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HomeMy WebLinkAbout18 C41470 - RCFD - Emergency Fire SvcsCONTRACT NO. C41470 STAFF REPORT CITY OF PALM DESERT ADMINISTRATIVE SERVICE DEPARTMENT MEETING DATE: May 13, 2021 PREPARED BY: Stephen Y. Aryan, Risk Manager REQUEST: Approve a Cooperative Agreement (Contract No. C41470) with the Riverside County Fire Department to provide fire protection, fire prevention, rescue, and medical emergency services for the City of Palm Desert. _________________________________________________________________ ___ Recommendation By Minute Motion, 1. Approve a Cooperative Agreement (Contract No. C41470) with the Riverside County Fire Department to provide fire protection, fire prevention, rescue, and medical emergency services for the City of Palm Desert, as approved to final form by the City Attorney, and authorize the Mayor to execute said agreement. Commission Action The Public Safety Commission reviewed and recommended approval of the Cooperative Agreement at their March 17, 2020, meeting. Strategic Plan Objective This item relates to the Public Safety and Emergency Services section of the Palm Desert Strategic Plan, specifically under Priority 1: Enhance the delivery of public safety services. The priority’s strategy is to expand the existing services provided by the fire and police departments to address future growth and safety concerns. This cooperative agreement continues the tradition of providing excellent fire protection, emergency medical, and related services to the community. Background Analysis The City of Palm Desert contracts with Riverside County for fire protection and related emergency services, who in turn contracts with the state of California (CalFire). The City operates three fire stations with the following staffing and equipment: • approximately sixty-one firefighter and paramedic personnel, May 13, 2021 - Staff Report CONTRACT NO. C41470 Fire Department Cooperative Agreement Page 2 of 4 • one ladder truck which is shared with the Cove Communities Rancho Mirage and Indian Wells, • three fire engines, • four ambulances (one located at Indian Wells Station No. 55), • three reserve ambulances, and • one paramedic squad introduced earlier this year. Call volume for the Fire Department continues to be substantial at approximately 10,000 annually. Especially noteworthy are emergency medical services, which continue to account for approximately 80% of all emergency response. Fire Station No. 71 (the Portola/Country Club station) responds to over half of the City’s call volume and is one of the busiest stations in the County. Given the increased development occurring now and in the near future in the northern region of the City, staff is working with expert consultants to determine the timing, size, and optimal staffing of a planned fourth fire station. It is anticipated that when built this station will alleviate call demand at Station 71. Initial estimates indicate that if in service today, the new station would respond to approximately 1,300 emergency calls annually. The current cooperative agreement with the Riverside County Fire Department is set to expire on June 30, 2021. In 2015, a new state law made it imperative that the City renews this agreement before its expiration date. SB 239 (Hertzberg) requires a public agency to obtain Local Agency Formation Commission (LAFCO) approval to provide new or extended services under a fire protection contract. Should the City’s agreement expire, LAFCO approval is necessary to enter into a new agreement, requiring additional outside analysis and subjecting the agreement to potential challenges, likely resulting in a loss of local control. The current agreement is exempt from this requirement, unless it expires. There are no significant changes to the proposed agreement, but the following items are provided for your information: 1. Under Section VIII (Suppression Cost Recovery), additional language was added detailing the County’s ability to collect operational costs for any individual that negligently or intentionally causes an emergency response. The Government Code (§53150-§53159) already provides response agencies with the authority for such recovery efforts. 2. The County originally requested the extension of the contract term from three to five years. However, staff was recently informed that the County and CalFire entered into a three-year agreement. Therefore, staff recommends that the City continue to maintain a three-year agreement with the County. Please note that under Government Code §55603.5, neither the county nor the city can repeal the agreement during its term. Only voters of either agency can terminate the agreement under a special election. 3. An attachment to the cooperative agreement is a Fire Engine Use Agreement (Exhibit C). This agreement is not a capital replacement fund but guarantees a working fire May 13, 2021 - Staff Report CONTRACT NO. C41470 Fire Department Cooperative Agreement Page 3 of 4 engine is always available and is similar to a lease. If the County continues to retain engine ownership, all capital improvements and insurance are its responsibility, while maintenance is separately charged under a fleet support cost allocation. The County charges cities the replacement cost over 20 years, which currently is estimated at $36,250 per fire engine (previously $25,800). The County has not updated their purchasing contract for Type 1 Fire Engines for several years and informed the City that the per engine cost has increased. They are in the process of completing a new bid for fire engines and initial estimates for each new engine is expected to be approximately $725,000. Fiscal Analysis For today’s action, the City Council is only being asked to review the agreement as presented. The FY 2021/2022 budget will be presented to the City Council later this month. Staff estimates the FY 2021/22 Fire & EMS Budget at approximately $16 million. Although the contract includes a salary estimate (Exhibit A), staff does not budget at this amount because it is calculated using the highest salary range for each position (in practice, most department staff are not at the highest salary step.) For reference, the current year (FY 20/21) budget is as follows, showing the impact to the General Fund: FY 2020/21 Fire and EMS Budget Fire/EMS Cooperative Services Agreement $15,170,000 Wittman Billing Services $133,000 Federal Quality Assurance Fee $182,000 Structural Fire Tax* ($6,305,384) Prop A Fire Tax** ($2,250,000) EMS Cost Recovery**** ($2,275,000) Reimbursement for Ladder Truck*** ($853,000) Transfer IN from the General Fund $3,801,616 The revenues received by the Fire Fund are further described below: • An annual Fire Tax credit from the County, which is comprised of structural fire taxes & former redevelopment agency pass through funds. • The 1980 voter approved City Fire Tax for upgrading fire prevention and protection services ($60 per dwelling unit and varies for commercial). • Cost recovery from Emergency Medical Services May 13, 2021 - Staff Report Fire Department Cooperative Agreement Page 4 of 4 CONTRACT NO. C41470 • Ladder truck reimbursement from the Cities of Rancho Mirage and Indian Wells. Attachment: Draft Fire Department Cooperative Agreement LEGAL REVIEW DEPT. REVIEW FINANCIAL REVIEW Pose�rlV H�p����s Lori Carrtey aawr.T'Y�"!. Nlooie Robert W. Hargreaves Lori Carney Janet M. Moore City Attorney Director of Admin. Services Director of Finance City Manager L. Todd Hileman: L. Todd It��Cvu.avi, CITY COUNCILAC�[ON APPROVEI'� ` DF,NTF.D RECEIVED OTHER MEETI G DAT �' ��5 � �'� �' AYES: r < l� � �p� i ����1� NOES: /� L� P A13SENTi !, P_ AI3STAiNs �' VGRIFIED BY� ���` Ori�inal on File wit6 City Clcrk's Office ASSISTANT CITY MANAGER .