HomeMy WebLinkAboutRes 2020-38 - Designate-Authorize Agents - FEMA and Cal Office of Emergency Services for Disaster Aid (OES)STAFF REPORT
CITY OF PALM DESERT
ADMINISTRATIVE SERVICES DEPARTMENT
MEETING DATE: April 16, 2020
PREPARED BY: Stephen Y. Aryan, Risk Manager
REQUEST: Adopt Resolution No. 2020 - 38 , a resolution of the City Council of
the City of Palm Desert, California, designating the City Manager,
Assistant City Manager, and City Treasurer to be the authorized
agents to provide required assurances and execute agreements for
the purposes of obtaining financial assistance from the Federal
Emergency Management Agency (FEMA) and the State of California
Governor's Office of Emergency Services (CaIOES) for disaster aid.
Recommendation
Waive further reading and adopt Resolution No. 2020- 38
Background
The California Office of Emergency Services requires that non -state agencies such as the
City of Palm Desert submit a CalOES "Form 130" every three years. The Form documents
the City Council's authorization of an agent(s) to act on behalf of the City for purposes of
receiving disaster assistance from state and federal agencies, including the Federal
Emergency Management Agency (FEMA).
Approving this document will enable the City to efficiently apply for and request public
assistance as the need arises. The "Form 130" will be applicable to the COVID-19
emergency, as well as any other disaster over the next three years. Staff is proposing that
the City Council designate the City Manager, Assistant City Manager and City Treasurer
as the City's authorized agents.
Fiscal Analvsis
There is no fiscal impact for approving the resolution. Designating authorized agents may
ultimately have a positive fiscal impact because it will enable the City to request public
assistance from federal and state agencies to seek recovery of costs related to the
COVID-19 emergency and future disaster incidents.
LEGAL REVIEW DEPT. REVIEW FINANCIAL REVIEW CITY MANAGER
N/A
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Robert W. Hargreaves Lori Carney Janet M. Moore
City Attorney Director of Administrative Services Director of Finance
Attachment: Resolution No. 2020 - 38
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Lauri Aylaian
City Manager
RESOLUTION NO. 2020- 38
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM DESERT, CALIFORNIA, DESIGNATING THE CITY
MANAGER, ASSISTANT CITY MANAGER, AND CITY
TREASURER TO BE THE AUTHORIZED AGENTS TO
PROVIDE REQUIRED ASSURANCES AND EXECUTE
AGREEMENTS FOR THE PURPOSES OF OBTAINING
FINANCIAL ASSISTANCE FROM THE FEDERAL
EMERGENCY MANAGEMENT AGENCY (FEMA) AND
THE STATE OF CALIFORNIA GOVERNOR'S OFFICE OF
EMERGENCY SERVICES (CaIOES) FOR DISASTER AID.
WHEREAS, the City of Palm Desert seeks to apply for Federal Emergency
Management (FEMA) and California reimbursement for costs incurred for its ongoing
emergency response and damages related to the COVID-19 pandemic and any future
disaster incidents; and
WHEREAS, the California Governor's Office of Emergency Services (CalOES)
administers the State and Federal reimbursement process and grant programs for
emergency and disaster relief; and
WHEREAS, CalOES "Form 130" requires the City of Palm Desert to designate
agents to engage with FEMA and CalOES regarding assistance and grants applied
for by the City; and
WHEREAS, City staff recommends that the form designate agents by position,
instead of specific names, and be effective for all open and future disasters declared by
the state or federal government up to three years following the date of approval, so as to
expedite processing of requests in the future; and
WHEREAS, the City of Palm Desert desires to ensure that "Form 130" makes
the City eligible to apply for disaster relief for the COVID-19 pandemic, as well as
future disaster incidents for three years.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Palm
Desert, California, that it:
Hereby designates the City Manager, Assistant City Manager, and City
Treasurer as the City's agents to provide required assurances and execute
agreements for the purposes of obtaining financial assistance from FEMA and
CalOES for disaster aid; and
2. Approves CalOES Form 130, attached to the Resolution as "Exhibit A," and
authorizes the City Manager to file the CalOES "Form 130" with CalOES and
submit all related documentation.
Resolution No. 2020 - 38
IT IS HEREBY FURTHER RESOLVED AND ORDERED that this Resolution
shall become effective immediately upon passage and adoption.
