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HomeMy WebLinkAbout16 2021 HR and Risk Vendor ListSTAFF REPORT CITY OF PALM DESERT ADMINISTRATIVE SERVICES MEETING DATE: July 8, 2021 PREPARED BY: Cora L. Gaugush, Management Specialist II REQUEST: Streamline the use of vendors for the Risk Management and Human Resources by granting exception to bidding requirements and approving Vendor lists for Fiscal Year 2021-22. ___________________________________________________________________________ Recommendation By Minute Motion: 1. Grant an exception to the purchasing requirements of the Palm Desert Municipal Code, as provided for in Section 3.30.160 (K); 2. Approve the Vendor List; for Risk Management and Human Resources; and, 3. Authorize the City Manager to execute contracts as needed and recommended by staff during Fiscal Year 2021-22. Strategic Plan This item is not related specifically to the objectives of the Strategic Plan; however, the net result permits staff to respond quickly and efficiently, in the best interest of the city to a variety of situations. Background Analysis The Risk Management and Human Resources Department utilizes a variety of vendors and service providers for various items and services. The vendors and services listed are used because they offer immediate accessibility, wholesale and/or discounted pricing, and/or because they are the only local source. The list also includes vendors that by their nature are unique, such as applicant skills testing. In the case of medical providers, toxic substance testing, and facility restoration services, these services are generally used on an emergency basis. Risk Management is also seeking approval to utilize vendors on the Public Works Vendor Lists, approved by City Council on June 10, 2021. Taking into account the recent re-distribution of responsibilities, this approval will allow for items of work related July 8, 2021 - Staff Report Approval of the OEM Vendor List, Public Works Various Vendors and Qualified Service Providers List and Landscape Services Division Vendors and Service Providers List Page 2 of 2 to remediation and maintenance under the purview of Risk Management to move forward in an efficient manner, without duplicating efforts. Section 3.30.160 (K) of the Municipal Code gives the authority to obtain routine and recurring services, supplies, and maintenance using one of these vendors. The approval of these lists will simplify the process to purchase and acquire items and services needed during events where time is of the essence. Purchases and/or services valued at more than $50,000 will follow the standard procedure for procurement, as outlined in the Municipal Code, with the exception of emergency items of work, for instance, toxic remediation and/or restoration caused by such damage. Fiscal Analvsis Funding for routine and estimated emergency purchases (i.e., employee medical, business cards, biohazard clean-up etc.) are included in the Fiscal Year 2021/22 Human Resources and Emergency Management budgets. Prior years expenditures in these categories have been less than $25,000 annually. LEGAL REVIEW DEPT. REVIEW FINANCIAL REVIEW N/A LOr'vCarvie.y /"" """ ��'� Robert W. Hargreaves Lori Carney Janet M. Moore City Attorney Director of Administrative Director of Finance Services City Manager, L. Todd Hileman: L. TOG{d I-fLI.EVu.Qw CONTENTS: FY 21/22 Human Resources Vendor List FY 21/22 Risk Management Vendor List CTfY COiJNCTLACTTON APPROVED %� RECEIVED ASSISTANT CITY MANAGER .Andy Firestine Andy Firestine Assistant City Manager nrxrrn OTF[GP METTING DATF n� —ng- ��-1 AYESe �aY��k �.lo��aru��, tJc�4�,�c. Q.uEc.�:\�., k.�lly NOF,S� Nawi ABSF,N7`� NO`^R ARSTAIN• iV ow.t. VF.RTFIGDI3Y• MG,S / 1� Original op File with City Clcrl<'s t�t0'�ce Human Resources/Risk Management Departments Revised July 8, 2021 Authorized Vendors and Service Providers FY 2021/2022 NAME: LOCATION: COMMENTS & JUSTIFICATION: Eisenhower Occupational Health La Quinta, CA Employee non-emergency medical services (First Aid, Employee Physicals, Worker’s Comp, etc.).- Workers Compensation Contracted Network Eisenhower Emergency Physicians Rancho Mirage, CA Employee emergency medical services.- Emergency Medical Services-Sole Source Provider Desert Urgent Care Palm Desert, CA Employee non-emergency medical services (First Aid, Employee Physicals, Worker’s Comp, etc.)- Workers Compensation Contracted Network TAG/AMS Los Alamitos, CA D.O.T. employee drug testing administration- Public Agency Pool for Random Drug Testing College of the Desert Palm Desert, CA Employee Training-Local Public Higher Education Institute U.C.R. Palm Desert, CA Employee Training- Local Public Higher Education Institute Impression Deisgn1 Palm Desert, CA Recognition/Promotional items as needed (dyes and artwork set up – avoiding duplicate set-up charges) J.L. Endicott1 Pioneertown, CA Name Tags and Name Plates ProForma SoCal1 Indio, CA Business Forms/Cards E-Skills Chelmsford, MA On-line applicant Skills Testing-Unique Service and Used Intermittently CPS HR Consulting Sacramento, CA Applicant Skills Testing / Employee Training- Unique Service and Used Intermittently American Technologies, Inc.2 Riverside, CA Emergency Hazmat Response and Restoration and Cleaning Services ServPro2 Palm Desert & Riverside, CA Emergency Restoration and Cleaning Services Belfor Property Restoration2 Palm Springs & Riverside, CA Emergency Hazmat Response and Restoration and Cleaning Services Existing contract for COVID-19 Disinfection Ocean Blue Environmental2 Long Beach, CA Emergency Hazmat Response and Restoration and Cleaning Services Masters