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Home My WebLink About21 Homelessness Taskforce BylawsSTAFF REPORT CITY OF PALM DESERT CITY MANAGER’S OFFICE MEETING DATE: June 10, 2021 PREPARED BY: Christopher Gerry, Senior Management Analyst REQUEST: Adopt bylaws for the Homelessness Taskforce Recommendation By minute motion: 1. Adopt bylaws for the Homelessness Taskforce; and 2. Authorize the two appointed Councilmembers to recruit, screen and recommend proposed business and resident members for the Homelessness Taskforce, and bring them to the full Council for consideration. Background The City Council has been committed to supporting a diversity of activities to mitigate homelessness locally in Palm Desert and regionally across the Coachella Valley. As such, the City and partnering organizations provide various services and coordinated efforts. The City also provides services to address business and community needs from the impacts of homelessness. On May 27, 2021, the City Council approved a resolution to establish a Homelessness Taskforce. City staff also previously identified returning with bylaws for Council consideration. The bylaws can be found as Attachment A. A summary of the bylaws includes: • Purpose: To review and advise the City Council on various services and coordinated efforts to address homelessness, and serve as an environment to discuss business and community requests and concerns regarding the impacts of homelessness. • Membership: Seven members, including two City Councilmembers appointed by the Mayor, two members of the business community, two community members, and the Chair of the Housing Commission. Business and community members serve four-year terms. Business members may reside outside of Palm Desert, June 10, 2021 Homelessness Taskforce Page 2 of 2 however their businesses must be located in Palm Desert. One of the community members shall be a representative of the Public Safety Committee. . Meetinps: Regularly scheduled meetings shall be held bi-monthly and will be scheduled at a time and date approved by appointed members. Next Steps If approved, the next steps include City staff working with the two appointed Councilmembers to the Homelessness Taskforce to recruit, screen and recommend proposed business and resident members for appointment. The recommendations would be presented to the full Council for consideration. City staff anticipates the Homelessness Taskforce would begin in late summer. Fiscal Analvsis There is no impact to the General Fund. LEGAL REVIEW 12}f Robert W.Hargreaves City Attorney DEPT. REVIEW FINANCIAL REVIEW ASSISTANT CITY MANAGER .2lndy �irestirte N/A L Todd Hileman City Manager N/A Janet Moore Director of Finance City Manager: L Todd Hileman: L. TOGid I"}�b�CWtGlvb ATTACHMENT A. Bylaws Andy Firestine Assistant City Manager C"PTY COUNC7LACTION �+Y��'ROVF,ii� `� DF,Nii�'r� *By Minute Motion: a) Approve the draft .2ECGIVF.D OTIIER bylaws and obtain input from the �� ,/ Homelessness Taskforce before returning to Mi?GTING DAT Council for final approval; and b) authorize av F s: �� rr�i',�[�,l i lih1C� /Ji l l C�,�K�lly —�� the two appointed Councilmembers to NOES: /��F' AI3SENT: ^��rn� recruit, screen and recommend proposed AI3STAIN:��,,( business and resident members for the VF,1tIFIED BY: _�' r� S Homelessness 7askforce. 5=0. Oa-iginal on Pile with City Cle�ic's OCfice Adopted: June 10, 2021 City of Palm Desert Homelessness Taskforce Bylaws Article I – Name. Homelessness Taskforce Article II – Purpose. The Homelessness Taskforce shall review various services and coordinated efforts to address homelessness and, when necessary, advise the City Council of the same. Additionally, the Taskforce shall discuss business and community needs and effects due to the impacts of homelessness. Article III – Members. The Homelessness Taskforce shall be composed of seven members, including two City Councilmembers appointed by the Mayor, two members of the business community, two community members, and the Chair of the Housing Commission. Business and community members shall serve four-year terms. Business members may reside outside of Palm Desert, however their businesses must be located in Palm Desert. One of the community members shall be a representative of the Public Safety Committee. Any member may be removed at any time, with or without cause, by a vote of the City Council. Article IV – Officers. The Homelessness Taskforce elects two officers: the chair and the vice-chair. The chair conducts all meetings. If the chair is absent, then the vice-chair acts as chair. If the chair and vice-chair are absent, then the Homelessness Taskforce appoints a member to act as the provisional chair. Article V – Meetings. Regularly scheduled meetings shall be held bi-monthly (every other month) and scheduled at a time and date approved by appointed members. The Homelessness Taskforce may meet more frequently by majority vote. The Homelessness Taskforce meetings are held at Palm Desert City Hall. A quorum is established if a simple majority of members are present. Article VI – Meeting Notice. Regular meetings are noticed by posting an agenda at least 72 hours (three business days) before meetings (Cal. Gov't Code section 54954.2(a)). Special meetings are noticed by posting an agenda at least 24 hours (one business day) before meetings (Cal. Gov't Code section 54956). Emergency meetings may be called if dire circumstances threaten public health or safety, as long as one-hour notice is given to media if requested (Cal. Gov't Code section 54956.5). Article VII – Voting. All member motions are approved by majority vote. If there is a tie vote with no abstentions, then the vote is recorded as a tie (no action). A subsequent motion may be offered and acted upon before finalizing the consideration of the item. Article VIII – Subcommittees. The City Council or the City Manager may direct the Homelessness Taskforce to create an ad hoc subcommittee to study an issue. The subcommittee shall report its findings and recommendations to the Homelessness Taskforce. Article IX – Record Keeping. Written records of actions taken or recommendations made by the Homelessness Taskforce shall be kept by an official recording secretary of the City department assigned to act as liaison to the Committee. Article X – Bylaws Amendment. The City Council can amend the Homelessness Taskforce bylaws by majority vote.