.
(L) Separation of Insureds. A severability of interests provision
must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately
to each insured against whom claim is made or suit is brought, except with respect to the insurer’s
limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
(M) Pass Through Clause. Consultant agrees to ensure that its
subconsultants, subcontractors, and any other party involved with the Project who is brought onto
or involved in the Project by Consultant, provide the same minimum insurance coverage and
endorsements required of Consultant. Consultant agrees to monitor and review all such coverage
and assumes all responsibility for ensuring that such coverage is provided in conformity with the
requirements of this section. Consultant agrees that upon request, all agreements with
subconsultants, subcontractors, and others engaged in the Project will be submitted to City for
review.
(N) City’s Right to Revise Specifications. The City and the City’s
Risk Manager reserve the right at any time during the term of the Agreement to change the
amounts and types of insurance required by giving the Consultant ninety (90) days advance
written notice of such change. If such change results in additional cost to the Consultant, the City
and Consultant may renegotiate Consultant’s compensation. If the City reduces the insurance
requirements, the change shall go into effect immediately and require no advanced written notice.
(O) Self-Insured Retentions. Any self-insured retentions must
be declared to and approved by City. City reserves the right to require that self-insured retentions
be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to
comply with these specifications unless approved by City.
(P) Timely Notice of Claims. Consultant shall give City prompt
and timely notice of claims made or suits instituted that arise out of or result from Consultant’s
performance under this Agreement, and that involve or may involve coverage under any of the
required liability policies.
(Q) Additional Insurance. Consultant shall also procure and
maintain, at its own cost and expense, any additional kinds of insurance, which in its own
judgment may be necessary for its proper protection and prosecution of the Services.
CONTRACT NO. C41380
PROJECT NO. 553-20
TRAFFIC OPERATIONS AND CAPACITY IMPROVEMENTS -8- CONTRACT
3.2.12 Water Quality Management and Compliance. Consultant shall keep itself
and all subcontractors, staff, and employees fully informed of and in compliance with all local,
state and federal laws, rules and regulations that may impact, or be implicated by the performance
of the Services including, without limitation, all applicable provisions of the City’s ordinances
regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C.
§ 1251, et seq.); the California Porter-Cologne Water Quality Control Act (Water Code § 13000
et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority.
Consultant must comply with the lawful requirements of the City, and any other municipality,
drainage district, or other local agency with jurisdiction over the location where the Services are
to be conducted, regulating water quality and storm water discharges. Failure to comply with
laws, regulations, and ordinances listed in this Section is a violation of federal and state law.
Consultant warrants that all employees and subcontractors shall have sufficient skill and
experience to perform the work assigned to them without impacting water quality in violation of
the laws, regulations and policies of this Section.
3.3 Fees and Payments.
3.3.1 Compensation. Consultant shall receive compensation, including
authorized reimbursements, for all Services rendered under this Agreement at the rates set forth
in Exhibit "A" attached hereto and incorporated herein by reference. The total compensation shall
not exceed Four Hundred Eighty Eight Two Hundred Twenty Nine and 00/100 Dollars ($488,229)
without written approval of the City Council or City Manager, as applicable.
3.3.2 Payment of Compensation. Consultant shall submit to City monthly
invoices which provide a detailed description of the Services and hours rendered by Consultant.
City shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed
and approved charges. If the City disputes any of Consultant's fees, the City shall give written
notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth
therein. Consultant shall submit its final invoice to City within thirty (30) days from the last date
of provided Services or termination of this Agreement and failure by the Consultant to submit a
timely invoice may constitute a waiver of its right to final payment. Payment shall not constitute
acceptance of any Services completed by Consultant. The making of final payment shall not
constitute a waiver of any claims by the City for any reason whatsoever.
3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any
expenses unless authorized in writing by City, or included in Exhibit "A" of this Agreement.
3.3.4 Extra Work. At any time during the term of this Agreement, City may
request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which
is determined by City to be necessary for the proper completion of the Project, but which the
Parties did not reasonably anticipate would be necessary at the execution of this Agreement.
Consultant shall not perform, nor be compensated for, Extra Work without written authorization
from the City.
3.4 Labor Code Requirements.
3.4.1 Prevailing Wages. Consultant is aware of the requirements of California
Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations,
Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing
wage rates and the performance of other requirements on "public works" and "maintenance"
projects. If the Services are being performed as part of an applicable "public works" or
CONTRACT NO. C41380
PROJECT NO. 553-20
TRAFFIC OPERATIONS AND CAPACITY IMPROVEMENTS -9- CONTRACT
"maintenance" project, as defined by the Prevailing Wage Laws, Consultant agrees to fully comply
with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates
of per diem wages in effect at the commencement of this Agreement. Consultant shall make
copies of the prevailing rates of per diem wages for each craft, classification or type of worker
needed to execute the Services available to interested parties upon request, and shall post copies
at the Consultant's principal place of business and at the project site. It is the intent of the parties
to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the
Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code
sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the
City, its officials, officers, employees, agents, volunteers and representatives, free and harmless
from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing
Wage Laws.
3.4.2 Registration/DIR Compliance. If the Services are being performed on a
public works project of over $25,000 when the project is for construction, alteration, demolition,
installation, or repair work, or a public works project of over $15,000 when the project is for
maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and
1771.1, the Consultant and all subconsultants must be registered with the Department of
Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of the Project
and require the same of any subconsultants. This Project may also be subject to compliance
monitoring and enforcement by the DIR. It shall be Consultant’s sole responsibility to comply with
all applicable registration and labor compliance requirements, including the submission of payroll
records directly to the DIR. Any stop orders issued by the DIR against Consultant or any
subconsultant that affect Consultant’s performance of Services, including any delay, shall be
Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall
be considered Consultant caused delay and shall not be compensable by the City. Consultant
shall defend, indemnify and hold the City, its officials, officers, employees, agents, volunteers and
representatives free and harmless from any claim or liability arising out of stop orders issued by
the DIR against Consultant or any subconsultant.
3.4.3 Labor Certification. By its signature hereunder, Consultant certifies that it
is aware of the provisions of Section 3700 of the California Labor Code which require every
employer to be insured against liability for Worker's Compensation or to undertake self-insurance
in accordance with the provisions of that Code, and agrees to comply with such provisions before
commencing the performance of the Services.
3.5 Accounting Records.
3.5.1 Maintenance and Inspection. Consultant shall maintain complete and
accurate records with respect to all costs and expenses incurred under this Agreement. All such
records shall be clearly identifiable. Consultant shall allow a representative of City during normal
business hours to examine, audit, and make transcripts or copies of such records and any other
documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data,
documents, proceedings, and activities related to the Agreement for a period of three (3) years
from the date of final payment under this Agreement.
3.6 General Provisions.
3.6.1 Termination of Agreement.
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PROJECT NO. 553-20
TRAFFIC OPERATIONS AND CAPACITY IMPROVEMENTS -10- CONTRACT
3.6.1.1 Grounds for Termination. City may, by written notice to
Consultant, terminate the whole or any part of this Agreement at any time and without cause by
giving written notice to Consultant of such termination, and specifying the effective date thereof,
at least seven (7) days before the effective date of such termination. Upon termination, Consultant
shall be compensated only for those Services which have been adequately rendered to City, and
Consultant shall be entitled to no further compensation. Consultant may not terminate this
Agreement except for cause.
3.6.1.2 Effect of Termination. If this Agreement is terminated as
provided herein, City may require Consultant to provide all finished or unfinished Documents and
Data and other information of any kind prepared by Consultant in connection with the performance
of Services under this Agreement. Consultant shall be required to provide such document and
other information within fifteen (15) days of the request.
3.6.1.3 Additional Services. In the event this Agreement is
terminated in whole or in part as provided herein, City may procure, upon such terms and in such
manner as it may determine appropriate, services similar to those terminated.
3.6.2 Delivery of Notices. All notices permitted or required under this Agreement
shall be given to the respective parties at the following address, or at such other address as the
respective parties may provide in writing for this purpose:
Consultant: Kimley-Horn and Associates, Inc.
45-025 Manitou Drive, Suite 11
Indian Wells, CA 92210
ATTN: Jean Fares, P.E., Senior Vice-President
City: City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, CA 92260
ATTN: Randy Bowman, Senior Project Manager
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48)
hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its
applicable address. Actual notice shall be deemed adequate notice on the date actual notice
occurred, regardless of the method of service.
3.6.3 Ownership of Materials and Confidentiality.
3.6.3.1 Documents & Data; Licensing of Intellectual Property. This
Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or
sublicense any and all copyrights, designs, and other intellectual property embodied in plans,
specifications, studies, drawings, estimates, and other documents or works of authorship fixed in
any tangible medium of expression, including but not limited to, physical drawings or data
magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be
prepared by Consultant under this Agreement ("Documents & Data"). All Documents & Data shall
be and remain the property of City, and shall not be used in whole or in substantial part by
Consultant on other projects without the City’s express written permission. Within thirty (30) days
following the completion, suspension, abandonment or termination of this Agreement, Consultant
shall provide to City reproducible copies of all Documents & Data, in a form and amount required
by City. City reserves the right to select the method of document reproduction and to establish
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PROJECT NO. 553-20
TRAFFIC OPERATIONS AND CAPACITY IMPROVEMENTS -11- CONTRACT
where the reproduction will be accomplished. The reproduction expense shall be borne by City
at the actual cost of duplication. In the event of a dispute regarding the amount of compensation
to which the Consultant is entitled under the termination provisions of this Agreement, Consultant
shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant
shall have no right to retain or fail to provide to City any such documents pending resolution of
the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a
minimum of fifteen (15) years following completion of the Project, and shall make copies available
to City upon the payment of actual reasonable duplication costs. Before destroying the
Documents & Data following this retention period, Consultant shall make a reasonable effort to
notify City and provide City with the opportunity to obtain the documents.
3.6.3.2 Subconsultants. Consultant shall require all subconsultants
to agree in writing that City is granted a non-exclusive and perpetual license for any Documents
& Data the subconsultant prepares under this Agreement. Consultant represents and warrants
that Consultant has the legal right to license any and all Documents & Data. Consultant makes
no such representation and warranty in regard to Documents & Data which were prepared by
professionals other than Consultant or its subconsultants, or those provided to Consultant by the
City.
3.6.3.3 Right to Use. City shall not be limited in any way in its use
or reuse of the Documents and Data or any part of them at any time for purposes of this Project
or another project, provided that any such use not within the purposes intended by this Agreement
or on a project other than this Project without employing the services of Consultant shall be at
City’s sole risk. If City uses or reuses the Documents & Data on any project other than this Project,
it shall remove the Consultant’s seal from the Documents & Data and indemnify and hold harmless
Consultant and its officers, directors, agents and employees from claims arising out of the
negligent use or re-use of the Documents & Data on such other project. Consultant shall be
responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only
with respect to the condition of the Documents & Data at the time they are provided to the City
upon completion, suspension, abandonment or termination. Consultant shall not be responsible
or liable for any revisions to the Documents & Data made by any party other than Consultant, a
party for whom the Consultant is legally responsible or liable, or anyone approved by the
Consultant.
3.6.3.4 Indemnification – Documents and Data. Consultant shall
defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers, agents
and representatives free and harmless, pursuant to the indemnification provisions of this
Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name,
trademark, or any other proprietary right of any person or entity in consequence of the use on the
Project by City of the Documents & Data, including any method, process, product, or concept
specified or depicted.
