HomeMy WebLinkAboutFY 20-21 Budget - Cost Reduction for PD PoliceSTAFF REP�RT
CITY DF PALIUI DESERT
ADMINISTRATIVE SERVICE DEPARTMENT
MEETING DATE: May 14, 2�2Q
PREPARED BY: Stephen Y. Aryan, Risk Manager
RERUEST: Consideratian vf Cvst Reduction Optians for the FY 2D�Q-�1 Palm
Desert Pfllice ❑epartment Budget.
Recvmmendation
By Mir�ute MotiQn, pro�ide direction to staff an se�eral cost reduc#ian options for
preparation of the FY 2�2d-21 Palm Desert Police Department 6udget.
Cvmmissivn Activn
The Public Safety Commissian wi11 review this matter an May 13, 2Q2a. 5taff wifl pra�ide an
update an their recommendatian at the City Council meeting.
Strateqic Plan �hlecti�e
This matter is related to the Public 5afety and Emergency Services section of the Palm ❑esert
5trategic Plan, specifically under Prtority 7: Enhance the Deli�ery of Public 5afety Services.
The priarity's strategy is to expand the existing superlati�e services provided by the fire and
police departments to address fu#ure grflwth and safety con�erns.
Exe�uiE�e 5ummary
The City Manager is recommending a reduction to the FY 2Q2Q-21 law enforcement services
budget from approximateiy $23.2 million ta $19.5 miliion. Poiice services are pro�ided thrvugh
a contra�t with #he Ri�erside Caunty Sheriff's Department, which expir�s on J�ne 3Q, 2Q24.
The praposed budget breaks dawn as follows:
• General Law Enfarcement Patral Hours (54°/a}
■ 5pecial teamslpvsitions �38°Io}
• ather support cvsts �8°Ia and includes, hu# is not limited to, o�ertime, facility fees,
patrol unit mileage, motvrcycl�s maintenance and fuel, e#c.}
Each year the Ri�erside Cvun#y Sheriff pro�ides contract cities with an estimated fully
suppar�ed rate for general law enfvrcement patrvl services. �ther special services (e.g.
5pecial Enfarcement Team, Motor �fficers, Business District Team, etc.} are generally at a
aower ra#e, with the excep#ion of a few pasitions. The FY �a2a-21 budget includes ar►
anticipated six percent �fi°IQ} increase to the fully supported rate. This cur�ent fiscal year's rate
May 14, 2a2D - Staft Re�ort
FY 2020121 Pplice Budg�t Considerations
Page 2 of 4
was alsv adjusted to account for a 2.93°IQ increase (originally estima#ed at 5°/0}. Since 20� 6,
the City approved the f�llawing budg�t modifications to mitigate rising publi� safety cvsts:
1. Keeping the following pvsitions �acant: (a} two Motvr Team officers, (b} one Special
Enforcement Team affi�er, and one Community 5ervic�s Qfficer I� �CSD};
�. Vacating ❑ne special team sergeant pasition by �ambining supervision of the Specia!
Enfarcement Team [SET} and Business ❑istrict Team (6DT); and
3. Including the K9 Team as part af Patral functians ta prvvide greater cast efficiency.
5taff has nvt ❑bserved a negati�e impact fram these madificatians and recommends
cantinuing #hem. 5taff has also worked cvliaboratively with the Sheriff's Department in
identifying severaf additional Gost reduction options, which are putlined in this repart that
should not negatively impact operativna! efficiency.
Sackqround Anal�sis
The Palm Desert PoCice �epartment is a contracted service of the Riverside Caunty Sheriff's
❑epartment, which provides for general patrol of the Gity an�! afso various special teams thaf
are ancillary service ta patrol, These special teams in�lude, �ut are not limit�d to, a#raffic
enforcement Motor Team, 5pecial Enfvrcem�nt Team, Busin�ss ❑istrict Team, Burglary
Suppressian Team, K9 Team, Schaai Resource Officers, and representaiion vn local vivlent
crimelgang and narcotics task farces.
The FY 2�20-21 propased budget includes a proje�ted 5°/o increase ta the fully-suppor#ed
rate. Rates far the �ariaus pasitions are impacted by inflatian, in�reasing pensian cvsts, and
negotiations with fi�e separate unions.
