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Home My WebLink AboutPrelim - HA- 05-28-2020DRAFT X I Oq PRELIMINARY MINUTES /--- PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, MAY 28, 2020 CITY OF PALM DESERT, CALIFORNIA (VIRTUAL MEETING) I. CALL TO ORDER - 3:00 P.M. Chairman Nestande convened the meeting at 3:07 p.m. II. ROLL CALL All Councilmembers and those listed as present participated teleconference. Present: Member Jan C. Harnik Member Sabby Jonathan Vice Chairman Kathleen Kelly Member Susan Marie Weber Chairman Gina Nestande Also Present: Lauri Aylaian, Executive Director Robert W. Hargreaves, City Attorney Andy Firestine, Assistant Grace L. Rocha, Acting Secretary Lori Carney, Director of Administrative Services Ryan Stendell, Director of Community Development Janet M. Moore, Director of Finance/City Treasurer M. Gloria Sanchez, Acting Deputy City Clerk III. ADJOURN TO CLOSED SESSION Request for Closed Session: None PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING MAY 28, 2020 With Housing Authority Board concurrence, Chairman Nestande adjourned the meeting to Closed Session of the City Council and Successor Agency at 3:08 p.m. She reconvened the meeting at 4:02 p.m. IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. None V. CONSENT CALENDAR For clarification, Housing Authority Consent Calendar is combined into the CITY COUNCIL AGENDA, Section X - CONSENT CALENDAR and considered jointly. It appears here only for record -keeping purposes. A. MINUTES of the Housing Authority Meeting of May 14, 2020 (See City Council Agenda - Section X - Consent Calendar - Item O). Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES - Warrant Dated 05/15/2020 (Joint Consideration with the Palm Desert City Council - Section X - Consent Calendar - Items C and P). Rec: Approve as presented. C. REQUEST FOR ADOPTION of Resolution by the City of Palm Desert and Housing Authority, Authorizing the Temporary Suspension of the Housing Commission Meetings (Joint Consideration with the Palm Desert City Council - Section X - Consent Calendar - Item D and 0). Removed for separate consideration under Section VI - Consent Items Held Over. Please see that portion of the Minutes for Agency discussion and action. r^. PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING MAY 28, 2020 D. REQUEST FOR AUTHORIZATION of the Use of The Sherwin-Williams Company for Purchase of Paint and Paint Related Materials and Supplies for the Palm Desert Housing Authority Properties for Fiscal Year 2020-2021 (Contract No. HA40030) (See City Council Agenda - Section X - Consent Calendar - Item R). Rec: By Minute Motion: 1) Authorize the use of The Sherwin-Williams Company, Contract No. HA40030 for the purchase of paint and paint related materials and supplies for the Palm Desert Housing Authority properties pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code (PDMC) for Fiscal Year 2020-2021, in an amount not to exceed $100,000; 2) confirm participation with the National Cooperative Purchasing Alliance (NCPA); 3) authorize the Chairman and/or the Executive Director to execute the Agreement and any documents necessary to effectuate the actions taken herewith - monies have been included in the FY 2020-2021 proposed Palm Desert Housing Authority's Operating Budget in the appropriate Authority account. E. REQUEST FOR AUTHORIZATION of the Use of Lowe's Home Centers, Inc., Home Depot U.S.A., Inc., and HD Supply Facilities Maintenance for Purchase of Materials, Supplies, and Appliances for Palm Desert Housing Authority Properties for Fiscal Year 2020-2021 (See City Council Agenda - Section X - Consent Calendar - Item S). Rec: By Minute Motion, authorize the use of: 1) Lowe's Home Centers, Inc. (Contract No. HA40040A)for the purchase of materials, supplies and appliances pursuant to Section 3.30.160(L) and 3.30.160(E) of the Palm Desert Municipal Code (PDMC) for