3.6.3.5 Confidentiality. All ideas, memoranda, specifications, plans,
procedures, drawings, descriptions, computer program data, input record data, written
information, and other Documents & Data either created by or provided to Consultant in
connection with the performance of this Agreement shall be held confidential by Consultant. Such
materials shall not, without the prior written consent of City, be used by Consultant for any
purposes other than the performance of the Services. Nor shall such materials be disclosed to
any person or entity not connected with the performance of the Services or the Project. Nothing
furnished to Consultant which is otherwise known to Consultant or is generally known, or has
become known, to the related industry shall be deemed confidential. Consultant shall not use
CONTRACT NO. C41380
PROJECT NO. 553-20
TRAFFIC OPERATIONS AND CAPACITY IMPROVEMENTS -12- CONTRACT
City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or
the Project in any magazine, trade paper, newspaper, television or radio production or other
similar medium without the prior written consent of City.
3.6.3.6 Confidential Information. The City shall refrain from
releasing Consultant’s proprietary information ("Proprietary Information") unless the City's legal
counsel determines that the release of the Proprietary Information is required by the California
Public Records Act or other applicable state or federal law, or order of a court of competent
jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary
Information. Consultant shall have five (5) working days after receipt of the release notice to give
City written notice of Consultant's objection to the City's release of Proprietary Information.
Consultant shall indemnify, defend and hold harmless the City, and its officers, directors,
employees, agents, volunteers and representatives from and against all liability, loss, cost or
expense (including attorney’s fees) arising out of a legal action brought to compel the release of
Proprietary Information. City shall not release the Proprietary Information after receipt of an
objection notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of
legal counsel), and hold City harmless from any legal action brought to compel such release;
and/or (2) a final and non-appealable order by a court of competent jurisdiction requires that City
release such information.
3.6.4 Cooperation; Further Acts. The Parties shall fully cooperate with one
another, and shall take any additional acts or sign any additional documents as may be necessary,
appropriate or convenient to attain the purposes of this Agreement.
3.6.5 [Reserved]
3.6.6 Indemnification.
3.6.6.1 To the fullest extent permitted by law, Consultant shall
defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers,
employees, volunteers, agents, and representatives free and harmless from any and all claims,
demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or
equity, to property or persons, including wrongful death, in any manner arising out of, pertaining
to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials,
officers, employees, subconsultants or agents in connection with the performance of the
Consultant’s Services, the Project or this Agreement, including without limitation the payment of
all expert witness fees, attorney’s fees and other related costs and expenses except such loss or
damage caused by the sole negligence or willful misconduct of the City. Consultant's obligation
to indemnify shall survive expiration or termination of this Agreement and shall not be restricted
to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees,
agents, volunteers or representatives.
3.6.6.2 If Consultant’s obligation to defend, indemnify, and/or hold
harmless arises out of Consultant’s performance as a “design professional” (as that term is
defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code
section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be
limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful
misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of
competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not
exceed the Consultant’s proportionate percentage of fault.
CONTRACT NO. C41380
PROJECT NO. 553-20
TRAFFIC OPERATIONS AND CAPACITY IMPROVEMENTS -13- CONTRACT
3.6.7 Entire Agreement. This Agreement contains the entire agreement of the
Parties with respect to the subject matter hereof, and supersedes all prior negotiations,
understandings or agreements.
3.6.8 Governing Law. This Agreement shall be governed by the laws of the State
of California. Venue shall be in Riverside County.
3.6.9 Time of Essence. Time is of the essence for each and every provision of
this Agreement.
3.6.10 City's Right to Employ Other Consultants. City reserves right to employ
other consultants in connection with this Project.
3.6.11 Successors and Assigns. This Agreement shall be binding on the
successors and assigns of the Parties.
3.6.12 Assignment; Subcontracting. Consultant shall not assign, sublet, or
transfer this Agreement or any rights under or interest in this Agreement without the written
consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer
without such consent shall be void and without legal effect and shall constitute grounds for
termination. Consultant shall not subcontract any portion of the Services required by this
Agreement, except as expressly stated herein, without prior written approval of City.
Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in
this Agreement.
3.6.13 Construction; References; Captions. Since the Parties or their agents have
participated fully in the preparation of this Agreement, the language of this Agreement shall be
construed simply, according to its fair meaning, and not strictly for or against any Party. Any term
referencing time, days or period for performance shall be deemed calendar days and not work
days. All references to Consultant include all personnel, employees, agents, and subconsultants
of Consultant, except as otherwise specified in this Agreement. All references to City include its
elected officials, officers, employees, agents, volunteers and representatives except as otherwise
specified in this Agreement. The captions of the various articles and paragraphs are for
convenience and ease of reference only, and do not define, limit, augment, or describe the scope,
content, or intent of this Agreement.
3.6.14 Amendment; Modification. No supplement, modification, or amendment of
this Agreement shall be binding unless executed in writing and signed by both Parties.
3.6.15 Waiver. No waiver of any default shall constitute a waiver of any other
default or breach, whether of the same or other covenant or condition. No waiver, benefit,
privilege, or service voluntarily given or performed by a Party shall give the other Party any
contractual rights by custom, estoppel, or otherwise.
3.6.16 No Third-Party Beneficiaries. There are no intended third party
beneficiaries of any right or obligation assumed by the Parties.
3.6.17 Invalidity; Severability. If any portion of this Agreement is declared invalid,
illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions
shall continue in full force and effect.
CONTRACT NO. C41380
PROJECT NO. 553-20
TRAFFIC OPERATIONS AND CAPACITY IMPROVEMENTS -14- CONTRACT
3.6.18 Prohibited Interests. Consultant maintains and warrants that it has not
employed nor retained any company or person, other than a bona fide employee working solely
for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not
paid nor has it agreed to pay any company or person, other than a bona fide employee working
solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration
contingent upon or resulting from the award or making of this Agreement. For breach or violation
of this warranty, City shall have the right to rescind this Agreement without liability. For the term
of this Agreement, no member, officer or employee of City, during the term of his or her service
with City, shall have any direct interest in this Agreement, or obtain any present or anticipated
material benefit arising therefrom.
3.6.19 Authority to Enter Agreement. Consultant has all requisite power and
authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party
warrants that the individuals who have signed this Agreement have the legal power, right, and
authority to make this Agreement and bind each respective Party.
3.6.20 Counterparts. This Agreement may be signed in counterparts, each of
which shall constitute an original.
3.6.21 Survival. All rights and obligations hereunder that by their nature are to
continue after any expiration or termination of this Agreement, including, but not limited to, the
indemnification obligations, shall survive any such expiration or termination.
[SIGNATURES ON NEXT PAGE]
CONTRACT NO. C41380
PROJECT NO. 553-20
TRAFFIC OPERATIONS AND CAPACITY IMPROVEMENTS -15- CONTRACT
SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT
BY AND BETWEEN THE CITY OF PALM DESERT
AND KIMLEY-HORN AND ASSOCIATES, INC.
IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be
executed on the day and year first above written.
CITY OF PALM DESERT
By:
KATHLEEN KELLY
Mayor
ATTEST:
By:
City Clerk
APPROVED AS TO FORM:
By:
Best Best & Krieger LLP
City Attorney
REVIEWED BY:
____________________________________
Andy Firestine
Assistant City Manager
KIMLEY-HORN AND ASSOCIATES, INC.
[IF CORPORATION, TWO SIGNATURES,
PRESIDENT OR VICE PRESIDENT AND
SECRETARY OR TREASURER REQUIRED]
By:
Its:
Printed
Name:
By:
Its:
Printed
Name:
CONTRACT NO. C41380
PROJECT NO. 553-20
TRAFFIC OPERATIONS AND CAPACITY IMPROVEMENTS -16- CONTRACT
Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual
who signed the document to which this certificate is attached, and not the truthfulness, accuracy,
or validity of that document.
STATE OF CALIFORNIA
COUNTY OF ______________
On , 20___, before me, _______________________________, Notary Public,
personally appeared , who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to
me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed
the instrument.
I certify under PENALTY OF PERJURY under the laws of
the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature of Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the
document and could prevent fraudulent removal and reattachment of this form to another document.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED
DOCUMENT Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s) Limited
General Number of Pages
Attorney-In-Fact
Trustee(s)
Guardian/Conservator Date of Document
Other:
Signer is representing:
Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
CONTRACT NO. C41380
PROJECT NO. 553-20
TRAFFIC OPERATIONS AND CAPACITY IMPROVEMENTS -17- CONTRACT
Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual
who signed the document to which this certificate is attached, and not the truthfulness, accuracy,
or validity of that document.
STATE OF CALIFORNIA
COUNTY OF ______________
On , 20___, before me, _______________________________, Notary Public,
personally appeared , who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to
me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed
the instrument.
I certify under PENALTY OF PERJURY under the laws of
the State of California that the foregoing paragraph is true
and correct.
WITNESS my hand and official seal.
Signature of Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the
document and could prevent fraudulent removal and reattachment of this form to another document.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED
DOCUMENT Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s) Limited
General Number of Pages
Attorney-In-Fact
Trustee(s)
Guardian/Conservator Date of Document
Other:
Signer is representing:
Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
CONTRACT NO. C41380
PROJECT NO. 553-20
TRAFFIC OPERATIONS AND CAPACITY IMPROVEMENTS -18- CONTRACT
EXHIBIT "A"
SCOPE OF SERVICES, SCHEDULE OF SERVICES, AND COMPENSATION
PROPOSAL FOR
City of Palm Desert’s
Traffic Operations and
Capacity Improvements
Project No. 553-20
PREPARED BY:
Exhibit A CONTRACT NO. C41380
PROPOSAL FOR
City of Palm Desert’s Traffic Operations
and Capacity Improvements
Project No. 553-20
45-025 Manitou Drive
Suite 11
Indian Wells, CA
92210
TEL 760.565.5103
City of Palm Desert TRTO78011.2021 1
TABLE OF CONTENTS
2. Certification of Proposal .....................................................................................................................................2
3. Experience and Technical Competence ..............................................................................................................2
4. Firm Staffing and Key Personnel ........................................................................................................................4
5. Proposed Method to Accomplish the Work .........................................................................................................6
6. Fee Proposal ...................................................................................................................................................14
Appendices .........................................................................................................................................................14
1. COVER LETTER
March 31, 2021
Randy Bowman, Senior Project Manager
City of Palm Desert, Department of Public Works
73-510 Fred Waring Drive
Palm Desert, CA 92260-2578
RE: Proposal for City of Palm Desert’s Traffic Operations and Capacity Improvements, Project No. 553-20
The City of Palm Desert (City) is seeking a proactive consultant to prepare a comprehensive analysis of select intersections and roadway
segments that defines challenges and areas of improvement for its traffic operations. Kimley-Horn offers a team with local knowledge
through projects like the City’s Local Road Safety Plan (LRSP)and technical design experience from serving agencies across Southern
California. Furthermore, we are committed to assisting with project delivery from vision to implementation and have provided grant assistance
leading to more than $850 million in awards in California over the last decade. Based on our initial findings, the Kimley-Horn team offers
the following approach to deliver on the City’s scope of services:
Task 1 – Project Management and Meetings. Our team will maintain consistent communication with City staff through several project
team (PT) meetings. We will also coordinate to develop public outreach material and guide stakeholder meetings, as needed.
Task 2 – Intersection Capacity and Operational Analysis. Based on a recent crash analysis performed by Kimley-Horn for the City’s
LRSP, our team has already identified 10 locations with the highest number of crashes. We will use data collected from field visits and our
crowd sourced application, Traction, to develop Synchro and SimTraffic models that include all the City’s signalized intersections. By reinforcing
continuity in current and future City studies, a citywide Synchro model will have long-term and cost-effective benefits for the City.
