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HomeMy WebLinkAboutFY 20-21 - Public Safety - Vendors List-Equpmnt Rpairs-PurchasesSTAFF REPORT CITY OF PALM DESERT ADMINISTRATIVE SERVICES DEPARTMENT MEETING DATE: July 9, 2020 PREPARED BY: Stephen Y. Aryan, Risk Manager REQUEST: Approval of a public safety vendors list for equipment repairs, equipment purchases, and specialty services utilized by the Palm Desert Police and Fire Departments in FY 2020/21. Recommendation By Minute Motion: 1. Approve and authorize staff to use vendors on the Palm Desert Public Safety Vendors List appended to this report; and 2. Approve an exception to purchasing requirements as provided by Section 3.30.160(C)(D)(H) of the Palm Desert Municipal Code for Fiscal Year 2020/21. Commission Action This item is a routine annual listing of a pre -approved vendors and was not presented to the Public Safety Commission, but the Commission did have an opportunity to review and ask questions on the FY 2020/21 Palm Desert Police Budget. Strateqic Plan Obiective This item relates to the Public Safety and' Emergency Services section of the Palm Desert Strategic Plan, specifically under Priority 1: Enhance the delivery of public safetv services. The priority's strategy is to expand the existing superlative services provided by the fire and police departments to address future growth and safety concerns. By providing access to the needed vendors and services indicated within this report, the Police and Fire Departments can effectively carry out their missions. Background The Palm Desert Municipal Code allows staff to expedite purchases by preparing a list of authorized vendors for specialty equipment and services. Many of the purchases are for repairs of equipment and specialty services critical for providing life/safety operations where obtaining price quotes is unfeasible (e.g. trauma scene clean-up/restoration, blood draws, sexual assault examinations, K-9 veterinary care, chemical laboratory testing services, and Traffic Team equipment calibration). Staff Report: FY 2020/21 Authorized Public Safety Vendors June 25, 2020 Page 2 of 2 A list of pre -approved vendors expedites provision of these services; therefore, staff respectfully requests an exception to the standard purchasing procedures as outlined in the Palm Desert Municipal Code Section 3.30.160(C)(D)(H). Vendors are identified in the attached document. Fiscal Analvsis Approval of staffs recommendation would permit the Palm Desert Police and Fire Department to service their related equipment owned by the City, as well as purchasing certain specialty equipment and services as needed. No additional funds are requested as these items are included in the FY 2020/21 budget. LEGAL REVIEW DEPT. REVIEW FINANCIAL REVIEW CITY MANAGER N/A Zole /�"W# Robert W. Hargreaves Lori Carney ( City Attorney Director of Administrative Services Attachment: Palm Desert Public Safety Vendor List Janet M. Moore Director of Finance Lauri Aylaian City Manager PALM DESERT PUBLIC SAFETY VENDORS LIST POLICE DEPARTMENT VENDORS VENDOR SERVICE PROVIDED Honda/Yamaha of Redlands Maintenance of Honda Motorcycles Closest certified Honda dealer. 215 E. Redlands Blvd. Redlands, CA Riverside County Information Technology Riverside County internal department that Internal County Department 6147 Rivercrest ❑r., #A provides services for the police motor radios Riverside, CA Top of the Line Signs Decals/stickers for police motors County vendor' 75178 Gerald Ford ❑r., 44 Banners for Coffee with a Cop Palm Desert, CA VieVu Provides body worn audio/video cameras County vendor` 105 W. John St. Seattle, WA MSA Systems 1340 S. De Anza Blvd., #103 San Jose, CA Crossroads Software 210 W. Birch St., 4201 Brea, CA Benlo RV II 84420 Cabazon Rd. Indio, CA ABC Surveying Instruments 1110 S. Glendale Ave., #B Glendale, CA County of Los Angeles Weights & Measures 11012 S. Garfield Rd. South Gate, CA Bio-Socal 3500 Tachevah Dr., #❑ Palm Springs, CA Crime Scene Steri-Clean 9785 Crescent Center Dr., #302 Rancho Cucamonga, CA Department of Justice 7425 Mission Blvd, Riverside, CA Bio-Tox Laboratories 1965 Chicago Ave., #C Riverside, CA lntoximeters 2081 Craig Rd. Saint