HomeMy WebLinkAbout00 06-10-2021 AGENDACITY OF PALM DESERT
REGULAR
PALM DESERT CITY COUNCIL (CC),
SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY (SA),
AND HOUSING AUTHORITY (HA) MEETING.
(VIRTUAL MEETING)
AGENDA
THURSDAY, JUNE 10, 2021
3:00 p.m. Closed Session
4:00 p.m. Regular Session
Note: In consideration of the current Coronavirus/COVID-19 Pandemic and pursuant to the
Governor's Executive Orders, City Councilmembers may participate via teleconference.
City Council Meetings are live -streamed. You can access and view through the City's website:
www.citvofpalmdesert.orq under the Council Agenda link at the top of the homepage.
THREE OPTIONS FOR PARTICIPATING IN THE MEETING
Option 1 - To Participate by email: See detailed instructions on the last page.
Option 2 - To Participate using your internet: See detailed instructions on the last page.
Option 3 - To Participate using your telephone: See detailed instructions on the last page.
AGENDA
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
CALL TO ORDER — 3:00 P.M.
JUNE 10, 2021
PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY: Any person wishing to discuss
any Closed Session business that is within the subject matter may participate utilizing one of
the three options listed on the back page of this agenda.
ADJOURN TO CLOSED SESSION:
A. Conference with Legal Counsel regarding significant exposure to litigation pursuant
to Government Code Section 54956.9(d)(2):
Potential cases: 2
B. Conference involving a Joint Powers Agency: SunLine Transit Agency JPA
Discussion will concern: Potential Covid litigation
Name of local agency representative on Joint Powers Agency Board:
Mayor Kathleen Kelly
C. Conference with Legal Counsel regarding existing litigation pursuant to Government
Code Section 54956(d)(1):
1) Vacation Rental Owners and Neighbors (VRON) of Palm Desert v. City of Palm
Desert, Riverside County Superior Court, Case No. CVPS2101252
RECONVENE THE CITY COUNCIL, SUCCESSOR AGENCY, AND HOUSING AUTHORITY
MEETING — 4:00 P.M.
a) Roll Call
b) Pledge of Allegiance to the Flag — Councilmember Sabby Jonathan
c) Inspiration/Invocation — Councilmember Karina Quintanilla
REPORT ON ACTION FROM CLOSED SESSION
AWARDS AND PRESENTATIONS
1. PRESENTATION OF PROCLAMATION RECOGNIZING THE CLASS OF 2021 AND
CONGRATULATING PALM DESERT'S HIGH SCHOOL GRADUATES, PARENTS,
TEACHERS AND COUNSELORS.
2. PRESENTATION OF PROCLAMATION RECOGNIZING THE MONTH OF JUNE 2021
AS LGBTQ PRIDE MONTH.
3. PRESENTATION OF PROCLAMATION REAFFIRMING THE PRINCIPLES OF
RESOLUTION NO. 2018-09 IN THE FACE OF ANTI-SEMITISM.
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AGENDA
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
JUNE 10, 2021
NON -AGENDA PUBLIC COMMENTS — This is an opportunity for the public to speak on issues
that are not on the agenda for a maximum of three minutes. Speakers may utilize one of the
three options listed on the back page of this agenda.
Because the Brown Act does not allow the City Council, Successor Agency, and Housing
Authority Boards to take action on items not on the Agenda, members may briefly respond or
instead refer the matter to staff for report and recommendation at a future City Council,
Successor Agency, or Housing Authority Meeting.
CONSENT CALENDAR
All matters listed on the Consent Calendar are considered to be routine and may be approved
by one (1) Minute Motion.
4. MINUTES of the regular City Council, Successor Agency, and Housing Authority
meetings of May 13, and May 27, 2021.
Rec: Approve as presented.
5. APPROVE CLAIMS AND DEMANDS WARRANTS — City: 5/14/2021 and 5/21/2021.
Rec: Approve as presented.
6. APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE by The 19th Hole, 42305
Washington Street, Suites A, B, and C, Palm Desert (CC).
Rec: Receive and file.