Environmental2 Indio, CA Emergency Asbestos, Lead, and Mold Inspection Services 1Reproduces the City’s logos on various items and is a detailed production process 2Utilized in emergency situations where public health/safety may be at risk [This page has intentionally been left blank.] Revised July 8, 2021 PALM DESERT PUBLIC SAFETY VENDORS LIST POLICE DEPARTMENT VENDORS Fiscal Year 2021/22 VENDORS VENDOR SERVICE PROVIDED JUSTIFICATION Riverside County Information Technology 6147 Rivercrest Dr., #A Riverside, CA Riverside County internal department that provides services for the police motor radios Internal County Department Top of the Line Signs 75178 Gerald Ford Dr., #4 Palm Desert, CA Decals/stickers for police motors Banners for Coffee with a Cop County vendor1 VieVu 105 W. John St. Seattle, WA Provides body worn audio/video cameras County vendor1 MSA Systems 1340 S. De Anza Blvd., #103 San Jose, CA Provides electronic ticket writers for police motors County vendor1 Crossroads Software 210 W. Birch St., #201 Brea, CA Provides computer software for traffic collection data County vendor1 Benlo RV II 84420 Cabazon Rd. Indio, CA Maintenance and parts for DUI trailer County vendor1 ABC Surveying Instruments 1110 S. Glendale Ave., #B Glendale, CA Provides Sokkia Total Station for traffic scene reconstruction County vendor1 County of Los Angeles Weights & Measures 11012 S. Garfield Rd. South Gate, CA Provides commercial vehicle scales and calibration Sole Source Bio-Socal 3500 Tachevah Dr., #D Palm Springs, CA Cleans up biohazard scenes County vendor1 & is located within the Coachella Valley Crime Scene Steri-Clean 9785 Crescent Center Dr., #302 Rancho Cucamonga, CA Cleans up biohazard scene & are called when Miller’s is unavailable County vendor1 Department of Justice 7425 Mission Blvd. Riverside, CA Provides analysis for DNA, firearms, sexual assault kits, trace evidence, etc. Sole source Bio-Tox Laboratories 1965 Chicago Ave., #C Riverside, CA Provides blood and urine analysis for DUI and drug arrests County vendor1 Intoximeters 2081 Craig Rd. Saint Louis, MO Provides analysis equipment for breath testing County vendor1 Blankenship Police Supply Post Office Box 868 Mentone, CA 92359 Purchase of RAID and tactical vests for the special teams (i.e. Special Enforcement Team, Business District Team, etc.) County vendor1 Revised July 8, 2021 POLICE DEPARTMENT VENDORS (continued) VENDOR SERVICE PROVIDED JUSTIFICATION American Forensic Nurses 255 El Cielo Rd., #140-195 Palm Springs, CA Provides blood draws for DUI and drug (under the influence) cases County vendor1 Kustom Signals 1010 W. Chestnut Chanute, KS Provides radar and Lidar units for police motors County vendor1 The Radar Shop 1601 S. Grove Wichita, KS Calibrates radar and Lidar units for police motors Sole source & only authorized vendor Kustom Signals allows Eisenhower Medical Center 39000 Bob Hope Drive Rancho Mirage, CA 92270 Provides sexual assault examination. Sole source vendor as closest medical facility to provide such examination when needed. Palm Desert Cyclery 77750 Country Club Drive Palm Desert, CA 92211 Police bicycle maintenance and supplies Bicycle purchases will still be done through bidding process, for maintenance and supplies only. Tri-A-Bike 44841 San Pablo Avenue Palm Desert, CA 92260 Police Bicycle maintenance and supplies Bicycle purchases will still be done through bidding process, for maintenance and supplies only. PVP Communications 2310 205th St. Torrance, CA Provides communication gear (speakers/Bluetooth) for police motors County vendor1 Motoport USA 340 Rancheros Drive #184 San Marcos, CA 92069 Sole source for custom Police Traffic Team Motorcycle gear (e.g. jackets, trousers, shirts, boots etc.). County vendor1 BMW Motorcycles of Riverside 7740 Indiana Avenue Riverside, CA 92504 Provides preventative maintenance and repair for the Traffic Enforcement Team Motorcycles. Closest authorized BMW Dealer that provides maintenance. Enterprise Rent-A-Car 199 N. Sunrise Avenue Roseville, CA 95661 Note-Vehicles rented locally. The Police Department rents many vehicles for their undercover operations. City requests State Preferred Rate Program. 1County Vendor: Indicates a County Vendor as authorized by County of Riverside’s purchasing policy Revised July 8, 2021 FIRE DEPARTMENT VENDORS VENDOR SERVICE PROVIDED JUSTIFICATION Stryker EMS1 3800 East Centre Avenue Portage, MI Provides hydraulic gurneys on all City ambulances. A sole source vendor as Stryker is the standardized gurney provider on all City ambulances. Frazer, LTD1 Post Office Box 5000 Bellaire, TX Builds and/or refurbishes all City ambulances. However, inclusion on this list is only for maintenance and/or repair related items. Any ambulance retrofit or purchase will be brought to the City Council for consideration. The City Council has previously approved them as a sole source vendor. Fire, Etc. 2190 Main Street San Diego, CA Provides miscellaneous fire and safety equipment Have been through the Riverside County bidding process per the Fire Department. Zoll Medical Corporation 269 Mill Road Chelmsford, MA 01824 Provides miscellaneous fire and safety equipment automated external defibrillator (AED) supplier Have been through the Riverside County bidding process per the Fire Department. Life-Assist 11277 Sunrise Park Drive Rancho Cordova, CA Automated external defibrillator (AED) parts supplier, including emergency medical supplies. Have been through the Riverside County bidding process per the Fire Department. 1Any purchase over the City Manager’s spending authority will follow the City’s purchasing policy.