HomeMy WebLinkAboutAppointment E. Roethler - Energy Consumer Advisory Committee for Imperial Irrigation Districtx. r
STAFF REPORT
CITY OF PALM DESERT
CITY MANAGER'S OFFICE
REQUEST: Appoint Project Manager Emily Roethler to fill the City of Palm
Desert's vacant seat on the Energy Consumers Advisory
Committee for the Imperial Irrigation District
SUBMITTED BY: Lauri Aylaian, City Manager
DATE: February 13, 2020
Recommendation
By Minute Motion, appoint City of Palm Desert Project Manager Emily Roethler to
fill the vacant seat on the Energy Consumers Advisory Committee (ECAC) for the
Imperial Irrigation District (IID).
Strategic Plan Obiective
Not Applicable
Background
IID's Energy Consumers Advisory Committee provides advice and
recommendations to the IID Board of Directors regarding fiscal, strategic
planning, and Board policy matters that affect the Energy Department. The
committee was created in 1994, and provides critical advice to the board
regarding all aspects of the Energy Department and its operations. Since its
inception in1994, the ECAC has acted in an advisory capacity to the board
recommending actions of a variety of topics including budget needs, capital
expenditures, and pilot program needs.
The committee was reconstituted in 2009, and is now comprised of 20
representatives with diverse backgrounds and expertise. In the Imperial Valley,
each director is responsible for the selection of two appointees for his or her
division -totaling 10 representatives. The Coachella Valley is also represented by
10 members; however, they are nominated by the cities and the County of
Riverside. Indio, Coachella, and La Quinta are allowed two nominations each,
while Palm Desert and Rancho Mirage share a delegate. The unincorporated
areas are served by three representatives nominated by the County.
Staff Report
Appoint Staff to Imperial Irrigation District Energy Consumers Advisory Committee
February 13, 2020
Page 2 of 2
After nomination, each representative is then ratified by the IID board. The
nominee must reside in IID service territory. Ms. Emily Roethler, Project Manager
lives in an IID territory and has expressed an interest and her willingness to serve
on this important committee.
Staff recommends the City Council appoint Emily Roethler to fill the vacant seat
representing the City of Palm Desert on the ECAC for IID.
Fiscal Analvsis
There is no fiscal impact to this request.
LEGAL REVIEW
N/A
City Manager, Lauri Aylaian
DEPT. REVIEW
Andy Firestine
Assistant City nagey,
�I/ I i
FINANCIAL REVIEW
N/A
ATTACHMENTS:
Letter from imperial Irrigation District relative to Energy
Consumers Advisory Committee Seat
Energy Consumers Advisory Committee bylaws
Energy Consumers Advisory Committee meeting schedule
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January 15, 2020
The Honorable Iris Smotrich
Rancho Mirage City Hall
69-825 Highway 111
Rancho Mirage, CA 92270
The Honorable Gina Nestande
Palm Desert City Hall
73-510 Fred Waring Drive
Palm Desert, CA 92260
RE: Energy Consumers Advisory Committee Seat
Retirement of ECAC Member William Enos
Dear Mayors Smotrich and Nestande:
On behalf of the Imperial Irrigation District, thank you for providing such capable representation
on the Energy Consumers Advisory Committee that represents your constituents and our energy
customers. IID and its staff are very appreciative of the opportunity to work with Mr. William Enos,
P.E., who has held the Rancho Mirage/Palm Desert seat since September 2018, completing the
term of the previously appointed representative.
As the jurisdictional entities jointly responsible for the appointment of this seat, which expires
December 2021, the Rancho Mirage and Palm Desert city councils may appoint a new member
to complete the term. This is an important seat as the ECAC makes valuable recommendations
to the IID Board of Directors regarding fiscal, strategic planning, policy and other critical matters
affecting the Energy Department and its customers.
