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HomeMy WebLinkAboutFY 20-21 HR-Risk Mgmt - Vendors List-Svc ProvidersX E STAFF REPORT CITY OF PALM DESERT ADMINISTRATIVE SERVICES DEPARTMENT MEETING DATE: July 9, 2020 PREPARED BY: Stephen Y. Aryan, Risk Manager REQUEST: Approval of a Human Resources and Risk Management Vendors List for authorized vendors and service providers in FY 2020/21. Recommendation By Minute Motion: 1. Approve an exception to purchasing requirements as provided by Section 3.30.160 (K) of the Palm Desert Municipal Code for Fiscal Year 2020/21; and 2. Approve and authorize staff to use vendors on the Human Resources and Risk Management Authorized Vendors and Service Providers List for FY 2020/21. Strateqic Plan Obiective This item is not related specifically to the Palm Desert Strategic Plan; however, some of the services provided do indirectly assist in implementing the Plan's goals. For example, staff development is one of the services indicated. Engaging and educating staff on current trends and best practices benefits the City's overall mission and fosters creativity and innovation. Background The Human Resources and Risk Management Departments utilize a small group of vendors and service providers on a regular or as -needed basis. The vendors identified on the attached list are by their nature unique, as noted, and staff is requesting an exemption from regular bidding procedures for these professional services and supplies. In the case of medical providers, toxic substance testing, and facility restoration services, these services are generally used on an emergency basis. Due to set-up charges involved with the City's proprietary artwork (i.e. City seal and logo), it is not cost effective to bid custom recognition items each year (e.g. service award pins, business card and custom recognition items) from the identified vendors. Staff receives bids for these items every two to three years. Staff Report: Approve Human Resources/Risk Management Vendor List June 25, 2020 Page 2 of 2 Approval of the attached vendors list will simplify the purchasing process for certain materials and professional services, especially emergency services, for which bidding is not practical. Therefore, staff respectfully requests an exception to the standard purchasing procedures as outlined in the Palm Desert Municipal Code (Section 3.30.160 (K). Purchases and/or services valued at more than $50,000 will follow the standard procedure for procurement, except for emergency restoration items that are likely covered under the City's property insurance program. Fiscal Analysis With the exception of emergency restoration and/or air quality testing services, these expenditures are included in the FY 2020/21 budget. There is no additional fiscal impact beyond what was presented to the City Council at a City Budget Study Session earlier this year. LEGAL REVIEW DEPT. REVIEW FINANCIAL REVIEW CITY MANAGER N/A Robert W. Hargreaves City Attorney Z% 6v4te# ga4,,rt m. �'yloou Lori Carney Janet M. Moore Director of Administrative Services Director of Finance Attachment: FY 2020/21 Authorized Vendors and Service Providers List Lauri Aylaian City Manager Human Resources/Risk Management Departments w�w NAME: LOCATION: COMMENTS & JUSTIFICATION: Eisenhower Occupational Health La Quinta, CA Employee non -emergency medical services (First Aid, Employee Physicals, Worker's Camp, etc.). - Workers Compensation Contracted Network Eisenhower Emergency Rancho Mirage, CA Employee emergency medical services. - Physicians Emergency Medical Services -Sole Source Provider Desert Urgent Care Palm Desert, CA Employee non -emergency medical services (First Aid, Employee Physicals, Worker's Comp, etc.) - Workers Compensation Contracted Network TAG/AMS Los Alamitos, CA D.O.T. employee drug testing administration - Public Agency Pool for Random Drug Testing College of the Desert Palm Desert, CA Employee Training -Local Public Higher Education Institute U.C.R. Impression Deisgn' J.L. Endicott' ProForma SoCal' Beyond This Day i E-Skills Palm Desert, CA Palm Desert, CA Pioneertown, CA Employee Training- Local Public Higher Education Institute RecognitionlPromotional items as needed (dyes and artwork set up - avoiding duplicate set-up charges) Name Tags and Name Plates Indio, CA Business Forms/Cards North Carolina Chelmsford, MA Customized Bereavement Acknowledgements - Sole Source, Unique Product _ On-line applicant Skills Testing -Unique Service and Used Intermittently CPS HR Consulting Sacramento, CA Applicant Skills Testing 1 Employee Training - Unique Service and Used Intermittently American Technologies, Inc 2 Riverside, CA 'Emergency Restoration and Cleaning Services ServPro2 Palm Desert, CA Emergency Restoration and Cleaning Services Belfor Property Restoration2 Masters Environmenta12 Palm Springs, CA Indio, CA Emergency Restoration and Cleaning Services Emergency Asbestos, Lead, and Mold Inspection Services Desert Cities Indoor Air, LLC2 Pan Desert, CA Emergency Mold Inspection & Indoor Air Quality Assessment Services 1 Reproduces the City's logos items and is a detailed production process 2Utilized in emergency situations where public health/safety may be at risk