�lndy ,�irestine Andy Firestine Assistant City Manager Cooperative Fire Agreement City of Palm Desert July 1, 2021 to June 30, 2024 1 of 9 A COOPERATIVE AGREEMENT TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE, AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF PALM DESERT THIS AGREEMENT, made and entered into this ____ day of ______________, 2021, by and between the County of Riverside, a political subdivision of the State of California, on behalf of the Fire Department (hereinafter referred to as “COUNTY”), and the City of Palm Desert a municipal corporation (hereinafter referred to as “CITY”), whereby it is agreed as follows: SECTION I: PURPOSE The purpose of this Agreement is to arrange for COUNTY, through its Cooperative Fire Programs Fire Protection Reimbursement Agreement (“CAL FIRE Agreement”) with the California Department of Forestry and Fire Protection (“CAL FIRE”), to provide CITY with fire protection, hazardous materials mitigation, technical rescue response, , medical emergency services, and public service assists (hereinafter referred to as “Fire Services”). This Agreement is entered into pursuant to the authority granted by Government Code sections §55600 et seq., and will provide a unified, integrated, cooperative, regional fire protection system. COUNTY’s ability to perform under this Agreement is subject to the terms and conditions of the CAL FIRE Agreement. SECTION II: DESIGNATION OF FIRE CHIEF A. The County Fire Chief appointed by the Board of Supervisors, or his/her designee (hereinafter referred to as “Chief”), shall represent COUNTY and CITY during the period of this Agreement, and Chief shall, under the supervision and direction of the County Board of Supervisors, have charge of the organization described in Exhibit “A”, attached hereto and made a part hereof, for the purpose of providing Fire Services as deemed necessary to satisfy the needs of both the COUNTY and CITY, except upon those lands wherein other agencies of government have responsibility for the same or similar Fire Services. B. The COUNTY will assign an existing Chief Officer as the Fire Department Liaison (hereinafter referred to as “Fire Liaison”). The Chief may delegate certain authority to the Fire Liaison, as the Chief’s duly authorized designee, and the Fire Liaison shall be responsible for directing the Fire Services provided to CITY as set forth in Exhibit “A”. C. COUNTY will be allowed flexibility in the assignment of available personnel and equipment in order to provide the Fire Services as agreed upon herein. Cooperative Fire Agreement City of Palm Desert July 1, 2021 to June 30, 2024 2 of 9 SECTION III: PAYMENT FOR SERVICES A. CITY shall annually appropriate a fiscal year budget to support the Fire Services designated at a level of service mutually agreed upon by both parties and as set forth in Exhibit “A” for the term of this Agreement. This Exhibit may be amended in writing by mutual agreement by both parties or when a CITY–requested increase or reduction in services is approved by COUNTY. B. COUNTY provides fire personnel and services through its CAL FIRE Agreement. In the event CITY desires an increase or decrease in CAL FIRE or COUNTY civil service employees or services assigned to CITY as provided for in Exhibit “A,” CITY shall provide one hundred twenty (120) days written notice of the proposed requested increase or decrease. Proper notification shall include the following: (1) The total amount of increase or decrease; (2) The effective date of the increase or decrease; and (3) The number of employees, by classification, affected by the proposed increase or decrease. If such notice is not provided, CITY shall reimburse COUNTY for relocation costs incurred by COUNTY because of the increase or decrease, in addition to any other remedies available resulting from the increase or decrease in services. COUNTY is under no obligation to approve any requested increase or decrease, and it is expressly understood by the parties that in no event will COUNTY authorize or approve CITY’s request to reduce services below the COUNTY Board of Supervisors–approved staffing level for any fire station, or to reduce services to the extent that the services provided under this Agreement are borne by other jurisdictions. COUNTY shall render a written decision on whether to allow or deny the increase or decrease within thirty (30) days of the notice provided pursuant to this section. C. CITY shall pay COUNTY actual costs for Fire Services pursuant to this Agreement. COUNTY shall make a claim to CITY for the actual cost of contracted services, pursuant to Exhibit “A,” on a quarterly basis. The COUNTY is mandated per Government Code section §51350 for full cost recovery. CITY shall pay each claim, in full, within thirty (30) days after receipt thereof. D. Any changes to the salaries or expenses set forth in Exhibit “A” made necessary by action of the Legislature, CAL FIRE, or any other public agency with authority to direct changes in the level of salaries or expenses, shall be paid from the funds represented as set forth in Exhibit “A.” The CITY is obligated to expend or appropriate any sum in excess of Exhibit “A” increased by action of the Legislature, CAL FIRE, or any other public agency with authority to direct changes. If within thirty (30) days after notice, in writing, from COUNTY to CITY that the actual cost of maintaining the services specified in Exhibit “A” as a result of action by the Legislature, CAL FIRE, or other public agency will exceed the total amount specified therein, and CITY has not agreed to make available the necessary additional funds, COUNTY shall have the right to unilaterally reduce the services furnished under this Agreement by an appropriate amount and shall promptly notify CITY, in writing, specifying the services to be reduced. Any COUNTY or CAL FIRE personnel reduction resulting solely due to an increase in employee salaries or expenses occurring after signing this Agreement and set forth in Cooperative Fire Agreement City of Palm Desert July 1, 2021 to June 30, 2024 3 of 9 Exhibit “A” that CITY does not agree to fund, as described above, shall not be subject to relocation expense reimbursement by CITY. If CITY desires to add funds to the total included herein to cover the cost of increased salaries or services necessitated by actions described in this paragraph, such increase shall be accomplished by an additional appropriation by the City Council of CITY, and an amendment to Exhibit “A” approved by the parties hereto. E. Chief may be authorized to negotiate and execute any amendments to Exhibit “A” or Exhibit “C” of this Agreement on behalf of COUNTY as authorized by the Board of Supervisors. CITY shall designate a “Contract Administrator” who shall, under the supervision and direction of CITY, be authorized to execute amendments to Exhibits “A” or “C” on behalf of CITY. F. _______ [ X ] (Check only if applicable, and please initial to acknowledge) Additional terms as set forth in the attached Exhibit “B” are incorporated herein and shall additionally apply to this agreement regarding payment of services. G. _______ [ X ] (Check only if applicable, and please initial to acknowledge) Additional terms as set forth in the attached Exhibit “C” are incorporated herein and shall additionally apply to this agreement regarding payment for the Fire Engine Use Agreement. H. __N/A__ [ ] (Check only if applicable, and please initial to acknowledge) Additional terms as set forth in the attached Exhibit “D” are incorporated herein and shall additionally apply to this agreement regarding payment for Fire Marshall Services. I. Notwithstanding Paragraph G, as it relates to the Fire Engine Use Agreement herein