Residency within the IID's service area is a requirement for a seat on the committee. Meetings
are held monthly on the first Monday of the month (excluding holidays) beginning at 6 p.m. at the
IID boardrooms in La Quinta and El Centro. Video conference technology enables real-time
discussion between representatives gathered at these locations, thus eliminating the need for
long-distance travel. All meetings are livestreamed over the Internet and archived on IID's website
for public viewing.
IID pays no stipend, but reimburses members for mileage expended to and from meetings. The
enclosed Bylaws and Seat Rotation Schedule provide additional information.
Mayors Smotrich and Nestande
January 15, 2020 / Page 2
IID deeply appreciates Mr. Enos' valuable time, attention and counsel on critical Energy
Department matters. We also recognize Mr. Mr. Enos' steadfast commitment and invaluable
contributions to the committee and the communities he has so ably represented through his
service on the ECAC.
We look forward to hearing your decision. Should you have questions, please contact me at
760-898-1877 or rmgonzales@iid.com.
S
ROA M IA GONZALES
Comknuni,fv & Business Liaison
Enclosures: ECAC Bylaws and 2020 Seat Rotation Schedule
Copies: Mr. Isaiah Hagerman, City Manager, City of Rancho Mirage
Ms. Lauri Aylaian, City Manager, City of Palm Desert
Ms. Marilyn Gilbert, IID Energy Manager
Ms. Sabrina Barber, IID Policy & Regulatory Officer
IMPERIAL IRRIGATION DISTRICT IID
Energy Consumers Advisory Committee
Bylaws
ARTICLE 1. PURPOSE
Section 1.01 The purpose for which the Energy Consumers' Advisory Committee is
organized is to provide advice and recommendations to the Board of
Directors of the Imperial Irrigation District (the Board) concerning
certain issues to be addressed by the Board, regarding fiscal, strategic
planning, and IID Board policy matters, to the extent such matters
affect the Energy Department.
ARTICLE 2. APPOINTMENTS
Section 2.01 The Committee shall consist of twenty (20) members, all of whom shall
have equal voting privileges. Ten of these members shall reside in the
Coachella Valley service area, and ten of these members shall reside
in the Imperial Valley Service area. The Coachella Valley service area
is that portion of the IID electrical service area that is north of Salton
City and outside of the district boundaries of the IID.
Section 2.02 Each Imperial Irrigation District Director shall appoint two members to
the Committee from people residing within the Imperial Valley service
area. Ten (10) members shall be appointed from the Coachella Valley
as follows: six members are to be nominated by the city councils of La
Quinta, Indio and Coachella (two appointments each); one member to
be jointly nominated by Palm Desert and Rancho Mirage; and three
members to be nominated by the County of Riverside Board of
Supervisor District 4 (County). All members must reside within the
IID's electrical service area.
Section 2.03 One (1) District representative shall be appointed by the Imperial
Irrigation District's General Manager and shall serve as Coordinator to
the Committee members. The General Manager, in an effort to ensure
compatibility, will work closely with the Committee's Chairperson in
appointing the Coordinator. The Coordinator shall serve at the will and
pleasure of the Imperial Irrigation District's General Manager.
ECAC Bylaws (Adopted February 4, 2013)
Page 1
Section 2.04 A four year staggered term cycle shall be established such that one
quarter of the Committee membership is replaced or reappointed each
year. As such, the Committee shall be divided into four equal groups,
with each group to serve a distinct staggered four year term. Once the
four year staggered term cycle is established, the respective Director,
City Council or County Supervisor shall appoint or reappoint a
qualified person for a four-year term. In the event a member resigns or
for some other reason is unable to complete his/her term of
appointment, that seat will be filled for the remainder of the term by
appointment of the respective Director, City Council or County
Supervisor responsible for filling that seat. In the event a Director, City
Council or County Supervisor chooses to appoint a person who has
previously been removed from the Committee for cause, ratification of
the appointment by a majority vote of the Committee is required. When
a member of the Board leaves office, his/her successor may replace or
reappoint Committee members appointed by their predecessor for the
unexpired term of the Committee incumbent.
