HomeMy WebLinkAbout03 Res 2021-58 Destruction of Records - Code Compliance DivisionRESOLUTION NO. 2021-58
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND
AUTHORIZING THE DESTRUCTION OF RECORDS THAT HAVE BEEN
DIGITALLY IMAGED FROM THE DEPARTMENT OF DEVELOPMENT
SERVICES – CODE COMPLIANCE DIVISION, TO RELY ON THE
ELECTRONIC RECORD AS THE OFFICIAL RECORD
WHEREAS, the Department of Development Services of the City of Palm Desert,
California, has imaged, in compliance with applicable state laws, official files, records,
exhibits, permits, and other documents of said office or department; and
WHEREAS, the images have been quality checked, and contain all significant
details from the original and are an adequate substitute for the original document for all
purposes for which the document was created or maintained; and
WHEREAS, indexing has been verified/quality checked; and
WHEREAS, the images have been placed on optical media that cannot be altered
or changed (DVD-r, CD-R, or WORM), microfilm or microfiche; and
WHEREAS, the optical media that cannot be altered or changed (DVD-r, CD-R, or
WORM), microfilm or microfiche, has been stored in a safe and separate location.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, California, as follows:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of the paper version
of the documents, records or files as set forth in Exhibit “A,” attached hereto, to rely on
the images as the “Official Record” and will be retained for the applicable retention period.
Section 3. That paper files dated 1996 through 2018 containing Business
License Applications, Financial Transactions and Massage Licenses that have exceeded
their retention period. (Exhibit A)
RESOLUTION NO. 2021-58
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this 9th day of September 2021 , by the following vote , to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
KATHLEEN KELLY, MAYOR
ATTEST:
NORMA I. ALLEY, MMC, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
Form RS-1/2019
CITY COUNCILA:1101'
APPROVED•----~----
REC
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Original on File with City Clerk's Office
RESOLUTION NO. 2021-58
Form RS-1/2019
EXHIBIT “A”
DESTRUCTION OF FILES FROM DEVELOPMENT SERVICES
DOCUMENTS HAVE MET OR EXCEEDED ITS RETNETION PERIOD
RETENTION NO. CE-009 – BUSINESS LICENSE CLOSED CASES
• Business License Applications from 1996 through 2018
• Massage License Applications from 1996 through 2013