7. COMPLIANCE ANALYSIS AND INVESTMENT REPORT for the months of March and
April 2021 and General Fund Financial report as of April 30, 2021 (CC).
Rec: Receive and file.
8. FINANCE COMMITTEE MINUTES for the meeting of March 23, 2021 (CC).
Rec: Receive and file.
9. REQUEST FOR ACCEPTANCE of off -site improvements, release the Faithful
Performance and Labor and Materials Bonds, and accept the Maintenance Bond for the
project located at 74714 Technology Drive (La Quinta Brewing Company, Applicant)
(CC).
Rec: By Minute Motion: a) Accept off -site improvements; b) Release the Faithful
Performance Bond in the amount of $28,828.80 and Labor and Materials Bond
in the amount of $14,414.40; and c) Accept the Maintenance Bond in the amount
of $2,882.00.
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AGENDA
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
JUNE 10, 2021
10. REQUEST FOR APPROVAL of the purchase of gas and diesel fuel from Beck Oil Inc.,
during Fiscal Year 2021/22 in an amount not to exceed $200,000 for the City's fleet and
equipment and Desert Willow's maintenance vehicles and equipment
(Contract No. C41390) (CC).
Rec: By Minute Motion: a) Approve the purchase of gas and diesel fuel from Beck Oil,
Inc., during Fiscal Year (FY) 2020/21 for City fleet and equipment in an amount
not to exceed $100,000; and Desert Willow maintenance vehicles and equipment
in an amount not to exceed $100,000; and b) Authorize the Mayor to execute the
agreement. Funds are available in General Fund Account No. 1104331-4217000.
Auto Fleet -Supply Automotive Gas, and Account No. 5204195-4803100, Desert
Willow Maintenance Facility.
11. REQUEST FOR AUTHORIZATION of the purchase of golf course irrigation supplies
from High Tech Irrigation, Inc., for the Desert Willow Golf Resort (DWGR) during Fiscal
Year 2021/22, in an amount not to exceed $60,000 (CC).
Rec: By Minute Motion: a) Grant an exception to the bidding requirements, as provided
for by Section 3.30.160(J) of the Municipal Code; and b) Authorize the purchase
of Rain Bird golf course irrigation supplies from High Tech Irrigation, Inc., of Indio,
California, during Fiscal Year 2021/22, in the amount not to exceed $60,000.
Funds are available in Course and Grounds Expenses, Account No. 5204195-
4803100.
12. REQUEST FOR AUTHORIZATION to install a memorial bench in honor of the late
Coach Paul Alan Thompson at Hovley Soccer Park near Field Five (CC).
Rec: By Minute Motion, authorize staff to install a memorial bench in honor of the late
Coach Paul Alan Thompson at Hovley Soccer Park near Field Five.
13. REQUEST FOR AWARD OF CONTRACT to Quinn Company, for Generator Preventative
Maintenance Services in the amount of $45,215 annually for a three-year term, and
authorize as needed extra repair work and services for an amount not to exceed $15,000
annually (Contract No. C41630, Project 763-22) (CC).
Rec: By Minute Motion: a) Authorize the award of Contract No. C41630 to Quinn
Company, Riverside, California, for Generator Preventative Maintenance Services
in the amount of $45,215 annually for a three-year term; b) Authorize as needed
extra repair work and services for an amount not to exceed $15,000 annually; and
c) Authorize the City Manager to execute said agreement, extensions, and any
change orders associated with this contract based on staff's recommendations.
Funds are available in R/M Buildings Account No. 1104330-4331000,
Corporation Yard. 1104340-4331000, City Hall, and 304220-4331000, Fire
Stations.
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AGENDA
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
JUNE 10, 2021
14. REQUEST FOR AWARD OF CONTRACT for maintenance of the City of Palm Desert's
public art collection and the El Paseo Sculpture Exhibition in the amount of $55,200 to
Same Day Express, and approve up to $5,000.00 on an as needed basis for additional
maintenance services (Contract No. C41660) (CC).
