HomeMy WebLinkAbout04A Res 2021-35 - Destruction of Records - Public Art DeptRESOLUTION NO. 2021-35
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND
AUTHORIZING THE DESTRUCTION OF RECORDS FROM THE
DEPARTMENT OF PUBLIC ART, AS INDICATED ON THE RECORDS
RETENTION SCHEDULE (ADOPTED OCTOBER 29, 2020). RECORDS
FROM 2009 THROUGH 2018 (EXHIBIT "A").
WHEREAS, the Department of Public Art of the City of Palm Desert , California, has
records that have met or exceeded the retention period caused by the official files , records ,
exhibits , and other documents of said office pursuant to the Retention Schedule set forth on
City Council Resolution No. 2020-76; and
WHEREAS, said files are not the subject of any claim , litigation , investigation , or
audit.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert , California , as follows :
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of all documents and
records from files as set forth in Exhibit "A ," attached hereto , which have met or exceeded
their retention period .
Section 3. That non -permanent paper files dated 2009 to 2013 containing
unsuccessful applicants for artist proposals and miscellaneous correspondence have
exceeded its retention period (Exhibit "A ").
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this 24th day of June , 2021 , by the following vote , to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
CITYCOUNCILAfflON
APPROVED __ -,j___ ___ DENIED-----
RECEIVED OTHER-----
MEETING DA:rl-,,~ '1 ~ . ·2-0 2J
AYEs~-H o,r~+J0~u1, ;~1cu,1dt/PiwoM, iw ;f k)ll(
NOES: N1r'l ABSENT:--.~N~o-~i-------------
ABSTAIN: None,. KATHLEEN KELLY , MAYOR
VERIFIED BV: __ fv\ __ c __ 1 __ s __ 1_5 _rs _______ _
Original on File with City Clerk's Office
M. GLORIA SANCHEZ, ACTING CITY CLERK
CITY OF PALM DESERT , CALIFORNIA
Form RS -2/2021
\\srv-everyone\everyone\Staff Reports -Shared 2\Staff Reports 06 -24-202 1\4 -City Clerk -06-24-2021\04A Res 2021 -35 Destruction of Fi les 1 Public Art\02 Destruction of Files Public
Art June 24 202 1.doc Thursday, June 17, 2021
RESOLUTION NO. 2021-35
EXHIBIT “A”
DESTRUCTION OF FILES FROM THE DEPARTMENT OF PUBLIC ART
DOCUMENTS HAVE MET OR EXCEEDED ITS RETENTION PERIOD
RETENTION NO. DESCRIPTION
CW -009 Aquatic Center Competition – Rejection letters to
artists dated 2009
CW -009 Palm Desert Community Gallery – Proposal and
rejection letters to artists dated 2013
CW -009 Palm Desert Community Gallery – Rejection letters to
artists dated 2018