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Home My WebLink About10 Marthas Village Kitchen Thanksgiving 5KSTAFF REPORT CITY OF PALM DESERT ECONOMIC DEVELOPMENT DEPARTMENT MEETING DATE: July 8, 2021 PREPARED BY: Vanessa Mager, Management Analyst REQUEST: Approval of the Martha’s Village & Kitchen 2021 Thanksgiving Day 5K _______________________________________________________________________ Recommendation By Minute Motion: 1. Approval of the Martha’s Village & Kitchen’s Thanksgiving Day 5K scheduled for Thursday, November 25, 2021; and 2. Road closures on El Paseo between Highway 74 and Portola Avenue. Strategic Plan Approval of the Martha’s Village & Kitchen’s 2021 Thanksgiving 5K would help address the following priorities outlined in the 2013-2033 Strategic Plan, Envision Palm Desert – Forward Together: • Parks and Recreation Priority 3: Make recreational and exercise opportunities available in all public spaces. Background Analysis Martha’s Village & Kitchen (MVK) is requesting to hold their 15th annual Thanksgiving Day 5K on Thursday, November 25, 2021, utilizing the City’s certified course on El Paseo, with road closures between Highway 74 and Portola Avenue. Last year’s Thanksgiving Day 5K was a virtual event, as all events were canceled due to the COVID-19 pandemic. Now with the State’s recent re-opening, Martha’s Village & Kitchen is looking forward to hosting a traditional in person event. The proceeds of this event allow MVK to continue providing 225,000 meals to the hungry every year. The event will continue to utilize the City’s certified 5K course with the start/finish line and main event placed on the south side of El Paseo at San Pablo. Additionally, MVK has worked with The Gardens on El Paseo management on approval to place portable restrooms, sinks, and trash/recycle bins in the El Paseo Village parking lot. They will continue to be required to notify nearby residents on San Pablo in advance of the event. Upon approval of the 2021 event, staff will ensure that all of these conditions are met. As with previous years, for safety precautions, hard closures will be utilized at all major intersections and sworn police officers will be required at designated locations along the route. It is anticipated that all roads will be open by 11 a.m. July 8, 2021 - Staff Report Approval of the Martha's Village & Kitchen 2021 Thanksgiving Day 5K Page2of2 MVK is aware that if COVID-19 restrictions or any other type of State or County restrictions are in place at the time of the event, the in-person race will have to be canceled or postponed. MVK is also aware and in agreement to follow any guidelines in place by the State of County at the time of the event. Fiscal Analvsis A sponsorship in the amount of $2,500 was previously approved by the City Council as part of the City-Produced and City-Sponsored events budgets at the meeting on June 24, 2021. No further impact to the City's Budget is expected. LEGAL DEPT. REVIEW REVIEW N/A r{wna,q�. SoulP. Robert W. Hargreaves City Attorney DEPT. DEPT. REVIEW REVIEW Mcwliw N/A AUrcu-vz Martin Alvarez Director of Economic Development FINANCIAL ASSISTANT REVIEW CITY MANAGER .�ndy N�A firestine Janet M. Andy Firestine Moore Assistant City Director of Manager Finance Thomas Soule Public Affairs Manager Randy Bowman Deputy Director of Public Works City Manager, L. Todd Hileman: L. Todd htil�w�.aw APPLICANT: Martha's Village & Kitchen Kathy Lambert, Sr. Manager Marketing/Events 83791 Date Ave. Indio, California 92201 ATTACHMENTS: 5K Route CTTY CO[TNCiL ACT[ON APl'ROVF.D X nr�r�rrn RECEIVED OTEf ER MEETING DATF yO� '08 - 2021 AYF.S:� r��k.JuNG14C�N,�{a�eGfaKFc.N�Aa� �Ilw NOF,S• �o"� � ABSF,NT: ARSTAIN• �G VERIrIGD I3Y:�iF� � �� Original on Filc wiU� City Clerl:'s Oflice wzo-a ' }: � �2S !S �/ xan A� � �l cros[o 3 � nXuo W308 ,�p f' �l oEmua�� 4 9 �^ nxuo 3 D' �� ma-io �� `�� HI6HWAY171 � �'�"�b � 4 � " _ � ,� �y � � ..