if applicable, additional terms as set forth are incorporated herein and shall additionally apply to this Agreement regarding payment of services. In the event that a fire engine, owned and maintained by the CITY has a catastrophic failure, the COUNTY Fire Chief may allow use of a COUNTY fire engine, free of charge, up to one hundred twenty (120) days. After the initial one hundred twenty (120) days, a rental fee will be applied to the CITY invoice for use of said COUNTY fire engine. The rental fee shall be Two Thousand Fifty-Five Dollars ($2,055) per day or Fourteen Thousand Three Hundred Eighty-Four Dollars ($14,384) per week. J. Notwithstanding Paragraph H, as it relates to Fire Marshal services herein, if applicable, additional terms as set forth are incorporated herein and shall additionally apply to this agreement regarding Fire Marshal services. In the event the CITY elects not to use Fire Marshal services outlined in Paragraph H (Exhibit D), the services must be provided by the COUNTY Office of the Fire Marshal pursuant to Health and Safety Code section 13146.3 at a cost to the owner as outlined in COUNTY Ordinance No. 671(Establishing Consolidated Fees For Land Use and Related Functions). SECTION IV: INITIAL TERM AND AMENDMENT A. The term of this Agreement shall be from July 1, 2021, to June 30, 2024. Cooperative Fire Agreement City of Palm Desert July 1, 2021 to June 30, 2024 4 of 9 B. One (1) year prior to the date of expiration of this Agreement, CITY shall give COUNTY written notice of whether CITY intends to enter into a new Agreement with COUNTY for Fire Services and, if so, whether CITY intends to request a change in the level of Fire Services provided under this Agreement. SECTION V: TERMINATION During the term of this Agreement, this Agreement may only be terminated by the voters of either the COUNTY or the CITY pursuant to Government Code §55603.5. SECTION VI: COOPERATIVE OPERATIONS All Fire Services contemplated under this Agreement shall be performed by both parties to this Agreement working as one unit; therefore, personnel and/or equipment belonging to either CITY or COUNTY may be temporarily dispatched elsewhere from time to time for mutual aid. SECTION VII: MUTUAL AID Pursuant to Health and Safety Code sections 13050 et seq., when rendering mutual aid or assistance, COUNTY may, at the request of CITY, demand payment of charges and seek reimbursement of CITY costs for personnel, equipment use, and operating expenses as funded herein, under authority given by Health and Safety Code sections 13051 and 13054. COUNTY, in seeking said reimbursement pursuant to such request of CITY, shall represent the CITY by following the procedures set forth in Health and Safety Code section 13052. Any recovery of CITY costs, less actual expenses, shall be paid or credited to the CITY, as directed by CITY. In all such instances, COUNTY shall give timely notice of the possible application of Health and Safety Code sections 13051 and 13054 to the officer designated by CITY. SECTION VIII: SUPPRESSION COST RECOVERY As provided in Health and Safety Code section 13009, Riverside County Ordinance No. 787, section 5.E.2., and California Fire Code, COUNTY may bring an action for collection of suppression costs of any fire caused by negligence, violation of law, or failure to correct noticed fire safety violations. Additionally, COUNTY may bring action for collection to any person who negligently, intentionally or in violation of law causes an emergency response, including, but not limited to, a traffic accident, spill of toxic or flammable fluids or chemicals is liable for the costs of securing such emergency, including those costs pursuant to Government Code section 53150, et seq., as may be amended from time to time. When using CITY equipment and personnel under the terms of this Agreement, COUNTY may bring such actions for collection of costs incurred by CITY and the COUNTY. In such a case, CITY appoints and designates COUNTY as its agent in said collection proceedings. In the event of recovery, COUNTY shall apportion the recovered amount via the annual Cost Allocation Plan. This recovery does not include Cooperative Fire Agreement City of Palm Desert July 1, 2021 to June 30, 2024 5 of 9 CITY resources outside of this Cooperative Agreement. Those resources would require the CITY to obtain cost recovery directly. In all such instances, COUNTY shall give timely notice of the possible application of Health and Safety Code section 13009 to the officer designated by CITY. SECTION IX: PROPERTY ACCOUNTING All personal property provided by CITY and by COUNTY for the purpose of providing Fire Services under the terms of this Agreement shall be marked and accounted for in such a manner as to conform to the standard operating procedure established by the COUNTY for the segregation, care, and use of the respective property of each. SECTION X: FACILITY CITY shall provide Fire Station(s), strategically located to provide standard response time within the City of Palm Desert from which fire operations shall be conducted. If the Fire Station(s) are owned by the CITY, the CITY shall maintain the facilities at CITY’s cost and expense. In the event CITY requests COUNTY to undertake repairs or maintenance costs or services, the costs and expenses of such repairs or maintenance shall be reimbursed to COUNTY through the Support Services Cost Allocation, or as a direct Invoice to the CITY. SECTION XI: INDEMNIFICATION AND HOLD HARMLESS To the fullest extent permitted by applicable law, COUNTY shall and does agree to indemnify, protect, defend and hold harmless CITY, its agencies, districts, special districts and departments, their respective directors, officers, elected and appointed officials, employees, agents and representatives (collectively, "Indemnitees") for, from and against any and all liabilities, claims, damages, losses, liens, causes of action, suits, awards, judgments and expenses, attorney and/or consultant fees and costs, taxable or otherwise, of any nature, kind or description of any person or entity, directly or indirectly arising out of, caused by, or resulting from (1) the Services performed hereunder by COUNTY, or any part thereof, (2) the Agreement, including any approved amendments or modifications, or (3) any negligent act or omission of COUNTY, its officers, employees, subcontractors, agents, or representatives (collectively, "Liabilities"). Notwithstanding the foregoing, the only Liabilities with respect to which COUNTY’s obligation to indemnify, including the cost to defend, the Indemnitees does not apply is with respect to Liabilities resulting from the negligence or willful misconduct of an Indemnitee, or to the extent such claims do not arise out of, pertain to or relate to the Scope of Work in the Agreement. To the fullest extent permitted by applicable law, CITY shall and does agree to indemnify, protect, defend and hold harmless COUNTY, its agencies, departments, directors, officers, agents, Board of Supervisors, elected and appointed officials and representatives (collectively, "Indemnitees") for, from and against any and all liabilities, claims, damages, losses, liens, causes of action, suits, awards, judgments and expenses, Cooperative Fire Agreement City of Palm Desert July 1, 2021 to June 30, 2024 6 of 9 attorney and/or consultant fees and costs, taxable or otherwise, of any nature, kind or description of any person or entity, directly or indirectly arising out of, caused by, or resulting from (1) the services performed hereunder, by CITY, or any part thereof, (2) the Agreement, including any approved amendments or modifications, or (3) any negligent act or omission of CITY its officers, employees, subcontractors, agents, or