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Home My WebLink About16 PDHA Vendor ListSTAFF REPORT PALM DESERT HOUSING AUTHORITY HOUSING DEPARTMENT MEETING DATE: May 13, 2021 PREPARED BY: Jessica Gonzales, Senior Management Analyst REQUEST: Streamline the use of named vendors for the Palm Desert Housing Authority (“Authority”) by granting an exception to the bidding requirements and approving the Authority Vendor List. ______________________________________________________________________ Recommendation By Minute Motion, that the Authority Board, 1) Grant an exception to the bidding requirements, as provided for by Section 3.30.160(K) of the Palm Desert Municipal Code; and 2) Approve the Authority Vendor List pursuant to Section 3.30.160(K) for purposes of providing recurring, routine contractual services, including maintenance work, and materials, supplies, and equipment effective July 1, 2021, not to exceed $25,000 or as noted on the vendor list, for each named vendor per property (in a 12 month period). Housing Commission Recommendation The Housing Commission will review this recommendation at its regular meeting of May 5, 2021. Upon request, a verbal report will be provided at the Authority’s regular meeting of May 13, 2021. Strategic Plan This request does not apply to a specific strategic plan goal. Executive Summary By authorizing the use of the attached updated vendor list for the Authority properties (“Properties”), the Authority’s staff and contracted management company will be able to utilize the vendors for services and supplies expeditiously and efficiently for the Authority’s fifteen (15) properties. The list is updated and amended as needed to ensure quality, availability, compliance with California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), and competitive pricing as prescribed by the Palm Desert Municipal Code policies and procedures for the procurement of materials, supplies, equipment and contractual services. Whenever possible, local vendors will be used for the desired supplies and services. May 13, 2021 – STAFF REPORT Housing Authority – Authority Vendor List, effective July 1, 2021 Page 2 of 3 The approval of the Authority list will simplify the process to purchase and acquire the services needed especially during emergency events, release of units, required routine and recurring repairs, and where time is of the essence. Background Analysis The Authority owns and operates fifteen (15) properties that includes approximately 1,100 residential rental units. Pursuant to Section 3.30.160(K) of the Municipal Code, the Authority may create an open vendor list for the purposes of obtaining routine and recurring contractual services, including maintenance work, and materials, supplies, and equipment by obtaining competitive pricing in the best interests of the Authority and City from each vendor and establishing a threshold for each vendor, at the recommendation of the Executive Director/City Manager and approval by the Authority Board. By creating the attached list, vendors may be utilized by staff and the contracted management company in order to provide routine, recurring contractual services, including maintenance work, and materials, supplies, and equipment to each of the fifteen (15) properties. The contracted management company has a responsibility to obtain the best prices and throughout the year obtains quotes on varying items depending on the type of supply, service or maintenance to be completed. Generally, more than one vendor has been listed to ensure availability and competitive pricing. Quotes are requested of local vendors, as well as outside the area, to ensure competitive pricing. This list does not preclude any vendor or service provider from providing pricing for their services during the time the list is active. Fifty-two percent (52%) of the listed vendors are local in the Coachella Valley, twelve percent (12%) of the listed vendors are outside the Coachella Valley but within Riverside County and remainder thirty-six