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HomeMy WebLinkAbout06 Portola Median Project RFP 937-22 C42280 STAFF REPORT CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT MEETING DATE: October 28, 2021 PREPARED BY: Randy Chavez, Landscape Supervisor REVIEWED BY: Andy Ramirez, Deputy Director of Public Works REQUEST: Authorize staff to issue a Request for Proposals (RFP) for Design Services for the Portola Median Landscape Project, and Authorize the City Clerk to advertise a Notice of Inviting Bids (Project No. 937- 22) (Contract No. C42280) ______________________________________________________________________ Recommendation By Minute Motion: 1) Authorize staff to issue a Request for Proposals for Landscape Design Services for the Portola Median Landscape Project; 2) Authorize the City Clerk to advertise a Notice Inviting Bids for the construction of the design; 3) Approve transfer of the Developer Deposit of $188,232 to a Capital Improvement Project Fund; and, 4) Authorize the City Manager to execute the agreement for design services based on staff’s recommendation. Background Analysis On June 1, 2016, DR Horton submitted a deposit in lieu of Bond in the amount of $188,232. The funds are earmarked to landscape the median on Portola Avenue between Gerald Ford and Dinah Shore and the median on Dinah Shore Drive west of Portola Avenue. Development along Portola Avenue has increased substantially and staff has determined that the time is appropriate to landscape the Portola Avenue median. The Dinah Shore Drive median will be landscaped once that area is developed. There are currently no utilities servicing the median; therefore, a portion of the available funds will be utilized to establish water and power once design work has been approved and completed. Staff anticipates design services be completed by February of 2022. Staff requests authorization to proceed with landscape design services and cost estimate for landscaping of the median. October 28 , 2021 -Staff Report Authorize the Portola Median Landscape Project (Project No . 937-22) Page 2 of 2 Fiscal Analysis At this time , there is no fiscal impact beyond the cost of obtaining landscape design services , which staff estimates to be less than $25 ,000 . Staff requests authorization to transfer the Developer Deposit of $188 ,232 to a Capital Improvement Project Fund for the design services. The cost of the project is estimated to be approximately $300 ,000 . The award for construction of the project and request for any additional funds will be submitted to City Council at a later meeting . Once the project is complete , staff estimates between $20 ,000 and $25 ,000 in additional maintenance cost per year. LEGAL REVIEW DEPT. REVIEW FINANCIAL ASSISTANT REVIEW CITY MANAGER .Jlntfy :Jirestine 9,:,,,-,,,,t,;( 1'11. 1'1100,u, .Jlntfy :Jires tine N/A Robert W . Hargreaves Andy Firestine Janet M . Moore Andy Firestine City Attorney Ass is tant City Manager Director of Finance Assistant City Manag er City Manager, L. Todd Hileman : L . To~~ H-LLeV\A,~ V\, ATTACHMENTS : Vicinity Map CITY COUNCILAJTION APPROVED-----DENTED ____ _ RECEIVED OTHER ____ _ MEETING DATE lQ.~ .. :'2--S5 · 'W 'fl AYEs r:b?lrni /::,QviBb tth . tJe .s1i@ ,r~un:rmn,11qif kel [l 1 NOES: )\j Dl)e. ' 1 ABSENT: N O\'.)f, ABSTAIN: N Qn e, VERIFIED BY: N \t·'\" / $ r S: Original on File with City Clerk's Office GERALD FORD DRGERALD FORD DR VAN GOGH DR CEZANNE DR MONET DRREMBRANDT PKYREMBRANDT PKYRUBENS LNRIVERA CTDA VINCI CTRAPHAEL DRREMBRANDT PKYRAPHAEL DR VAN G O GH D R MO ND RI AN PL TESLA DRLUNA CTATHENA POINTXAN D E R CTX AVIER CT ZEPPELIN D R MILLENNIA WY DINAHSHOREDRHENRI DRPORTOLAAVESources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBC O, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), sw isstopo, © OpenStreetMap contributors, and the GIS User Community GERALD FORD DRGERALD FORD DR VAN GOGH DR CEZANNE DR MONET DRREMBRANDT PKYREMBRANDT PKYRUBENS LNRIVERA CTDA VINCI CTRAPHAEL DRREMBRANDT PKYRAPHAEL DR VAN G O GH D R MO ND RI AN PL TESLA DRLUNA CTATHENA POINTXAN D E R CTX AVIER CT ZEPPELIN D R MILLENNIA WY DINAHSHOREDRHENRI DRPORTOLAAVESources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBC O, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), sw isstopo, © OpenStreetMap contributors, and the GIS User Community I +/- 30,150 SQ FT VICINITY MAP +/- 300 SQ FTFUTURE