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Home My WebLink AboutCity-of-PD-Posted-Agendas-06-11-20POSTED AGENDA Regular Meetings of The Palm Desert City Council, Successor Agency to the Palm Desert Redevelopment Agency, and Palm Desert Housing Authority for Thursday, June 11, 2020 (Virtual Meeting) 2:00 p.m. - Study Session - Unite Palm Desert 3:00 p.m. - Closed Session 4:00 P.M. - Regular Session and Public Hearings NOTE: In consideration of the current Corona virus/COVID-19 Pandemic and pursuant to the Governor's Executive Orders, City Councilmembers may participate via teleconference. Public Participation: In accordance with Governor's Orders and guidance from the California Department of Public Health on gatherings, remote public participation is allowed in the following ways: * City Council Meetings and Study Sessions are live -streamed on the City's website: www.citvofoalmdesert.ora/under the Council Agenda link at the top of the homepage. Public comment may be received by email or voicemail from the time the agenda is posted up until one (1) hour prior to the posted time of meeting convening. * Public comment will be accepted byemafl to citvhallOcitvotbalmdesert.oraas noted above and read into the record during the public comment period for that item, if the sender so requests. Voicemail may also be left at 760-776-6317 up until one (1) hour prior to the meeting, and will be saved and played during the meeting if the caller so requests. ------------------- ---------- ------- ---------------...-..-.. ----_-.--.......- Please contact the City Clerk's office, at least 48 hours in advance by calling City Hall at (760)346-0611, or at infoCcitvofaalmdesert.orq for assistance with access to any of the Agenda, materials, or remote participation. Mission Statement The City of Palm Desert provides exemplary and sustainable services, amenities and programs for the benefit of the community. Palm Desert City Council Gina Nestande, Mayor Kathleen Kelly, Mayor Pro-Tempore Jan C. Harnik, Councilmember Sabby Jonathan, Councilman Susan Marie Weber, Councilmember Staff Lauri Aylaian, City Manager Robert W. Hargreaves, City Attorney Andy Firestine, Assistant City Manager Grace L. Rocha, Acting City Clerk Lori Carney, Director of Administrative Services Russell Grance, Director of Building & Safety Ryan Stendell, Director of Community Development Martin Alvarez, Director of Economic Development Janet M. Moore, Director of Finance/City Treasurer Tom Garcia, Director of Public Works M. Gloria Sanchez, Acting Deputy City Clerk Stephen Y. Aryan, Risk Manager POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING THURSDAY, JUNE 11, 2020 CITY OF PALM DESERT, CALIFORNIA (VIRTUAL MEETING) I. CALL TO ORDER - 3:00 P.M. II. ROLL CALL III. ORAL COMMUNICATIONS - A (CLOSED SESSION ITEMS) Any person wishing to discuss any Closed Session business that is within the subject matter jurisdiction may address the Palm Desert City Council_ Successor Agency to the Palm Desert Redevelopment Agency, or Palm Desert Housing Authority Boards in accordance with and guidance from the California Departmentof Public Health, remote public participation is allowed in the following ways: Options for Public Participation - City Council Meetings are live -streamed - please access through City's website: www.citvofbalmdesert.ora/under the Council Agenda link at the top of the homepage. Public comment may be received by email or voicemail from the time the agenda is posted up until one (1) hour prior to the posted time of meeting convening. Emails will be printed and distributed for the record prior to the meeting. If the sender so requests they will be read into the record at the meeting not to exceed (3) minutes in length. Email: CitvhallOcifvofpalmdesert ora Voicemails will be forwarded to City Councilmembers at or near the time they are received. If the sender so requests, they may also be saved and played at the appropriate point in the live meeting not to exceed three (3) minutes in length. Voicemail: 760-776-63 1 7 Because the Brown Act does not allow the City Council, Successor Agency, or Housing Authority Boards to take action on items not on the Agenda, members