percent (36%) are outside of Riverside County. Whenever possible, local vendors are used for the desired supplies and services. On April 21, 2021, a notice inviting interested vendors was posted soliciting submittal of qualifying information to be included on the list. The attached list has been revised and supersedes all previous vendor lists and amendments. Vendors on the approved open vendor list will be utilized at any one property in an amount not to exceed $25,000 or as noted on the vendor list, per property, per fiscal year. Otherwise, procurement of services and/or supplies provided by one vendor at any one property will follow the standard procedure for procurement pursuant to the Palm Desert Municipal Code. Staff will request changes to the list from time to time as is necessary to ensure quality, reliability, competitive pricing and availability of contractual services, including maintenance work, and materials, supplies, and equipment providers. Staff requests approval of this request to facilitate the continued routine, recurring maintenance of the the Authority properties. May 13, 2021 -STAFF REPORT Housing Authority -Authority Vendor List , effective July 1, 2021 Page 3 of 3 Fiscal Analysis There is no direct fiscal impact with the approval of the request with the exception of the cost for the contractual services and/or materials , supplies , and equipment. Nonetheless , without having a vendor list established , there is a potential for loss of revenue due to the timing constraints associated with scheduling routine maintenance items from vendors who have not previously provided pricing . LEGAL REVIEW DEPT. REVIEW FINANCIAL ASSISTANT CITY REVIEW MANAGER .Jlnay J"ires tine N I A &,zu, eeta 9"""1,e:r m . moo ,u, Eric Ceja Andy Firestine Special Counsel to Interim Director of Janet M . Moore Assistant City the Authority Development Services Director of Finance Manager Executive Director, L. Todd Hileman : L. Tooioi HLLeVIA..CIV\, ATTACHMENTS : Palm Desert Housing Authority Vendor List , effective July 1 , 2021 . Lt:5--' D A pprpv-e d BY HOUSING AUTHORITY ON ta · \3 -1-0 1.,j VERIFIED BY: MG £./$ 'r S ' Original on file with City Clerk's Office l\"\E s: \-\Utrni f ;}Ohttlhttn, Ne£16tndi\Qu1htllhi U 6J,t4-Kelly N~ es : ND he. [This page has intentionally been left blank.] 2020/2021 P.D.H.A. VENDOR LIST 1 Effective July 1, 2021 VENDOR LOCATION SERVICE PROVIDED TELEPHONE NO. Great American Business Mail Order-Houston, TX Replacement Flags/Door Mats/Etc.(800) 676-3979 Jayco Industries Apple Valley, CA Mailboxes (800) 587-5257 Metalcraft, Inc.Mason City, IA ID Plates and Labels (800) 437-5283 Mood Media Charlotte, NC Property Phone Advertising (800) 345-5000 MRI Software LLC Solon, OH CallMax (800) 321-8770 Peachtree Business Products Mail Order-Atlanta, GA Replacement Flags/Door Mats/Etc.(800) 241-4623 Salisbury Industries Los Angeles, CA Mailboxes (800) 562-5377 Sign-a-Rama PALM DESERT, CA Signage (760) 776-9907 Upbeat, Inc.Mail Order-St. Louis, MO Replacement Flags/Door Mats/Etc.(800) 325-3047 WASH Multifamily Laundry Systems El Segundo, CA Laundry Machine Service (800) 421-6897 Welcome Home America, Inc.Holly Springs, GA Apartment Marketing Products (800) 937-9424 Cantrell Networks Inc Lodi, CA Computer services (209) 331-6700De Lage Landen Financial Services, Inc Wayne, PA Financial services for copier equipment (800) 735-3273 Dell EMC Round Rock, TX Computer products and services (512) 513-9936Desert Business Interiors PALM DESERT, CA Office Furniture (760) 340-1112 Palm Desert Printing PALM DESERT, CA Printing Service (760) 346-6644 Retrotel Palm Springs, CA Phone Products/Repair/Services (760) 778-8175 Sparkletts Atlanta, GA Bottle Water Delivery (800) 804-4579 Staples PALM DESERT, CA Copier Equipment/Repair/Supplies (760) 341-4814 Valley Office Equipment Cathedral City, CA Office Supplies/Equipment (760) 321-1560 a. CARPET CLEANING CleenX Carpet & Tile Cathedral City, CA Carpet Cleaning/Maintenance (760) 328-2923, (760) 340-6623 Distinctive Floor Care PALM