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Home My WebLink AboutCDBG FY 2019/2020 - Reprogram FundsSTAFF REPORT CITY OF PALM DESERT CITY MANAGER'S OFFICE MEETING DATE: February 27, 2020 PREPARED BY: Christopher Gerry, Management Analyst REQUEST: Request to reprogram $14,900 in Fiscal Year 2019-20 Community Development Block Grant Program funds for Path of Life Ministries to provide local homelessness assistance program services. Recommendation By Minute Motion: 1. Open the public hearing and receive comments regarding the Fiscal Year 2019-20 Action Plan First Amendment to reprogram $14,900 in Community Development Block Grant Program funds for Path of Life Ministries to provide local homelessness assistance program services. 2. Approve the submission of the Fiscal Year 2019-20 Action Plan First Amendment to the U.S. Department of Housing and Urban Development. Background Analvsis On May 23, 2019, the City Council approved the submission of the Fiscal Year 2019-20 Action Plan, including funding recommendations for the Community Development Block Grant (CDBG) Program, to the U.S. Department of Housing and Urban Development (HUD). As part of these recommendations, the Council on Aging Southern California (COASC) received $14,900 in CDBG funds for operational costs associated with providing ombudsman services for elderly and disabled individuals living within long-term care facilities in Palm Desert. On October 2, 2019, COASC respectfully declined the City's CDBG grant award of $14,900. COASC received an increase in State funds to provide ombudsman services and ensured it will still provide the same level of service in Palm Desert. COASC declined its CDBG grant awards from other entitlement jurisdictions as well. City staff anticipated reprogramming these CDBG funds during the CDBG budget cycle in Fiscal Year 2020-21. On January 9, 2020, the City Council was presented a preliminary recommendation to focus a portion of its CDBG Public Services funds on Path of Life Ministries in Fiscal Year 2020-21. City staff recommended partnering with this organization to lease a housing unit for homeless individuals living in Palm Desert. Concurrently, the City has an agreement with Riverside Universities Health System to provide two County staff members to conduct homeless street outreach and case management; ultimately, with the goal of reducing homelessness in Palm Desert. City and County staff believe adding a discretionary housing unit for temporary shelter February 27, 2020 Substantial Amendment Page 2 of 2 (leased by Path of Life Ministries) is valuable in reducing homelessness in Palm Desert. Conceptually, Path of Life Ministries manages the leased housing unit, and County staff has discretion on placement and provides case management. By reprogramming these funds now (instead of within the CDBG budget cycle), City staff anticipates providing temporary housing to homeless individuals in Palm Desert approximately six months in advance of schedule. Fiscal Analvsis These CDBG funds are reprogrammed from Fiscal Year 2019-20; therefore, there is no cost to the General Fund. LEGAL REVIEW DEPT. REVIEW FINANCIAL REVIEW N/A N/A 694 / Robert W. Hargreaves Lauri Aylaian Ja t Moore City Attorney City Manager rector of Finance City Manager Lauri Aylaian: ATTACHMENT: A. Fiscal Year 2019-2020 Action Plan First Amendment ASSISTANT CITY MANAGER N/A Andy Firestine Assistant City Manager Attachment A Fiscal Year 2019-2020 Action Plan First Amendment Citv of Palm Desert First Amendment FY 2019-2020 Annual Action Plan FY 2019-2020 ANNUAL ACTION PLAN FIRST AMENDMENT A ":191 111IT'Le"c•1T, This is the first Amendment to the City of Palm Desert's Fiscal Year (FY) 2019-2020 Annual Action Plan. The City intends to reprogram $14,900 in Community Development Block Grant (CDBG) Program funds to the nonprofit organization, Path of Life Ministries, for complementary local homeless assistance program services. The City of Palm Desert currently operates a homelessness assistance program in conjunction with the Riverside Universities Health System to provide two County staff members to conduct homeless street outreach and case management; ultimately, with the goal of reducing homelessness in Palm Desert. City and County staff believe adding a discretionary housing unit for temporary shelter (managed by Path of Life Ministries) is valuable in reducing homelessness in Palm Desert. Conceptually, Path of Life Ministries manages the leased housing unit, and County staff has discretion on placement and provides case management. Therefore, the reprogrammed funds will generally be used for renting a temporary housing unit. As stated in the City's HUD -approved Citizen Participation Plan, an Annual Action Plan Amendment is required if the City proposes a "substantial change" in activities during a program year. For the purposes of this Amendment, a substantial change constitutes a change in purpose, scope, location, and beneficiaries of an activity. II. BUDGET ADJUSTMENT The City will reprogram $14,900 in CDBG funds (Public Services) for Path of Life Ministries. These funds became available due to another nonprofit organization, Council on Aging