HomeMy WebLinkAbout09 Res 2021-55 - Destruction of Records - Development Svcs-Public ArtRESOLUTION NO. 2021-55
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND
AUTHORIZING THE DESTRUCTION OF PAPER RECORDS THAT HAVE
BEEN DIGITALLY IMAGED FROM THE DEPARTMENT OF
DEVELOPMENT SERVICES - PUBLIC ART DIVISION, TO RELY ON THE
ELECTRONIC RECORD AS THE OFFICIAL RECORD.
WHEREAS, the Department of Public Art of the City of Palm Desert, California,
has imaged, in compliance with applicable state laws, official files, records, exhibits,
permits, and other documents of said department; and
WHEREAS, the images have been quality checked, and contain all significant
details from the original and are an adequate substitute for the original document for all
purposes for which the document was created or maintained; and
WHEREAS, indexing has been verified/quality checked; and
WHEREAS, the images have been placed on optical media that cannot be altered
or changed (DVD-r, CD-R, or WORM), microfilm or microfiche; and
WHEREAS, the optical media that cannot be altered or changed (DVD-r, CD-R, or
WORM), microfilm or microfiche, has been stored in a safe and separate location.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, California, as follows:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of the paper version
of the documents, records or files as set forth in Exhibit "A," attached hereto, to rely on
the images as the "Official Record" and will be retained for the applicable retention period.
Section 3. Orders from community to place engraving on tiles in the Rose
Garden Community Walk (Exhibit "A").
Form RS-1/2019
\\srv-everyone\everyone \Staff Reports - Shared 2\Staff Reports 08-26-2021\4 - City Clerk - 08-26-2021\09 Public Art Destruction of Records RS 1\01 Permanent destruction of digital files RS-1.docx
RESOLUTION NO. 2021-55
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this 26th day of August 2021, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
KATHLEEN KELLY, MAYOR
ATTEST:
NORMA I. ALLEY, MMC, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
CITY COUNCILACTION
APPROVED vV DENIED
RECEIVED OTHER
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MEETING DATE ' ^- L° 29 21
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ABSENT: Kit vie
ABSTAIN: N OnQ,
VERIFIED BY: Nil I c
Original on File with City Clerk's Office
Form RS-1/2021
11srv-everyone\everyone1Staff Reports - Shared 21Staff Reports 08-26-202114 - City Clerk - 08-26-2021109 Public Art Destruction of Records RS 1101 Permanent destruction of digital
files RS-1.docx
RESOLUTION NO. 2021-55
EXHIBIT "A"
DESTRUCTION OF FILES FROM THE DEPARTMENT OF PUBLIC ART
DOCUMENTS HAVE BEEN DIGITALLY IMAGED TO RELY ON THE ELECTRONIC
RECORD AS THE OFFICIAL RECORD
RETENTION NO. DESCRIPTION
CW-055 Rose Garden Community Walk Tile Orders 2006
through May 2019