Task 3 – Preliminary Design Report (PDR) & Cost Estimate. Kimley-Horn will work with the City’s project manager to develop Synchro
models with a preferred set of improvements of optimized signal timings for each of the synchronization periods. In addition to the compilation of
these improvements in a PDR, our team will develop an intersection scorecard to guide the City through its prioritization of improvement projects.
Task 4 – Signal Timing Review and Implementation Support. We will use field observations and our crowd source technology, Traction,
to assist with implementing and fine-tuning signal timing that is responsive to changes in traffic demand and patterns along corridors.
Task 5 – Grant Application Preparation. We will support the City in identifying funding programs, compiling the required data for
completing the application, and preparing up to three grant applications.
We are excited for this opportunity to partner with the City of Palm Desert and provide the accessible staff support, professional and technical
experience, and comprehensive resources you seek for this project. Should you have any questions regarding our proposal, please contact
Jean at 213.254.9402 or at jean.fares@kimley-horn.com.
KIMLEY-HORN AND ASSOCIATES, INC.
Jean Fares, P.E.
Project Manager
Jean Fares, P.E., is a Senior Vice President of Kimley-Horn and fully authorized to contractually bind the firm. Jean can be reached at the
contact info provided above. He sits in our Los Angeles office, located at 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017.
CONTRACT NO. C41380
PROPOSAL FOR
City of Palm Desert’s Traffic Operations
and Capacity Improvements
Project No. 553-20
City of Palm Desert TRTO78011.2021 2
2. CERTIFICATION OF PROPOSAL
The undersigned hereby submits its proposal and, by doing so, agrees to furnish services to the City in accordance with the Request for
Proposal (RFP), and to be bound by the terms and conditions of the RFP with the exceptions noted in this proposal as part of Section D.
3. EXPERIENCE AND TECHNICAL COMPETENCE
Background
Kimley-Horn is a full-service engineering, planning, and environmental consulting firm providing
services to both public and private sector clients nationwide. Founded in 1967, Kimley-Horn has
grown from a small group of traffic engineers and transportation planners to a firm of more than
4,500 employees in 95 offices nationwide, including 11 in California. Our Southern California offices
in Indian Wells, Riverside, Orange, Downtown Los Angeles, and San Diego are staffed with skilled
engineers, planners, designers, and support staff specializing in traffic engineering, bicycle and
pedestrian planning, Systemic Safety Analysis Report (SSAR) and Local Road Safety Plan (LRSP)
programs, grant writing expertise, and other key services.
Kimley-Horn’s continued growth and stability over the past 54 years is the direct result of our
commitment to providing quality services with integrity. According to Engineering News-Record,
our firm ranks 10th in transportation among the nation’s top 500 design firms. We offer
clients the local knowledge and responsiveness of a small organization, backed by the depth of resources
only a national firm can offer. The Kimley-Horn team is committed to providing the City with a technically
proficient and available team, strong partnerships with local subconsultants, and a budget and schedule-
conscious project approach.
Relevant Service Areas
Our Southern California offices offer complete traffic and civil engineering services in-house. We have completed thousands of traffic
engineering and operations projects ranging from single intersection safety audits, designs, and analyses to major area-wide signal systems
involving hundreds of intersections. In summary, Kimley-Horn offers the following in-house services relevant to your project:
Project Management
The City of Palm Desert is looking for a consultant who can balance responsive service, quick turnarounds, and comprehensive traffic engineering
needs. Kimley-Horn’s ongoing on-call services to the counties of Coachella Valley, San Bernardino, and Riverside, and cities within, exemplify that
these attributes are strongly present and consistent in our project management approach. Regardless of project scale, our teams operate under a
firmwide quality control/quality assurance (QC/QA) manual that outlines our efforts to monitor and supervise deliverables for conformance with the
City of Palm Desert standards, policies, and expectations. We will also utilize our Management Information System (MIS) to provide our team and
City staff with up-to-date and accessible project updates and maintain project schedule and budget.
In addition to quickly mobilizing and committing necessary resources, our Kimley-Horn team will serve as an extension of City staff and
represent its needs and objectives when working with contractors, engineers, developers, architects, outside agencies, and the general public.
We can also guide City staff through the development and review of reports and grant application development, as needed. We are excited to
share our lessons learned from assisting public agencies across the region with traffic and traffic signal improvements, roadway and bikeway
and pedestrian enhancements, and other multidisciplinary endeavors.
Traffic Engineering
As a multidisciplinary firm, our engineers are constantly engaged in efforts that require the combined effort of traffic, transportation, roadway,
and safety professionals. In this past year alone, our California team celebrated the completion of over 30 safety plans (LRSPs/
SSARs) for agencies statewide. In addition, we continue to help agencies design traffic signal systems, operations, and management
plans, develop versatile roadways that accommodate businesses, residential units, and pedestrian and bicycle usage, and more. Some
example tasks and projects our team members have overseen include:
Transportation#10
Power - Solar#2
Sewer & Waste#21
Water Supply#26
Pure Design Firms#8
2020 ENR RANKINGSCONTRACT NO. C41380
PROPOSAL FOR
City of Palm Desert’s Traffic Operations
and Capacity Improvements
Project No. 553-20
City of Palm Desert TRTO78011.2021 3
•Traffic Signal Design – develop a range of advanced traffic management projects including citywide signal system designs,
transportation control centers, and innovative transit and public transportation systems
•Traffic Signal System Operations – develop every aspect of traffic systems including data collection, timing/phasing analysis,
preparation of signal coordination plans, and field implementation
•Analyses and Technical Studies – use data visualization tools (e.g. INRIX Analytics) and traffic analysis software (e.g. Highway Capacity
Manual (HCM), Synchro, Traffix, SimTraffic, and VISSIM) to enhance various studies and analyses
•Traffic Calming – employ knowledge of several traffic calming principles, including: green street concepts, narrowed lane widths, heavily
landscaped medians, raised intersections (or “speed tables”), paving designs, and traffic circles and roundabouts
•Safety Plans – develop studies and plans, including LRSPs, SSARs, road safety audits (RSAs), safe routes to school (SR2S), and Vision
Zero strategies, to reduce traffic injuries and fatalities
•Modeling – provide recommendations for signal system improvements, intersection reconfigurations/geometric recommendations, field
infrastructure upgrades, and changes to existing signal timing and traffic signal equipment
•Roadway Improvements – design small sidewalk projects to larger freeway improvement projects, through Caltrans Local Assistance
and the acquisition of encroachment permits
•Signing and Pavement Markings – conduct pavement rehabilitation using newer methods, such as Full Depth Asphalt Recycling
(FDAR), pulverization techniques, Asphalt Rubber and Aggregate Membrane (ARAM)
•Transportation Planning – complete local city bicycle facility master plans; develop comprehensive statewide plans and requirements for
pedestrian/ bicycle facilities; design over 200 miles of bicycle and multi-use trails
•Technical Assistance – secure more than $850 million through successful state and federal grant applications, including for Highway
Safety Improvements Program (HSIP) and Active Transportation Program (ATP) projects
Traffic Data Collection
Our team members are skilled at using manual and advanced technology to collect traffic data, which serves as the basis for traffic studies.
Based on the need, our team can capture field data with basic methods or by using portable GPS devices that allow digital photo linking
capabilities and direct importation into GIS mapping and software such as ESRI ArcGIS. To obtain accurate data, we can draw on both existing
data and the services of our subconsultant, Counts Unlimited, Inc., for data collection, documentation, and compilation.
Public Involvement
Kimley-Horn is sensitive to the pivotal role of meaningful public involvement programs that enable area residents to establish their priorities.
Community involvement can determine the overall design program, funding strategies, and implementation priorities. Our staff has the
experience and resources to facilitate multi-stakeholder and utility involvement, integrate local and state regulations and policies, and perform
public outreach services. We are committed to conducting public participation programs that educate, inform, and build consensus. Some of
our public involvement services include:
•Interactive Websites
•Newsletters
•Town Hall Meetings
•Stakeholder Meetings
•Informational Mailings
•Press Releases
•Media Interviews
•Informational Residential Door Hangers
•Advertisements
•Brochures
•Educational Seminars
•SmartBoard Presentations
•PowerPoint Presentations
References
We are proud of our working relationships with our clients and much of our success over the last 54 years is directly related to our efforts
to provide consistent, high quality, and timely services. As trusted advisors, our firm works diligently on behalf of our clients’ needs. We have
included references for nearby cities we have recently completed projects with, or are working on on-calls with below. We encourage you to
contact them regarding our team’s work history and quality of service.
CONTRACT NO. C41380
PROPOSAL FOR
City of Palm Desert’s Traffic Operations
and Capacity Improvements
Project No. 553-20
City of Palm Desert TRTO78011.2021 4
Client Name: City of Palm Desert
Contact Information: Randy Bowman, Project Manager, 760.776.6493
Local Road Safety Plan. The City of Palm Desert selected Kimley-Horn and Traffex Engineers to provide planning and engineering services
to prepare a LRSP for the City. This LRSP systemically evaluates trends and patterns in the City that indicate particular safety challenge areas.
The goal is to provide a program of data collection and safety analysis to continually identify traffic safety challenges. The LRSP encourages
the involvement of stakeholders to foster collaboration that influence the recommendations of the plan, tailoring it to the specific needs of the
community. This document identified projects to apply for recent HSIP funding.
Client Name: City of La Quinta
Contact Information: Josh Nickerson, P.E., Senior Engineer, 760.323.5344
Systemic Safety Analysis Report. Kimley-Horn provided engineering services to prepare a SSAR, including 10 major corridors, 15 major
intersections, and the development and prioritization of traffic safety countermeasures for the City of La Quinta. The report focused on
addressing safety concerns mainly for vehicular patterns with some construction for pedestrians and bicycles. The goal of the project was to
provide the City with an overall understanding of available traffic data and safety analysis to identify areas with a high risk for crashes that will
allow the City to plan for future safety improvements for the immediate, mid-range, and long-term. This document will trigger projects that will
be well-defined for future HSIP grant cycles.
Client Name: City of Rancho Mirage
Contact Information: Jesse Eckenroth, Director of Public Works, 760.770.3224
Design of Traffic Signal Interconnect Improvements. Kimley-Horn in association with Traffex Engineers and Forbes Traffic Solutions
is supporting the cities of Rancho Mirage and Palm Desert to improve traffic operations for 42 intersections along Highway 111, Bob Hope
Drive, Country Club Drive, Dinah Shore Drive, and Monterey Avenue. We are designing plans to upgrade the traffic signal interconnect network
and controller cabinet equipment, which will enable the City to meet its goals of real-time traffic monitoring management. We are also
supporting the implementation of new traffic signal timing plans to improve traffic operations and safety throughout the day. The City employs
a complex timing system with different timing plans throughout the day and along each corridor. To meet the City’s goal of real-time traffic
monitoring and performance measurement, Kimley-Horn is designing for and implementing CCTV at various intersections.