representatives (collectively, "Liabilities"). Notwithstanding the foregoing, the only Liabilities with respect to which CITY’s obligation to indemnify, including the cost to defend, the Indemnitees does not apply is with respect to Liabilities resulting from the negligence or willful misconduct of an Indemnitee, or to the extent such claims do not arise out of, pertain to or relate to the Scope of Work in the Agreement. SECTION XII: AUDIT A. COUNTY and CITY agree that their designated representative shall have the right to review and to copy any records and supporting documentation of the other party hereto pertaining to the performance of this Agreement. COUNTY and CITY agree to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated or as required by law, and to allow the auditor(s) of the other party access to such records during normal business hours COUNTY and CITY agree to a similar right to audit records in any subcontract related to performance of this Agreement. (E.g., Gov. Code, §8546.7). B. Each party shall bear its own costs in performing a requested audit. SECTION XIII: DISPUTES CITY shall select and appoint a “Contract Administrator” who shall, under the supervision and direction of CITY, be available for contract resolution or policy intervention with COUNTY, when, upon determination by the Chief that a situation exists under this Agreement in which a decision to serve the interest of CITY has the potential to conflict with COUNTY interest or policy. Any dispute concerning a question of fact arising under the terms of this Agreement which is not disposed of within a reasonable period of time by the CITY and COUNTY employees normally responsible for the administration of this Agreement shall be brought to the attention of the Chief Executive Officer (or designated representative) of each organization for joint resolution. For purposes of this provision, a “reasonable period of time” shall be ten (10) calendar days or less. CITY and COUNTY agree to continue with the responsibilities under this Agreement during any dispute. Disputes that are not resolved informally by and between CITY and COUNTY representatives may be resolved, by mutual agreement of the parties, through mediation. Such mediator will be jointly selected by the parties. The costs associated with mediator shall be shared equally among the participating parties. If the mediation does not resolve the issue(s), or if the parties cannot agree to mediation, the parties reserve the right to seek remedies as provided by law or in equity. The parties agree, pursuant to Battaglia Enterprises v. Superior Court (2013) 215 Cal.App.4th 309, that each of the parties are sophisticated and negotiated this agreement and this venue at arm’s length. Pursuant to this Agreement, the parties agree that venue for litigation Cooperative Fire Agreement City of Palm Desert July 1, 2021 to June 30, 2024 7 of 9 shall be in the Superior Court of Riverside County. Should any party attempt to defeat this section and challenge venue in Superior Court, the party challenging venue stipulates to request the Court change venue to San Bernardino County and shall not ask for venue in any other County. Any claims or causes of actions, whether they arise out of unresolved disputes as specified in this section or claims by third parties that are made against the COUNTY, shall be submitted to the Office of the Clerk of the Board for the County of Riverside in a timely manner. For claims made against the COUNTY that involve CAL FIRE employees, to the extent permissible under the COUNTY’s contract with CAL FIRE, the claims will be forwarded on to CAL FIRE for processing. SECTION XIV: ATTORNEYS’ FEES If CITY fails to remit payments for services rendered pursuant to any provision of this Agreement, COUNTY may seek recovery of fees through litigation, in addition to all other remedies available. In the event of litigation between COUNTY and CITY to enforce any of the provisions of this Agreement or any right of either party hereto, the unsuccessful party to such litigation agrees to pay the prevailing party’s costs and expenses, including reasonable attorneys’ fees, all of which shall be included in and as a part of the judgment rendered in such litigation. SECTION XV: DELIVERY OF NOTICES Any notices to be served pursuant to this Agreement shall be considered delivered when deposited in the United States mail and addressed to: COUNTY OF RIVERSIDE CITY OF PALM DESERT Riverside County Fire Chief City Manager 210 W est San Jacinto Avenue City of Palm Desert Perris, CA 92570 73-510 Fred Waring Drive Palm Desert, CA 92260 Provisions of this section do not preclude any notices being delivered in person to the addresses shown above. Delivery in person shall constitute service hereunder, effective when such service is made. SECTION XVI: ENTIRE CONTRACT This Agreement contains the whole contract between the parties for the provision of Fire Services. It may be amended or modified upon the mutual written consent of the parties hereto where in accordance with applicable state law. This Agreement does NOT supplement other specific agreements entered into by both parties for equipment or Cooperative Fire Agreement City of Palm Desert July 1, 2021 to June 30, 2024 8 of 9 facilities, and excepting those equipment or facilities agreements, this Agreement cancels and supersedes any previous agreement for the same or similar services. [Signature Provisions on following page] Cooperative Fire Agreement City of Palm Desert July 1, 2021 to June 30, 2024 9 of 9 IN WITNESS, WHEREOF, the duly authorized officials of the parties hereto have, in their respective capacities, set their hands as of the date first hereinabove written. CITY OF PALM DESERT Dated: ___________________________ By: ____________________________ Kathleen Kelly, Mayor ATTEST: APPROVED AS TO FORM: By: _____________________________ By: _____________________________ City Clerk Robert W. Hargreaves, City Attorney (SEAL) COUNTY OF RIVERSIDE Dated: ___________________________ By: _____________________________ Chair, Board of Supervisors ATTEST: APPROVED AS TO FORM: GREGORY P. PRIAMOS, KECIA HARPER County Counsel Clerk of the Board By: _____________________________ By: _____________________________ Deputy MELISSA R. CUSHMAN Deputy County Counsel (SEAL) F:\data\RRU County Finance\Contract Cities\COOPERATIVE AGREEMENT\TEMPLATE\COOPERATIVE AGREEMENTS\TEMPLATE COOPERATIVE AGREEMENT 20210316.docx $6,324,816 $6,935,298 $7,576,303 $20,836,417 $12,630,200 $13,240,681 $13,881,686 $39,752,568 CITY BUDGET COST ESTIMATE (without Tax Credit) FISCAL YEAR 2021/2022 CITY BUDGET COST ESTIMATE (with Tax Credit) FISCAL YEAR 2021/2022 FIRE PREVENTION, RESCUE, FIRE MARSHAL AND EXHIBIT "A" DATED JULY 1, 2021 FOR FY2021/2022 THRU FY2023/2024 MEDICAL EMERGENCY FOR THE CITY OF PALM DESERT TO THE COOPERATIVE AGREEMENT TO PROVIDE FISCAL YEAR 2022/2023 FISCAL YEAR 2023/2024 FISCAL YEAR 2022/2023 FISCAL YEAR 2023/2024 TOTAL CITY BUDGET ESTIMATE FOR FY2021/2022 THRU FY2023/2024 TOTAL CITY BUDGET ESTIMATE FOR FY2021/2022 THRU FY2023/2024 CAPTAINS CAPTAIN MEDICS ENGINEERS ENGINEER MEDICS FF II FFII MEDICS TOTALS STA #33 Medic Engine 396,564 2 347,662 2 399,919 2 1,144,146 6 Medic Unit 799,839 4 799,839 4 STA #67 Medic Engine 225,271 1 198,282 1 347,662 2 399,919 2 1,171,135 6 226,431 1 599,879 3 826,310 4 STA #71 Medic Engine 225,271 1 198,282 1 347,662 2 399,919 2 1,171,135 6 Medic Unit 799,839 4 799,839 4 Medic Squad 396,564 2 399,919 2 796,484 4 STA #55 Medic Unit 799,839 4 799,839 4 Fixed Relief 198,282 1 173,831 1 599,879 3 971,992 5 198,282 1 999,798 5 1,198,081 6 SUBTOTALS 450,542 1,586,257 226,431 1,216,817 6,198,751 $9,678,798 2 8 1 7 31 49 ESTIMATED SUPPORT SERVICES (Fire Cost Allocation