Southern California, respectfully declining its previous grant award in FY 2019-2020. III. CITIZEN PARTICIPATION PLAN AND PUBLIC COMMENTS The FY 2019-2020 Annual Action Plan First Amendment was released for citizen review and comment on February 7, 2020. During the public comment period from February 71h through March 91h, the Amendment was made available to the public at Palm Desert City Hall. [Subject to Pending Action] On February 27, 2020, the City Council held a public hearing to provide residents an additional opportunity to review and comment on the reprogramming of CDBG Program funds. The City Council approved the submission of the FY 2019-2020 Annual Action Plan First Amendment. Citv of Palm Desert IV. CONTACT INFORMATION For additional information, please contact: City of Palm Desert Christopher Gerry, Management Analyst 73510 Fred Waring Drive Palm Desert, CA 92206 (760) 776-6335 cgerry citvofoalmdesert.org First Amendment FY 2019-2020 Annual Action Plan City of Palm Desert Attachment A Proof of Publication First Amendment FY 2019-2020 Annual Action Plan CITY OF PALM DESERT NOTICE OF PUBLIC HEARING SUBSTANIAL AMENDMENT TO THE FISCAL YEAR 2019-20 ACTION PLAN COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM NOTICE IS HEREBY GIVEN THAT a public hearing will be held by the City of Palm Desert (City) to receive public input and recommendations pursuant to the Housing and Community Development Act of 1974, as amended, regarding a substantial amendment to the Fiscal Year (FY) 2019-20 Action Plan, which includes the Community Development Block Grant (CDBG) Program. The substantial amendment proposes to reprogram $14,900 in CDBG Public Services funds to Path of Life Ministries to complement local efforts to mitigate homelessness. The City will hold a public hearing on February 27, 2020, at 4:00 p.m., or thereabouts to accept public comment related to the proposed substantial amendment to the Action Plan. Public input will also be accepted during a 30-day comment period until 5:00 p.m. on March 9, 2020. Anyone interested in participating in the public hearing or providing public comment is encouraged to contact the designated City staff member. The public hearing will be held in the Palm Desert Civic Center, Council Chambers, located at 73-510 Fred Waring Drive, Palm Desert. The proposed substantial amendment can be reviewed at the aforementioned address as well. If you have any or comments, please contact Management Analyst, Christopher Gerry, by emailing cgerrv@citvofoalmdesert.org or calling (760) 776-6335. Rachelle D. Klassen, City Clerk City of Palm Desert February 5, 2020 media group . a+rr�r r ��r.�. Order Confirmation for Ad #: 0004043230 Customer: CITY OF PALM DESERT Address: 73510 FRED WARING OR PALM DESERT CA 92260 USA Acct. #: TDS-300315 Phone: 7603460611 CITY OF PALM DESERT Ordered Bv: Rachelle Klassen OrderStart Date: 02/07/2020 Order End Date: 02/21/2020 Tear Sheets Affidavits Blind Box Promo TvDe Materials SDecial Pricinq Size 0 1 2 X 37.00 Net Amount Tax Amount Total Amount Pavment Method Pavment Amount Amount Due $332.20 $0.00 $332.20 Invoice $0.00 $332.20 Ad Order Notes: Sales Rep: bgrady Order Taker: bgrady Order Created 02/05/2020 Product # Ins Start Date End Date TDS-DesertSun.com 2 02/07/2020 02/2112020 02-07-20, 02-21-20, TDS-The Desert Sun 2 02/07/2020 02/21/2020 02-07-20, 02-21-20, • ALL TRANSACTIONS CONSIDERED PAID IN FULL UPON CLEARANCE OF FINANCIAL INSTITUTION Text of Ad: 02/0512020 CITY OF PALM DESERT NOTICE OF PUBLIC NEARING SUBSTANIAL AMENDMENT TO THE FISCAL YEAR 2019.2020 ACTION PLAN COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM NOTICE IS HEREBY GIVEN THAT a public hearing will be held by the City of Palm Desert (City) to receive public input and recommendations pursuant to the Houvng and Community Development Act of 1974, as amended, regarding a substantial amendment to the Fiscal Year (F) 2019-2020 Action Plan, which in- cludes the Community Development Block Grant (CDBG) Program. The substan- tial amendment proposes to reprogram S14,900 in CDBG Public Services funds to Path of Life Ministries to complement local efforts to mitigate homelessness. The City will hold a public hearing on February 27, 2020, at 4:00 p.m., or there- abouts to accept public comment related to the proposed substantial amend ment to the Action Plan. Public input will also be accepted during a 30-day comment period until 5:00 p.m. on March 9, 2020. Anyone interested in participating in the public hearing or providing public comment is encouraged to contact the designated City staff member. The pub. he hearingy will be held in the Palm Desert Civic Center, Council Chambers, locat- ed at 73-510 Fred Warmg Drive, Palm Desert. The proposed substantial amend- ment can be reviewed at the aforementioned address as well. If you have any or comments, please contact Management Analyst Christopher Gerry, by emading cgerryecityofpalmdesert org or calling (760) 776-6335. RACHELLE D KLASSEN, CITY CLERK CITY OF PALM DESERT, CALIFORNIA DATE: February 5, 2020 Pule 2/7, 2/21/2020 Citv of Palm Desert First Amendment FY 2019-2020 Annual Action Plan Attachment B Meeting Minutes / Citizen Comments