Client Name: City of Palm Springs
Contact Information: Donn Uyeno, P.E., Senior Civil Engineer, 760.323.8253 x8744; Joel Montalvo, MPA, P.E., Assistant Director of
Engineering, 760.322.8339
Traffic Management Center Troubleshooting and Timing Plan Review. Kimley-Horn is performing a TMC troubleshooting and evaluation
project for that aims to evaluate the City of Palm Springs’ existing traffic signal communication network, identify any problems, and suggest
solutions recommendations. We are also reviewing existing signal timing to optimize timing and coordination along the City’s interconnected
corridors. For 46 intersections, our team is developing new proposed signal timing parameters, such as walk, flash don’t walk, yellow, red,
and minimum green timing. The optimization will be performed in Synchro software using existing traffic volumes, lane geometry, and signal
timing. We will then prepare updated timing sheets and implement at intersections with City assistance. Finally, Kimley-Horn will perform field
visits to selected intersections, perform a field check, and assemble an inventory of traffic signal components. Our team is also assisting the
City with incorporating new traffic controllers running the Intelight system and implementing Intelight’s MaxView software in their TMC.
4. FIRM STAFFING AND KEY PERSONNEL
Staffing
Our team of 23 engineers, planners, analysts, and subconsultants will be available immediately to begin the various tasks for your project and
have sufficient workload capacity to meet the project’s schedule requirements. Jean Fares, P.E., who has over 30 years of transportation
engineering experience and is currently serving as Project Manager for the City’s LRSP, will be your primary contact for this project. He will be
supported by staff and subconsultants who bring both the technical capabilities and experience collaborating on projects throughout California.
If additional personnel are needed, Kimley-Horn’s internal training and staffing plan are conducive to seamless transitions. We deliberately
integrate key staff members and supporting professionals to allow shared workloads throughout the region, help staff diversify their technical
experience, and develop strong internal working relationships. As a one-profit firm, we can draw upon staff from any of our 95 offices
nationwide to meet your needs. Key staffing changes would be communicated to City leadership to confirm acceptance of proposed changes.
CONTRACT NO. C41380
PROPOSAL FOR
City of Palm Desert’s Traffic Operations
and Capacity Improvements
Project No. 553-20
City of Palm Desert TRTO78011.2021 5
Key Personnel
The following table outlines the specific roles and responsibilities for our 11 key staff members.
Project Team Member Role Responsibility
Jean Fares, P.E.Project Manager Primary contact for the City and will lead project team
through Project development
Mike Sutton, P.E.Principal-in-Charge Will work with project team to adhere to scope of work
and meet City needs
Kevin Aguigui, P.E., T.E., EE. CSEP QC/QA Reviewer Will work with project team to maintain adherence to
the City’s preferred standards
Jason Melchor, P.E.Lead – Traffic Operations; Traffic Signal,
Signing/Striping, and TMP (PS&E)
Will lead the design and cost/benefit analysis of
recommendations
Kris Campos Subconsultant – Traffic Counts Will lead the collection of classified turning
movement counts
Sri Chakravarthy, P.E., T.E.Lead – Signal Timing Will lead traffic operation, signal timing, and
capacity analysis
Nazir Lalani, P.E.Subconsultant – Signal Timing Will co-lead troubleshooting, fine-tuning, and
implementation support efforts
Jim Forbes Subconsultant – Signal Timing Will co-lead troubleshooting, fine-tuning, and
implementation support efforts
Matt Stewart, P.E.Lead – Reports/Presentation Materials Will lead the summary report and presentation
material development
Frank Hoffmann, P.E.Lead – Cost Estimates Will lead conceptual design development and cost
estimate preparation
Alyssa Phaneuf, P.E.Lead – Grant Writing Will lead efforts to identify, prepare, and support the
City in submitting grant applications
Team Organization
The organizational chart below illustrates our staffing plan for this project.
QC/QA Reviewer
Kevin Aguigui, P.E. T.E., EE, CSEP*
Project Manager
Jean Fares, P.E.*
Principal-in-Charge
Mike Sutton, P.E.*
Conteptual Design and
Cost Estimate
Frank Hoffmann, P.E.*
Carla Aboud, EIT
Reports/Presentation
Materials
Matt Stewart, P.E.*
Darryl DePencier, AICP,
GISP, RSP1
Chelsey Cooper, AICP
Grant Writing
Alyssa Phaneuf, P.E.*
Melissa Hewitt, P.E.
Devin Ciriaco
Traffic Signal, Signing/
Striping, and TMP (PS&E)
Jason Melchor, P.E.*
Tim Chan, P.E.
Trevor Briggs, P.E.
Vivian Chong, EIT
Carla Aboud, EIT
Signal Timing
Sri Chakravarthy, P.E., T.E.*
Al Gerayeli, P.E. (VA)
Nazir Lalani, P.E. 2 *
Jim Forbes 3 *
Kyle McGowan
Traffic Operations
Jason Melchor, P.E.*
Tim Chan, P.E.
Zach McFann, P.E.
Vivian Chong, EIT
Maya Bouchet
Traffic Counts
Kris Campos 1 ** = Key Staff
Subconsultants:
1. Counts Unlimited, Inc.
2. Traffex Engineers
3. Forbes Traffic Solutions
CONTRACT NO. C41380
PROPOSAL FOR
City of Palm Desert’s Traffic Operations
and Capacity Improvements
Project No. 553-20
City of Palm Desert TRTO78011.2021 6
Subcontractors
To enhance our team, we have partnered with specialized subconsultants with whom we have built long-term relationships and delivered
successful local projects with across Southern California.
Traffex Engineers (Traffex)
Traffex will provide signal timing support on this project. Traffex is a transportation consulting
firm that has been providing traffic engineering consultation, technical training, and expert witness
services throughout California since 1996. Nazir Lalani, P.E., Founder and President, has more than 30 years of experience in transportation
planning and traffic engineering. Traffex is serving as our subconsultant on the City’s Local Road Safety Plan (LRSP) efforts.
Forbes Traffic Solutions, Inc.
Forbes Traffic Solutions will provide signal timing support on this project. Forbes was established in 2014 by founder, Jim Forbes, a Traffic
Systems Consultant whose knowledge of interconnectivity of traffic systems is based on his deep understanding of product hardware and
software applications, signal communications, and system design and implementation. Jim will assist with troubleshooting complex problems,
designing and installing improved systems, and gaining better insight and knowledge on traffic system products.
Counts Unlimited, Inc.
Counts Unlimited will provide traffic counts services for this project. It is a State of California certified Small Business
Enterprise (SBE), specializing in traffic data collection, including turning movement traffic counts, ADT traffic counts, entering
volume counts, classification counts, speed counts, radar speed surveys, parking lot studies (inventory, occupancy, utilization,
and turnover), signal warrants, GPS travel time studies, vehicle occupancy counts, origin/destination studies, and video
documentation counts. We are currently partnered with Counts Unlimited, which providing traffic counts for an engineering and
traffic survey (E&TS) in the City of Palm Springs.
5. PROPOSED METHOD TO ACCOMPLISH THE WORK
Project Understanding
To serve and promote safety, mobility, and quality of life for its residents, the City of Palm Desert is seeking a well-qualified consultant to
conduct capacity and operational studies at 50 selected intersections throughout the City.
The capacity and operational study is the first step of a two-phase project that will be built upon the results of the recently completed Local
Roadway Safety Plan (LRSP) and Engineering and Traffic Survey (E&TS) studies. The project also aims to supplement the improvements
made as part of other ongoing projects, such as the CV Link Connector and the regional CVAG Traffic Signal Synchronization Program, and
support the City in evaluating, troubleshooting, and fine-tuning signal timing and coordination changes introduced as part of those projects.
Lastly, upgrades, reconfigurations, and adjustments will be made to the City’s Legacy Traffic Management Aries software system, Signal
communication system, and Central Traffic Management System communication infrastructure.
The Phase One study will propose conceptual-level capacity and safety improvements at project intersections. It will also include a preliminary
cost estimate and intersection scorecard to be used when prioritizing locations for further analysis and final engineering. The second phase
of the project will include the development of plans, specifications, and estimates (PS&E) for traffic signal modification, traffic signing and
signage modification, and traffic management plans for the construction phase. This two-phase project will improve safety, connectivity,
and access at the City’s most problematic intersections by providing capacity improvements through intersection modification, traffic
signal timing and phasing updates, and upgrades to traffic signal timing parameters that meet the latest California Manual on Uniform Traffic
Control Devices (CA-MUTCD) requirements.
Project Approach
Our project approach will emphasize delivery of high-quality products that require minimal review efforts from City staff and proactively
recognize and address potential issues that would delay schedule or increase anticipated costs. We have significant experience in combining
traditional traffic engineering measures with cutting-edge analysis techniques to improve safety and connectivity of surface arterials through
better management of existing facilities. Our team will complete this project in compliance with City guidelines and use current standards
CONTRACT NO. C41380
PROPOSAL FOR
City of Palm Desert’s Traffic Operations
and Capacity Improvements
Project No. 553-20
City of Palm Desert TRTO78011.2021 7
and protocols while protecting the City’s interests. Crucially, we will
collaborate with all divisions and agencies affected by the
project, including but not limited to the City’s Public Information
Officer, to establish proper stakeholder engagement.
Through our experience collaborating on similar projects with the City,
such as its LRSP, we have obtained an intimate knowledge of the City’s
safety concerns and capacity deficiencies. Our team understands that
the City desires to study 50 citywide intersections. We will work hand
in hand with City staff to select these intersections based on the known
needs and concerns, the results of the recently completed LRSP and
E&TS projects, and the City’s future plans and priorities. We summarized
our understanding of the City’s corridors and our proposed approach to
selecting project intersections below.
Proposed Approach to Selecting Project
Intersections
The City has 99 signalized intersections, mostly along main arterials such
as Monterey Avenue, Highway 111, and Fred Waring Drive. The City’s
intersections are mapped in Exhibit 1.
Based on a recent crash analysis performed by Kimley-Horn for the
City’s LRSP, the following 10 locations were found to have the highest
number of crashes. Some of these crashes are attributable to operational
deficiencies, such as long queues or heavy left turns at the intersection.
To improve safety and provide capacity improvements, we recommend
including the following locations in the scope of this project:
1.Monterey Avenue and Fred Waring Drive
2.Monterey Avenue and Highway 74
3.Monterey Avenue and Dinah Shore Drive
4.Highway 111 and Fred Waring Drive
5.San Pablo Avenue and Fred Waring Drive
6.Highway 111 and Portola Avenue
7.Country Club Drive and Cook Street
8.Country Club Drive and Portola Avenue
9.Highway 111 and Hospitality Row
10.Fred Waring Drive and Deep Canyon Road
The LRSP crash analysis also suggested that crash activity is concentrated
at signalized intersections and along major arterials such as Highway
111, Monterey Avenue, and Fred Waring Drive. Exhibit 2 shows crash
concentrations throughout the City.
Lastly, the pedestrian and bicycle collisions were shown to be concentrated
along main arterials. Pedestrian collisions were heavily concentrated
along Highway 111 and El Paseo in the downtown Palm Desert area.
Bicycle crashes were more widely spread out compared to pedestrian
crashes and occurred along collectors including San Pablo Avenue and
Magnesia Falls Drive.
Exhibit 2. Crash Concentrations in Palm Desert
Exhibit 1. City Intersections of Palm Desert
CONTRACT NO. C41380
PROPOSAL FOR
City of Palm Desert’s Traffic Operations
and Capacity Improvements
Project No. 553-20
City of Palm Desert TRTO78011.2021 8
The top three locations with concentrated pedestrian crashes are:
1.Highway 111 and Plaza Way
2.Fred Waring Drive and San Pascual Avenue
3.Town Center Way and Hahn Road
The top three locations with concentrated bicycle crashes are:
1.Country Club Drive and Washington Street
2.Country Club Drive and Barington Drive
3.El Paseo and Larkspur Lane
We recommend also including these locations in this study. Exhibit 3 shows
pedestrian and bicycle crashes throughout the City.
