HomeMy WebLinkAboutHA40030 FY 20-21 - Paint Related Materials for PDHA PropertiesSTAFF REPORT
PALM DESERT HOUSING AUTHORITY
HOUSING DEPARTMENT
MEETING DATE: May 28, 2020
PREPARED BY: Jessica Gonzales, Senior Management Analyst
REQUEST: Authorize the use of The Sherwin-Williams Company for Purchase
of Paint and Paint Related Materials and Supplies for the Palm
Desert Housing Authority Properties for FY 2020/2021
Recommendation
By Minute Motion, that the Authority Board,
1) Authorize the use of The Sherwin-Williams Company, Contract
No. HA40030 for the purchase of paint and paint related materials and
supplies for the Palm Desert Housing Authority ("Authority") properties
pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert
Municipal Code, for FY 2020/2021 in an amount not to exceed $100,000;
2) Confirm participation with the National Cooperative Purchasing Alliance
("NCPA"); and
3) Authorize the Chairman and/or the Executive Director to execute the
Agreement and any documents necessary to effectuate the actions taken
herewith.
Monies have been included in the FY 2020/2021 proposed Palm Desert Housing
Authority's operating budget, in the appropriate Authority account.
Housing Commission Recommendation
The Housing Commission will receive and file the Authority Board's action on this
request once meetings can resume.
Strateuic Plan
This request does not apply to a specific strategic plan goal.
Executive Summary
Each fiscal year the Palm Desert Housing Authority ("Authority") purchases paint and
paint related materials and supplies for all Authority properties from several different
suppliers ("Vendors"). The Authority would like to use The Sherwin-Williams Company
May 28, 2020 — STAFF REPORT Contract No. HA40030
Housing Authority — FY 2020/2021 Sherwin Williams NTE
Page 2 of 4
("Sherwin Williams") as a vendor through a government purchasing cooperative contract
for the purchase of paint and paint related materials and supplies on an as needed
basis for the Authority properties ("Properties") for FY 2020/2021.
Staff is requesting authorization to use the named vendor to facilitate the continued
routine, recurring maintenance at the Properties for the purchase of paint and paint
related materials and supplies on an as needed basis in an annual amount not to
exceed $100,000.
Background Analvsis
The Authority owns and operates approximately 1,100 residential rental units. Annually
the Authority purchases varying materials, supplies and appliances for the Properties
from local vendors. To assist the Authority's contracted Management Company, RPM
Company, to purchase routine and recurring items from vendors at an accelerated
efficiency, the Authority would like to use Sherwin Williams as a vendor during the
2020/2021 fiscal year through a government purchasing cooperative contract, National
Cooperative Purchasing Alliance Agreement ("NCPA").
Sherwin Williams has been utilized by RPM for the purchase of varying items such as
paint, building materials, supplies (gloves, trays, tape, brushes, etc.), general building
items, hand held general purpose tools and other miscellaneous supplies.
Under the provisions set forth in the City of Palm Desert Municipal Code, Section
3.30.160(L) the Authority may obtain routine and recurring services, supplies, and
maintenance by adopting a procedure approved by the Executive Director/City
Manager. The paint products, materials and supplies solicited from Sherwin Williams
have been accepted as purchases for continued routine and recurring maintenance.
Further, the provisions of the City of Palm Desert Municipal Code Section 3.30.160(E)
allows the Authority to participate as a government entity with NCPA under their
cooperative pricing for purchases through the named vendor. Sherwin Williams has
confirmed they will provide to the Authority, as a participating entity, NCPA contract
terms, products, product warranty, services and pricing. Any increases in the pricing of
materials, supplies and tools will be pursuant to the terms and prices of the government
purchasing cooperative contract.
Supplies when possible are being procured from the local Palm Desert location for the
desired materials and supplies.
Staff recommends approval of this request to facilitate the continued routine, recurring
maintenance at the Properties for the fiscal year 2020/2021.
May 28, 2020 — STAFF REPORT Contract No. HA40030
Housing Authority — FY 2020/2021 Sherwin Williams NTE
Page 3 of 4
Fiscal Analvsis
Approval of staff's recommendation would result in an annual amount not to exceed
$100,000 for Sherwin Williams to facilitate the continued routine, recurring maintenance
for the Properties for the purchase of paint and paint related materials and supplies.
LEGAL REVIEW DEPT. REVIEW FINANCIAL REVIEW CITY MANAGER
N/A /Z umm crke ffl�/ d¢nt aRt"t&M
Robert H. Hargreaves Ryan Stendell Andy Firestine
City Attorney Director of Community Janet Moore Assistant City Manager
Development Director of Finance
City Manager, Lauri Aylaian: M
ATTACHMENTS: Sherwin William, Participation Letter (dated May 4, 2020)
May 28, 2020 — STAFF REPORT Contract No. HA40030
Housing Authority — FY 2020/2021 Sherwin Williams NTE
Page 4 of 4
4 - - -
5hoMW
Local Victories. National Champions.
May 4, 2020
Teresa Vakili
RPM Company- Management Company
City of Palm Desert
72-600 Fred Waring Dr, Palm Desert, CA 92260
Ms. Vakili:
This letter is to confirm that your organization (RPM Company-Managemen( Company) is purchasing
its paint and related sundries from The Sherwin-Williams Company under the terms and conditions of
the company's contract with National Cooperative Purchasing Alliance (contract number 02-56.)
Additional information on the contract is at i ,..,
Under this contract, your agency is given pricing on paint and related sundries at net prices not to
exceed 30% off The Sherwin-Williams Company's list prices. Additionally, power equipment prices
are not to exceed 12% on list price.
If you have any questions please feel free to contact me at 240-350-7862 or at
ci,o_.mackav@sher%%in.com; Kevin McCoy at 2I6-566-7422 or ke%in j.rrn c }v Jit';�� in,�.<n ; or
Denise Matheny, your Regional National Account Executive at 657-236-8418 or
and we will be happy to address your concerns.
Respectfully,
raig ack� �
National Sales Ma 7ager- TAG
State and Local Government Contracts
The Sherwin-Williams Company