Section 2.05 If any member fails to attend three (3) consecutive Committee
meetings or five (5) meetings in any year during his or her term of
office, his or her position may be declared vacant by a majority of the
remaining members of the Committee making up a quorum at a
regularly scheduled meeting of the Committee. For purposes of this
section, failure to attend non -regularly scheduled meetings shall not be
counted. Further, by a vote of the majority of the remaining members,
the Committee may recommend to the respective Director, City
Council or County Supervisor the removal of a member for cause.
ARTICLE 3. MEETINGS
Section 3.01 Meetings of the Committee shall be held, alternately, in the Imperial
Irrigation District's William R. Condit Auditorium at 1285 Broadway, El
Centro, California and in Imperial Irrigation District Board Room, 81-
600 Avenue 58, La Quinta, California. If either of these locations
becomes unavailable on the designated meeting night, the Chairman
may choose an alternate location and advise all Committee members
of the alternate meeting location.
Section 3.02. Each year at its regular meeting in December, the Committee shall
select officers and reorganize itself as required by these Bylaws. In
such case as a sitting officer is unable to carry out his duties, a
replacement shall be elected by a majority vote of those present at the
next regularly scheduled meeting with a quorum present.
Section 3.03. Regular meetings shall be held on the first Monday of each month, at
ECAC Bylaws (Adopted February 4, 2013)
Page 2
a time specified by the Committee, unless such day falls on a legal
holiday, in which event the regular meeting for that month shall be held
at the same hour and place on the following week provided a quorum
will be present.
Section 3.04. Special meetings of the Committee may be called by the chairperson,
or, in his or her absence, the vice -chairperson, or by a majority of the
members of the Committee. Special meetings shall be held at the
Committee's regular meeting places, alternating between the
Coachella facility and the Imperial facility.
Section 3.05. Notices of an agenda for each regular and special meetings of the
Committee shall be mailed to each member and advisor no later than
the Friday immediately preceding each regular meeting and no later
than 72 hours preceding each special meeting. Minutes of any
preceding meeting will be included in the packet if available at the time
of mailing.
Section 3.06. All full meetings shall be held in compliance with the requirements of
the Ralph M. Brown Act (Chapter 9, Division 2, Title 5 of the
Government Code), and shall be open and public unless otherwise
authorized by law, or herein.
Section 3.07. A quorum shall consist of a majority of the members of the Committee.
In the absence of a quorum, a meeting of the Committee may be
adjourned from time to time by vote of a majority of the members
present, and no other business shall be transacted, however, the
meeting may continue only for informational purposes.
ECAC Bylaws (Adopted February 4, 2013)
Page 3
Section 3.08. Each member is entitled to one (1) vote on each matter submitted to
the meeting. Voting shall be by voice vote, unless a member demands
a roll call vote, in which event the Coordinator shall call the roll and
duly record the votes of each Committee member. There shall be no
voting by mail or proxy voting.
Section 3.09. Meetings of the Committee shall be presided over by the chairperson,
or, in his or her absence, the vice -chairperson, or in the absence of
both, by a chairperson chosen by a majority of the members present.
Meetings shall be governed by the IID Board of Directors Governance
Manual (revised 12/18/07), Policy Number G-8, Rules of Order for
Board, insofar as such Rules are not inconsistent with or in conflict
with these Bylaws.
Section 3.10 All full Committee meetings shall be open to the public and allow for
public comment with a limitation of five (5) minutes per speaker.
ARTICLE 4. OFFICERS
Section 4.01. The officers of the Committee shall be a chairperson and a vice -
chairperson.
Section 4.02. The Committee shall elect the chairperson and vice -chairperson
annually from its members. The chairperson and vice -chairperson
shall alternate each year between Imperial Valley and Coachella
Valley. Elections shall be by a majority vote of those attending the
annual meeting, a quorum being present. Officers may be removed
from that position with cause, by a majority vote of the Committee, at
any meeting in which a quorum is present.