DESERT, CA Carpet Cleaning/Maintenance (760) 989-4179 Express Contractors, Inc.Fontana, CA Carpet Cleaning/Maintenance (951) 360-6500, (909) 376-0865 Western Carpet Cleaning, Inc.Ontario, CA Carpet Cleaning/Maintenance (951) 218-6146, (909) 923-7617 b. HOUSE CLEANING Express Contractors, Inc.Fontana, CA Janitorial/House Cleaning (951) 360-6500 Western Carpet Cleaning, Inc.Ontario, CA Carpet Cleaning/Maintenance (951) 218-6146, (909) 923-7617 C. POOL SERVICE Gardner Outdoor and Pool Remodeling Indio, CA Pool Service, Repairs and Remodeling (760) 342-9756 Ojeda Pools and Spa La Quinta, CA Pool Service, Repairs and Remodeling (760) 671-1009 Service First Santa Ana, CA Pool Service & Repairs (714) 573-2253 Teserra Coachella, CA Pool Service & Repairs (760) 340-9000 Cintas Cincinnati, OH First Aid Kits (714) 288-8400 Ferguson Enterprises Inc.Cathedral City, CA Hardware/Supplies (909) 263-1402 HD Supply Facilities Maintenance San Diego, CA Hardware/Supplies (800) 431-3000 Lowe's PALM DESERT, CA Paint/Hardware/Supplies (760) 449-9060 Pacific Verticals Murrieta, CA Blinds (951) 677-5114 The Home Depot Supply-CRC Rancho Mirage/La Quinta, CA Hardware/Supplies (760)324-0100 / (760)347-8722 Waxie Sanitary Supply San Diego, CA Janitorial Supplies (800) 544-8054 Appliance Medic Bertheola Thousand Palms, CA Appliance Repair/Parts (760) 3610-9723 Desert Pipe & Supply PALM DESERT, CA Water heaters and parts (760) 449-9060 J & M Appliance Redlands, CA Appliance Parts (909) 793-6050 Lowe's PALM DESERT, CA Hardware/Supplies (760) 449-9060 The Home Depot Supply San Diego, CA All Appliances Service/Repairs/Supplies (800) 431-3000 Curtis Allan FloorCovering Corona, CA Floor Covering (951) 235-4422 Pacific Verticals Inc. Lake Ellsinore, CA Window Coverings (800) 218-5555 Reliable Renovation, Inc.Corona, CA Floor Covering (951) 278-8000 The Screenmobile Inc Thousand Palms, CA Screen Replacement/Repair (760) 343-3500 Brian K Stemmer Construction PALM DESERT, CA Interior / Exterior Repairs & Construction (760) 819-5476 Consolidated Electrical Distributors Inc PALM DESERT, CA Specialized Electrical Supplies (760) 568-6869 Cove Electric PALM DESERT, CA Service/Repairs/Supplies (760) 360-0036 Desert Pride Construction & Painting Inc.Coachella, CA Interior / Exterior Repairs & Construction (760)567-1290 M. Brey Electric Inc Beaumont, CA Service/Repairs/Supplies (951) 845-5438 Advancing Home Performance PALM DESERT, CA Hers testing (760) 851-8648 John Harrison Contracting (SCE Energy Efficient Contractor)Banning, CA Service/Repairs/Supplies (760) 322-2653 Johnstone Supply PALM DESERT, CA Service/Repairs/Supplies (760) 360-0720 Oakridge Energy & Const Redlands, CA Hers testing 951-793-9444 Building Maintenance Services Office/Computer Products and Services Apartment Industry Services (typically these services are geared toward this industry) HVAC Electrical Appliance Replacements, Repairs & Services Building Maintenance Supplies Carpet/Vinyl/Window Replacements, Repairs & Services 2020/2021 P.D.H.A. VENDOR LIST 2 Effective July 1, 2021 VENDOR LOCATION SERVICE PROVIDED TELEPHONE NO. Kirkpatrick Landscaping Services Indio, CA Landscape Contractor (760) 347-6926 Liberty Landscaping Riverside, CA Landscape Contractor (951) 683-2999 Mowers Plus, Inc Bermuda Dunes, CA Landscape Equipment Parts (760) 772-2153 Ray Lopez Associates Thermal, CA Landscape Counseling and Planning (760) 206-9696 Reliable Tree Works Inc Coachella, CA Tree Removal (760) 848-9483 West Coast Arborist, Inc.Anaheim, CA Tree Service (800) 521-3714 AEA Plumbing Inc.PALM DESERT, CA Service/Repairs/Supplies (480) 219-6276 American Leak Detection Palm Springs, CA Service/Repairs/Supplies (760) 320-8273 Brian K Stemmer Construction PALM DESERT, CA Interior / Exterior Repairs & Construction (760) 819-5476 Desert Pride Construction & Painting Inc.Coachella, CA Interior / Exterior Repairs & Construction (760) 567-1290 Maple Leaf Plumbing, Heating and Air Conditioning PALM DESERT, CA Service/Repairs/Supplies (760) 346-6758 Saf Enterprise Inc Indio, CA