Loading...
HomeMy WebLinkAboutMinutes - Parks and Recreation Commission 01/07/2020$E2 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT INTEROFFICE MEMORANDUM TO: Rachelle D. Klassen, City Clerk FROM: Angie Marron, Office Specialist II DATE: February 13, 2020 SUBJECT: Submission of Minutes for the Parks and Recreation Commission Attached for your records are the approved minutes of the Parks and Recreation Commission Meeting of Tuesday, January 07, 2020. Please let me know if you have any questions or need additional information. Thank you. Attachment (as noted) CITY OF PALM DESERT MINUTES PARKS AND RECREATION COMMISSION REGULAR MEETING TUESDAY, JANUARY 07, 2020 — 8:30 a.m. Administrative Conference Room — Palm Desert Civic Center 73-510 Fred Waring Drive, Palm Desert, California 92260 CALL TO ORDER Chair Van G. Tanner convened the meeting at 8:30 a.m. II. ROLL CALL Present: Chair Paul Murphy Vice Chair Randy Guyer Commissioner Gerald Dawson Commissioner Kim Housken Commissioner Mary Helen Kelly Commissioner Mike Hardin Commissioner Van Tanner Absent Paula Simonds, YMCA of the Desert Ex-Officio Members: Kevin Kalman, Desert Recreation District Also Present: Lauri Aylaian, City Manager Ryan Stendell, Director of Community Development Jennifer Nelson, Management Analyst Randy Chavez, Landscape Supervisor Sabby Jonathan, Council Liaison Angie Marron, Recording Secretary Guests: David Keyes, YMCA of the Desert / Aquatic Center Brenda Nutcher, Desert Recreation District Tammy Martin, Friends of the Desert Mountains PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JANUARY 07. 2020 III. ORAL COMMUNICATIONS None IV. CONSENT CALENDAR A. MINUTES OF THE REGULAR MEETING OF TUESDAY, NOVEMBER 05, 2019 Rec: Approve as presented Upon a motion by Commissioner Housken, second by Commissioner Guyer, carried by a 7-0 vote of the Commission, (AYES: Housken, Guyer, Dawson, Hardin, Tanner, Murphy, Kelly; NOES: None; ABSENT: None) the Consent Calendar was approved as presented with a correction request by Commissioner Housken on page (4). V. NEW BUSINESS A. ELECTION OF OFFICERS Vice Chair Kelly made a motion to elect Commissioner Murphy as Chair, second by Commissioner Guyer. Commissioner Murphy made a motion to elect Commissioner Guyer as Vice Chair, second by Chair Tanner, and carried by a 7-0 vote of the Commission (AYES: Kelly, Hardin, Guyer, Housken, Dawson, Tanner, Murphy; NOES: None; ABSENT: None) B. 2020 COMMISSION MEETING SCHEDULE Jennifer Nelson commented on the current bi-monthly set schedule, and left the option open to the Commission on whether or not to continue with the same plan. Ryan Stendell reiterated on the previous schedule that the Commission had agreed to, with the observation that the Commission could meet monthly if needed. Mr. Stendell also stated that there will be a point where monthly meetings will become prominent when goals for the North Sphere Regional Park are set forth. The goal process for the fiscal year 20/21 budget cycle has also begun. Mr. Stendell recommends to move forward with the current schedule with options of meeting on a monthly basis as needed. Commissioner Tanner stated that there may be a concern the Commission is not meeting enough. Commissioner Tanner motions to meet every month with the exception that July and August remain dark. If there is not enough items for the agenda, Commissioner Tanner recommends that Ms. Nelson contact the Chair and advise on whether or not to meet for said date. Chair Murphy recommends not having meetings on Tuesdays that immediately follow holidays. 2 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES JANUARY 07. 2020 Upon a motion by Commissioner Tanner, second by Vice Chair Guyer, carried by a 7-0 vote of the Commission, (AYES: Housken, Guyer, Dawson, Hardin, Tanner, Murphy, Kelly; NOES: None; ABSENT: None) the Commission moves to meet every month, with the exception of July and August. C. ADOPT COMMUNITY SERVICE AWARD PROGRAM Jennifer Nelson stated that she is trying to get the Commission to be more involved and engage with the community. A copy of the program's details were provided to the Commission, along with application for nomination. The thought would be to reach out as a park ambassador and recognize efforts by peers. The recognition can take place at a Commission meeting or possibly at a City Council meeting. Ms. Nelson reminded the committee that this program is to get more people involved and recognize them, and the things they do for the parks and recreation community. Chair Murphy stated that Mary Helen Kelly is most qualified and appropriate for Commissioner Dawson's nomination. Commissioner Tanner seconds the nomination. Commissioner Kelly expressed her love for her City and she does what makes her happy. She feels that there is an abundance of people in Palm