Budgetary-Level Engineering and Construction Cost
Estimates for Proposed Improvements
Kimley-Horn understands that the City and cooperating agencies will ultimately
use cost estimates we provide to make important decisions regarding the use of
public tax dollars. Our team has extensive experience estimating costs for public
works projects. To the extent possible, our estimates are based on unit prices taken
from recent, similar projects in the region and from costs contained in the Caltrans
database. We can also draft estimates based on numerous recent bids from our
current Southern California transportation projects. Our team will also work with City
staff to identify other recent projects that may have helpful, recent bid prices. For
projects with unique items of construction and no comparable local or recent bid,
we can turn to Kimley-Horn’s nationwide experience to obtain either comparable
bid prices or informed professional opinions as to probable cost. Our confidence in
the reliability of our cost estimates is based on a track record of obtaining project
construction bids that are at or below the engineer’s estimate.
Assessment Support of Existing and Proposed Changes
to Signal Timing Parameters
To enhance our in-house staff resources, our team is collaborating with
subconsultants Nazir Lalani, P.E. (Traffex) and Jim Forbes (Forbes Traffic
Solutions) to support the City in evaluating its existing signal timing and proposed
changes to traffic signal timing and coordination introduced by the Coachella
Valley Association of Governments’ (CVAG) ongoing Traffic Signal Synchronization
Program (TSSP) Phase I and Phase II projects.
Nazir has over 30 years of experience addressing transportation and traffic
engineering needs in both the public and private sector, including with the County
and City of Ventura, County of Santa Barbara, and most recently, with Traffex. Nazir is
also a local resident and has intimate knowledge of the traffic pattern and issues in
the City. Nazir has been providing traffic operation support to the City for the past 12
years. Jim also brings a 30-year tenure focused on building traffic signal and control
systems, networking infrastructure, video vehicle detection and CCTV systems, and
controller cabinet interface development. Both will be instrumental to developing a
tailored and efficient signal timing system for the City.
Crowdsourced Data for Performance Monitoring. As an added value for the
City, we will also collect travel time data and monitor high level system indicators,
like percent of signals with clocks synchronized, signals in flash, and signals in
communication fail through our crowd sourced application, Traction. Traction is
a cloud-based, web interface that integrates seamlessly with any central system
Exhibit 3. Pedestrian and Bicycle Crashes in Palm Desert
Exhibit 4. Traction Travel Time Variation Report Along Highway 111
Exhibit 5. Traction Congestion Report along Highway 111
CONTRACT NO. C41380
PROPOSAL FOR
City of Palm Desert’s Traffic Operations
and Capacity Improvements
Project No. 553-20
City of Palm Desert TRTO78011.2021 9
or controller to provide Automated Traffic Signal Performance Measures (ATSPMs) reports. Traction travel time routes will be configured in
each direction for collection of crowdsourced end-to-end travel times. This is a non-intrusive data collection method and requires no field
equipment. Traction can also provide automated notifications for travel conditions based on user defined thresholds. Exhibit 4 and 5 above
show two samples of Traction reports on Highway 111 performance on March 30, 2021. To troubleshoot and fine-tune traffic signal timing, we
will use Traction to supplement our understanding of the corridor and field observations.
Grant Funding Application Writing
With decades of experience identifying and preparing federal, state, and local grants for projects throughout California and across the country,
Kimley-Horn understands the value of helping our clients recognize and secure funding for key projects. Our team possesses a wealth of
funding and technical knowledge to assist with identifying grant programs and analyzing competitiveness. Our track record of successfully
securing funding including programs administered by the California Transportation Commission (CTC), Caltrans, Department of Natural
Resources (DNR), regional MPO’s, and many others.
A few landmarks of our success:
•We have provided grant assistance leading to more than $850 million in awards over the last decade
•We understand the ins and outs of SB-1 competitive funding programs and have helped secure Local Partnership Program (LPP), Trade
Corridor Enhancement Program (TCEP), and ATP funds throughout the state
•We have worked with cities to secure multiple awards in every ATP cycle since the program began in 2014
•We are leaders in statewide safety and have helped dozens of cities secure HSIP funds for systemic planning, design, and construction
Proactive Project Delivery. We understand the application processes, schedule/time management, and scoring criteria associated with
grant programs and can harness our past experiences to help set your project up for success. We can proactively plan and design practical,
community-based projects to meet the objectives of multiple grant programs. While we know all programs have different criteria, there are
common themes that enhance a project’s chances of success like meaningful community engagement, stakeholder buy-in, feasibility analysis
and concept design, and overall project readiness.
Funding Authorization and Processes. Once funding is secured, we are your partner to deliver projects and assist with the many
procedures needed to authorize the use of funds. Whether you need Request for Authorization (RFA) assistance to process funds through
Caltrans Local Assistance or specialized project reports concerning agency reimbursement, we are here to help.
Kimley-Horn’s Commitment. To further our efforts to secure funding for clients, Kimley-Horn developed Grantsource, our internal grant
sourcing tool. Grantsource allows our staff to easily search for funding sources that match our clients’ needs and provides a list of individuals
across the firm who have experience with a specific funding source. Through information sharing and collaboration, our staff can quickly
identify funding sources, discover lessons learned from previous applicants, and increase our clients’ chance of success!
Some of the many funding programs we actively monitor and have experience with include:
•Highway Safety Improvement Program (HSIP) Cycle 11
•Active Transportation Program (ATP) Cycle 6
•Local Partnership Program (LPP)
•Solutions for Congested Corridors
•DNR Environmental Enhancement and Mitigation Grant
Scope of Services
Task 1: Project Management & Meetings
The Kimley-Horn team will provide the following services for up to six months for commencement and administration of the project.
Task 1.1 – Project Kick-Off Meeting. Kimley-Horn will develop an agenda for a kick-off meeting with City staff to discuss project goals, the
role of the Kimley-Horn team and stakeholders, communication protocol, meeting frequency, progress reporting, scheduling and invoicing, key
milestones, and metrics of success for this project. We will provide a summary of the meeting with identified key action items.
Task 1.2 – Project Team Meetings. Project Team (PT) progress meetings will be conducted to maintain regular and consistent
communication on upcoming tasks and identify potential risks and challenges to success. We anticipate the participation of the City project
manager, Kimley-Horn project manager, and task leads, as needed, in PT meetings. We have budgeted up to five PT meetings (virtual and/or
face to face as possible) to support the project.
CONTRACT NO. C41380
PROPOSAL FOR
City of Palm Desert’s Traffic Operations
and Capacity Improvements
Project No. 553-20
City of Palm Desert TRTO78011.2021 10
Kimley-Horn will develop the agenda and prepare a summary of PT meeting notes with a list of decisions, actions, and responsible party.
Deliverables: Kick-off meeting attendance and notes; PT status meetings and meeting notes (total of six meetings)
Task 1.3 – Public Involvement. Kimley-Horn will support City staff with conducting public outreach activities to allow residents and property
owners the opportunity to engage in the alternative analysis and project development process. This task assumes attending up to two
stakeholder involvement meetings and two presentations to the City Council.
Deliverables: Coordinate with the City’s Public Information Officer to develop public outreach material; Attend two stakeholder meetings and
two presentations to the City Council to discuss the project
Task 2: Intersection Capacity and Operational Analysis
Kimley-Horn will perform intersection capacity analysis at project intersections to identify operational deficiencies and areas of improvements.
We will perform the following tasks:
Task 2.1 – Intersection Selection. Kimley-Horn will work with the City to select 50 intersections as subjects for this study. As indicated in
the project approach, the decision-making process for this selection will be informed by the City’s issues and priorities as well as past and
ongoing relevant projects. Our team will review the recently completed LRSP and E&TS studies and coordinate with the ongoing CV Link
Connector and regional CVAG Traffic Signal Synchronization projects to develop the intersection list for Phase One of this project. We will
develop a technical memorandum to document our findings and recommendations.
Deliverables: Technical memorandum to document intersection selection recommendations; Meeting with the City staff to review and receive
feedback on our recommendations and finalize the selection
Task 2.2 – Data Collection. Kimley-Horn will obtain traffic volumes, queuing, travel time, and collision data for use in the intersection
capacity analysis and proposing capacity improvements.
Task 2.2.1 – Traffic Volumes. Kimley-Horn will collect 24-hour turning movement counts with vehicle classification at select 50 locations. All
turning movement counts will be classified to distinguish vehicle classification, pedestrians, and bicycles. Traffic data will not be collected during a
week that includes a holiday, or under unusual circumstances, such as road closures near the project area, inclement weather conditions, etc.
24-hour counts will be used to understand demand variability by time at study intersections and determine intersection and corridor peak
hours. These variables will also be used to balance traffic movement counts for Synchro analysis, grouping traffic signals, and developing a
traffic signal coordination plan.
Procedural Innovations to Account for COVID-19 Unusual Traffic Patterns. Kimley-Horn understands that the pandemic has severely altered
travel demand and pattern. Due to remote work options and school closures, morning and afternoon peak hour traffic are generally lighter compared to
pre-pandemic conditions. Unconstrained by strict office hours, road users now have more flexibility to choose their time of travel, and chain trips (e.g.
home to work to grocery) have broken down into individual trips made during off peak hours. On the other hand, due to the health concerns associated
with COVID-19, transit usage and carpooling have significantly decreased while single-occupancy vehicle (SOV) usage has increased compared to the
pre-pandemic condition. Through prior experience and internal research, Kimley-Horn has developed a procedure to adjust traffic data collected during
the pandemic to represent typical conditions more aptly. We recommend the following steps to adjust the traffic data for this project:
1.Review historic traffic counts in the City to understand citywide traffic growth rates and traffic demand
2.Review travel demand model for the region to understand travel mode share, travel patterns, and travel demand model projections for the
City based on the nearby future developments and approved projects
Traffic data collection dates and times will be coordinated with the City’s project manager.
Task 2.2.2 – Field Observations. The Kimley-Horn team will observe traffic flow patterns and signal operations during each peak period for
the major corridors included in the signal synchronization plan. Traffic signal timing sheets from the City will be brought out to the field. Existing
traffic signal phasing, lane geometrics/assignments, and signal face quantity/ location will be verified. Photos will be taken and catalogued for
each intersection. Elements such as uneven lane distributions, queue spillbacks, cut-through traffic movements, heavy truck or bus percentages,
congestion associated with school activity, and friction factors affecting vehicle speed or intersection throughput will be noted. Crosswalk lengths
will be measured using aerial imagery to determine appropriate pedestrian timing. This task assumes performing field observations and data
collection at 10 major signalized intersections. We will work with the City project manager to select the 10 most congested project intersections.
CONTRACT NO. C41380
PROPOSAL FOR
City of Palm Desert’s Traffic Operations
and Capacity Improvements
Project No. 553-20
City of Palm Desert TRTO78011.2021 11
Task 2.2.3 – Queue Length. We will measure queue length during the peak hours at 10 major signalized intersections. Kimley-Horn will
follow Federal Highway Administration (FHWA) Traffic Analysis Toolbox Volume III guidelines for queue data collection. For each peak hour, we
recommend measuring queue length at identified locations during four cycle lengths. Queue data will be used to calibrate traffic models. We
will work with the City project manager to select the 10 most congested project intersections.
Task 2.2.4 – Collision Data. Kimley-Horn will review the collision data and recommendations of the recently completed LRSP project to
identify opportunities to address safety issues through capacity improvements. The collisions will be analyzed for any trends that can be
addressed through engineering design. For example, based on (CA MUCTD) guidelines, if there are five or more collisions for a particular
left turn movement during a 12-month period, a protected left turn phase may be warranted. The results of this subtask will be an input in
developing recommendations for intersection and signal upgrades.