Louis, MO Blankenship Police Supply Post Office Box 869 Mentone, CA 92359 Provides electronic ticket writers for police County vendor' motors Provides computer software for traffic County vendor' collection data Maintenance and parts for DUI trailer County vendor' Provides Sokkia Total Station for traffic scene County vendor' reconstruction Provides commercial vehicle scales and Sole Source calibration Cleans up biohazard scenes Cleans up biohazard scene & are called when Miller's is unavailable Provides analysis for DNA, firearms, sexual assault kits, trace evidence, etc. Provides blood and urine analysis for DUI and drug arrests Provides analysis equipment for breath testing Purchase of RAID and tactical vests for the special teams (i.e. Special Enforcement Team, Business District Team, etc.) County vendor' & is located within the Coachella Valley County vendor' Sole source County vendor' County vendor' County vendor' POLICE DEPARTMENT VENDORS [conti American Forensic Nurses Provides blood draws for DUI and drug (under the County vendor' 255 El Cielo Rd., #140-195 influence) cases Palm Springs, CA Adlerhorst International K-9 training County vendor' 3951 Vernon Ave Jurupa Valley, CA Desert Veterinary Specialist Veterinary services for the City's Police K-9 Rio County vendor' & local 42065 Washington St., #D veterinarian Palm Desert, CA _-- -.-- - Animal Medical Center Veterinary emergency services for the City's Police K-9 Rio County vendor' 1230 S. State St. (close to Rio's residence) San Jacinto, CA Cherry Valley Feed & Pet Supply Provides food for K-9 Rio County vendor' 39245 Vineland St. Cherry Valley, CA Kustom Signals Provides radar and Lida units for police motors County vendor' 1010 W. Chestnut Chanute, KS The Radar Shop Calibrates radar and Lidar units for police motors Sole source & only authorized 1601 S. Grove vendor Kustom Signals allows Wichita, KS Eisenhower Medical Center Provides sexual assault examination. Sale source vendor as closest 39000 Bob Hope Drive medical facility to provide such Rancho Mirage, CA 92270 examination when needed. Palm Desert Cyclery Police bicycle maintenance and supplies Bicycle purchases will still be 77750 Country Club Drive done through bidding process, Palm Desert, CA 92211 for maintenance and supplies only. Tri-A-Bike Police Bicycle maintenance and supplies Bicycle purchases will still be 44841 San Pablo Avenue done through bidding process, Palm Desert, CA 92260 for maintenance and supplies only. PVP Communications Provides communication gear (speakers/Bluetooth) for County vendor' 2310 2051h St. police motors Torrance, CA Motoport USA Sole source for custom Police Traffic Team Motorcycle gear County vendor' 340 Rancheros Drive #184 (e.g. jackets, trousers, shirts, boots etc.). San Marcos, CA 92069 'County Vendor: Indicates a County Vendor as authorized by County of Riverside's purchasing policy. FIRE DEPARTMENT VENDORS VENDOR SERVICE PROTIDED■ Stryker EMS' Provides hydraulic gurneys on all City ambulances. A sole source vendor as 3800 East Centre Avenue Stryker is the standardized Portage, MI gurney provider on all City ambulances. Frazer, LTD' Builds and/or refurbishes all City ambulances. However, The City Council has Post Office Box 5000 inclusion on this list is only for maintenance and/or repair previously approved them as Bellaire, TX ` related items. Any ambulance retrofit or purchase will be a sole source vendor. brought to the City Council for consideration. Fire, Etc. Provides miscellaneous fire and safety equipment Have been through the 2190 Main Street Riverside County bidding San Diego, CA process per the Fire Department. Zoll Medical Corporation Provides miscellaneous fire and safety equipment Have been through the 269 Mill Road automated external defibrillator (AED) supplier Riverside County bidding Chelmsford, MA 01824 process per the Fire Department. Life -Assist Automated external defibrillator (AED) parts supplier, Have been through the 11277 Sunrise Park Drive including emergency medical supplies. Riverside County bidding Rancho Cordova, CA process per the Fire Department. 'Any high value purchase over$25,000 will follow the process within the City's purchasing policy.