Desert that give just as much to the community. Ms. Kelly also stated that she has received many awards recognizing her contributions to the City, and is confident that there are many people who are just as deserving and extraordinary to be nominated. Sabby Jonathan recommends that this item be clarified and defined, more specifically the criteria for this nomination. Will there be a plaque displayed somewhere or just given to the individual, is there an expense involved; details need to be explained and established. Commissioner Kelly suggests that it should be a new program with a similar background as the Commission, and make it something exciting and fresh. Ms. Nelson requested that a nomination be made, whether to adopt the program or not. She has given the Commission some general guidelines for the program, and they can go over the specifics and details. Commissioner Dawson stated that he had submitted his nomination following the procedures. Ryan Stendell stated that first step is to agree to adopt the proposed program, make a recommendation to have City Council recognize it so that they are aware of it. Commissioner Kelly can be recognized in the meantime. Sabby Jonathan recommends adopting this item to present to City Council and move forward. Kevin Kalman suggested a few programs to consider for award criteria. Staff wants to acknowledge and recognize people who are contributing to the City. This award would be geared to those who are influencing the parks and recreation system. 3 PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES Chair Murphy asked if anyone on the participate and assist Ms. Nelson Commissioner Tanner, Commissioner Kalman, agreed to assist Ms. Nelson program. Commission would be willing to with the proposed program. Housken, and Ex -Off icio Kevin in developing the sub -committee Upon a motion by Vice Chair Guyer, second by Commissioner Tanner, carried by a 7-0 vote of the Commission, (AYES: Housken, Guyer, Dawson, Hardin, Tanner, Murphy, Kelly; NOES: None; ABSENT: None) the Commission moves to move forward with the sub -committee and the development of the Community Service Award Program. D. COMMISSIONER ASSIGNMENT FOR PARK AMBASSADOR UPDATE PROGRAM Jennifer Nelson stated that the bylaws show the Commissioners should go out and take a look at the parks. This is where the discussion about being more involved and engaged comes into action. Ms. Nelson mentioned possibly picking an individual park and assigning it to a Commissioner, come back and report on it. Ms. Nelson formally needs the committee to vote or choose the assigning of the parks. Commissioner Kelly stated that the park ambassador should be something different. This program was previously implemented and the Commission would rotate parks, then it was dropped because someone else was hired. The Commission would like more clarity on the program. Staff stated that it is more of an outreach component. Commissioner Hardin suggests putting a calendar together and assign a park individually. Vice Chair Guyer stated the possibility of taking on the responsibility to visit a park and use the City app to report any issues. Commissioner Housken recognizes that all thirteen parks won't be covered in a month, however, she favors the idea of reporting on an individual park once a month. Commissioner Dawson suggested keeping things more fluid rather than assigning one specific person to a park. Mr. Dawson would like to report on three parks. Commissioner Kelly feels that each park is unique and each park has its strong points. It's nice to go out and get acquainted with them and see what they have to offer. PARKS AND RECREATION COMMISSION PRELIMINARY MINUTES Commissioner Tanner is willing to visit and critique parks, and also agrees with the rest of the Commission's decision. Mr. Tanner wants to make sure that the committee is recognized for their participation. Sabby Jonathan suggests defining the role of this committee and the assignment for park ambassador. Mr. Jonathan suggests rotating during season when certain parks get frequented more than others. Ryan Stendell gave a summary based on the remarks from the committee. Mr. Stendell feels that the Commission is requesting a rotational basis. Staff will put together a matrix, have multiple reports per month, and the ambassador program will be something different from the actual inspection report. VI. CONTINUED BUSINESS NONE VII. OLD BUSINESS NONE VIII. PRESENTATIONS AND UPDATES NONE IX. COMMISSIONER, COUNCIL -LIAISON, AND STAFF COMMENTS Tammy Martin informed the committee that staff is seeing a huge increase of vandalism at the visitor center and trail heads. Huge warning signs are being put out. X. ADJOURNMENT With a.m. unanimous consent of the Commission., the meeting was adjourned at 9:20 ,i 1 Recording Secretary 5