may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency, or Housing Authority meeting. POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2020 IV. ADJOURN TO CLOSED SESSION Reauest for Closed Session: A. Conference with Real Property Negotiator pursuant to Government Code Section 54956.8: 1) Property: Parcel E (APN 620-370-002, 003, 004, 017, 018, 020, 033, and 043) Agency Negotiator: Lauri Aylaian/Martin Alvarez/City of Palm Desert Other Party Negotiator: The Retail Connection Property Owner: City of Palm Desert Under Negotiation: x Price x Terms of Payment 2) Property: Lease Property: 38-995 Desert Willow Drive, Palm Desert Agency Negotiator: Lauri Aylaian/Janet Moore/City of Palm Desert Other Party Negotiator: Palm Desert Recreational Facilities Corporation Property Owner: City of Palm Desert Under Negotiation: x Price x Terms of Payment B. Conference with Legal Counsel regarding significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2): Number of potential cases: 2 C. Conference with Legal Counsel regarding Threat to Public or Facilities pursuant to Government Code Section 54957(a): Consultation with Lt. Matt Martello, Asst. Chief of Police, Palm Desert Police Department/Riverside County Sheriff's Department. V. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. Action: VI. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA - Councilmember Jan C. Harnik VII. INVOCATION/INSPIRATION - Mayor Pro Tern Kathleen Kelly Reports and documents relating to each of the following items listed on the agenda, including those received following posting/distribution, are on file in the Office of the City Clerk and are available for public inspection on the City's website: cityofpalmdesert org 2 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2020 Vill. AWARDS AND PRESENTATIONS A. PROCLAMATION TO RECOGNIZE AND CONGRATULATE THE PALM DESERT HIGH SCHOOL SENIOR CLASS OF 2020. Action: IX. ORAL COMMUNICATIONS - B Please see instructions for malting a public comment under Oral Communications -A on page 1 of the agenda. X. CONSENT CALENDAR ALL MATTERS LISTED ON THE CONSENT CALENDAR FOR EACH LEGISLATIVE BODY CONVENING ON THIS DATE ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE (11 ROLL CALL VOTE. AS INDICATED ON THE FIRST AGENDA OF THE REGULAR MEETINGS. THERE WILL BE NO SEPARATE DISCUSSION OFTHESE ITEMS UNLESS MEMBERS OF THE CITY COUNCIL. SUCCESSOR AGENCY BOARD OF DIRECTORS. HOUSING AUTHORITY BOARD. OR MEMBERS OF THE PUBLIC REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER THE SUBSEQUENT SECTION. CONSENT ITEMS HELD OVER. PALM DESERT CITY COUNCIL. A. MINUTES of the Regular City Council Meeting of May 28, 2020. Rec: Approve as presented. B. COMPLIANCE ANALYSIS AND INVESTMENT REPORTS, for the Months of January, February, March, and April 2020 (Joint Consideration with the Successor Agency to the Palm Desert Redevelopment Agency - Item L below). Rec: Receive and file. C. FINANCE COMMITTEE MINUTES for the Adjourned Meeting of February 11, 2020. Rec: Receive and file. POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2020 D. REQUEST FOR AUTHORIZATION to Review the City's Conflict of Interest Code as Required by the Political Reform Act of 1974. Rec: By Minute Motion, authorize staff to make a formal review of the City's Conflict of Interest Code, pursuant to the Political Reform Act, and if necessary at the appropriate time thereafter, prepare a resolution to be adopted by the City Council to effect the required amendments. E. REQUEST FOR APPROVAL of Amendment No. 3 to Contract No. C36800 with Michael Baker International, Inc., for On -Call City Surveyor Services, Extending the Term Through December 31, 2020, and Increasing the Contract Amount by $50,000. Rec: By Minute Motion: 1) Approve Amendment No. 3 to Contract No. C36800 with Michael Baker International, Inc., Palm Desert, California, for on -call City Surveyor Services to extend the contract until December 31, 2020; 2) increase the contract in the amount of $50,000 from available funds in Fiscal Year 2020-2021; 3) authorize the City Manager to execute said Amendment - upon approval of the Fiscal Year 2020-2021 budget, additional funds will be available in Account No. 1104300-4301000, Prof-Architectural/Engineering