HomeMy WebLinkAboutResolution 2020-13 Destruction of Records - Community DevelopmentRESOLUTION NO. 2020- 13
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT,
CALIFORNIA, SETTING FORTH ITS FINDINGS AND AUTHORIZING THE
DESTRUCTION OF RECORDS THAT HAVE BEEN DIGITALLY IMAGED FROM
THE DEPARTMENT OF COMMUNITY DEVELOPMENT, TO RELY ON THE
ELECTRONIC RECORD AS THE OFFICAL RECORD.
WHEREAS, the Department of Community Development of the City of
Palm Desert, California, has imaged, in compliance with applicable state laws, official
files, records, exhibits, permits, and other documents of said office or department, and
WHEREAS, the images have been quality checked, and contain all significant
details from the original and are an adequate substitute for the original document for all
purposes for which the document was created or maintained; and
WHEREAS, indexing has been verified/quality checked; and
WHEREAS, the images have been placed on optical media that cannot be altered
or changed (DVD-r, CD-R, or WORM), microfilm or microfiche; and
WHEREAS, the optical media that cannot be altered or changed (DVD-r, CD-R, or
WORM), microfilm or microfiche, has been stored in a safe and separate location.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, California, as follows:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of the paper version
of the documents, records or files as set forth in Exhibit "A," attached hereto, to rely on
the images as the "Official Record" and will be retained for the applicable retention period.
Section 3. That files dated 2016 through 2017 containing Palm Desert Youth
Committee agendas have met or exceeded their retention period. (Exhibit "A")
Form RS-1/2019
G Wubls: ArtWouth CommitteeU Destructron of Files Ltsts\Raw for Agendas docx Friday, January 10. 2020
RESOLUTION NO. 2020-
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this 23rd day of January 23, 2020, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
GINA NESTANDE, MAYOR
Form RS-1/2019
G \Pubhc Art\Vouth Committee\l Destruction of Files Lists\Reno for Agendas d— Friday, January 10, 2020
RESOLUTION NO. 2020-
EXHIBIT "A"
DESTRUCTION OF FILES FROM COMMUNITY DEVELOPMENT
DOCUMENTS HAVE MET OR EXCEEDED ITS RETENTION PERIOD
RETENTION NO: PL-006 — PALM DESERT YOUTH COMMITTEE
2016 Aqendas — Box PL-195-1
January 4, 2016
February 1, 2016
March 7, 2016
April 4, 2016
May 2, 2016
June 6, 2010 Cancelled
July 4, 2016 Cancelled
August 1, 2016
September 12, 2016
October 3, 2016 Adjourned
October 10, 2016
November 7, 2016
December 5, 2016
2017 Aqendas — Box PL-195-1
January 9, 2017
February 6, 2017
March 3, 2017 Adjourned
Mach 13, 2017
April 3, 2017
May 1, 2017
June 5, 2017
July 3, 2017 Cancelled
August 7, 2017
September 4, 2017 Adjourned
September 11, 2017
October 2, 2017
November 6, 2017
December 11, 2017