As pre�iausly noted, several staffing mo�ifications were a�pr��ed aver the last three years in
order to mitigate increases in the public safety budget. S#aff and t�e Pvli�e ❑��Oartment
cantinue to manitar them tar any pvtential aperatianaf impacts, but tv date, nane ha�e heen
reparted. In resp�nse to a projected revenue shortfall of $fi million fvr FY 2�19-2�, the City
Manager previously recammended t�e fQllowing mfldificatians t❑ the palice budget effecti�e
July 1, 2D2a:
� f
Suspend �ne Matvr �fficer Pas�tion $3fiD,448
Suspend the K9 �fficer Pasitian $365,48�
Project a Fully Supported Rate Increase af 6°/o (dawn fram 7°/0} $9 � 8,228
T�TAL $845,158
May 14, 2fJ2� - 5taff Report
FY 242D121 Palice Budget Cansidera#ions
Page 3 of 4
The City is estimating a revenue shortfall of appraximately $8 millian far FY 2�20-21 due t❑
the C�VID-i9 pandemic. In addition ta ather general budget reduction considerations, 5taff
warked callabarati�ely with t�he Ri�erside County 5heriff's Department in ident�fying other
positionl�eployment mo�ificativns (alvng with the aforementione� items} to help mitigate
same af the budget shortfal�. These recommendatians are outfined in #he table below fQr the
City Coun�iPs cansideration.
2
3
4
5
6
7
Reduction vf Patrol Hours
(From f 77.4 daily haurs to T44 daily haurs�
5uspend the Administrati�e Sergean# Position
(Duties wrJl be shared hetween the Matar Sergeanf & Lieuf�nanf)
Suspend Two Motvr Team �ificers
(P�ease nofe that this recammendatian irrcludes the previaus Motor
C7ffrce vacancy and brings rhe Team from 6 to 4 Motor �fficers�
Suspend the K9 �fficer Pasition
(Prevraus Grty Manager Recornmendatian and County has a K9 Team)
5uspend ❑ne Business ❑istrict Team Position
(UVrll go from four deputies on the team to three}
5uspend One Schovt Resnurce Dfficer Pasitian
�Assigned ro Palm Desert Charter Middle SchoQ!-No Cosf 5haring)
Re�ruit Three Addi#ional Community 5er�ices �fficer Ils
�Will assrsf wifh patrol funcfiarr and ir�creases s�aff from B fo 7]�
4�G�OVJrJC]C7
$268,Q11
$72�,897
$36�,48�
$356,fi�6
$158,45E
�$391,761 }
$3,482,U99
These adjustmen#s shauld na# r�egat�vely impact the ❑perational efficiency of the police
department, but Staff will continue ta e�al�ate conditians to determine if these
recommendativns should be re�isited. It is impartant to note that these aptivn� �epresent a
temparary activn that may be reconsidered when ecanomi� conditians impra�e.
Fis�al Anal�sis
With all af the requested modifications, the prvposed FY 202D-21 Police Budget would be
approximately $19.5 millian and represents a callabvrative apprvach with �ur 5he�iff partners in
budgeting. There are na capital item funding requests in this budget for Gonsiderati�n. Howe�er,
the Palice Department needs to repiace some af their aging motorcycles, but these can be
purchased with existin� Gal-CnPS funds. This capital expenditure wil! come before the City
Council at a later c�ate.
As nated, there is a 6°Io anticipated increase to the FY 2�19-20 fully supparted rate that is based
on �ariaus knawn factars, the most significant being pensivn abligations and salary increases. A
five year cvmparison af #he budget is prvvided below.
Polrce Department Five Year Budget Histnry
$�� . � millian $21.9 million $21.9 millian $22.3 million $19.5 miilian
`Proposed 8udgef
May 14, �O�a - 5taff Repart
FY 2020121 Palice Budget Cansideratians
Page 4 of 4
In clasing, 5taff toak a �ollective approach in de�eloping the public safety budgets and cansidered
them in their totality. Police and fire services represent a sigr�ifi�ant per�entage of the City's
General Fund expenditures. As public safe#y c�sts continue to increase, 5taff remains diligent in
the reviewing and monitoring vf expenditures and re�enues thraugh the budget pro�ess and
quarterly reporting. The recvmmended budget supparts the pvlicy goal af the General Plan ta
work with all available resvurces ta ensure cantinued excelfent and �ost effective police services
in Palm Desert.
