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HomeMy WebLinkAboutC36800 CA2 On-call Surveyor SvcsSTAFF REPORT CITY OF PALM DESERT DEPARTMENT MEETING DATE: February 27, 2020 PREPARED BY: Christina Canales, Engineering Assistant REQUEST: Approve Amendment No. 2 to Contract No.C36800 with Michael Baker International, Inc. of Palm Desert, California, for On -Call City Surveyor Services in the amount of $50,000 Recommendation By Minute Motion: Approve Amendment No. 2 to Contract No. C36800 with Michael Baker International, Inc., for On -Call City Surveyor Services in the amount of $50,000; and, 2. Authorize the City Manager to execute said Amendment. Upon approval, funds will be available in Account No. 1104300-4301000, Prof - Architectural / Engineering. Strateqic Plan This action has no direct effect on any one of the specific goals in the Strategic Plan. Background Analvsis The City Council awarded Contract No. C36800 to Michael Baker International, Inc. on March 22, 2018, for On -Call City Surveyor Services for a one (1) year term in an amount not to exceed $100,000. On March 14, 2019, the City Council approved a one-year extension to the contract and the remaining contract funds were carried over to Fiscal Year 2019-2020. At that time, the use of a portion of the contract amount for tasks associated with the San Pablo Corridor Improvements Project was also approved. Subsequently, funds in the amount of $49,800 were transferred from the Public Works Administration Account to the San Pablo Corridor Improvements Project account. The contract extension is set to expire on June 30, 2020, and due to the transfer of funds for the San Pablo Project, the remaining funds for on -call surveying services have been depleted. In order to continue with on -call surveyor services through June 30, 2020, staff requests the addition of $50,000 to Contract C36800. February 27, 2020 - Staff Report Amendment No. 2 to Contract No. C36800 Page 2 of 2 Fiscal Analvsis Funds for services associated with the San Pablo Corridor Improvement Project, which were originally budgeted in the Public Works Administration Account, were reimbursed by bond funds; therefore, this action has no fiscal impact to the general fund. LEGAL REVIEW DEPT. REVIEW FINANCIAL REVIEW N/A Robert W. Hargreaves Tom Garcia, P.E. J et M. Moore City Attorney Director of Public Works Director of Finance City Manaqer, Lauri Avlaian: APPLICANT: Michael Baker International, Inc. 75-410 Gerald Ford Drive, Suite 100 Palm Desert, CA 92211 ATTACHMENTS: Amendment No. 2 to Contract C36800 ASSISTANT CITY MANAGER And restine Assis t City Manager CONTRACT NO. C36800 SECOND AMENDMENT TO AGREEMENT WHEREAS, the City of Palm Desert ("City") and Michael Baker International, Inc. ("Contractor"), entered into an agreement, dated March 22, 2018, for on -call City Surveyor services ("Agreement"), the parties wish to amend the agreement effective March 1, 2020. NOW, THEREFORE, the parties agree as follows: A. The Amount of the contract will increase by the sum of fifty thousand and 00/100 dollars ($50,000) for a total contract amount of $150,000. B. All other terms and conditions of the Agreement shall remain unchanged, and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the 27th day of February 2020. CITY OF PALM DESERT A Municipal Corporation Lauri Aylaian City Manager Attest: Rachelle D. Klassen, City Clerk City of Palm Desert, California Approved as to Form: Robert W. Hargreaves, Esq. City Attorney MICHAEL BAKER INTERNATIONAL, INC. Consultant Approved as to Content: Tom Garcia, P.E. Director of Public Works CONTRACT NO. C36800 CONTRACTOR NOTARY ACKNOWLEDGMENT A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California } } SS County of Riverside } On , 20 before me, a Notary Public, personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Seal)