Plan) Administrative/Operational (Schedule A)16,082 802,183 49.88 Volunteer Program (Schedule B)5,504 5,504 1 Medic Program (Schedule C)10,648 Medic FTE and 1,370 per Defib 350,319 32 Battalion Chief Support (Schedule D)78,644 235,932 3 ECC Support (Schedule E)28.12 per Call and 18,529 per Station 343,576 Fleet Support (Schedule F)65,330 261,322 4 Comm/IT Support (Schedule G)41.21 per Call and 27,160 per Station 503,544 Hazmat Support (Schedule I)1,096 per Call and 4,468 per Station 28,444 2,530,825 311,827 36,250 108,750 3 $12,630,200 *(6,305,384) $6,324,816 *3,376,312 3,881,749 (952,678) $6,305,384 3 Fire Stations 49.00 Assigned Staff 10,243 Number of Calls 0.88 Battalion Chief Support 32 Assigned Medic FTE **49.88 Total Assigned Staff 7 Monitors/Defibs 3 Hazmat Stations 12 Number of Hazmat Calls STRUCTURAL FIRE TAXES ESTIMATED REDEVELOPMENT PASS THRU Per Entity Allocation per assigned Staff ** SUPPORT SERVICES SUBTOTAL DIRECT CHARGES EXHIBIT "A" *See notation below for estimate assupmtions SUBTOTAL STAFF DATED JULY 1, 2021 FOR FY2021/2022 Vac. Relief-Engine Medic Unit MEDICAL EMERGENCY FOR THE CITY OF PALM DESERT each engineFIRE ENGINE USE AGREEMENT PALM DESERT ESTIMATED FIRE TAX CREDIT per Fire Suppression Equip .29 FTE per Station TOTAL ESTIMATED CITY BUDGET NET ESTIMATED CITY BUDGET TO THE COOPERATIVE AGREEMENT TO PROVIDE FIRE PREVENTION, RESCUE, FIRE MARSHAL AND TOTAL ESTIMATED TAX FUNDING total contract transfer **(PCA 37102) *The City of Palm Desert will be responsible for the Medic Unit at Indian Wells Station 55 and all maintenance and personnel costs associated there with. **City of Palm Desert Truck 33 is on separate Exhibit "A-1" per Chief's request 101409. FY21/22 EXHIBIT "A" CITY OF PALM DESERT Page 2 of 7 SUPPORT SERVICES (Fire Cost Allocation Plan) Administrative & Operational Services Finance / Accounting Procurement Training Emergency Services Data Processing Fire Fighting Equip. Personnel Office Supplies/Equip. Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance FY 21/22 POSITION SALARIES TOP STEP (per assumptions below) 316,514 36,250 312,336 16,082 263,060 5,504 225,271 10,648 254,658 1,370 198,282 78,644 226,431 18,529 173,831 28.12 199,960 65,330 173,935 27,160 161,564 41.21 141,812 1,442 83,148 418.92 94,600 4,468 179,773 COUNTY DEPUTY FIRE MARSHAL 1,095.74 1,891 520230 522340 Station Budgeted Maint-Building and Improvement 520300 522360 Maint-Extermination 520320 522380 Maint-Critical Systems 520800 522410 Maint-Health & Safety 520805 522860 Medical Supplies 520830 522890 Pharmaceuticals 520840 523220 Licenses And Permits 520845 523680 Office Equip Non Fixed Assets 521380 526700 Rent-Lease Building 521440 529500 Electricity 521540 529510 Heating Fuel 521660 529550 Water 521680 537240 Interfnd Exp-Utilities 522310 542060 Capital Improvements Facilities MEDIC MONITORS/DEFIBS REPLACEMENT Hazmat Program - Support staff, operating costs, and vehicle replacement Communications / IT Support - Support staff, communications, radio maintenance, computer Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include BC staffing Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/ support functions as part of their contracted services. Defibrillator replacement cycle. Facility Support - Facility maintenance staff with associated operating costs. Emergency Command Center Support - Dispatch services costs DEPUTY CHIEF DIV CHIEF BAT CHIEF CAPT CAPT MEDIC ENG/MEDIC FF II ENG FIRE SAFETY SPECIALIST FIRE SYSTEMS INSPECTOR OFFICE ASSISTANT III SECRETARY I Maint-Building and Improvement Maint-Underground Tanks Household Expense Appliances Laundry Services Household Furnishings HAZMAT STATION HAZMAT CALLS HAZMAT VEHICLE REPLACEMENT BATT DEL ECC STATION FIRE ENGINE SRVDEL VOL DEL MEDIC FTE Pager Service Telephone Service FY 21/22 DIRECT BILL ACCOUNT CODES FF II/MEDIC FIRE SAFETY SUPERVISOR *Cost Assumptions: Trash Cellular Phone - Estimated Support Services based on assumptions above Maint-Kitchen Equipment Maint-Office Equipment Maint-Telephone Maint-Copier Machines - Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2021-22 dated February 2021 - Prelim - Direct cost of benefits (COBEN) is based on 1st Qtr AO-17 data. ECC CALLS FLEET SUPPORT COMM/IT STATION COMM/IT CALLS FACILITY STATION FACILITY FTE - All Salaries based on FINAL Salary, Pay Differentials, and Operating Expenses Schedule FY 2021-2022 Dated January 12, 2021 FY21/22 EXHIBIT "A" CITY OF PALM DESERT Page 3 of 7 CAPTAINS CAPTAIN MEDICS ENGINEERS ENGINEER MEDICS FF II FFII MEDICS TOTALS STA #33 Medic Engine 416,393 2 365,045 2 419,915 2 1,201,353 6 Medic Unit 839,831 4 839,831 4 STA #67 Medic Engine 236,535 1 208,196 1 365,045 2 419,915 2 1,229,691 6 237,752 1 629,873 3 867,626 4 STA #71 Medic Engine 236,535 1 208,196 1 365,045 2 419,915 2 1,229,691 6 Medic Unit 839,831 4 839,831 4 Medic Squad 416,393 2 419,915 2 836,308 4 STA #55 Medic Unit 839,831 4 839,831 4 Fixed Relief 208,196 1 182,523 1 629,873 3 1,020,592 5 208,196 1 1,049,788 5 1,257,985 6 SUBTOTALS 473,069 1,665,570 237,752 1,277,658 6,508,688 $10,162,738 2 8 1 7 31 49 ESTIMATED SUPPORT SERVICES (Fire Cost Allocation Plan) Administrative/Operational (Schedule A)16,886 842,292 49.88 Volunteer Program (Schedule B)5,779 5,779 1 Medic Program (Schedule C)11,180 Medic FTE and 1,439 per Defib 367,835 32 Battalion Chief Support (Schedule D)82,576 247,729 3 ECC Support (Schedule E)29.52 per Call and 19,455 per Station 360,755 Fleet Support (Schedule F)68,597 274,388 4 Comm/IT Support (Schedule G)43.27 per Call and 28,518 per Station 528,721 Hazmat Support (Schedule I)1,151 per Call and 4,691 per Station 29,866 2,657,366 311,827 36,250 108,750 3 $13,240,681 *(6,305,384) $6,935,298 *3,376,312 3,881,749 (952,678) $6,305,384 3 Fire Stations 49.00 10,243 Number of Calls 0.88 32 Assigned Medic FTE **49.88 7 Monitors/Defibs 3 Hazmat Stations 12 Number of Hazmat Calls Total Assigned Staff *The City of Palm Desert will be responsible for the Medic Unit at Indian Wells Station 55 and all maintenance and personnel costs associated there with. **City of Palm Desert Truck 33 is on separate Exhibit "A-1" per Chief's request 101409. **(PCA 37102) Assigned Staff Battalion Chief Support STRUCTURAL FIRE TAXES ESTIMATED REDEVELOPMENT PASS THRU total contract transfer TOTAL ESTIMATED TAX FUNDING per Fire Suppression Equip SUPPORT SERVICES SUBTOTAL .29 FTE per Station TOTAL ESTIMATED CITY BUDGET PALM DESERT ESTIMATED FIRE TAX CREDIT NET ESTIMATED CITY BUDGET DIRECT CHARGES FIRE ENGINE USE AGREEMENT each engine EXHIBIT "A" TO THE COOPERATIVE AGREEMENT TO PROVIDE FIRE PREVENTION, RESCUE, FIRE MARSHAL AND MEDICAL EMERGENCY FOR THE CITY OF PALM DESERT DATED JULY 1, 2021 FOR FY2022/2023 per assigned Staff ** Per Entity Allocation Vac. Relief-Engine SUBTOTAL STAFF *See notation below for estimate assupmtions Medic Unit FY22/23 EXHIBIT "A" CITY OF PALM DESERT Page 4 of 7 SUPPORT SERVICES (Fire Cost Allocation Plan) Administrative & Operational Services Finance / Accounting Procurement Training Emergency Services Data Processing Fire Fighting Equip. Personnel Office Supplies/Equip. Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance FY 22/23 POSITION SALARIES TOP STEP (per assumptions below) 332,340 36,250 327,953 16,886 276,213 5,779 236,535 11,180 267,391 1,439 208,196 82,576 237,752 19,455 182,523 29.52 209,958 68,597 177,414 28,518 164,796 43.27 144,649 1,514 84,811 439.86 96,492 4,691 183,369 COUNTY DEPUTY FIRE MARSHAL 1,150.52 1,986 - Projected increase of 5% to Safety & 2% Non-Safety Staff and 5% Support Services from previous FY21/22. 