LEGA� REVIEW
[�III
Ro�ert W. Hargreaves
City Attorney
DEPT. REVIEW
Lvri Carney
Lori Carney
Director of Admin. 5ervi�es
FINANCIAL REVIEW
�c�r..e�' �'j'l. ?'�?nn�
Janet M. Moore
airector of Finance
ASStSTANT '
CITY MANAGER
NIA
Andy Firestine
Assistant City Manager
City Manager Lauri Aylaian: �
ATTACHMENTS: Palice Budget Spreadsheet and Pasitivr� Ra#e 5heet
Palm Desert Police ContractCurrent Level of ServiceDetailed Budget Appropriation Request FY 2020/2021LINE ITEMDESCRIPTIONFTE Hours Per DayDaysFY 19/20 RateEst. Increase FY 20/21 RatePer PositionRequest1 General Law Enforcement (Patrol) 29.5 144 365 $188.986.00% $200.32$357,368.74 $10,528,756LINE ITEMDESCRIPTIONPositionsHours Per YearPercent StaffedEstimated 19/20 Rate 18/19 Differential Est. IncreaseFY 20/21 Est. RateFY 20/21 Est. DifferentialPer PositionRequest2 Dedicated Sheriff's Lieutenant1 2080 100% $138.68 $0.00 4.82% $145.36 $0.00 $302,357.90$302,3583 Dedicated Sheriff's Sergeant - Admin0 2080 100% $124.29 $0.00 3.67% $128.85 $0.00 $268,011.00$04 Dedicated Sheriff's Sergeant - Motor1 2080 100% $124.29 $2.60 3.67% $128.85 $2.73 $273,689.40$273,6895 Dedicated Sheriff's Sergeant - SET0 2080 100% $124.29 $0.00 3.67% $128.85 $0.00 $268,011.00$06 Dedicated Sheriff's Sergeant - BDT1 2080 100% $124.29 $0.00 3.67% $128.85 $0.00 $268,011.00$268,0117 Traffic Team (commercial enforcement)0.69 1780 100% $188.98 $0.00 6.00% $200.32 $0.00 $356,567.46$246,0328 Dedicated Motorcycle Enforcement (SDC-B) 4 2080 100% $161.75 $1.75 6.00% $171.46 $1.84 $360,448.40 $1,441,7949 Dedicated Canine Officer (SDC-B)0 2080 100% $161.75 $1.75 6.00% $171.46 $1.84 $360,448.40$010 Special Enforcement Team (SDC-B)3 2080 100% $161.75 $0.00 6.00% $171.46 $0.00 $356,626.40 $1,069,87911 Business District Team (SDC-B)3 2080 100% $161.75 $0.00 6.00% $171.46 $0.00 $356,626.40 $1,069,87912 Dedicated School Resource Officer (SDC-B) 1 1440 100% $103.81 $0.00 6.00% $110.04 $0.00 $158,455.58$158,45613 Burglary Suppression (SUP-B)2 1780 100% $188.98 $0.00 6.00% $200.32 $0.00 $356,567.46$713,13514 CVVCGTF Deputy (UDC)1 2080 100% $88.15 $0.00 6.00% $93.44 $0.00 $194,353.12$194,35315 CVNTF Deputy (UDC)1 2080 100% $88.15 $0.00 6.00% $93.44 $0.00 $194,353.12$194,35316 Community Service Officer II11 2080 100% $61.66 $0.00 1.82% $62.78 $0.00 $130,587.00 $1,436,457LINE ITEMDESCRIPTIONPer PositionRequest19 Overtime$362,00020 Palm Desert Station Facility Fee$410,00021 Records Management System$115,00022 Cal ID - Statewide Fingerprint ID System$53,62523 Jail Access Fee (Exceeds 3 yrs. Average)$024 Mileage Cost - Patrol Units$453,42025 Mileage Cost - Plain Units$22,68026 Canine Daily Special Rate$6,03327 BSU Fuel$12,00028 Motorcycle Fuel$12,00029 Motorcycle Maintenance$70,00030 Police Contingency Fund Special equipment, materials, training, & program support$20,00031 Explorer Post 507 contribution $6,90032 Operational Reoccuring Costs$60,00033 Shop with a Cop/YBFIT $10,000TOTAL$19,510,810Projected increase from FY 2019/20 Police Budget ($22,276,228) to the FY 2020/21, based on the current recommended level of service.