Account. F. REQUEST FOR EXTENSION of Professional Service Agreements with Scott Fazekas & Associates, W illdan Engineering, and Interwest Consulting Group for Building Plan Review Services for Fiscal Year 2020-2021. Rec: By Minute Motion, approve extension of Professional Service Agreements for Building Plan Review Services, FY 2020-2021 with Scott Fazekas & Associates (Contract No. C38750A), Willdan Engineering (Contract No. C3875013), and lnterwest Consulting Group (Contract No. C38750C) in a total amount not to exceed $150,000. Funds will be available in FY Budget 2020-2021, Account No. 1104420-4301000. El POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2020 G. REQUEST FOR APPROVAL of the Purchase of Gas and Diesel Fuel from SC Commercial, LLC, for Fiscal Year 2020-2021, in an Amount Not to Exceed $200,000 for the City's Fleet and Equipment and Desert Willow's Maintenance Vehicles and Equipment (Contract No. C40010). Rec: By Minute Motion, approve the purchase of gas and diesel fuel from SC Commercial, LLC, Coachella, California, during FY 2020-2021 for City fleet and equipment in an amount not to exceed $100,000; and Desert Willow maintenance vehicles and equipment in an amount not to exceed $100,000 - funds are available in General Fund Account No. 1104331-4217000, Auto Fleet -Supply Automotive Gas, and Account No. 52041954803100, Desert Willow Maintenance Facility. H. REQUEST FOR AWARD OF CONTRACT to Kimley-Horn and Associates, Inc., in the Amount of $79,962.83, for Professional Engineering for the Local Roadway Safety Plan (Contract No. C40050, Project No. 600-20). Rec: By Minute Motion: 1) Award subject contract to Kimley-Horn and Associates, Inc., Indian Wells, California, for Professional Engineering for the Local Roadway Safety Plan (Project No. 600-20) in the amount of $79,962.83; 2) authorize the City Manager to execute the Agreement - monies will be available on July 1, 2020, in a 213 Measure A Account. REQUEST FOR APPROVAL of Amendment No. 1 to Contract No. C35940 - Nonpotable Water Agreement between Coachella Valley Water District and the City for Desert Willow Golf Resort. Rec: By Minute Motion: 1) Approve Amendment No. 1 to subject contract with Coachella Valley Water District for nonpotable water services at Desert Willow Golf Resort; 2) authorize the Mayor to execute the First Amendment to the Nonpotable Water Agreement. J. REQUEST FOR AUTHORIZATION to Elect Not to Participate in the Urban County Community Development Block Grant (CDBG) Program for Federal Fiscal Years 2021, 2022, and 2023 (Contract No. C37080). Rec: By Minute Motion, authorize the City Manager to sign a Notice of Non -Participation, electing not to participate in the Urban County (Riverside County) Community Development Block Grant Program for Federal Fiscal Years 2021, 2022, and 2023. 5 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2020 SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY K. MINUTES of the May 28, 2020, Regular Meeting of the Board of Directors of the Successor Agency to the Palm Desert Redevelopment Agency. Rec: Approve as presented. L. COMPLIANCE ANALYSIS AND INVESTMENT REPORTS for the Months of January, February, March, and April 2020 (Joint Consideration with the Palm Desert City Council - Item B above). Rec: Receive and file. PALM DESERT HOUSING AUTHORITY M. MINUTES of the Housing Authority Meeting of May 28, 2020. Rec: Approve as presented. N.. REQUEST FOR APPROVAL. of Second Extension to Contract No. HA37270 with John Harrison Contracting, Inc., in an Amount Not To Exceed $175,000 for HVAC Mechanical Systems Maintenance Services at the Palm Desert Housing Authority Properties (Contract No. HA37272). Rec: By Minute Motion: 1) approve second extension to subject contract with John Harrison Contracting, Inc., Banning, California, for the HVAC Mechanical Systems Maintenance Services at the Palm Desert Housing Authority properties for a period of twelve (12) months in the total amount not to exceed $175,000 for contract services; 2) authorize the Chairman or Executive Director and its designee to take all necessary actions to execute the extension and any documents necessary to effectuate the actions taken herewith - monies have