Rec: By Minute Motion: a) Award the contract for the maintenance of the City of Palm
Desert's public art collection and the El Paseo Sculpture Exhibition for a period
of one (1) year, with three (3) optional one (1) year extensions, in the amount of
$55,200 to Same Day Express; b) Approve up to $5,000.00 on an as needed
basis for additional maintenance services from Same Day Express; and c)
Authorize the Mayor to execute said contract and allow the City Attorney to make
non -substantive changes. Funds are anticipated to be available in FY 2021/2022
Art in Public Places budget, Account Number 4364650-4337200.
15. DECLARE Staples & Associates, Inc., non -responsive and award contract for the Desert
Willow Golf Resort HVAC Replacement to Desert Air Conditioning, Inc., in the amount
of $52,065.00 (Contract No. C41200, Project No. 850-21H) (CC).
Rec: By Minute Motion: a) Declare Staples & Associates, Inc., dba Staple Energy non-
responsive; b) Award Contract No. C41200 to Desert Air Conditioning, Inc., of
Palm Springs, California, in the amount of $52,065.00; c) Authorize the Finance
Director to set aside a 10% contingency in the amount of $5,206.50; d) Authorize
the City Manager to approve any additional expenditure for any unforeseen
circumstances up to the contingency; and e) Authorize the Mayor to execute the
subject contract. Funds are available in the Desert Willow Golf Resort Capital
Fund, Account No. 4414195-48029200. There is impact to the General Fund
(Fund 110) with this request.
16. DELEGATE the City Manager to approve the purchase of 160,000 pounds of grass seed
from the lowest responsible bidder for Fiscal Year 2021/22 (Project No. 921-21) (CC).
Rec: By Minute Motion: a) Authorize the City Manager to approve the purchase of
160,000 pounds of grass seed for the City and the Desert Willow Golf Resort;
and b) Authorize the City Manager to execute the agreement. Funds for the City's
portion are available in General Fund Account No. 1104610-4332001, R/M Civic
Center Park, 1104610-4337100, R/M Tri-Cities Sport Facility, 1104611-4332001,
R/M Parks, 1104614-4337001, R/M Medians, and 2764374-4332100, R/M
Haystack for the City's portion. The Desert Willow Corporation will fund the
balance.
17. REQUEST FOR AUTHORIZATION to streamline the use of vendors for the Desert
Willow Golf Resort by granting an exception to the bidding requirements and approving
the Operating Expense Vendors List for Fiscal Year 2021/22 (CC).
Rec: By Minute Motion: a) Grant an exception to the bidding requirements, as
provided for by Section 3.30.160 (K) of the Municipal Code, not to exceed
$50,000 for any one vendor during Fiscal Year (FY) 2021/22; and b) Approve
the Desert Willow Golf Resort's Operating Expense Vendors List.
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AGENDA
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
JUNE 10, 2021
18. REQUEST FOR AUTHORIZATION to streamline the use of vendors for the Public
Works Department by granting an exception to the bidding requirements and approving
the Original Equipment Manufacturer (OEM) vendor list and the various vendors and
qualified service providers lists for Fiscal Year 2021/2022 (CC).
Rec: By Minute Motion: a) Grant an exception to the purchasing requirements of the
Palm Desert Municipal Code, as provided for in Section 3.30.160(K); b) Approve
the Original Equipment Manufacturer (OEM) Vendor List; the Public Works
Various Vendors and Qualified Service Providers List; and the Landscape
Services Division Vendors and Service Providers List; and c) Authorize the City
Manager to execute contracts for on -going services, not to exceed $50,000 for
any one vendor on the list, as needed and recommended by staff during Fiscal
Year 2021/22.
19. RESOLUTION NO. 2021-33 — A resolution of the City Council of the City of Palm Desert
approving the establishment of an electronic signature use policy (CC).
Rec: Waive further reading and adopt.
ACTION CALENDAR
20. REQUEST FOR APPROVAL OF CONTRACT NO. C36781, AMENDMENT NO. 1 TO
CONTRACT NO. C36780 WITH DEDICATED BUILDING SERVICES, LLC, FOR CITY
FACILITIES JANITORIAL SERVICES IN THE AMOUNT OF $317,700 (CONTRACT
NO. C36781, PROJECT NO. 771-22) (CC).