($2,765,418)Funding for Palm Desert Explorer Post 507-Year 2 of a biannual budgetCosts for blood draws, blood analysis, sexual assault exams, etc. Costs to participate in these annual eventsAvg. $7,800 per year x 9 motorsDETAILOfficer extended shifts, Investigations, CSO's , Sergeants, Dedicated Cost Estimate (verified w/ Amanda B.)Cost Estimate (added 3%)Billed at $1.00 per capita (53,625 as of 01/01/2019-DOF estimate)$514.58 a booking above 3 year average of 455-Sheriff Not Charging458,000 miles $.99 per mile (verified w/ Amanda B.)36,000 miles @ .63 per mile (verified w/ Amanda B.)365 x $16.53 (verified w/ Amanda B.)Avg. $1,000.00 per month x 12 monthsAvg. $145.00 monthly per motor x 12 months x 7 motorsPer an agreement with the DSUSD, 50% of actual cost is reimbursed directly to the city of Palm Desert (by DSUSD) for the SRO position at the PDHS.Patrol Hours fluctuate between 1,780 to 1,787 most years (1,794 on a leap) year. For FY 2020/21 Staff estimated 1,787 hours.Page 1
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A T T A C H M E N T -- A
CONTRACTS Page 1 of 2
2019/2020 2019/2020 2018/2019 2018/2019 Percentage Change
Position Rate per O/T Rate Rate per O/T Rate Rate per O/T Rate
Hour per Hour Hour per Hour Hour per Hour
Sheriff's Patrol Officer (SUP-B)188.98 71.77 183.60 65.93 2.93%8.86%
Sheriff's Patrol Officer (SDC-B)161.75 71.77 157.12 65.93 2.95%8.86%
Sheriff's Patrol Corporal (SUP)201.92 83.83 192.58 73.72 4.85%13.71%
Sheriff's Patrol Corporal (SDC)172.83 83.83 164.80 73.72 4.88%13.71%
Tribal Patrol Officer (TSUP-B)161.94 71.77 161.90 65.93 0.02%8.86%
Tribal Patrol Officer (TSDC-B)138.61 71.77 138.55 65.93 0.04%8.86%
Intermediate Patrol Officer (ISUP-B)133.15 71.77 131.46 65.93 1.29%8.86%
Intermediate Patrol Officer (ISDC-B)113.96 71.77 112.50 65.93 1.30%8.86%
Sheriff's Corporal (UDP)116.75 83.83 108.97 73.72 7.14%13.71%
School Resource Officer (UDP-B)103.81 71.77 99.98 65.93 3.83%8.86%
Sheriff's Deputy (UDP)102.99 71.01 99.49 65.50 3.52%8.40%
Sheriff's Deputy (UDC)88.15 71.01 85.14 65.50 3.54%8.40%
Sheriff's Corporal (UDC)99.92 83.83 93.25 73.72 7.16%13.71%
Sheriff's Investigator 113.20 94.42 105.25 82.49 7.55%14.46%
Sheriff's Sergeant 124.29 104.58 118.12 104.81 5.22%-0.22%
Sheriff's Lieutenant 138.68 0.00 133.52 0.00 3.86%
Sheriff's Captain 157.09 0.00 148.48 0.00 5.80%
Sheriff Service Officer I 43.78 30.69 0.00 0.00 #DIV/0!#DIV/0!
Sheriff Service Officer II 47.60 34.55 45.25 33.97 5.19%1.72%
Community Services Officer I 43.45 29.66 40.38 27.99 7.60%5.97%
Community Services Officer II 61.66 50.78 61.07 53.00 0.97%-4.19%
Other Rates as noted:2019/2020 2018/2019 Percentage Change
Differentials: Traffic/Motor Sgt 2.73 / Hour 2.60 / Hour 5.00%
Differentials: K9 & Motor Officer 1.84 / Hour 1.75 / Hour 5.14%
Differentials: K9 Daily Special Rate 16.53 / Day 15.73 / Day 5.09%
Differentials: SRO 1.84 / Hour #DIV/0!
Vehicles: Black & White Units:0.99 / Mile 0.98 / Mile 1.02%
Vehicles: Plain Units:0.63 / Mile 0.76 / Mile -17.11%
Vehicles: Other:0.63 / Mile 0.76 / Mile -17.11%
PENDING ACO APPROVAL
R I V E R S I D E C O U N T Y S H E R I F F ' S D E P A R T M E N T
FY 2019-2020 CONTRACT LAW ENFORCEMENT RATES
4/22/2020 LEGEND 19-20 ACO v.1 1 of 3
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A T T A C H M E N T -- A
CONTRACTS Page 2 of 2
2019/2020 2019/2020 2018/2019 2018/2019 Percentage Change
Position Rate per O/T Rate Rate per O/T Rate Rate per O/T Rate
Hour per Hour Hour per Hour Hour per Hour
Sheriff 911 Comm Officer II 51.70 50.02 52.36 51.51 -1.26%-2.89%
Sr Sheriff 911 Comm Officer 71.15 74.43 69.20 73.14 2.82%1.77%
Sheriff Communications Supv 83.27 88.88 77.21 83.12 7.85%6.93%
Telephone Rpt Unit Officer I 34.43 30.95 0.00 0.00 #DIV/0!#DIV/0!
