HomeMy WebLinkAbout07 FY 21-22 Preferred Vendor List - MarketingSTAFF REPORT
CITY OF PALM DESERT
ECONOMIC DEVELOPMENT DEPARTMENT
DATE: September 30, 2021
SUBMITTED BY: Vanessa Mager, Management Analyst
REQUEST: Approval of the FY 2021/22 Marketing Authorized Vendor List
Recommendation
By Minute Motion:
1. Grant an exception to the bidding requirements, as provided for in Section
3.30.160K of the Municipal Code, not to exceed $25,000 for any one
vendor during FY 2021/2022; and
2. Approve the FY 2021/2022 Marketing Authorized Vendor List.
Strategic Plan
Approval of the FY 2021/2022 Marketing Authorized Vendor List does not contribute to
any of the objectives outlined in the City’s Strategic Plan.
Executive Summary
On August 16, 2021, staff posted a notice inviting qualified vendors to apply to be
placed on the FY 2019/20 Marketing Authorized Vendor List. Staff is hereby requesting
that the City Council grant an exception due to the limited number of submissions for a
short list of specialty vendors that may be essential in utilizing throughout the year in
order to meet tight deadlines and/or for minor projects. Vendors on this list have been
previously vetted by the City’s Risk Manager and tend to offer immediate accessibility,
specialized services and products, and/or discounted pricing specifically related to the
following:
− Printing
− Graphic design
− Photography
− Video production
− Promotional materials
In accordance with City requirements, purchases in aggregate of $25,000 or more
during the fiscal year will follow the standard procedure for procurement.
September 30, 2021 - STAFF REPORT
APPROVAL OF FY 2021/2022 MARKETING AUTHORIZED VENDOR LIST
Page 2 of 2
Fiscal Analysis
There is no fiscal impact associated with this request.
LEGAL
REVIEW
N/A
DEPT. REVIEW
T�now�.as so�c�e
FINANCIAL REVIEW ASSISTANT CITY
MANAGER
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Robert W. Thomas Soule Janet M. Moore
Hargreaves Public Affairs Director of Finance
City Attorney Manager
City Manager L. Todd Hileman: L. Todd I-t��ew�.av�,
�lnd� �'irestine
Andy Firestine
Assistant City
Manager
ATTACHMENTS: Proposed Marketing Authorized Vendor List for FY 2021/2022
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FY 2021/22 MARKETING AUTHORIZED VENDOR LIST
1
Vendor No. Vendor
V0007774 Xpress Graphics and Printing, Palm Desert, CA
Graphic design and printer for City marketing projects (Vetted company with
approved insurance documents on file.)
V0002146 Minuteman Press, Palm Desert, CA
Graphic design and printer for City marketing projects (Vetted company with
approved insurance documents on file.)
V0014218 Sant Made, Indio, CA
Branding, graphic design and web/digital marketing for City marketing projects
(Vetted company with approved insurance documents on file.)
V0015375 CV Strategies, Palm Desert, CA
Collateral development, design services, community meetings, translation,
photography and video services and ongoing account management coordination
for El Paseo Business Improvement District. Former vendor FG Creative merged
with CV Strategies.
V0014477 Mercury Film & Television, Palm Desert, CA
Video production services for City marketing projects (Vetted company with
approved insurance documents on file.)
V0012875 Dove Printing
Graphic design and printer for City marketing projects (Vetted company with
approved insurance documents on file.)