Deliverables: Digital copy of the reduced traffic volume data; Field records documenting queue length measurements; ATSPM
reports from Traction
Task 2.3 – Timing Sheet Review. Kimley-Horn will review the existing timing sheets for all 50 project intersections along the interconnected
corridors. This review will look at the signal timing parameters (yellow/red timing, lead/lag timing, offsets, pedestrian timing, etc.) for potential
inconsistencies between timing sheets.
Task 2.4 – Synchro Model Development for Existing Condition. Using the collected traffic counts and existing signal timing plans
available to the City, Kimley-Horn will develop Synchro and SimTraffic models to understand existing condition operations at each of the
project intersections. The network will be developed using an aerial background to assist with the placement of the intersections. Intersection
spacing will be verified against measurements taken using Google Earth. The Synchro model will include intersection and roadway segment
geometrics; existing signal timing; existing signal phasing; traffic, bicycle, and pedestrian volumes; and peak hour factors. We will calibrate
our models to the extent that they reasonably represent real-world conditions using travel time data obtained from Traction and queue lengths
measured in the field. The calibrated traffic models will be used to identify opportunities for capacity improvements.
Although the RFP document requires 50 intersections to be studied as part of this project, we suggest developing a citywide
Synchro model that includes all of the City’s signalized intersections. Our team will develop a citywide Synchro model with
intersection geometry and existing traffic signal timing coded for all the City’s signalized intersections. Traffic volumes, approach speeds, and
pedestrian and bicycle data will be inputted for the 50 project intersections in this phase. Synchro will be used to perform level of service
(LOS) and capacity analysis at all project intersections.
In addition to developing a Synchro model, we will use SimTraffic, a microsimulation tool that interfaces with Synchro, to better understand the
interaction between intersections on the congested corridors and replicate the existing queue lengths. SimTraffic allows the analyst to understand
how operational deficiencies at a given intersection can impact adjacent intersections, whether by disrupting the coordinated pattern, slowing
speeds, or queuing spill over. An accurate understanding of operational deficiencies is crucial to develop improvements at the conceptual level.
Case in point, reasonably accurate estimates of queue length are needed to design turn lanes and queue storage pockets.
Tas k 2.5 – Development of Conceptual Level Capacity Improvements. Based on the results of our field visits and safety and
Synchro/SimTraffic analysis, Kimley-Horn will develop a set of improvements to be tested in the Synchro model for future consideration. The
recommended improvements will be location specific, vary in scope and scale, and range from traffic signal timing changes to geometrical
improvements. The following are few examples of such improvements:
•Lead/lag phasing order based on platoon arrivals, turning movement volumes, and synch phase assignments
•Phase splits that minimize the frequency of underserving queues and provide sufficient time to meet pedestrian minimums, except where
strategically beneficial
•Offsets that prioritize the primary direction of travel to the extent that flow directionality exists within each period of implementation
•Re-striping or modification to intersection approach to change the lane configuration. For example, provision of a dedicated turn lane or
changing a dedicated turn lane to shared movement.
•Proposing a new signal pole and longer mast arm length to accommodate a left turn signal for a protected left turn phase
Each set of proposed improvements will be vetted for feasibility and tested in Synchro to determine effectiveness in improving traffic
operation. We will work with the City project manager to select a preferred set of improvements, which will be included in the final optimized
Synchro model.
CONTRACT NO. C41380
PROPOSAL FOR
City of Palm Desert’s Traffic Operations
and Capacity Improvements
Project No. 553-20
City of Palm Desert TRTO78011.2021 12
Ta sk 2.6 – Development of Updated Signal Timing Parameters. Kimley-Horn will develop a spreadsheet of proposed signal timing
parameters, such as yellow times, all-red times, walk times, flashing don’t walk times, minimum greens, lead/lad phasing, and sync phases for
each study intersection. Additional timing parameters, such as minimum bicycle timings, yellow timing for left turn, and through movements,
will be calculated per the 2014 CA-MUTCD. Finally, based on coordination factors, field observations, scenario testing with Synchro, and our
signal timing experience, we will propose signal timing groups and cycle lengths for each of the synchronization periods.
The goal of signal grouping is to cluster intersections with similar operational characteristics, such as cycle lengths, higher platooning traffic,
and shorter travel time between intersections. The existing and/or required cycle lengths of intersections along major crossing corridors will be
a key consideration in determining the cycle length. This information will be added to the signal timing parameters spreadsheet and provided
to the City for review, discussion, and refinement. Kimley-Horn will attend one comment resolution meeting and will respond to one round of
consolidated comments provided by the City.
Tas k 2.7 – Development of Optimized Synchro Model. Based on the findings of Task 2.4., 2.5, and 2.6, Kimley-Horn will develop
Synchro models inclusive of the preferred set of improvements with optimized signal timings for each of synchronization period. A table will
be prepared to compare measures of effectiveness (MOEs) between the existing conditions and the proposed Synchro models. MOEs are
anticipated to include LOS, total travel time, total delay, fuel consumption, and stops.
Kimley-Horn will provide the City with the Synchro/SimTraffic models and MOE comparison table for review. A table will be prepared and provided
to the City to compare existing and optimized cycle lengths, offsets, sync phases, and splits. Major changes in green-to-cycle length ratios will be
identified. Kimley-Horn will attend one comment resolution meeting and will respond to one round of consolidated comments provided by the City.
Deliverables: Summary of timing sheet review; Updated signal timing parameters; Synchro files containing optimized signal timing; Two
meetings with the project team
Task 3: Preliminary Design Report (PDR) & Cost Estimate
Based on the results of our field visit, safety and Synchro/SimTraffic analysis, and feedback from the City project team, Kimley-Horn will compile
the preferred set of improvements for inclusion in the preliminary design report (PDR). The PDR will document conceptual level design of
proposed improvements as well as preliminary opinion of probable construction cost (OPCC) for each project intersection. We will also develop
an intersection scorecard and scoring table based on safety, operational efficiency, and cost criteria to help the City prioritize improvement projects.
Deliverable: Digital and paper copy of the PDR and OPCC estimate
Task 4: Signal Timing Review and Implementation Support
The Kimley-Horn team will review the existing timing sheets and assist the City in evaluating changes to traffic signal synchronization and
coordination for corridors in the CVAG TSSP Phase I and Phase II projects along Highway 111; Washington Street; Monterey Avenue; Fred
Waring Drive; Country Club Drive; Dinah Shore Drive; Portola Avenue; and Cook Street. We will assist the City with implementing and fine-
tuning signal timing that is responsive to changes in traffic demand and patterns along these corridors. The Kimley-Horn team will support the
City by providing the following services:
1.Adjust settings and configurations within the City’s Legacy Traffic Management Aries software system. Review, restore, and adjust City’s
Signal Communication System.
2.Traffic signal timing/coordination fine tuning or development. Assist City staff with analyzing traffic operations at intersections with known
issues to improve safety and accomplish the goals of the LRSP.
3.Coordinate repair/replacement any aspect of the central traffic management system communications infrastructure, as needed, and
communicate with Econolite to facilitate installation of new controllers and accompanying equipment. Maintain the Centracs system for
the Monterey Avenue and Dinah Shore corridors.
4.Coordinate with IT Department to setup VPN connection to central traffic management system for ongoing support.
5.Assist City staff with troubleshooting implementation of CVAG TSSP Phase I and Phase II projects along project corridor, including
Highway 111 and Washington Street corridors.
Helping the City Fine-Tune Traffic Signal Timing using Crowd Source Technology. In addition to our field observations, we will collect
data through Traction. We will supplement the data collected in the field with the aggregated data from Traction to verify the validity of the
data collected. We will use Traction to supplement our understanding of the corridor and fine-tune traffic signal timing.
CONTRACT NO. C41380
PROPOSAL FOR
City of Palm Desert’s Traffic Operations
and Capacity Improvements
Project No. 553-20
City of Palm Desert TRTO78011.2021 13
Deliverables: One round of review and comment on existing and proposed timing sheets; Three meetings with City staff to discuss review
comments and fine-tune signal timing parameters
Task 5: Grant Application Preparation
Kimley-Horn will support the City staff in identifying funding programs and preparing grant applications to secure funding for improvement
projects. We will support the City in identifying the funding program, compiling the required data for completing the application, and preparing
up to three grant applications for HSIP, SB81, and/or APT funding programs.
Deliverables: One meeting with the City project manager to recommend the identified funding programs; Prepare grant applications for up to
three funding programs
Schedule
Even in these unprecedented times, our commitment to exceptional client service has not changed. Our team will use our internal MIS to
track both effort and performance by recording time spent and percent of project completion. In doing so, we can provide the City with
regular updates and make proactive adjustments necessary to maintain schedule and stay within budget. Below is our draft project schedule
according to a Notice to Proceed (NTP) of April 4, 2021 and a 200-day time frame as requested by the City.
TRAFFIC OPERATION AND CAPACITY IMPROVEMENTS
Task Description Months fron NTP
1 2 3 4 5 6
1 Project Management
1.1 Project Kick-Off Meeting
1.2 Project Team Meetings ******
1.3 Public Involvement
2 Intersection Capacity and Operational Analysis
2.1 Intersection Selection
2.2 Data Collection
2.2.1 -Traffic Volumes
2.2.2 - Field Observations
2.2.3 - Queue Length
2.2.4 -Collision Data
2.3 Timing Sheet Review
2.4 Synchro Model Development for Existing Condition
2.5 Development of Conceptual Level Capacity Improvements
2.6 Development of Updated Signal Timing Parameters
2.7 Development of Optimized Synchro Model
3 Preliminary Design Report (PDR) & Cost Estimate
PDR
Engineers Opinion of Probable Construction Cost(OPCC) Estimate
4 Signal Timing Review and Implementation Support
Review CVAG Signal Synch Timing for Phase I & II
Fine Tuning
Implementation Support
5 Grant Application Preparation
Three Grant Applications
* Project Meeting Kimley-Horn Team Effort City Review Period
CONTRACT NO. C41380
PROPOSAL FOR
City of Palm Desert’s Traffic Operations
and Capacity Improvements
Project No. 553-20
City of Palm Desert TRTO78011.2021 14
6. FEE PROPOSAL
As requested, we have included our Fee Proposal in a separate attachment.
APPENDICES
a. Recent and Relevant Projects
Our recent projects completed or in final draft stage include the safety studies for Imperial County and the cities of Goleta, La Quinta, and
Ventura. In lieu of inserting a lengthy document into the appendix, we have provided the link to the City of Palm Desert LRSP, which is currently
in the Final Draft Stage: https://documentcloud.adobe.com/link/review?uri=urn:aaid:scds:US:c1652d9e-942a-4fe0-af6c-d23b181e20b7.
b. Litigation History
Kimley-Horn and its subsidiaries have provided services in all 50 states and numerous countries. Because of the many and varied projects
we have completed, we are subject to various legal proceedings from time to time and in the ordinary course of business. It is not practical
to provide a complete list as part of this proposal. None of the pending matters, if decided against Kimley-Horn, would have a material impact
on our financial statements or impair in any way our ability to serve our clients. Generally, these matters are covered by insurance, and we
consider them to be without merit. If you would like to discuss our legal matters in more detail, please contact Kimley-Horn’s General Counsel,
Richard Cook, at 919.677.2058. Civil litigation cases in California in the last five years are as follows:
•29Twenty Maintenance Association v. Van Daele Development Corp., et al; Los Angeles County, Superior Court of the State of California;
Case No. 19STCV13496; filed 2019; alleged economic loss; settled 2020
•Farhad Abad, individually and for the Estate of Mahin Ashki-Abad; Keemia Abad; and Arianna Abad v. U.S. Foods, Inc., et.al.; Alameda
County Superior Court; Case No. RG17856272; filed 2017; traffic accident, wrongful death claim; settled; closed 2019.