Telephone Rpt Unit Officer II 39.24 34.83 0.00 0.00 #DIV/0!#DIV/0!
Supervising Telephone Rpt Unit Officer 42.53 39.35 0.00 0.00 #DIV/0!#DIV/0!
Crime Analyst 60.05 62.07 59.57 62.45 0.81%-0.60%
Sr Crime Analyst 67.47 70.94 65.79 70.17 2.55%1.11%
Crime Analyst Supervisor 74.70 79.74 73.06 79.32 2.24%0.52%
Accounting Assistant II 38.42 35.18 37.08 34.04 3.61%3.34%
Sr Accounting Asst 43.80 42.00 43.29 41.94 1.18%0.16%
Accounting Technician I 46.06 44.85 45.03 44.33 2.29%1.17%
Accounting Technician II 54.64 55.16 53.34 54.87 2.44%0.53%
Office Assistant II 34.21 30.04 34.78 31.08 -1.64%-3.36%
Office Assistant III 39.31 36.33 39.18 36.69 0.33%-0.99%
Supv Office Assistant I 39.66 36.52 41.92 41.24 -5.39%-11.45%
Supv Office Assistant II 44.68 42.86 43.13 41.83 3.59%2.48%
Aircraft Mechanic 70.24 74.84 68.41 73.52 2.68%1.79%
Supv Aircraft Mechanic 78.12 83.49 77.38 83.05 0.96%0.53%
Forensic Technician II 61.92 61.61 58.60 58.98 5.67%4.45%
Supv Forensic Technician 84.97 80.16 85.97 77.46 -1.16%3.48%
PENDING ACO APPROVAL
R I V E R S I D E C O U N T Y S H E R I F F ' S D E P A R T M E N T
FY 2019-2020 CONTRACT LAW ENFORCEMENT RATES
4/22/2020 LEGEND 19-20 ACO v.1 2 of 3
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A T T A C H M E N T -- B
HOSPITAL
2019/2020 2019/2020 2018/2019 2018/2019 Percentage Change
Rate per O/T Rate Rate per O/T Rate Rate per O/T Rate
Position Hour per Hour Hour per Hour Hour per Hour
Hospital Rates
Hospital Patrol Officer (HUUP)100.24 71.01 95.94 65.50 4.48%8.40%
Hospital K9 Officer (HUDC)85.80 71.01 82.10 65.50 4.51%8.40%
Hospital Sheriff's Sergeant 121.95 104.58 115.08 104.11 5.97%0.45%
Hospital Correctional Deputy II 64.84 53.57 63.56 50.80 2.01%5.45%
Hospital Correctional Corporal 79.75 70.97 73.99 63.28 7.78%12.42%
Hospital Correctional Sergeant 92.58 82.68 92.67 85.59 -0.10%-3.40%
Hopsital Sheriff Service Officer I 33.88 30.69 #DIV/0!#DIV/0!
Hopsital Sheriff Service Officer II 37.71 34.55 36.98 33.97 1.97%1.72%
Hospital Community Service Officer I 33.55 29.66 32.10 27.99 4.52%5.97%
Hospital Community Service Officer II 51.76 50.78 52.79 53.00 -1.95%-4.19%
Hopsital Accounting Assistant II 38.42 35.18 37.06 34.04 3.67%3.34%
PENDING ACO APPROVAL
R I V E R S I D E C O U N T Y S H E R I F F ' S D E P A R T M E N T
FY 2019-2020 HOSPITAL CONTRACT LAW ENFORCEMENT RATES
4/22/2020 LEGEND 19-20 ACO v.1 3 of 3
X111 — NEW BUSINESS ITEM G
CITY OF PALM DESERT
ADMINISTRATIVE SERVICES
To: Honorable Mayor and Councilmembers
From: Stephen Y. Aryan, Risk Manager
Date: May 13, 2020
Subject: Supplemental Information — New Business Item-G of the Mav 14,,
2020 Citv Council Aqenda.
At the April 29, 2020, City of Palm Desert Budget Study Session, there was an inquiry to
the number and location of significant incidents and arrests undertaken by the Palm
Desert K9 Team. This information is presented below and covers the period of May 1,
2019, through April 30, 2020.
City of Palm Desert 7
Other Cities 14
Riverside County 27
TOTAL _ 48
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