Section 4.03. The chairperson shall preside at all meetings of the Committee, and
shall, as required, serve ex officio as a member of all standing
subcommittees of the Committee.
Section 4.04. In the absence of the chairperson, or in the event of his/her inability or
refusal to act, the vice -chairperson shall perform all duties of the
chairperson, and when so acting shall have all powers of and be
subject to all restrictions on the chairperson.
Section 4.05 A recording secretary appointed by the Imperial Irrigation District will
be responsible for recording the proceedings of said meetings
submitting said minutes to the Committee for approval. The recording
secretary shall also be responsible for maintaining the originals of the
Bylaws, as well as amendments or any other alterations, after
ECAC Bylaws (Adopted February 4, 2013)
Page 4
approval by the Board of Directors and shall be maintained at the IID,
together with the book of minutes of all meetings of the Committee.
The minutes of the meetings shall include the time and place of the
meetings whether it be a regular or special meeting and of the
proceedings conducted at said meetings.
Section 4.06 The Coordinator shall be responsible for the giving of all notices in
accordance with the provisions of these Bylaws or as required by law
and the coordination of distributing presentation documents.
Section 4.07 The chairperson, with the advice of the Committee members, will
coordinate the preparation of the agenda with the Coordinator so that
appropriate notice can be given to the Committee, support staff, and
as required by law. All agenda items must be approved by the IID
Energy Manager or General Manager.
ARTICLE 5. MISCELLANEOUS PROVISIONS
Section 5.01. Committees. The Committee, from time to time, may designate two or
more of its members to investigate and report on such matters as the
Committee deem appropriate. Committee appointees shall constitute
either ad hoc subcommittees (appointed to investigate and report on a
specific, non -recurring matter) or standing subcommittees (appointed
with continuing responsibilities on specific, recurring matters). Without
prior authorization by the Committee, no subcommittee action will be
presented to the Board unless approved by a vote of the Committee
itself.
Section 5.02. Budget and Strategic Planninq Subcommittee. Without limitation, one
of the standing subcommittees to be appointed by the Committee shall
be the Budget and Strategic Planning Subcommittee. This
Subcommittee shall consist of five members, two each from Imperial
and Coachella valleys and the Committee chairperson, who shall work
with the IID Board, annually, in reviewing the Energy Department
budget and related strategic planning. This Subcommittee shall submit
its recommendations to the full Committee and if no further review is
necessary, the full Committee will submit its recommendation directly
to the IID Board.
Section 5.03. Presentation Format. Items submitted to the Committee shall be in
an executive summary format which includes: (1) a clear statement of
the problem or definition of the work, (2) all alternatives for completing
the work or solving the problem, (3) a cost benefit analysis for each
alternative, and (4) staffs recommendation which shall include all
reasoning and assumptions.
ECAC Bylaws (Adopted February 4, 2013)
Page 5
Section 5.04 Committee Analvsis. Issues to be brought to the Committee shall
include: (1) budget and budget amendment issues, (2) strategic
planning issues, (3) policy issues to the extent they affect the Energy
Department, and (4) Energy rate structure issues.
Section 5.05. Fiscal Year. For purposes of these Bylaws, the business of the
Committee shall be conducted on a fiscal year basis commencing
January 1 of each year. All terms of office shall be deemed to begin on
January 1 and end on December 31.
Section 5.06. Compensation or Expense Reimbursement. Members shall receive no
compensation, salary, or other stipend for their service as members.
Expenses incurred by members, if any, in connection with their
service, shall not be reimbursed unless pre -approved by the IID and in
accordance with IID policy. Expenses may include mileage
reimbursement to and from Committee meetings and/or tours
(reimbursed at the maximum allowed by the Internal Revenue Service
at the time of travel) or expenses incurred while attending energy
conferences.