•Air Wing, LLC v. One Piper Ranch, LLC v. Cross-Complainants: San Diego County Superior Court; Case No. 37-2014-00009315; filed
2016; alleged economic loss; Kimley-Horn dismissed; closed 2017.
•Rickey Fraley, Eileen Fraley v Live Nation Worldwide, Inc., et al: San Bernardino County Superior Court; Case No. CIVDS 1707090; filed
2017; wrongful death claim; Kimley-Horn dismissed; closed 2017.
•Nancy Graham v. City of Santa Cruz, et al: Santa Cruz County Superior Court; Case No. 16CV02729; filed 2017; bicycle accident, personal
injuries; settled; closed 2018.
•David S. Lindley, individually and as successor in interest to David W. Lindley, Maureen K. Sennhauser, individually and as successor in
the interest to David W. Lindley and The Estate of David W. Lindley v. City of Los Angeles, et al: Los Angeles County Superior Court, Central
District; Case No. BC576886; filed 2015; wrongful death claim; settled; closed 2016.
•Brenda Sherriffs v. Kimley-Horn and Associates, Inc., et al: Santa Cruz County Superior Court; Case No. 16CV00335; filed 2016; bicycle
accident, personal injuries; settled; closed 2019.
c. Project Team Resumes
Resumes for our key staff are provided below.
CONTRACT NO. C41380
PROPOSAL FOR
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City of Palm Desert TRTO78011.2021 15
Professional
Credentials
•Bachelor of Science, Civil
Engineering, California
State Polytechnic
University, Pomona
•Professional
Engineer in CA #C57667
Mike Sutton, P.E.
Principal-in-Charge
Mike has more than 25 years of broad-range experience covering several land
development and public works projects. His strengths are in on- and off-site
planning and design for master planned communities as well as managing
design teams on multiple industrial, commercial, and resort projects. His duties
typically include supervision of the design team, coordination with clients and governing agencies,
administration and management of subconsultants, circulation planning, and tentative tract mapping
and final mapping.
RELEVANT EXPERIENCE
•Bighorn Master Planned Development, Palm Desert, CA –
Design Engineer
•Marriott Shadow Ridge, Palm Desert, CA – Project Manager
•Highway 111 Widening San Marcos to Larkspur Way, Palm
Desert, CA – Project Manager
•Highway 111 Widening Plaza Way to San Marcos, Palm
Desert, CA – Project Manager
•On-Call Traffic Engineering Services, Palm Springs, CA –
Principal-in-Charge
•On-Call Design Engineering Services, Indian Wells, CA –
Principal-in-Charge
•On-Call Traffic Engineering Services, Riverside County, CA –
Principal-in-Charge
•Design of Traffic Signal Interconnect Improvements (HSIP
Project), Rancho Mirage, CA – Principal-in-Charge
•224 Traffic Signal Improvements HSIP Project, San
Bernardino, CA – Principal-in-Charge
•Date Palm Drive and Varner Road HSIP Safety
Improvements, Cathedral City, CA – Principal-in-Charge
•Highland Springs, Cougar Way, and Starlight Avenue Street
Improvement Plans, Beaumont, CA – Project Manager
Professional
Credentials
•Bachelor of Science,
California State Polytechnic
University, Pomona
•Professional
Engineer in CA #TR2097
Jean Fares, P.E.
Project Manager
Jean has more than 30 years of experience with the planning and design
of traffic and transportation projects throughout California. He has provided
traffic signal design at over 2,000 locations, signal system design at over
1,500 locations, and traffic signal timing at over 2,500 locations. He has led
many design-build transportation and transit projects that required traffic engineering, intelligent
transportation systems (ITS) technologies, and communications infrastructure design.
RELEVANT EXPERIENCE
•Local Road Safety Plan, Palm Desert, CA – Project Manager
•Fred Waring Drive and Monterey Avenue (656-06) Roadway
Improvements, Palm Desert, CA – QC/QA Reviewer
•On-Call Traffic and Civil Engineering Services, Palm
Springs, CA – Project Manager
•On-Call Design Engineering Services, Indian Wells, CA –
Traffic Task Lead
•On-Call Traffic Engineering Services, Riverside County, CA –
Project Manager
•On-Call Professional Engineering Services, County of San
Bernardino, CA – Principal-in-Charge
•CVAG, On-Call Traffic Engineering Services, Coachella
Valley, CA – Project Manager
•Design of Traffic Signal Interconnect Improvements
(HSIP Project), Rancho Mirage, CA – Project Manager
•Traffic Signal Synchronization Project, Coachella Valley, CA
– Project Manager
•Traffic Management Center Troubleshooting and Timing
Plan Review, Palm Springs, CA – Project Manager
•Systemic Safety Analysis Report, La Quinta, CA –
Project Manager
•224 Traffic Signal Improvements HSIP Project, San
Bernardino, CA – Project Manager
CONTRACT NO. C41380
PROPOSAL FOR
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City of Palm Desert TRTO78011.2021 16
Professional
Credentials
•Bachelor of Science, Civil
Engineering, Specialization in
Transportation, University of
California, Irvine
•Professional
Engineer in CA #C65218
Jason Melchor, P.E.
Traffic Operations; Traffic Signal, Signing/Striping, and TMP (PS&E)
Jason is a professional engineer with 23 years of experience in traffic
engineering and transportation planning. He has worked with clients in Riverside,
Orange, Los Angeles, and San Diego counties on traffic engineering projects
such as traffic signal designs, signing and striping, traffic control, and signal
interconnect design plans. He has prepared traffic impact studies and performed the technical analysis
for a variety of transportation planning projects including transit analysis and circulation studies.
RELEVANT EXPERIENCE
•Systemic Safety Analysis Report, La Quinta, CA –
Project Engineer
•Traffic Management Center (TMC) Troubleshooting and
Timing Plan Review, Palm Springs, CA – Project Engineer
•Professional Engineering Services for Date Palm Drive and
Varner Road Safety Improvements, Cathedral City, CA –
Project Engineer
•Design of Traffic Signal Interconnect Improvements (HSIP
Project), Rancho Mirage, CA – Project Engineer
•On-Call Signal Design Services, Chino, CA – Project Engineer
•Paramount Boulevard Fiber-Optic Communications System,
Downey, CA – Project Engineer
•ITS Phases II through VII Projects, Santa Clarita, CA –
Project Engineer
•Ramona Boulevard at Valley Boulevard Intersection
Improvement Project, El Monte, CA – Project Engineer
•Updates to the County of San Bernardino Transportation
Facilities Plans, San Bernardino County, CA –
Project Engineer
•Glenoaks Boulevard Traffic Signal Modification, Glendale,
CA – Project Engineer
•Expo Metro Line Construction Authority, Design of LRT
Phase 2, Los Angeles, CA – Traffic Design Lead Engineer
•East Coast Highway Signal Rehabilitation Design, Newport
Design, CA – Project Manager
Professional
Credentials
•Bachelor of Science,
Civil Engineering,
University of Hawaii
•Certificate with Distinction,
Telecommunications and
Network Engineering,
University of California at
Berkeley Extension
•Professional Civil
Engineer in CA #C48732
•Professional Traffic
Engineer in CA #TR1781
•Professional Electrical
Engineer in CA #19888
•Certified Systems Engineering
Professional #00156
Kevin Aguigui, P.E., T.E., E.E., CSEP
QC/QA Reviewer
Kevin has nearly 30 years of technical and project management experience
in transportation and electrical systems planning, design and integration. His
areas of focus include ITS, transportation management systems, security and
surveillance systems, electrical systems, communications networks, traffic
engineering and design, and traffic adaptive control systems. Kevin has prepared numerous fiber optic
network designs and traffic signal designs as well as fiber optic systems and traffic management
systems as part of ITS networks.
RELEVANT EXPERIENCE
•Traffic Management Center Troubleshooting and Timing
Plan Review, Palm Springs, CA – QC/QA
•224 Traffic Signal Improvements HSIP Project, San
Bernardino, CA – QC/QA
•Design of Traffic Signal Interconnect Improvements (HSIP
Project), Rancho Mirage, CA – QC/QA
•Citywide Traffic Signal Equipment and Infrastructure
Assessment Study, Rancho Mirage, CA – Project Engineer
•Paramount Boulevard Fiber-Optic Communication System,
Downey, CA – QC/QA
•ITS Phases II - VII
Projects, Santa Clarita,
CA – Project Engineer
•Sand Hill Road Traffic
Signal Interconnect
Adaptive Coordination
Project Design
Services, Menlo Park, CA – Principal-in-Charge
•Miner Avenue and Filbert Street Traffic Signal Installation,
Stockton, CA – Principal-in-Charge
CONTRACT NO. C41380
PROPOSAL FOR
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City of Palm Desert TRTO78011.2021 17
Professional
Credentials
•Master of Science,
Transportation
Engineering, University of
California, Berkeley
•Bachelor of Science,
Civil and Environmental
Engineering, University of
California, Berkeley
•Professional Civil
Engineer in CA #90465
Matt Stewart, P.E.
Reports/Presentation Materials
Matt is a professional engineer with experience in traffic engineering, traffic
safety analysis, and transportation planning. Some of the services he has
provided on projects including: data collection and field review, traffic signal
operations and design, crash data analysis, traffic impact analysis, traffic
signal timing optimization, and TMC and controller cabinet timing implementation.
RELEVANT EXPERIENCE
•Design of Traffic Signal Interconnect Improvements,
Rancho Mirage, CA – Project Engineer
•El Toro Road Traffic Signal Synchronization Program,
Orange County, CA – Project Engineer
•Chapman Avenue Traffic Signal Synchronization Program,
Orange, CA – Project Engineer
•Los Angeles Avenue Traffic Study, Moorpark, CA – Analyst
•On-Call Traffic Engineering Services, Malibu, CA –
Project Engineer
•On-Call Engineering
Services, Agoura Hills,
CA – Project Engineer
•On-Call Engineering
Services, South Gate, CA – Project Engineer
•ITS Phase V, Santa Clarita, CA – Analyst
•ITS Phase VII, Santa Clarita, CA – Analyst
•Left Turn Phasing, Culver City, CA – Project Engineer
Professional
Credentials
•Master of Science, Civil
Engineering, Louisiana
State University
•Bachelor of Science, Civil
Engineering, Kakatiya
University, India
•Professional Civil Engineer in
California #73629
•Professional Traffic
Engineer in CA #2531
Sri Chakravarthy, P.E., T.E.
Signal Timing
Sri has more than 18 years of experience overseeing a variety of transportation
projects. Since the beginning of his career with Los Angeles County and
throughout his time at Kimley-Horn, Sri has participated in a wide variety
of traffic signal synchronization, ITS operations projects, and on-call traffic
engineering services. His project management experience includes traffic signal operations, traffic
signal design, traffic impact studies, corridor planning, signal justification studies, site-specific traffic
circulation, and safety studies. Sri has overseen medium to large scale projects for local and regional
agencies with project budgets ranging from $250K to $2M and schedules ranging from six months to
3.5 years. These projects are often multidisciplinary and require coordination with local and regional
agencies, Caltrans, and local businesses and residents.
