HomeMy WebLinkAbout02 Appointment - Voting Delegates for League of California Cities 2021 Annual ConferenceLEAGUE
-OF CA LIFORNI A
CITIES
June 16 , 2021
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Council Action Advised by August 31, 2021 2021 J JN 28 PH ~: f 6
TO: City Managers and City Clerks
RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference & Expo -September 22-24, 2021
Cal C ities 2021 Annual Conference & Expo is scheduled for September 22-24, 2021 in
Sacramento . An important part of the Annual Conference is the Annual Business Meeting (during
General Assembly) on Friday , September 24 . At this meeting, Cal Cities membership considers
and acts on resolutions that establish Cal Cities policy .
In order to vote at the Annual Business Meet i ng, your c ity council must designate a voting
delegate . Your city may also appoint up to two alternate voting delegates, one of whom may
vote if the designated voting delegate is unable to serve in that capacity.
Please complete the attached Voting Delegate form and return it to Cal Cities office
no later than Wednesday, September 15. This will allow us time to establish voting
delegate/alternate records prior to the conference.
Please note: Our number one priority will continue to be the health and safety of participants .
We are working closely with the Sacramento Convention Center to ensure that important
protocols and cleaning procedures continue, and if necessary, are strengthened . Attendees can
anticipate updates as the conference approaches .
• Action by Council Required. Consistent with Cal Cities bylaws, a city 's voting
delegate and up to two alternates must be designated by the city council. When
completing the attached Voting Delegate form , please attach either a copy of the council
resolution that reflects the council action taken, or have your city clerk or mayor sign the
form affirming that the names provided are those selected by the city council. Please
note that designating the voting delegate and alternates must be done by city council
action and cannot be accomplished by individual action of the mayor or city manager
alone.
• Conference Registration Required. The voting delegate and alternates must be
registered to attend the conference . They need not register for the entire conference ;
they may register for Friday only . Conference registration will open mid-June at
www.cacities.org . In order to cast a vote , at least one voter must be present at the
Business Meeting and in possession of the voting delegate card . Voting delegates and
alternates need to pick up their conference badges before signing in and picking up the
voting delegate card at the Voting Delegate Desk. This will enable them to receive the
special sticker on their name badges that will admit them into the voting area during the
Business Meeting .
• Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting
delegate card may be transferred freely between the voting delegate and alternates , but
1400 K Street, Suite 400, Sacramento, CA 95814-3916 I www.cacities.org I (916) 658-8200
only between the voting delegate and alternates . If the voting delegate and alternates
find themselves unable to attend the Business Meeting , they may not transfer the vot ing
card to another city official.
• Seating Protocol during General Assembly. At the Business Meeting , individuals with
the voting card will sit in a separate area. Admission to this area will be lim ited to those
individuals with a special sticker on their name badge identifying them as a voting delegate
or alternate. If the voting de legate and alternates wish to sit together , they must sign in at
the Voting Delegate Desk and obtain the special sticker on their badges .
The Voting Delegate Desk , located in the conference registration area of the Sacramento
Convention Center, wi ll be open at the following times : Wednesday , September 22 , 8:00 a .m . -
6 :00 p.m .; Thursday, September 23 , 7 :00 a .m . -4 :00 p.m .; and Friday , September 24 , 7 :30 a .m .-
11 :30 a.m . The Voting Delegate Desk will also be open at the Business Meeting on Friday , but
will be closed during roll calls and voting .
The voting procedures that will be used at the conference are attached to this memo . Please
share these procedures and this memo with your council and especially with the individuals that
your council designates as your city 's voting delegate and alternates .
Once again , thank you for complet ing the voting delegate and alternate form and returning it to
the League 's office by Wednesday , September 15 . If you have questions , please call Darla
Yacub at (916) 658-8254 .
Attachments :
• Annual Conference Voting Procedures
• Voting Delegate/Alternate Form
1400 K Street, Suite 400, Sacramento, CA 95814-3916 I www.cacities.org I (916) 658-8200
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Annual Conference Voting Procedures
1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to
Cal Cities policy.
2. Designating a City Voting Representative. Prior to the Annual Conference, each city
council may designate a voting delegate and up to two alternates; these individuals are
identified on the Voting Delegate Form provided to the Cal Cities Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate, or alternates, may
pick up the city's voting card at the Voting Delegate Desk in the conference registration
area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they
will receive a special sticker on their name badge and thus be admitted to the voting area at
the Business Meeting.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates
( or alternates), and who have picked up their city 's voting card by providing a signature to
the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a
resolution.
5. Voting. To cast the city's vote, a city official must have in their possession the city's voting
card and be registered with the Credentials Committee. The voting card may be transferred
freely between the voting delegate and alternates , but may not be transferred to another city
official who is neither a voting delegate or alternate.
6. Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card
will sit in a designated area. Admission will be limited to those individuals with a special
sticker on their name badge identifying them as a voting delegate or alternate .
7. Resolving Disputes. In case of dispute, the Credentials Committee will determine the
validity of signatures on petitioned resolutions and the right of a city official to vote at the
Business Meeting.
1400 K Street, Suite 400, Sacramento, CA 95814-3916 I www.cacities.org I (916) 658-8200
II CITY ______ _
2021 ANNUAL CONFERENCE
VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to Cal Cities office by Wednesday, September 15, 2021.
Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the
Annual Conference Registration Area. Your city council may designate one voting delegate and up
to two alternates.
To vote at the Annual Business Meeting (General Assembly), voting delega tes and alternates must be
designated by your city council. Please attach the council resolution as proof of designation. As an alternative,
t he Mayor or City Clerk may sign this form, affirming that the de sig nation reflects the action taken by the
council.
Please note : Voting delegates and alternates will be se ated in a se parate area at the Annual Business Meeting.
Admission to this de sig nated area w i ll be limited to individuals (voting delegates and alternates) who are
identified with a special sticker on their conference badge. This stic ke r can be obtained only at the Voting
Delegate Desk.
1. VOTING DELEGATE
Name: ______________ _
Title: ______________ _
2. VOTING DELEGATE -ALTERNATE 3. VOTING DELEGATE -ALTERNATE
Name : _______________ _ Name: _____________ _
Title : Title: -------------------------------
PLEASE ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES OR
ATTEST : I affirm that the information provided reflects action by the city council to designate the
voting delegate and alternate(s).
Name: ________________ _ Email ---------------
Mayor or City Clerk ___________ _ Date Phone --------------
{circle one) (signature)
Please complete and return by Wednesday, September 15, 2021 to:
Darla Yacub, Assistant to the Administrative Services Director
E-mail: dyacub@cacities.org
Phone: (916) 658-825 4
1400 K Street, Suite 400, Sacramento, CA 95814-3916 I www.cacities.org I (916) 658-8200
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