FY 2020-2021 in an amount not to exceed $220,000 (includes approximately $115,000 for the purchase of appliances and approximately $105,000 for materials and supplies); 2) authorize the use of Home Depot U.S.A. Inc., (Contract No. HA40040B) for the purchase of materials and supplies pursuant to Section 3.30.160(L) and 3.30.160(E) of the PDMC for FY 2020- 2021 in an amount not to exceed $45,000; 3) authorize the use of HD Supply Facilities Maintenance, (Contract No. HA40040C) for the purchase of materials and supplies pursuant to Section 3.30.160(L) and 3.30.160(E) of the PDMC for FY 2020-2021 in an amount not to exceed $210,000; 4) authorize the disposal and recycling of inefficient, damaged, obsolete, and non-functioning appliances as appropriate in accordance with EPA standards and declare as surplus at the time they are removed from the properties - monies have been included in the FY 2020-2021 proposed Palm Desert Housing Authority's Operating Budget in the appropriate Authority account. i1 PRELIMINARY MINUTES DRAFT PALM DESERT HOUSING AUTHORITY MEETING MAY 28, 2020 Mayor Pro TemNice Chairman Kelly requested Item C be considered separately under Section VI, Consent Item Held Over. Upon motion by Harnik, second by Kelly, and 5-0 vote of the Authority Board (AYES: Harnik, Jonathan, Kelly, Weber, and Nestande; NOES: None), the remainder of Consent Calendar was approved as presented. VI. CONSENT ITEMS HELD OVER C. REQUEST FOR ADOPTION of Resolution by the City of Palm Desert and Housing Authority, Authorizing the Temporary Suspension of the Housing Commission Meetings (Joint Consideration with the Palm Desert City Council - Section X - Consent Calendar - Item D and Q). Mayor Pro TemNice Chairman Kelly requested a revision to the motion that topics will be discussed with the Chair of the Housing Commission who would then have the prerogative to request a virtual Commission meeting if he saw a topic that he believed warranted that step. Mr. Stendell said it could absolutely be done. In fact, he believed it was already happening informally. Mayor Pro TemNice Chair Kelly moved to: 1) Waive further reading and adopt City Resolution No. 2020-46, a resolution of the City of Palm Desert City Council the "City Council') authorizing the temporary suspension of the Palm Desert Housing Commission ("Commission") until the termination of the local emergency is proclaimed in response to the spread of COVID-19 or July 31, 2020, whichever is later; 2) Waive further reading and adopt Authority Resolution No. HA-94, a resolution of the Palm Desert Housing Authority Board ("Authority Board") authorizing the temporary suspension of the Housing Commission ("Commission") meetings until the termination of the local emergency is proclaimed in response to the spread of COVID-19 or July 31, 2020, whichever is later; 3) By Minute Motion, authorize Mayor/Chairman and the City Manager/Executive Director to take any action deemed necessary for the purpose of effectuating the actions taken herewith, with the addition that staff will consult with the Chair of the Housing Commission who would then have the prerogative to request a virtual Commission meeting if he felt the topic warranted one. Motion was seconded by Harnik and carried by a 5-0 vote (AYES: Harnik, Jonathan, Kelly, Weber, and Nestande; NOES: None). VII. RESOLUTIONS None Vill. NEW BUSINESS None it PRELIMINARY MINUTES PALM DESERT HOUSING AUTHORITY MEETING IX. CONTINUED BUSINESS None X. OLD BUSINESS None XI. PUBLIC HEARINGS None DRAFT MAY 28, 2020 XII. REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR None B. LEGAL COUNSEL None C. CHAIRMAN AND MEMBERS OF THE AUTHORITY None XIII. ORAL COMMUNICATIONS - C None IV. ADJOURNMENT With Authority Board concurrence, Chairman Nestande adjourned the meeting at 5:45 p.m. ATTEST: GINA NESTANDE, CHAIRMAN GRACE L. ROCHA, ACTING SECRETARY PALM DESERT HOUSING AUTHORITY 5