Service/Repairs/Supplies (760) 775-0911 Southwest Plumbing Thousand Palms, CA Service/Repairs/Supplies (760) 343-2345 Valley Plumbing Bermuda Dunes, CA Service/Repairs/Supplies (760) 347-3629 Brian K Stemmer Construction PALM DESERT, CA Interior / Exterior Repairs & Construction (760) 819-5476 The Garland Company Cleveland, OH Roofing Repairs & Construction (951) 300-8377 Above All Awnings PALM DESERT, CA Carports/Awnings/Patio Covers Service (760) 208-2071 Acme Moving and Storage PALM DESERT, CA Moving Company (760) 200-1102 Air Quality Testing Services PALM DESERT, CA Air Quality Testing (760) 238-6679 Alliance Environmental Azusa, CA Mold/Asbestos/Environmental Remediation and Removal Service (626) 633-3500 American Technologies, Inc Orange, CA Mold/Asbestos/Environmental Remediation and Reconstruction Service (951) 682-9200 Atlas Awning and Screen Palm Springs, CA Carports/Awnings/Patio Covers Service (760) 327-8466 Automated Gate Services Inc Corona, CA Gate and Garage Door Installation/Repair/Service (951) 817-3000 AvidXchange Charlotte, NC Accounts Payable system (800) 560-8305 Belfor Property Restoration Riverside, CA Mold/Asbestos/Environmental Remediation and Reconstruction Service (951) 682-7000 Best Tec PALM DESERT, CA Boiler and Water Heater Specialist (855) 462-3788 Best Western Plus Palm Desert Resort PALM DESERT, CA Hotel accommodation (760) 340-4441 B.G. Structural Engineering, Inc.PALM DESERT, CA Engineering Services (760) 568-3553 Big Sky Gate Keeper La Quinta, CA Pool gate repair (760) 346-9090 Brickley Environmental San Bernardino, CA Mold/Asbestos/Environmental Remediation and Removal Service (909) 888-2010 Buck's Stair Treads Fontana, CA Stair Treads (909) 350-9010 Cardiff Limousine & Transportation PALM DESERT, CA Transportation (760) 568-1403 Clean Harbors Inc Rancho Dominguez, CA Light Bulb Recycling and Hazardous Waste Disposal Service (619) 813-5467 Crime Scene Steri-Clean LLC Rancho Cucamonga, CA Environmental Removal and Cleaning Service (888) 577-7206 Crossfire Mechanical Bermuda Dunes, CA Boiler and Water Heater Specialist (760) 898-0478 Dave Bang Associates, Inc.Orange, CA Playground equipment supplier (800) 669-2585 Desert Fire Extinguisher Palm Springs, CA Fire Extinguisher Replacement/Repair (760) 322-0995 Door Pros PALM DESERT, CA Glass Door/Window repairs & replacement (760) 360-9300 Duct Pros PALM DESERT, CA Air Duct Cleaning & Sanitizing (760) 202-9894 Elite Communications PALM DESERT, CA Phone and Internet Communication Service (760) 470-1393 Envirocheck Inc Arcadia, CA Mold/Asbestos/Environmental Testing (800) 665-7586 Equifax Verification Services Chicago, IL Employment Verification (800) 366-6660 Flood Response Thousand Palms, CA Fire/Water/Mold Cleanup, Remediation and Restoration (760) 343-3933 Great Western Installations Inc Logan, UT Playground equipment supplier Henry's Glass and Mirror Bermuda Dunes, CA Glass Repair/Window & Patio Slider Replacement (760) 360-2800 Inland Contractors Inc Riverside, CA Mold/Asbestos/Environmental Remediation and Removal Service (951) 658-3156 International Paving Services San Bernardino, CA Asphalt Repair (909) 794-2101 Lowe's PALM DESERT, CA Appliance Supplier (760) 449-9060 Office Team Los Angeles, CA Staffing Company (760) 836-1877 Patton Door & Gate Palm Springs, CA Pool gate repair (760) 320-0788 Playground Gallery, LLP Arlington, WA Playground Equipment (800) 306-6333 Powerstride Battery Company PALM DESERT, CA Electric Car Equipment/Maintenance (760) 360-7227 Precision Garage Door & Gates Yucca Valley, CA Gate and Garage Door Installation/Repair/Service (760) 320-4911RealpageDallas, TX OneSite Property Management Software (877) 325-7243 Robertson Industries, Inc. (Tot Turf)Phoenix, AZ Playground Surfacing (800) 858-0519 Sam's Fence Company Thermal, CA Fence/Siding Specialist (760) 397-0213 Service Master Restoration Services Santa Clarita, CA Fire/Water/Mold Cleanup, Remediation and Restoration (661) 287-9717 ServPro PALM DESERT, CA Fire/Water/Mold Cleanup, Remediation and Restoration (888) 577-7206 Shasta Fire Protection Thousand Palms, CA Fire Extinguisher Installation/Design/Replacement/Repair (760) 404-1350 Suzy Gourmet PALM DESERT, CA Food catering (760) 835-4982 The Lock Shop PALM DESERT, CA Keys/Lock Repair (760) 346-5214 Valley Lock and Safe Cathedral City, CA Keys/Lock Repair (760) 321-5397 Westcon Construction Indio, CA Asphalt Repair (760) 775-7070 Plumbing Landscape and/or Tree Service Specialty Services Roofing 2020/2021 P.D.H.A. VENDOR LIST 3 Effective July 1, 2021 VENDOR LOCATION SERVICE PROVIDED TELEPHONE NO. AEA Plumbing Inc.PALM DESERT, CA Service/Repairs/Supplies (480) 219-6276 Allan Michaels Construction, Inc.National City, CA Interior / Exterior Repairs & Construction (619) 264-3443 Alvarez Refinishing Inc.Fullerton, CA Resurfacing Counter Tops, bathtubs, etc.(714) 780-0171 Amtech Elevator Services Anaheim, CA Elevator Service and Repairs (714) 939-6516 Aquatic Pump Services, Inc PALM DESERT, CA Pond Supplies (760) 272-7510 Brian K Stemmer Construction PALM DESERT, CA Interior / Exterior Repairs & Construction (760) 819-5476 Cotton Commercial Inc Katy, TX Interior / Exterior Repairs & Construction (949) 375-2026 Desert Pride Construction & Painting Inc.Coachella, CA Interior / Exterior Repairs & Construction (760)567-1290 GATT Construction & Painting Inc PALM DESERT, CA Interior / Exterior Repairs & Painting (760) 943-6668 GLS Architecture Group Inc PALM DESERT, CA Architect (760) 340-3528 HD Supply PALM DESERT, CA Interior / Exterior Repairs & Construction (760) 534-9648 Interstate Restoration California Anaheim, CA Interior / Exterior Repairs & Construction (714) 978-6400 James E. DeGroff PALM DESERT, CA Engineering (805) 889-0917 JHA Engineering PALM DESERT, CA Engineering (760) 345-1352 Leisure Creation Russellville, AL Pool furniture (208) 755-3260 Matrix Construction Services Corona, CA Interior / Exterior Repairs & Construction (951) 493-0100 New Construction Solutions La Quinta, CA Interior / Exterior Repairs & Construction (760) 861-1725 Pacific Sun Casual Furniture Hemet, CA Pool Furniture Repair and Replacement (951) 658-3156 Patio Furniture Doctor, Inc.Cathedral City, CA Pool Furniture Repair (760) 328-8999 Reliable Renovation, Inc.Corona, CA Resurfacing Counter Tops, bathtubs, etc.(951) 278-8000 Ryder Corp Corona, CA Interior / Exterior Repairs & Construction (951)371-8368 S & T Contractors Services Inc Santa Clarita, CA Interior / Exterior Repairs & Construction (818) 335-3176 Seabreeze Patio Furniture Orange, CA Pool and patio furniture replacement (714) 633-0200 Sherwin Williams PALM DESERT, CA Interior / Exterior Paints & Supplies (760) 345-2040 Sun Tech Companies La Quinta, CA Solar panel cleaning maintenance (760) 861-6666 Sundrella Casual Furniture Phoenix, CA Pool Furniture Repair and Replacement (623) 516-2010 West Coast Services Yucaipa, CA Resurfacing Counter Tops, bathtubs, etc.(714) 780-0171 Ace Golf Cars Repairs Cathedral City, CA Electric Car Equipment/Maintenance (760) 346-2022 Cart Mart Inc San Marcos, CA Electric Car Equipment/Maintenance (760) 744-1050 Powerstride Battery Company PALM DESERT, CA Electric Car Equipment/Maintenance (760) 674-8787 ADT Commerical Kansas City, MO Security Alarm System/Monitoring (800) 642-2874 Boyd & Associates (Get Alarmed)Indio, CA Security Alarm System/Monitoring (760) 776-8811 Comtron PALM DESERT, CA Security Alarm System/Monitoring (760) 776-8811 JJJ Enterprises Escondio, CA Security Alarm System/Monitoring and Fire Safety (623) 516-2010 Plaza Towing Inc PALM DESERT, CA Towing (760) 775-4314 Southwest Protective Services, Inc.El Centro, CA Courtesy Patrol (760) 970-4500 Exclusive Pest Control Services PALM DESERT, CA Pest Control (760) 449-0379 Transaction Termite Inc PALM DESERT, CA Pest Control (760) 776-0850 Notes: PALM DESERT BUSINESSES Coachella Valley Businesses Riverside County Businesses Outside Riverside County Pest Control Courtesy Patrol, Security Alarms/Surveillance & Towing Maintenance Equipment and Repair Interior & Exterior Property Repairs and Maintenance