been included in the FY 2020-2021 proposed Authority's replacement reserve budget in the appropriate Authority accounts. Action: XI. CONSENT ITEMS HELD OVER W POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2020 XII. ORDINANCES A. For Introduction: None B. For AdODtion: None XIII. NEW BUSINESS A. REQUEST FOR ADOPTION OF RESOLUTION, AUTHORIZING A FIVE-YEAR EXTENSION ON THE $500,000 LOAN MADE BYTHE CITYTO THE DESERT WILLOW GOLF RESORT AND APPROVING THE DEFERRAL OF INTEREST PAYMENTS ON ALL LOANS MADE BY THE CITYTO DESERT WILLOW COMMENCING WITH THE 2019-2020 FISCAL YEAR. Rec: 1) Waive further reading and adopt Resolution No. 2020 - 50, authorizing a five-year extension to the term of the $500,000 loan made by the City to the Desert Willow Golf Resort; 2) By Minute Motion, approve the deferral of interest payments on all loans made by the City to Desert Willow Golf Resort, for two years commencing with the 2019-2020 Fiscal Year through the 2020-2021 Fiscal Year; 3) By Minute Motion, authorize the City Manager to extend the interest payment deferrals for up to an additional two years. Action: B. REVIEW OF FORMAL AND INFORMAL ACTIONS UNDER COVID-19 EMERGENCY AUTHORITY. Rec: Review and discuss, and Council to provide direction to staff. Action: V1 POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2020 XIV. OLD BUSINESS A. INFORMATIONAL REPORT ON THE STATUS OF THE UNITE PALM DESERT ECONOMIC RELIEF LOAN PROGRAM - FOCUS AREA NO. 1. Rec: By Minute Motion, receive and file an update of the Unite Palm Desert Economic Relief Program (UPDERP) - Focus Area 1. Action: B. INFORMATIONAL REPORT REGARDING AN UPDATE TO THE EL PASEO PEDESTRIAN IMPROVEMENTS/DEMONSTRATION PROJECT. Rec: By Minute Motion: 1) Receive and file informational report on the El Paseo Pedestrian Improvements/Demonstration Project. 2) Direct staff to immediately remove the white delineator posts and two bike rack assemblies at bulb -out demonstrations, and all informational signage at Larkspur Lane and San Pablo Avenue intersections. 3) Direct staff to implement a temporary parklet program for restaurants along El Paseo that is consistent with the COVID-19 pandemic approvals that the Alcohol Beverage Control (ABC) is approving, and the Director of Community Development can administer through a Temporary Use Permit application. 4) Provide direction to remove or maintain the enhanced painted crosswalks on El Paseo and Larkspur Lane. 5) Direct staff to continue outreach with merchants and residents to gauge interest in additional pedestrian improvements and enhancements that may include additional mid -block crossings, bulb -outs, and/or decorative (paint pavers, colored asphalt) designs for the pedestrian corridor. 6) Provide any additional directives to staff related to the El Paseo Pedestrian Improvements/Demonstration Project. Action: POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2020 XV. MAYOR AND COUNCILMEMBER REPORTS & REMARKS TO THE COMMUNITY A. Councilmember Jan C. Harnik Committee Reports and General Comments. Action: B. Councilman Sabbv Jonathan Committee Reports and General Comments. Action: C. Mavor Pro Tem Kathleen Kellv Committee Reports and General Comments. Action: D. Councilmember Susan Marie Weber Committee Reports and General Comments. Action: E Mavor Gina Nestande Committee Reports and General Comments. Action: F. City Council Reauests for Action. Action: XVI. STAFF REPORTS AND REMARKS A. City Manager B. City Attorney C. City Clerk XVII. ADJOURNMENT POSTED AGENDA REGULAR PALM DESERT CITY COUNCIL MEETING JUNE 11, 2020 FUTURE MEETINGS: Please check the City of Palm Desert website Meeting Calendar page for Future Meeting Dates, as well as for other important announcements, including those regarding response to COVID-19: www.citvofpalmdesert ora. June 9, 2020 12:30 p.m. Architectural Review Commission Virtual Meetina June 10, 2020 9:00 a.m. Art In Public Places Commission Virtual Meetina 3:30 p.m. Public Safety Commission Virtual Meetinq June 11, 2020 3:00 p.m. Reg. City Council/SA-RDA/Housing Authority Mtgs. Virtual Meetina June 16, 2020 6:00 p.m. Planning Commission Virtual Meeting June 17, 2020 3:00 p.m. Library Promotion Committee Cancelled June 18, 2020 8:00 a.m. El Paseo