Rec: By Minute Motion: a) Approve Contract No. C36781, Amendment No. 1 to
Contract No. C36780 with Dedicated Building Services, LLC, for City Facilities
Janitorial Services in the amount of $317,700; and b) Authorize the City Manager
to execute said amendment, and any change orders associated with this contract
based on staff's recommendations. Funds are available in Account Nos.
1104330-4331000, R/M Buildings; 1104340-4332600, R/M Janitorial; 1104344-
43310, R/M Portola CC; 5104195-4369601, CAM-BLDG #444 Parkview;
5104195-4369800, Henderson Bldg; and 5104195-4369500, Sheriff Substation.
21. REQUEST FOR APPROVAL OF BYLAWS FOR HOMELESSNESS TASK FORCE (CC).
Rec: By Minute Motion, that the City Council: a) Adopt bylaws for the Homelessness
Taskforce; and Authorize the two appointed Councilmembers to recruit, screen
and recommend proposed business and resident members for the
Homelessness Taskforce; and b) Bring them to the full Council for consideration.
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AGENDA
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
JUNE 10, 2021
22. REQUEST FOR DIRECTION FOR A FUTURE REQUEST FOR PROPOSALS (RFP)
FOR DESIGN WORK RELATED TO LUPINE PLAZA (CC).
Rec: By Minute Motion, provide City staff: a) Confirmation of contents for a future RFP
for design work related to Lupine Plaza; and b) Establish an ad hoc subcommittee
to serve as a steering committee working with a firm selected from the RFP.
23. RESOLUTION NOS. 2021-29, 2021-30, AND 2021-31: A) A RESOLUTION
DECLARING INTENTION TO ISSUE REFUNDING BONDS FOR THE SECTION 29
ASSESSMENT DISTRICT (NO. 2004-02); B) A RESOLUTION APPROVING THE
REASSESSMENT REPORT IN CONNECTION WITH THE SECTION 29 ASSESSMENT
DISTRICT REFUNDING BONDS; AND C) A RESOLUTION AUTHORIZING THE
ISSUANCE AND SALE OF SECTION 29 ASSESSMENT DISTRICT LIMITED
OBLIGATION REFUNDING IMPROVEMENT BONDS, SERIES 2021, AUTHORIZING
CERTAIN DOCUMENTS AND APPROVING CERTAIN OTHER RELATED MATTERS
(CC).
Rec: That the City Council waive further reading and adopt: a) Resolution No. 2021-29,
a Resolution of the City Council of the City of Palm Desert, declaring its intention
to issue refunding bonds for the Section 29 Assessment District (No. 2004-02);
directing the preparation of a report pursuant to section 9523 of the California
Streets and Highways Code; making other determinations relating to the
refunding; and directing other matters relating thereto; b) Resolution No. 2021-30,
a Resolution of the City Council of the City of Palm Desert, approving a
Reassessment Report prepared in connection with the issuance of refunding
bonds for the Section 29 Assessment District (No. 2004-02); confirming
reassessments for such refunding bonds; making other findings in connection
therewith; ordering refunding and reassessments; and directing and approving
other matters relating thereto; and c) Resolution No. 2021-31, a Resolution of the
City Council of the City of Palm Desert, authorizing the issuance and sale by the
City of its Section 29 Assessment District (No. 2004-02) Limited Obligation
Refunding Improvement Bonds, Series 2021; approving as to form and
authorizing the execution and delivery of certain documents in connection
therewith; and approving certain other matters relating thereto.
24. REQUEST FOR CONSIDERATION OF A LEGISLATIVE POSITION REGARDING
STATE FUNDING FOR THE SALTON SEA RESTORATION (CC).
Rec: By Minute Motion, consider a legislative position regarding State funding for the
Salton Sea restoration.
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AGENDA
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
JUNE 10, 2021
INFORMATION ITEMS
25. UPDATE REGARDING THE 2021 INDEPENDENCE DAY CELEBRATION (CC).
Rec: Receive and file.