520230 522340 Station Budgeted Maint-Building and Improvement 520300 522360 Maint-Extermination 520320 522380 Maint-Critical Systems 520800 522410 Maint-Health & Safety 520805 522860 Medical Supplies 520830 522890 Pharmaceuticals 520840 523220 Licenses And Permits 520845 523680 Office Equip Non Fixed Assets 521380 526700 Rent-Lease Building 521440 529500 Electricity 521540 529510 Heating Fuel 521660 529550 Water 521680 537240 Interfnd Exp-Utilities 522310 542060 Capital Improvements Facilities Maint-Telephone Maint-Underground Tanks Maint-Building and Improvement Laundry Services Household Furnishings Trash Maint-Copier Machines Maint-Kitchen Equipment Maint-Office Equipment Cellular Phone Pager Service Telephone Service Household Expense Appliances - All Salaries based on FINAL Salary, Pay Differentials, and Operating Expenses Schedule FY 2021-2022 Dated January 12, 2021 - Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2021-22 dated February 2021 - Prelim - Direct cost of benefits (COBEN) is based on 1st Qtr AO-17 data. FY 22/23 DIRECT BILL ACCOUNT CODE HAZMAT CALLS HAZMAT VEHICLE REPLACEMENT *Cost Assumptions: FIRE SYSTEMS INSPECTOR FACILITY STATION OFFICE ASSISTANT III FACILITY FTE SECRETARY I HAZMAT STATION FF II/MEDIC FLEET SUPPORT FIRE SAFETY SUPERVISOR COMM/IT STATION FIRE SAFETY SPECIALIST COMM/IT CALLS ENG BATT DEL ENG/MEDIC ECC STATION FF II ECC CALLS BAT CHIEF VOL DEL CAPT MEDIC FTE CAPT MEDIC MEDIC MONITORS/DEFIBS REPLACEMENT DEPUTY CHIEF FIRE ENGINE DIV CHIEF SRVDEL Facility Support - Facility maintenance staff with associated operating costs. Hazmat Program - Support staff, operating costs, and vehicle replacement as part of their contracted services. Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs Emergency Command Center Support - Dispatch services costs Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/ Defibrillator replacement cycle. Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include BC staffing Communications / IT Support - Support staff, communications, radio maintenance, computer support functions FY22/23 EXHIBIT "A" CITY OF PALM DESERT Page 5 of 7 CAPTAINS CAPTAIN MEDICS ENGINEERS ENGINEER MEDICS FF II FFII MEDICS TOTALS STA #33 Medic Engine 437,212 2 383,297 2 440,911 2 1,261,421 6 Medic Unit 881,822 4 881,822 4 STA #67 Medic Engine 248,361 1 218,606 1 383,297 2 440,911 2 1,291,176 6 249,640 1 661,367 3 911,007 4 STA #71 Medic Engine 248,361 1 218,606 1 383,297 2 440,911 2 1,291,176 6 Medic Unit 881,822 4 881,822 4 Medic Squad 437,212 2 440,911 2 878,123 4 STA #55 Medic Unit 881,822 4 881,822 4 Fixed Relief 218,606 1 191,649 1 661,367 3 1,071,621 5 218,606 1 1,102,278 5 1,320,884 6 SUBTOTALS 496,723 1,748,849 249,640 1,341,541 6,834,123 $10,670,875 2 8 1 7 31 49 ESTIMATED SUPPORT SERVICES (Fire Cost Allocation Plan) Administrative/Operational (Schedule A)17,731 884,406 49.88 Volunteer Program (Schedule B)6,068 6,068 1 Medic Program (Schedule C)11,739 Medic FTE and 1,511 per Defib 386,227 32 Battalion Chief Support (Schedule D)86,705 260,116 3 ECC Support (Schedule E)31.00 per Call and 20,428 per Station 378,793 Fleet Support (Schedule F)72,027 288,107 4 Comm/IT Support (Schedule G)45.43 per Call and 29,944 per Station 555,157 Hazmat Support (Schedule I)1,208 per Call and 4,926 per Station 31,360 2,790,235 311,827 36,250 108,750 3 $13,881,686 *(6,305,384) $7,576,303 *3,376,312 3,881,749 (952,678) $6,305,384 3 Fire Stations 49.00 Assigned Staff 10,243 Number of Calls 0.88 Battalion Chief Support 32 Assigned Medic FTE **49.88 Total Assigned Staff 7 Monitors/Defibs 3 Hazmat Stations 12 Number of Hazmat Calls *The City of Palm Desert will be responsible for the Medic Unit at Indian Wells Station 55 and all maintenance and personnel costs associated there with. **City of Palm Desert Truck 33 is on separate Exhibit "A-1" per Chief's request 101409. **(PCA 37102) STRUCTURAL FIRE TAXES ESTIMATED REDEVELOPMENT PASS THRU total contract transfer TOTAL ESTIMATED TAX FUNDING per Fire Suppression Equip SUPPORT SERVICES SUBTOTAL .29 FTE per Station TOTAL ESTIMATED CITY BUDGET PALM DESERT ESTIMATED FIRE TAX CREDIT NET ESTIMATED CITY BUDGET DIRECT CHARGES FIRE ENGINE USE AGREEMENT each engine EXHIBIT "A" TO THE COOPERATIVE AGREEMENT TO PROVIDE FIRE PREVENTION, RESCUE, FIRE MARSHAL AND MEDICAL EMERGENCY FOR THE CITY OF PALM DESERT DATED JULY 1, 2021 FOR FY2023/2024 per assigned Staff ** Per Entity Allocation Vac. Relief-Engine SUBTOTAL STAFF *See notation below for estimate assupmtions Medic Unit FY23/24 EXHIBIT "A" CITY OF PALM DESERT Page 6 of 7 SUPPORT SERVICES (Fire Cost Allocation Plan) Administrative & Operational Services Finance / Accounting Procurement Training Emergency Services Data Processing Fire Fighting Equip. Personnel Office Supplies/Equip. Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance FY 23/24 POSITION SALARIES TOP STEP (per assumptions below) 348,957 36,250 344,350 17,731 290,023 6,068 248,361 11,739 280,761 1,511 218,606 86,705 249,640 20,428 191,649 31.00 220,456 72,027 180,962 29,944 168,091 45.43 147,542 1,590 86,507 461.86 98,422 4,926 1,208.05 187,036 COUNTY DEPUTY FIRE MARSHAL 2,085 - Projected increase of 5% to Safety & 2% Non-Safety Staff and 5% Support Services from previous FY22/23 520230 522340 Station Budgeted Maint-Building and Improvement 520300 522360 Maint-Extermination 520320 522380 Maint-Critical Systems 520800 522410 Maint-Health & Safety 520805 522860 Medical Supplies 520830 522890 Pharmaceuticals 520840 523220 Licenses And Permits 520845 523680 Office Equip Non Fixed Assets 521380 526700 Rent-Lease Building 521440 529500 Electricity 521540 529510 Heating Fuel 521660 529550 Water 521680 537240 Interfnd Exp-Utilities 522310 542060 Capital Improvements Facilities Maint-Telephone Maint-Underground Tanks Maint-Building and Improvement Laundry Services Household Furnishings Trash Maint-Copier Machines Maint-Kitchen Equipment Maint-Office Equipment Cellular Phone Pager Service Telephone Service Household Expense Appliances - All Salaries based on FINAL Salary, Pay Differentials, and Operating Expenses Schedule FY 2021-2022 Dated January 12, 2021 - Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2021-22 dated February 2021 - Prelim - Direct cost of benefits (COBEN) is based on 1st Qtr AO-17 data. FY 23/24 DIRECT BILL ACCOUNT CODE HAZMAT CALLS HAZMAT VEHICLE REPLACEMENT *Cost Assumptions: FIRE SYSTEMS INSPECTOR FACILITY STATION OFFICE ASSISTANT III FACILITY FTE SECRETARY I HAZMAT STATION FF II/MEDIC FLEET SUPPORT FIRE SAFETY SUPERVISOR COMM/IT STATION FIRE SAFETY SPECIALIST COMM/IT CALLS ENG BATT DEL ENG/MEDIC ECC STATION FF II ECC CALLS CAPT MEDIC FTE CAPT MEDIC MEDIC MONITORS/DEFIBS REPLACEMENT DEPUTY CHIEF FIRE ENGINE DIV CHIEF SRVDEL Hazmat Program - Support staff, operating costs, and vehicle replacement as part of their contracted services. Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs Emergency Command Center Support - Dispatch services costs BAT CHIEF VOL DEL Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/ Defibrillator replacement cycle. Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include BC staffing Communications / IT Support - Support staff, communications, radio maintenance, computer support functions Facility Support - Facility maintenance staff with associated operating costs. FY23/24 EXHIBIT "A" CITY OF PALM DESERT Page 7 of 7 $2,571,963 $2,700,561 $2,835,589 $8,108,114 CITY BUDGETED COST ESTIMATE FISCAL YEAR 2021/2022 FISCAL YEAR 2022/2023 TOTAL CITY BUDGET ESTIMATE FOR FY2021/2022 THRU FY2023/2024 FISCAL YEAR 2023/2024 EXHIBIT "A" DATED JULY 1, 2021 FOR FY2021/2022 THRU FY2023/2024 MEDICAL EMERGENCY FOR THE CITY OF PALM DESERT TRUCK 33 TO THE COOPERATIVE AGREEMENT TO PROVIDE FIRE PREVENTION, RESCUE, FIRE MARSHAL AND CAPTAINS CAPTAIN MEDICS ENGINEERS ENGINEER MEDICS FF II FFII MEDICS TOTALS STA #33 Truck 33 675,813 3 594,846 3 1,042,986 6 2,313,646 12 SUBTOTALS 675,813 594,846 1,042,986 2,313,646 3 3 6 12 16,082 192,987 12 65,330 65,330 1 258,317 2,571,963 per assigned Staff ** Administrative & Operational Services Data Processing SUPPORT SERVICES Procurement Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs Battalion Chief Support - Pooled BC coverage for Cities/Agencies that don not include BC staffing Medic Progra - Support Staff, Training, Certification, Case Review & Reporting, Monitor/ Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance. Personnel Emergency Services EXHIBIT "A" as part of their contracted services. Defibrillator replacement cycle. support functions. *See notation below for estimate assumptions Fleet Support ESTIMATED TRUCK BUDGET Office Supplies/Equip. Fire Fighting Equip. Administrative/Operational TO THE COOPERATIVE AGREEMENT TO PROVIDE FIRE PREVENTION, RESCUE, FIRE MARSHAL AND SUPPORT SERVICES SUBTOTAL Hazmat Program - Support staff, operating costs, and vehicle replacement. Training Finance per Fire Suppression Equip Accounting SUBTOTAL STAFF MEDICAL EMERGENCY FOR THE CITY OF PALM DESERT TRUCK 33 DATED JULY 1, 2021 FOR FY2021/2022 **(PCA 37121) SUPPORT SERVICES Facility Support - Facility maintenance staff with associated operating costs. Communications / IT Support - Support staff, communications, radio maintenance, computer Emergency Command Center Support - Dispatch services costs. FY21/22 EXHIBIT "A" CITY OF PALM DESERT TRUCK 33 Page 2 of 7 316,514 36,250 312,336 16,082 263,060 5,504 225,271 10,648 254,658 1,370 198,282 78,644 226,431 18,529 173,831 28.12 199,960 65,330 177,414 27,160 164,796 41.21 144,649 1,442 84,811 418.92 96,492 4,468 118,395 1,095.74 251,734 1,891 183,369 520230 520300 520320 520800 520805 520830 520840 520845 521380 521440 521540 521660 521680 522310 522340 522360 522380 522410 522860 522890 523220 523680 526700 529500 529510 529550 537240 542060 Household Furnishings FLEET SUPPORT - Estimated Support Services based on assumptions above - All Salaries based on FINAL Salary, Pay Differentials, and Operating Expenses Schedule FY 2021-2022 Dated January 12, 2021 BATT DEL FF II *Cost Assumptions: FY 21/22 ESTIMATED POSITION SALARIES TOP STEP EMERGENCY SVC COORDINATOR COUNTY DEPUTY FIRE MARSHAL FIRE SAFETY SUPERVISOR FIRE SYSTEMS INSPECTOR Capital Improvements Facilities Rent-Lease Building Electricity Heating Fuel Water Interfnd Exp-Utilities Maint-Extermination Medical Supplies Pharmaceuticals Licenses And Permits Office Equip Non Fixed Assets Maint-Health & Safety Maint-Critical Systems Cellular Phone Pager Service Telephone Service Household Expense OFFICE ASSISTANT III SECRETARY I CAPT MEDIC ENG Station Budgeted Maint-Building and Improvement Maint-Building and Improvemen Maint-Underground Tanks FF II/MEDIC Appliances Laundry Services Maint-Telephone Trash Maint-Copier Machines Maint-Kitchen Equipment Maint-Office Equipment - Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2021-22 dated February 2021 - Prelim - Direct cost of benefits (COBEN) is based on 1st Qtr AO-17 data. DIV CHIEF BAT CHIEF CAPT COUNTY FIRE MARSHAL FIRE ENGINE SRVDEL VOL DEL MEDIC FTE DEPUTY CHIEF COMM/IT STATION COMM/IT CALLS FACILITY STATION FACILITY FTE ECC CALLS FIRE SAFETY SPECIALIST FY 21/22 DIRECT BILL ACCOUNT CODES ENG/MEDIC ECC STATION HAZMAT CALLS HAZMAT VEHICLE REPLACEMENT HAZMAT STATION MEDIC MONITORS/DEFIBS REPLACEMENT FY21/22 EXHIBIT "A" CITY OF PALM DESERT TRUCK 33 Page 3 of 7 CAPTAINS CAPTAIN MEDICS ENGINEERS ENGINEER MEDICS FF II FFII MEDICS TOTALS STA #33 Truck 33 709,604 3 624,589 3 1,095,135 6 2,429,328 12 SUBTOTALS 709,604 624,589 1,095,135 2,429,328 3 3 6 12 16,886 202,636 12 68,597 68,597 1 271,233 2,700,561 Communications / IT Support - Support staff, communications, radio maintenance, computer support functions. Facility Support - Facility maintenance staff with associated operating costs. Hazmat Program - Support staff, operating costs, and vehicle replacement. as part of their contracted services. Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs Emergency Command Center Support - Dispatch services costs. Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance. Medic Progra - Support Staff, Training, Certification, Case Review & Reporting, Monitor/ Defibrillator replacement cycle. Battalion Chief Support - Pooled BC coverage for Cities/Agencies that don not include BC staffing Data Processing Fire Fighting Equip. Accounting Office Supplies/Equip. Personnel Administrative & Operational Services Finance Procurement Training Emergency Services SUPPORT SERVICES SUBTOTAL ESTIMATED TRUCK BUDGET **(PCA 37121) Fleet Support *See notation below for estimate assumptions SUBTOTAL STAFF SUPPORT SERVICES per Fire Suppression Equip EXHIBIT "A" TO THE COOPERATIVE AGREEMENT TO PROVIDE FIRE PREVENTION, RESCUE, FIRE MARSHAL AND MEDICAL EMERGENCY FOR THE CITY OF PALM DESERT TRUCK 33 DATED JULY 1, 2021 FOR FY2022/2023 SUPPORT SERVICES Administrative/Operational per assigned Staff ** FY22/23 EXHIBIT "A" CITY OF PALM DESERT TRUCK 33 Page 4 of 7 332,340 36,250 327,953 16,886 276,213 5,779 236,535 11,180 267,391 1,439 208,196 82,576 237,752 19,455 182,523 29.52 209,958 68,597 186,284 28,518 173,035 43.27 151,881 1,514 89,051 439.86 101,317 4,691 124,315 1,150.52 264,321 1,986 192,537 520230 520300 520320 520800 520805 520830 520840 520845 521380 521440 521540 521660 521680 522310 522340 522360 522380 522410 522860 522890 523220 523680 526700 529500 529510 529550 537240 542060 Electricity Heating Fuel Water Interfnd Exp-Utilities Capital Improvements Facilities Maint-Health & Safety Medical Supplies Pharmaceuticals Licenses And Permits Office Equip Non Fixed Assets Rent-Lease Building Maint-Telephone Maint-Underground Tanks Maint-Building and Improvemen Station Budgeted Maint-Building and Improvement Maint-Extermination Maint-Critical Systems Laundry Services Household Furnishings Trash Maint-Copier Machines Maint-Kitchen Equipment Maint-Office Equipment Cellular Phone Pager Service Telephone Service Household Expense Appliances - All Salaries based on FINAL Salary, Pay Differentials, and Operating Expenses Schedule FY 2021-2022 Dated January 12, 2021 - Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2021-22 dated February 2021 - Prelim - Direct cost of benefits (COBEN) is based on 1st Qtr AO-17 data. - Projected increase of 5% to Safety & Non-Safety Staff and Support Services from previous FY21/22. FY 22/23 DIRECT BILL ACCOUNT CODE EMERGENCY SVC COORDINATOR HAZMAT CALLS COUNTY FIRE MARSHAL HAZMAT VEHICLE REPLACEMENT COUNTY DEPUTY FIRE MARSHAL *Cost Assumptions: FIRE SYSTEMS INSPECTOR FACILITY STATION OFFICE ASSISTANT III FACILITY FTE SECRETARY I HAZMAT STATION FF II/MEDIC FLEET SUPPORT FIRE SAFETY SUPERVISOR COMM/IT STATION FIRE SAFETY SPECIALIST COMM/IT CALLS ENG BATT DEL ENG/MEDIC ECC STATION FF II ECC CALLS BAT CHIEF VOL DEL CAPT MEDIC FTE CAPT MEDIC MEDIC MONITORS/DEFIBS REPLACEMENT FY 22/23 POSITION SALARIES TOP STEP DEPUTY CHIEF FIRE ENGINE DIV CHIEF SRVDEL FY22/23 EXHIBIT "A" CITY OF PALM DESERT TRUCK 33 Page 5 of 7 CAPTAINS CAPTAIN MEDICS ENGINEERS ENGINEER MEDICS FF II'S FFII MEDICS TOTALS STA #33 Truck 33 745,084 3 655,818 3 1,149,892 6 2,550,794 12 SUBTOTALS 745,084 655,818 1,149,892 2,550,794 3 3 6 12 17,731 212,768 12 72,027 72,027 1 284,795 2,835,589 Communications / IT Support - Support staff, communications, radio maintenance, computer support functions. Facility Support - Facility maintenance staff with associated operating costs. Hazmat Program - Support staff, operating costs, and vehicle replacement. as part of their contracted services. Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs Emergency Command Center Support - Dispatch services costs. Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance. Medic Progra - Support Staff, Training, Certification, Case Review & Reporting, Monitor/ Defibrillator replacement cycle. Battalion Chief Support - Pooled BC coverage for Cities/Agencies that don not include BC staffing Data Processing Fire Fighting Equip. Accounting Office Supplies/Equip. Personnel Administrative & Operational Services Finance Procurement Training Emergency Services SUPPORT SERVICES SUBTOTAL ESTIMATED TRUCK BUDGET **(PCA 37121) Fleet Support *See notation below for estimate assumptions SUBTOTAL STAFF SUPPORT SERVICES per Fire Suppression Equip EXHIBIT "A" TO THE COOPERATIVE AGREEMENT TO PROVIDE FIRE PREVENTION, RESCUE, FIRE MARSHAL AND MEDICAL EMERGENCY FOR THE CITY OF PALM DESERT TRUCK 33 DATED JULY 1, 2021 FOR FY2023/2024 SUPPORT SERVICES Administrative/Operational per assigned Staff ** FY23/24 EXHIBIT "A" CITY OF PALM DESERT TRUCK 33 Page 6 of 7 348,957 36,250 344,350 17,731 290,023 6,068 248,361 11,739 280,761 1,511 218,606 86,705 249,640 20,428 191,649 31.00 220,456 72,027 195,598 29,944 181,687 45.43 159,475 1,590 93,504 461.86 106,383 4,926 130,531 1,208.05 277,537 2,085 202,164 520230 520300 520320 520800 520805 520830 520840 520845 521380 521440 521540 521660 521680 522310 522340 522360 522380 522410 522860 522890 523220 523680 526700 529500 529510 529550 537240 542060 Electricity Heating Fuel Water Interfnd Exp-Utilities Capital Improvements Facilities Maint-Health & Safety Medical Supplies Pharmaceuticals Licenses And Permits Office Equip Non Fixed Assets Rent-Lease Building Maint-Telephone Maint-Underground Tanks Maint-Building and Improvemen Station Budgeted Maint-Building and Improvement Maint-Extermination Maint-Critical Systems Laundry Services Household Furnishings Trash Maint-Copier Machines Maint-Kitchen Equipment Maint-Office Equipment Cellular Phone Pager Service Telephone Service Household Expense Appliances - All Salaries based on FINAL Salary, Pay Differentials, and Operating Expenses Schedule FY 2021-2022 Dated January 12, 2021 - Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2021-22 dated February 2021 - Prelim - Direct cost of benefits (COBEN) is based on 1st Qtr AO-17 data. - Projected increase of 5% to Safety & Non-Safety Staff and Support Services from previous FY22/23. FY 23/24 DIRECT BILL ACCOUNT CODE EMERGENCY SVC COORDINATOR HAZMAT CALLS COUNTY FIRE MARSHAL HAZMAT VEHICLE REPLACEMENT COUNTY DEPUTY FIRE MARSHAL *Cost Assumptions: FIRE SYSTEMS INSPECTOR FACILITY STATION OFFICE ASSISTANT III FACILITY FTE SECRETARY I HAZMAT STATION FF II/MEDIC FLEET SUPPORT FIRE SAFETY SUPERVISOR COMM/IT STATION FIRE SAFETY SPECIALIST COMM/IT CALLS ENG BATT DEL ENG/MEDIC ECC STATION FF II ECC CALLS BAT CHIEF VOL DEL CAPT MEDIC FTE CAPT MEDIC MEDIC MONITORS/DEFIBS REPLACEMENT FY 23/24 POSITION SALARIES TOP STEP DEPUTY CHIEF FIRE ENGINE DIV CHIEF SRVDEL FY23/24 EXHIBIT "A" CITY OF PALM DESERT TRUCK 33 Page 7 of 7 Exhibit “B” CITY OF PALM DESERT 1 of 1 EXHIBIT “B” TO THE COOPERATIVE AGREEMENT TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE AND MEDICAL AID FOR THE CITY OF PALM DESERT DATED JULY 1, 2021 PAYMENT FOR SERVICES ADDITIONAL TERMS Of the sum CITY has appropriated to provide for protection services within the area of responsibility of the CITY, COUNTY shall allow a credit to CITY in the estimated amount that represents 100% of the Structural Fire Taxes and Redevelopment Pass Thru Funds in excess of $952,678 collected by COUNTY within the areas of responsibility of CITY. The amount of this credit shall be determined by the County Auditor-Controller prior to COUNTY’s billing of its claim for services with CITY as provided herein. The claim filed by COUNTY with CITY shall be those expenses in excess of the credit allowed to CITY. COUNTY shall make a claim to CITY for the cost of contracted services as shown on Exhibit “A” during each of the following periods: (1) July 1 through September 30, claim in October; (2) October 1, through December 31, claim in January; (3) January 1 through March 31, claim in April; and (4) April 1 through June 20, claim in July/August. The claims shall be for actual costs of services after any deduction for estimated Structural Fire taxes and/or Redevelopment, with final reconciliation of fire taxes to actual revenue received which may result in an additional credit or expense to CITY in the August final claim. CITY shall pay each claim within 30 days after receipt thereof. COUNTY shall allow a credit in the amount of the Structural Fire taxes as determined by COUNTY Auditor Controller/Treasurer Tax Collector Office to be collected in each fiscal year of this Agreement. The allowed credit shall not exceed the cost of contracted services. Exhibit “C” CITY OF PALM DESERT Page 1 of 2 EXHIBIT “C” TO THE COOPERATIVE AGREEMENT TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE, FIRE MARSHAL AND MEDICAL EMERGENCY SERVICES FOR THE CITY PALM DESERT DATED JULY 1, 2021 PAYMENT FOR SERVICES ADDITIONAL SERVICES FIRE ENGINE USE AGREEMENT Station 33 Engine E33, RCO No. 15-844 $ 36,250.00 Station 67 Engine E67, RCO No. 08-880 $ 36,250.00 Station 71 Engine E71, RCO No. 19-803 $ 36,250.00 $ 108,750.00 The Fire Engine Use Agreement is utilized in the event that a fire engine(s) which was initially purchased by the CITY, and then the CITY elects to have the COUNTY take responsibility of said fire engine(s). The Fire Engine Use Agreement guarantees the CITY the use of this fire engine(s), the COUNTY network of equipment, and resources of the COUNTY. This fire engine(s) shall be used as an integrated unit for Fire Services as set forth in this Cooperative Agreement between the COUNTY and CITY, and shall be stationed primarily in the CITY. The change in ownership of the fire engine does not waive or supersede any responsibilities of the CITY pursuant to this agreement. This exhibit is strictly to further detail for the CITY, the responsibilities and costs associated within the Cooperative Agreement between the COUNTY and CITY; therefore, the Fire Engine Use Agreement is inseparable. The CITY will have the option of transferring title of said fire engine(s) to the COUNTY. If the CITY transfers title of said fire engine(s) to the County, the County will take ownership of the said fire engine(s), and the County will maintain insurance on said fire engine(s). If the CITY opts to maintain ownership and title of said fire engine(s), the Exhibit “C” CITY OF PALM DESERT Page 2 of 2 CITY will maintain insurance on said fire engine(s). Proof of Insurance is to be provided to the COUNTY. The COUNTY will ensure a working fire engine(s) is available for the CITY at all times under this agreement. All capital improvements and/or betterments to the fire engine(s) listed above, will be the responsibility and paid for by the owner of said fire engine(s). All other maintenance and repairs to the fire engine(s) listed above, will be the responsibility and paid for by the COUNTY under this Agreement. When the Riverside County Fire Department Fleet personnel determine the fire engine(s) listed above is due for replacement, the COUNTY will purchase a new fire engine(s); and, the owner of the old fire engine(s) may survey said fire engine(s) or reallocate as a second roll response fire engine. The annual cost for this service is calculated at 1/20 of the replacement cost. The current replacement cost is $725,000. If this Agreement is entered into mid- year, the annual cost will be prorated accordingly. The CITY may opt out of this Agreement at any time in writing and the costs will be prorated accordingly by fiscal year. No refunds will be provided for any prior payments. If the fire engine(s) have been titled to the COUNTY and the fire engine(s) are still within their useful life cycle, the ownership will not revert back to the CITY unless the entire Cooperative Agreement is terminated.