Business Improvement District Virtual Meeting June 23, 2020 12:30 p.m. Architectural Review Commission Virtual Meetina June 25, 2020 3:00 p.m. Reg. City Council/SA-RDA/Housing Authority Mtgs. Virtual Meetina I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert City Council was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 4' day of June, 2020. Note: This agenda is subject to amendment up to 72 hours in advance of the meeting. /-% Grace' L. Rocha, Acting City Clerk 10 POSTED AGENDA REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY THURSDAY, JUNE 11, 2020 CIVIC CENTER COUNCIL CHAMBER (VIRTUAL MEETING) 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. II. ROLL CALL III. ADJOURN TO CLOSED SESSION Reauest for Closed Session: A. Conference with Real Property Negotiator pursuant to Government Code Section 54956.8: 1) Property: Parcel D (APN 620-450-020; 016, 017, and 018) Agency Negotiator: Lauri Aylaian/Martin Alvarez/Successor Agency Other Party Negotiator: The Retail Connection Property Owner: City of Palm Desert Under Negotiation: x Price x Terms of Payment IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. Action: Reports and documents relating to each of the following items listed on the agenda, including those received following posting/distribution, are on file in the Office of the City Clerk and are available for public inspection on the City's website: Cityofpalmdesert.org POSTED AGENDA SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY MEETING JUNE 11, 2020 V. CONSENT CALENDAR ALL MATTERS LISTED ON THE CONSENT CALENDAR FOR EACH LEGISLATIVE BODY CONVENING ON THIS DATE ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE (1) ROLL CALL VOTE. AS INDICATED ON THE FIRST AGENDA OF THE REGULAR MEETINGS. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE CITY COUNCIL. SUCCESSOR AGENCY BOARD OF DIRECTORS. HOUSING AUTHORITY BOARD. OR MEMBERS OFTHE PUBLIC REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER THE SUBSEQUENT SECTION. CONSENT ITEMS HELD OVER. For clarification, Successor Agency Consent Calendar is combined into the CITY COUNCIL AGENDA, Section X - CONSENT CALENDAR and considered jointly. It appears here only for record -keeping purposes. A. MINUTES of the May 28, 2020, Regular Meeting of the Board of Directors of the Successor Agency to the Palm Desert Redevelopment Agency (See City Council Agenda - Section X - Consent Calendar - Item K). Rec: Approve as presented. B. COMPLIANCE ANALYSIS AND INVESTMENT REPORTS for the Months of January, February, March, and April 2020 (Joint Consideration with the Palm Desert City Council - Item B and Q. Rec: Receive and file. Action: VI. CONSENT ITEMS HELD OVER VII. RESOLUTIONS None Vlll. NEW BUSINESS None r4 POSTED AGENDA SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY MEETING JUNE 11, 2020 IX. CONTINUED BUSINESS None X. OLD BUSINESS None XI. PUBLIC HEARINGS None XII. REPORTS, REMARKS, SUCCESSOR AGENCY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR B. SUCCESSOR AGENCY COUNSEL C. CHAIR AND MEMBERS OF THE SUCCESSOR AGENCY XIII. ADJOURNMENT hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Board of Directors of the Successor Agency to the Palm Desert Redevelopment Agency was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 4t" day of June, 2020. Note: This agenda is subject to amendment up to 72 hours in advance of the meeting. races—, Grace L. Rocha, Acting Secretary POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING THURSDAY, JUNE 11, 2020 CIVIC CENTER COUNCIL CHAMBER (VIRTUAL MEETING) 73510 FRED WARING DRIVE, PALM DESERT, CA 92260 I. CALL TO ORDER - 3:00 P.M. II. ROLL CALL III. ADJOURN TO CLOSED SESSION Reauest for Closed Session: None IV. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. Action: Reports and documents relating to each of the following items listed on the agenda, including those received following posting/distribution, are on file in the Office of the City Clerkand are available for public inspection on the City's website: cityofpalmdesert.org V. CONSENT CALENDAR ALL MATTERS LISTED ON THE CONSENT CALENDAR FOR EACH LEGISLATIVE BODY CONVENING ON THIS DATE ARE CONSIDERED TO BE ROUTINE AND WILL BE ENACTED BY ONE (11 ROLL CALL VOTE. AS INDICATED ON THE FIRST AGENDA OF THE REGULAR MEETINGS. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS MEMBERS OF THE CITY COUNCIL. SUCCESSOR AGENCY BOARD OF DIRECTORS. HOUSING AUTHORITY BOARD. OR MEMBERS OF THE PUBLIC REQUEST SPECIFIC ITEMS BE REMOVED FROM THE CONSENT CALENDAR FOR SEPARATE DISCUSSION AND ACTION UNDER THE SUBSEQUENT SECTION OFTHE AGENDA. CONSENT ITEMS HELD OVER. POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING JUNE 11, 2020 For clarification, Housing Authority Consent Calendar is combined into the CITY COUNCIL AGENDA, Section X - CONSENT CALENDAR and considered jointly. It appears here only for record -keeping purposes. A. MINUTES of the Housing Authority Meeting of May 28, 2020 (See City Council Agenda - Section X - Item M). Rec: Approve as presented. B. REQUEST FOR APPROVAL of Second Extension to Contract No. HA37270 with John Harrison Contracting, Inc., in an Amount Not To Exceed $175,000 for HVAC Mechanical Systems Maintenance Services at the Palm Desert Housing Authority Properties (Contract No. HA37272) (See City Council Agenda - Section X - Item N). Rec: By Minute Motion: 1) approve second extension to subject contract with John Harrison Contracting, Inc., Banning, California, for the HVAC Mechanical Systems Maintenance Services at the Palm Desert Housing Authority properties for a period of twelve (12) months in the total amount not to exceed $175,000 for contract services; 2) authorize the Chairman or Executive Director and its designee to take all necessary actions to execute the extension and any documents necessary to effectuate the actions taken herewith - monies have been included in the FY 2020-2021 proposed Authority's replacement reserve budget in the appropriate Authority accounts. Action: VI. CONSENT ITEMS HELD OVER VII. RESOLUTIONS None Vlll. NEW BUSINESS None IX. CONTINUED BUSINESS None POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING JUNE 11, 2020 X. OLD BUSINESS None XI. PUBLIC HEARINGS None XII. REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION A. EXECUTIVE DIRECTOR B. AUTHORITY COUNSEL C. CHAIRMAN AND MEMBERS OF THE AUTHORITY XIII. ORAL COMMUNICATIONS - C Any person wishing to discuss any item not appearing on the agenda that is within the subject matter jurisdiction may address the Palm Desert City Council, Successor Agency to the Palm Desert Redevelopment Agency, or Palm Desert Housing Authority Boards in accordance with and guidance from the California Department of Public Health, remote public participation is allowed in the following ways: Options for Public Participation: City Council Meetings are live -streamed - please access through City's website: www.citvofnalmdesert oro/under the Council Agenda link at the top of the homepage. Public comment may be received by email or voicemail from the time the agenda is posted up until one (1) hour prior to the posted time of meeting convening (2:00 p.m.). Emails will be printed and distributed for the records prior to the meeting. If the sender so requests they will be read into the record at the meeting not to exceed (3) minutes in length. Email. Citvhall@citvofpalmdesertora Voicemails will be forwarded to City Councilmembers at or near the time they are received. If the sender so requests, they may also be saved and played at the appropriate point in the live meeting not to exceed three (3) minutes in length. Voicemail: 760-776-6317 3 POSTED AGENDA PALM DESERT HOUSING AUTHORITY MEETING JUNE 11, 2020 Because the Brown Act does not allow the City Council, Successor Agency, or Housing Authority Boards to take action on items not on the Agenda, members may briefly respond or instead refer the matter to staff for report and recommendation at a future City Council, Successor Agency, or Housing Authority meeting. XIV. ADJOURNMENT I hereby certify, under penalty of perjury under the laws of the State of California, that the foregoing agenda for the Palm Desert Housing Authority was posted on the City Hall bulletin board not less than 72 hours prior to the meeting. Dated this 4'" day of June, 2020. Note: This agenda is subject to amendment up to 72 hours in advance of the meeting. - - -0 � L .. 1� C ci�nj Grace . Rocha, Acting Secretary 4