Section 5.07 Committee Minutes and Communications. Copies of all minutes of the
Committee meetings will be forwarded, upon preparation, to all
members of the Imperial Irrigation District Board. Any other
communications with the Board of Directors by the Energy Consumers
Advisory Board shall be in writing, approved by a majority of those
present at the Committee meeting at which the statement or report is
prepared. Reports to the IID Board shall include a minority report at
the request of any member voting in the minority.
Section 5.08 Effective Date of Bvlaws and Amendments. Bylaws shall become
effective upon their adoption by the Imperial Irrigation District Board of
Directors. Amendments may be recommended by the Committee, by a
majority vote, for approval by the Imperial Irrigation District Board of
Directors.
Section 5.09 Construction. As used in these Bylaws the masculine gender includes
feminine and neuter, singular number includes the plural, and the word
"shall" is mandatory and the word "may" is permissive.
Section 5.10 The Bylaws shall be reviewed at a minimum of every three years.
Section 5.11 No actions expressing Committee opinions will be presented by the
Committee unless approved by the IID Board of Directors.
ECAC Bylaws (Adopted February 4, 2013)
Page 6
ECAC SEAT ROTATION SCHEDULE
Seats that will expire in Dec 2020
` Division 1, Seat 2 La Quinta, Seat 2
Division 5, Seat 2 Coachella, Seat 2
Riverside County, Seat 3
Seats that will expire in Dec 2021
Division 2, Seat 2 Indio, Seat 2
Division 3, Seat 2 Palm Desert / Rancho Mirage Seat
Division 4, Seat 2
Seats that will expire in December 2022
` Division 1, Seat 1 La Quinta, Seat 1
Division 5, Seat 1 Coachella, Seat 1
Riverside County, Seat 1
Seats that will expire in Dec 2023
Division 2, Seat 1 Indio, Seat 1
Division 3, Seat 1 Riverside County, Seat 2
Division 4, Seat 1
*Nominating bodies (board members and jurisdictional entities) will have the ability to change, replace
or reappoint members at any point.
2020 ECAC Members and Seat Allocations
Division 1, Seat 1 Jeffrey Plourd
Division 1, Seat 2 David Salgado
Division 2, Seat 1 Shorty Hickingbottom
Division 2, Seat 2 Haydee Rodriguez
Division 3, Seat 1 Gerald Gauna
Division 3, Seat 2 Eric Reyes
Division 4, Seat 1 Guillermo Hermosillo
Division 4, Seat 2 Chad Cooper
Division 5, Seat 1 Michael Anderson
Division 5, Seat 2 Rosa A. Guerrero
La Quinta, Seat 1 John Pena
La Quinta, Seat 2 Lee Osborne
Coachella, Seat 1 Philip Bautista
Coachella. Seat 2 Jacob Alvarez
Indio, Seat 1 Vacant
Indio, Seat 2 Glenn Miller
Riverside County, Seat 1 Becky Broughton
Riverside County, Seat 2 Patricia Saleh
Riverside County, Seat 3 Steven Bayard
Palm Desert / Rancho Mirage Seat Vacant
CITY OF
Os NCE OF CITY MANAGER
ISAIAH HAGERMAN
February 5, 2020
Lauri Aylaian
City Manager
City of Palm Desert
73510 Fred Waring Dr.
Palm Desert, CA 92260
MIRAGE
Re: Energy Consumers Advisory Committee Seat
Dear Ms. Aylaian:
With the retirement of William Enos, City Engineer for the City of Rancho Mirage,
it is necessary for Rancho Mirage and Palm Desert to appoint and nominate an
employee to fill the vacant seat on the Energy Consumers Advisory Committee.
Please accept this letter as the official approval and nomination by the City of
Rancho Mirage of Emily Roethler, Engineer with the City of Palm Desert to the
Energy Consumers Advisory Committee for the remaining term, which expires
December 2021.
Should you need anything further, please do not hesitate to contact me.
Best regards,
Isaiah Hagerman
City Manager
ADMINISTRATION DCUCLOPMGNT �CRVICCS HnAnce F+OU'inG PUULIC UNARY PUBL C W01W
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