PUBLIC HEARINGS
26. RESOLUTION NO. 2021-32 — A RESOLUTION APPROVING SOLID WASTE RATES
FOR BURRTEC WASTE AND RECYCLING SERVICES, LLC (BURRTEC) UNDER
CONTRACT NO. C27411; AND REQUESTING THE COUNTY OF RIVERSIDE TO
COLLECT THE ASSOCIATED CHARGES FOR INDIVIDUALLY BILLED RESIDENCES
ON THE TAX ASSESSOR'S PROPERTY TAX ROLL FOR FISCAL YEAR (FY) 2021/22.
(CC).
Rec: By Minute Motion:
a) Open public hearing and accept public comment related to the collection
of the solid waste charges for individually billed residences for FY 21/22
on the County of Riverside Assessor's Property Tax Roll, and related items
stipulated therein;
b) Close public hearing;
If majority protests are not received prior to the conclusion of the public hearing, proceed
to:
c) Waive further reading and adopt Resolution No. 2021-32 approving rates
in Exhibits 3A, 3B, 3C, and 3D for Burrtec under Contract No. C27410;
and requesting the County of Riverside to collect the associated costs for
individually billed residences on the Tax Assessor's Property Tax Roll for
FY 2021/2022; and
d) Authorize the City Manager to execute any documents necessary to
effectuate the actions taken herewith.
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AGENDA
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
JUNE 10, 2021
27. CONSIDERATION TO APPROVE A GENERAL PLAN AMENDMENT TO ESTABLISH A
LOWER RESIDENTIAL DENSITY, TENTATIVE TRACT MAP 37993, AND A PRECISE
PLAN (CASE NO. GPA/TTM/PP 21-0001) FOR THE SUBDIVISION OF 23.4 VACANT
ACRES INTO 63 SINGLE-FAMILY RESIDENTIAL DETACHED LOTS LOCATED AT THE
INTERSECTION OF JULIE DRIVE AND SHEPHERD LANE; AND ADOPTION OF AN
ADDENDUM TO THE PALM DESERT GENERAL PLAN ENVIRONMENTAL IMPACT
REPORT (SCH NO. 2015081020) IN ACCORDANCE WITH THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA) (GHA Montage P.D., LLC, Applicant) (CC).
Rec: Waive further reading of the following:
a) That the City Council pass Ordinance No. 1368 to second reading
approving a General Plan Amendment (GPA) to establish a lower density
from "Town Center Neighborhood" to "Conventional Suburban
Neighborhood.
b) Adopt City Council Resolution No. 2021-34 approving Tentative Tract Map
37993, and a Precise Plan for the subdivision of 23.4 vacant acres into 63
single-family residential lots located at the intersection of Julie Drive and
Shepherd Lane; and adoption of an Addendum to the Palm Desert
General Plan Environmental Impact Report (SCH No. 2015081020) in
accordance with the CEQA.
MAYOR/COUNCILMEMBER REPORTS AND REQUEST FOR ACTION
CITY MANAGER COMMENTS
ADJOURNMENT
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AGENDA
City Council, Successor Agency to the Palm Desert
Redevelopment Agency, and Housing Authority Meeting
THREE OPTIONS FOR PARTICIPATING IN THE MEETING
Option 1 - To Participate by e-mail:
JUNE 10, 2021
1. Send your comments by email to: CouncilMeetinQComments(a�citvofpalmdesert.orq
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Staff reports for all agenda items considered in open session, and documents provided to a
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Declaration of Posting:
I M. Gloria Sanchez, Acting City Clerk of the City of Palm Desert, do hereby certify, under penalty of perjury under the laws of
the State of California, that the foregoing agenda for the Palm Desert City Council, Successor Agency for the Palm Desert
Redevelopment Agency, and Housing Authority, was posted on the City Hall bulletin board no less than 72 hours prior to the
meeting. Dated this 3rd day of June, 2021. Note: This agenda is subject to amendment up to 72 hours in advance of the
meeting.
171, 91eprca SGtedg
M. Gloria Sanchez, Acting City Clerk
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