�ri�i a r� o- � �� a a � a � � � � U _ _ � b � H � AVOLJN'�EEHShAL� � ' ' ' � scs(ca) Y, � ,�y �q ? � 'li� . 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RESTROOMS BEER GARDENS t� � W20.3 � GAR�EN �Eo scs(ca� y�i r� xxuo . aono �] }� o �/ srnRw xono i I� cros[o ROAD� �, xu._ \� d' � L u�ieao nxuo CL08EUr'� � "� O �c. nj �" O C s�\ � �1 � � Q � � . \ A �.< � V� � ��V r� I O F— �+� '� Q ��o o ¢ b4 � �� .��.o �„,a,ml SHADOW MTN. DR. � � j 3 z V h O .n.i;w�o, mw`mr.nl I °� \ = O `TMtiTM`� r� EVENT EVENT � (J �� m 2 �EVENTI PARNIN PAR�YIN � PARRING e� ��a e Z �_' � L� � 2� O �' C� � � �""a' o SEE NOTES ON SHEET 2 �� d d� 4� � 4� 4�k �� ' 3�i � � P040 � � `a (;� } anuo 2 � o K-RAIL r�.n.caaarwk� XX I r�7 ,-� �`� _ � � w e Martha's Vllage & KitchenAnnual Thanksgiving SK �_ � �' �� 2 -•� � � '� POLICE OFFICER �;,,,�,,,,,,, �,,,, -�---� { Martha's Village & Kitchen Kimbedy 760347-4741 NO SCALE RpCE ROUTE T��^^"""�a "�" "��^�+ � ,�q,. Tops N Barricades, Ina (S00)852-TOPS Ron Fifield �� I1 VOLUNTEER p{ Z� 6/14I21 To Ba Issuad on A p oval �� SC5�CA) a �i�� 4 PAa:":� wzo-� + � "� 1�f K aano \ a � � � �� o v� HIGHWAY 777 ,� � � � �S C� o � ' �' L. p � y \ � Y 7 r a � � CT �� 1 fJ � � d � % �t'i Q ' K� �'� J II � � 2 K, \ � , . � a ti � � a Q J W^20-3/ ,�- 1�u� _ L� � __� � � ,(`• . � � II � b �b W20.1 l:� � �^ Cf" � � /nom\ � c' �J 7 < aoseo) Q � � �i Vi �\� � p d \r�Eno/ /cioseo C➢ Q y . � nx�o� V \ � �'� � r� .� \/ "'' l''b eoao � � cw �. "" a �� -� � ALL DRIVEWAYS p� �' b sEo J -► n s, wzo-z c�oseo, � ALONG EL PASEO � � CIRCLE K JENSEN'S Z� SHALL BE BLOCKED ROAD � �� .. �/ onoun�� "�VjQ CL08ED �7 nneno &1 \— � � � o00 � �� EL PASEO \ � ,�, �i C� 4 �' „ � �' � �, , d ➢d �} ��d b A ;� d � d„ �Y � �' �.�.� ��"� (S o „ � � � � � �b �A �a tf�t' v� �- a 11 "' � � �� d��, � d d�� A�„A�� d d��AAdb 0� � w �� • �� „ „ �� b o Q � �p �p�5ro �I > Z � � { p G; rr� � � TRFFFIC SHALL BE ALLOW TO PNSS THRU ��'�� Y J� �'j' � �. II �� , �� TURNAROUND TO THE PNRKING BEHINO THE GARDENS �� CLOSED V� � �—�.� � y, � W FRONT OF ON EL PNSEO AND HOTEL PASEO ONTIL C W � --� I�� 73585 El PASEO 75 MIN. BEFORE START OF RUN. AT a 1 { " C� �v� � THGTTIMETHEBpRRICpDE50NEL <p �} �\ � a `C� � PASEOWILLBEMOVEOTOLARKSPUR � �> � � ` c,, sC5(C� �} w�a �� GND GT THE COMPLETION OF THE RUN ��' LARREA ST Ij u � CIASED THE BARRICADES WILL BE MOVEO s e�.z ui n � �'�� gRLpgEp v�� 5^ NO SCALE BACR TO CLOSE EL PASEO ANO �� l� BeoeEPi�aan.=ina I �`s I _._9._._ �"� � n � � V� � �c� � �� o � SHADOW MTN. DR. � � � � '� � � � K-RAIL mwiaws c!5 ��:. .wu�, � o '� POLICE OFFICER �y � Q �` ,�p., RACEROUTE - A VOLUNTEER NOTES:I.ALLTRAFFICCONTROL�EVICESFORTHISPROJECTSHALLBEINACCORDANCEWITHREVISION60FTHE2014CALIfORNIAMANUALONUNIFOftMTRAFFICWNTROLSIMUSG�J X°""`°01ry 1°' sT"°°^" 2. TRAFFlC CONTROL SHOWN HEREIN IS THE MINIMUM REQUIREO. A�DITIONAL TRAPFlC CONTROL MAV BE REQUIRED TO FACILITATE PUBLIC SAFETVAN� TRAFFlC FLOW IF �EEIdED NECESSARY BV CITY OF PALM DESERT XX REPRESENTATNE T"�'�P�^k� 3. THROUGHOUT EACH WORK PERIOD, CONTRACTOR SNALL INSPECT TRAFFlC CONTROL (SIGNS. BARRICA�ES AN� �ELMEATORS) AND MAINTAIN SAME IN ACCORDANCE WITH TRAFFlC CONTROL PLANS. Martha's Village & Kitchen Annual Thanksgiving SK 4 MARTHASVILlAGEBKITCHENPERSONNEL WILLCONTACTANYAFFECTED6USWESSESTHATWILLBEOPENONTHANKSGIVING�AYANDADVISETHEMABOUTTHERACEANDHOWITWILLAFFECTTHEM. A'^'�'^�°�°' �'"°° S.AVOLUNTEERS.PERSONNEl5HALL8ESTATIONE�ATALLIMERSECTI0N5ALONGTHEROUTEAPOLICEOFFlCERSHALLBESTATI0NE0ATOCOTILLO&ELPASEOANDPORTOLA&EIPASEO Martha'sVillage&Kitchen MarJOn760347-4741 fi.THISTRAFFICCONTROLSHALLBEINPLACEONTHANKSGIVINGII!2521FROM5'.QOAM-7030AM . T��a P^�'^ �m� TOPS N BARRICADES SHALL POLLOW THE LAST RUNNERAND THE CLEAN UP CREW TO REOPEN THE ROADAS QUICKLYAS POSSIBLE Tops N BaffiCades, InG (800)852-TOPS Ron Fifield 7 TOPSNBARRICADESSHALLPOST"NOPARKINGTOWAWAYill25/215AMTONOONPERPDMC1016.090"ALONGELPASEOfROMHWY74TOPORTOLAONEVERYOTHERPALMTREE.ONWE�S11/24AM 9""�'"°' °� P'^'""'^'°°' SIGNS SHALL BE REMOVED AFTER THE EVENT. � 2 of 2 6/14I21 To Be Issued on Approval