RELEVANT EXPERIENCE
•Design of Traffic Signal Interconnect Improvements (HSIP
Project), Rancho Mirage, CA – Project Engineer
•Studebaker Road Traffic Signal Synchronization Project,
Norwalk, CA – Project Manager
•Marine Avenue Traffic Signal Synchronization Project,
Various Cities in Los Angeles County, CA – Assistant
Project Manager
•Nogales Street Traffic Signal Synchronization Project,
Various Cities in Los Angeles County, CA – Assistant
Project Manager
•OCTA, Newport Avenue North Traffic Signal Synchronization
Program, Tustin, CA – Project Manager
•OCTA, Chapman Avenue Corridor Traffic Signal
Synchronization Project, Orange County, CA –
Project Manager
•Alondra Boulevard Traffic Signal and Interconnect
Improvements (HSIP Project), Norwalk, CA – Project Manager
•Oxnard Boulevard/Saviers Road Five Traffic Signal
Improvements (HSIP Project), Oxnard, CA – Project Manager
•ITS Phases II - VII Projects, Santa Clarita, CA – Senior
Project Engineer
•Pomona Valley Advanced Traffic Management and ITS
Project, Pomona Valley, CA – Project Engineer
CONTRACT NO. C41380
PROPOSAL FOR
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City of Palm Desert TRTO78011.2021 18
Professional
Credentials
•Master of Science, Civil
Engineering – Transportation,
Georgia Institute of Technology
•Master of City and
Regional Planning, Georgia
Institute of Technology
•Bachelor of Science,
Civil and Environmental
Engineering, University of
California, Berkeley
•Professional
Engineer in CA #63123
Professional
Credentials
•Bachelor of Science, Civil
Engineering, Fachhochschule
Rheinland-Pfalz
•Professional Engineer in
California #C61839
Alyssa Phaneuf, P.E.
Grant Writing
Alyssa has more than 20 years of experience in identifying solutions to
transportation challenges that enhance mobility and improve traffic operations.
She has experience working with local, regional, state, and federal governments
planning for and implementing multi-modal solutions. She is adept in engaging
stakeholders by using digestible language to explain complex issues. She excels at completing grant
applications and has successfully procured over $350 million in funding for her clients.
RELEVANT EXPERIENCE
•SBCAG, 101 in Motion, Santa Barbara County, CA –
Project Manager
•SBCAG, Senate Bill 1 Grant Application Assistance, Santa
Barbara County, CA – Project Manager
•Santa Clarita Metro Call for Projects Grant Application
Assistance, Santa Clarita, CA – Project Manager
•Caltrans, California Strategic Highway Safety Plan,
Statewide, CA – Project Engineer
•Active Transportation Plan, Artesia, CA – Project Engineer
•Active Transportation Plan, Menifee, CA –Project Engineer
•Local Road Safety Plan, Artesia, CA – Project Engineer
•Local Road Safety Plan, Anaheim, CA – Project Engineer
•Systemic Safety
Analysis Report for
Varied Roadways,
Imperial County, CA –
Project Engineer
•Traffic Safety Study for the Systemic Safety Analysis
Report Program, Goleta, CA – QC/QA Reviewer
•Citywide Analysis of Pedestrian and Bicycle Collisions
Systemic Safety Analysis Report Project, Santa Clarita, CA
– QC/QA Reviewer
•General Plan Mobility Element Focused on Right Sizing,
Tehachapi, CA – Project Manager
Frank Hoffmann, P.E.
Cost Estimates
Frank has over 35 years of diverse experience in civil design and construction
management. Project types include private, local, state, and federal working
with roadway design and improvement and his responsibilities include project
management, work plan preparation, cost estimating, contractor selection,
scheduling and oversight, design specification development, resource allocation, technical and final report
preparation and review, quality control (QC/QA), troubleshooting, negotiation/approval of field changes, and
client relations. Frank has a broad range of design experience in the Sonoran and Mojave Desert.
RELEVANT EXPERIENCE
•On-Call Civil Engineering Services, Palm Springs, CA –
Project Manager
•On-Call Design Engineering Services, Indian Wells, CA –
Project Manager
•Western Riverside County Council of Governments (WRCOG)
On-Call Services, Riverside, CA – Project Engineer
•224 Traffic Signal Improvements (HSIP Project), San
Bernardino, CA – Project Engineer
•Date Palm Drive and Varner Road HSIP Safety
Improvements, Cathedral City, CA – Project Manager
•I-10/Pennsylvania Avenue Widening, Beaumont, CA – Lead
Roadway Engineer
•Ontario Ranch Road Widening Project, Ontario, CA –
Project Manager
•I-10 Bypass PA&ED, Riverside County, CA – QC/QA Manager
•Patterson Avenue and Webster Avenue Widening, Perris, CA
– Lead Roadway Engineer
CONTRACT NO. C41380
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Nazir Lalani, P.E.
Signal Timing
Nazir has over 30 years of experience in public and private sector transportation planning and
traffic engineering. He has held several positions in local government, including with the cities of
Buenaventura, California, Lakewood, Colorado, Phoenix, Arizona, as well as Santa Barbara County,
California. He also served as Deputy Director with the Ventura County Transportation Department
for 10 years until founding Traffex Engineers. He has served as Chair on various ITE committees,
as an elected officer of ITE on the International Board of Direction, and as ITE’s 1999 International
President. Nazir has received numerous awards from ITE and other organizations including the Burton
W. Marsh Award and Coordinating Council Special Recognition Award.
Professional
Credentials
•Bachelor of Science, Chemical
Engineering, Exeter University,
Exeter, Devon, England
•Post Graduate Studies,
Highway/Traffic Engineering,
Middlesex College, England
•Master of Science, Civil
Engineering, Arizona
State University
•Professional Traffic Engineer
in California #01415
•Professional Engineer in
California #40433
Kris Campos, P.E.
Traffic Counts
Kris specializes in the planning and management of large scale traffic data collection
projects, which include: turning movement traffic counts, pedestrian/bicycle counts,
mainline freeway counts, origin-destination studies, license plate studies, and parking surveys. Along
with planning and execution of the projects, Kris plays a key role in executing accurate data collection
for each count project. In order to achieve the highest level of accuracy, Kris oversees the extensive
training and testing of his employees before they are placed in the field for data collection.
Professional
Credentials
•Bachelor of Arts, Business
Administration, Management/
Finance, California State
University, Fullerton
Jim Forbes
Signal Timing
For over 30 years, Jim has provided local and regional agencies with traffic
systems and transportation products. He possesses extensive knowledge of product hardware and
software applications, as well as systems installation and configuration. Prior to founding Forbes Traffic
Solutions, Jim supported sales, quality assurance, and manufacturing of traffic signal systems and
maintenance programs, including at Econolite Control Products, Superior Signal Service, and Computer
Service Company. Jim understand his clients’ immediate needs, finds innovative solutions that can meet
the bottom line, and anticipates what will be needed in the future for traffic management success. Some
of his project experience includes:
Professional
Credentials
•Coursework in Computer
Networking at California State
University, Fullerton
•Coursework in Business
& General Courses,
Fullerton College
•UC Berkeley Extension –
Traffic Engineering
•IMSA – Traffic
Signals Level I & II
•3M Traffic– Professional
Selling Skills TCS Products
CONTRACT NO. C41380
PROPOSAL FOR
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and Capacity Improvements
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City of Palm Desert TRTO78011.2021 20
d. Changes to Agreement
Kimley-Horn has reviewed the sample Professional Services Agreement and requests the following modifications that are consistent with
terms negotiated in previous Agreements with the City.
3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and
incidental and customary work necessary to fully and adequately supply the services necessary for the Project (“Services”). The Services are
more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed
in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and
federal laws, rules and regulations.
3.2.9 Period of Performance.
3.2.9.1 Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Perfor-
mance Time”). Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described
in Exhibit “A” attached hereto, or which may be separately agreed upon in writing by the City and Consultant (“Performance Milestones”). Con-
sultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Performance
Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage.
3.2.9.2 Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances be-
yond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event.
A Force Majeure Event shall mean an event that materially affects the Consultant’s performance and is one or more of the following: (1) Acts of
God or other natural disasters occurring at the project site; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities
(including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that
are required for the services); and (4) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental
authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety.
3.2.9.3 Should a Force Majeure Event occur, the non-performing Party shall, within a reasonable time of being prevented from performing,
give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume
performance of this Agreement. Delays shall not entitle Consultant to any additional compensation regardless of the Party responsible for the
delay.
3.2.9.4 Notwithstanding the foregoing, the City may still terminate this Agreement in accordance with the termination provisions of this Agree-
ment.
CONTRACT NO. C41380
CONTACT
JEAN FARES, P.E.
Jean.Fares@kimley-horn.com
213.354.9402
KIMLEY-HORN
45-025 Manitou Drive
Suite 11
Indian Wells, CA 92210
www.kimley-horn.com
CONTRACT NO. C41380
Sr. Prof. III Sr. Prof. II Prof. II Prof. I Analyst Support
Counts
Uliminted Traffex Forbes
1 Project Management $57,660
1.1 Project Kick-Off Meeting
38 10 10 8 2 2 17,400
1.2 Project Team (PT) Meetings
40 20 10 8 10 10 22,920
1.3 Public Involvement
24 16 36 8 17,340
2 Intersection Capacity and Operational Analysis $182,210
2.1 Intersection Selection
14 72 4 17,900
2.2 Data Collection
2.2.1 - Traffic Volumes
2 4 24 8 50 33,420
2.2.2 - Field Observations
2 8 32 4 7,500
2.2.3 - Queue Length
2 4 40 4 7,780
2.2.4 - Collision Data
2 40 4 8,300
2.3 Timing Sheet Review
2 84 4 16,220
2.4 Synchro Model Development for Existing Condition
4 24 124 4 25,720
2.5 Development of Conceptual Level Capacity Improvements
4 32 32 74 4 $26,230
2.6 Development of Updated Signal Timing Parameters
4 42 68 4 20,840
2.7 Development of Optimized Synchro Model
4 34 72 4 18,300
3 Preliminary Design Report (PDR) & Cost Estimate $63,940
PDR 6 84 144 4 6 42,850
Engineers Opinion of Probable Construction Cost (OPCC) Estimate 6 24 80 4 6 21,090
4 Signal Timing Review and Implementation Support $105,400
Review CVAG Signal Synch Timing for Phase I & II 30 48 118 4 35,810
Fine Tuning 8 22 42 4 96 48 38,910
Implementation Support 8 58 4 40 50 30,680
5 Grant Application Preparation $44,440
Three Grant Applications 18 48 48 128 8 44,440
218 80 316 358 1002 96 50 160 110
$320.00 $250.00 $220.00 $180.00 $145.00 $115.00 $550.00 $185.00 $150.00
69,760$ 20,000$ $69,520 $64,440 $145,290 $11,040 27,500$ 29,600$ 16,500$ $453,650
$7,360
$6,351
$20,868
$488,229PROJECT TOTAL
Direct Expenses (Travel, Outside Printing, Plotting, Courier Service/Fed Ex, etc.)
Indirect Expenses (not included in Direct Expenses - billed at 4.6% of labor fee)
Task Description
Fee Proposal for City of Palm Desert
TRAFFIC OPERATIONS AND CAPACITY IMPROVEMENTS
KIMLEY-HORN TEAM TOTAL $ by
Task
TOTAL NUMBER OF HOURS
LABOR
Subconsultants Mark up (10%)
CONTRACT NO. C41380
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