PASSED, APPROVED AND ADOPTED by the Palm Desert City Council on
this 16th day of April, 2020, by the following vote, to wit:
AYES:
NOES:
ABSENT:
NONE:
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
GINA NESTANDE, MAYOR
2
EXHIBIT A
STATE OF CALIFORNIA
GOVERNOR'S OFFICE OF EMERGENCY SERVICES Cal OES ID No:
Cal OES 130
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
FOR NON -STATE AGENCIES
BE IT RESOLVED BY THE City Council OF THE City of Palm Desert
(Governing Body) (Name of Applicant)
THAT City Manager OR
(Title of Authorized Agent)
Assistant City Manager OR
(Title of Authorized Agent)
City Treasurer
(Title of Authorized Agent)
is hereby authorized to execute for and on behalfofthe City of Palm Desert a public entity
(Name of Applicant)
established under the laws of the State of California, this application and to file it with the California Governor's Office of Emergency
Services for the purpose of obtaining certain federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford
Disaster Relief and Emergency Assistance Act of 1988. and/or state financial assistance under the California Disaster Assistance Act.
THAT the City of Palm Desert a public entity established under the laws of the State of California.
(Name of Applicant)
hereby authorizes its agent(s) to provide to the Governor's Office of Emergency Services for all matters pertaining to such state disaster
assistance the assurances and agreements required.
Please check the appropriate box below:
[]1'his is a universal resolution and is effective for all open and future disasters up to three (3) years following the date of approval below.
❑This is a disaster specific resolution and is effective for only disaster number(s)
Passed and approved this 16th day of April 20 2020
Gina Nestande, Mayor
(Name and Title of Governing Body Representative)
I Rachelle D. Klassen
(Name)
the City of Palm Desert
(Name of Applicant)
(Name and fnle of Governing Body Representative)
(Name and Title of Governing Body Representative)
CERTIFICATION
, duly appointed and City Clerk
of
(Title)
do hereby certify that the above is a true and correct copy of a
Resolution passed and approved by the City Council
(Governing Body)
on the 16th day of April 2020 .
(Signature)
ofthe City of Palm Desert
(Name of Applicant)
City Clerk
(Title)
Cal CES 130 (Rev 9/13) Page I
STATE OF CALIFORNIA
GOVERNOR'S OFFICE OF EMERGENCY SERVICES
Cal OES 130 - Instructions
A Designation of Applicant's Agent Resolution for Non -State Agencies is required of all Applicants to be eligible to
receive funding. A new resolution must be submitted if a previously submitted Resolution is older than three (3) years
from the last date of approval, is invalid or has not been submitted.
When completing the Cal OES Form 130, Applicants should fill in the blanks on page 1. The blanks are to be filled in as
follows:
Governing Body: This is the group responsible for appointing and approving the Authorized Agents.
Examples include: Board of Directors, City. Council, Board of Supervisors, Board of Education, etc.
Name of Applicant: The public entity established under the laws of the State of California. Examples include: School
District, Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego,
Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California.
Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency
Management Agency and the Governor's Office of Emergency Services regarding grants applied for by the Applicant. There are
two ways of completing this section:
1. Titles Only: If the Governing Body so chooses, the titles of the Authorized Agents would be entered here. not
their names. This allows the document to remain valid (for 3 years) if an Authorized Agent leaves the position
and is replaced by another individual in the same title. If "Titles Only" is the chosen method, this document
must be accompanied by a cover letter naming the Authorized Agents by name and title. This cover letter can
be completed by any authorized person within the agency and does not require the Governing Body's signature.
2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be
listed. A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position
listed on the document or their title changes.
Governing Body Representative: These are the names and titles of the approving Board Members.
Examples include: Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the
designated Authorized Agents, and a minimum of two or more approving board members need to be listed.
Name and Title: This is the individual that was in attendance and recorded the Resolution creation and approval.
Examples include: City Clerk, Secretary, to the Board of Directors, County Clerk, etc. This person cannot be one of the
designated Authorized Agents or Approving Board Member (if a person holds two positions such as City Manager and
Secretary to the Board and the City Manager is to be listed as an Authorized Agent, then the same person holding the
Secretary position would sign the document as Secretary to the Board (not City Manager) to eliminate "Self
Certification."
Cal OES 130 (Rev 9/13) Page 2