HomeMy WebLinkAboutPurchase - 160,000 Grass SeedSTAFF REPORT
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
MEETING DATE: August 27, 2020
PREPARED BY: Randy Chavez, Landscape Supervisor
REQUEST: Approve the purchase of
Simplot Partners of Palm
$189,036.60.
Recommendation
By Minute Motion:
X .010 Y
160,000 pounds of grass seed from
Desert, California, for the amount of
1. Deem bid received from Foster -Gardner, Inc., as non -responsive; and,
2. Approve the purchase of
Simplot Partners of Palm
$189,036.60.
160,000 pounds of grass seed from
Desert, California, for the amount of
Funds are available in General Fund Account No. 1104610-4332001, R/M Civic Center
Park, 1104610-4337100, R/M Tri-Cities Sport Facility, 1104611-4332001, R/M Parks,
1104614-4337001, R/M Medians, and 2764374-4332100, R/M Haystack for the City's
portion. The Desert Willow budget will fund the balance.
Strateaic Plan
The purchase of grass seed for the City of Pam Desert and the Desert Willow Golf
Resort supports the Parks and Recreation Strategic Plan Goal, Priority 3. The goal is to
make recreational and exercise opportunities pervasive in all public spaces.
Background Analvsis
The City of Palm Desert and Desert Willow Golf Resort purchase grass seed on an
annual basis for overseeding City parks, sports fields, and Desert Willow golf course.
The City and Desert Willow combine their seed orders in order to maximize cost
savings.
The project was advertised for bid, and on July 2, 2020, the following four bids were
received electronically through the City's bid management portal:
August 27, 2020 - Staff Report
Award Annual Seed Order to Simplot Partners
Page 2 of 2
Contractor
1 Foster -Gardner, Inc.
2 Simplot Partners
2 Nutrient Solutions
4 Site One Landscape
Location
Coachella, CA
Palm Desert, CA
San Jacinto, CA
Palm Desert, CA
Price
$181,136.37
$189, 036.60
$199, 682.30
$219,810.00
Staff reviewed the bid document from the lowest bidder, Foster -Gardener, Inc., and
found that the Poa trivialis seed variety was not listed. Staff requested clarification from
the vendor and the vendor indicated that the bid was based on a variety that was not on
the approved Poa trivialis seed varieties listed on the Request for Quotes. After
consulting with the City Attorney, the low bid was deemed non -responsive. Staff
reviewed the second low bid submitted by Simplot Partners, and the bid is accurate and
meets the specified requirements.
This year the City will use 32,000 pounds of the grass seed for a total of $35,859.20,
including tax and shipping. Desert Willow Golf Resort will use the remaining 128,000
pounds of seed at a cost of $149,177.40.
Fiscal Analvsis
Funds for this purchase are included in the adopted operating budget for Fiscal Year
2020/21. There is no anticipated fiscal impact beyond the contract amount.
LEGAL REVIEW
N/A
DEPT. REVIEW
FINANCIAL REVIEW ASSISTANT
CITY MANAGER
Ya*, e;;0 . lWoo2G
Robert W. Hargreaves
City Attorney Tom Garcia, P.E. Janet M. Moore
Director of Public Works Director of Finance
City Manager, Lauri Aylaian:
CONTRACTOR: Simplot Partners
42-200 State Street
Palm Desert, CA 92211
CONTENTS: Contractor's Bid — Simplot Partners
-4ncfy 'r- restine
Andy Firestine
Assistant City Manager
City of Palm Desert
2020 Annual Seed Order (20-15), bidding on July 2, 2020 2:00 PM (Pacific)
Bid Results
Bidder Details
Vendor Name
Simplot Partners
Address
1099 West Front St
Boise, ID 83702
United States
Respondee
Lee Horning
Respondee Title
Sales Rep
Phone
760-250-9483 Ext.
Email
lee.horning@simplot.com
Vendor Type
Bid Detail
Bid Format
Electronic
Submitted
July 2, 2020 7:59:24 AM (Pacific)
Delivery Method
Bid Responsive
Bid Status
Submitted
Confirmation #
217811
Ranking
0
Respondee Comment
Buyer Comment
Attachments
File Title
File Name
Line Items
Discount Terms no discount
Type Item Code
UOM Qty Unit Price
Base Bid
1 Perennial rye
grass seed blend
Page 1
Printed 07/06/2020
File Type
Line Total Discount Comment
POUNDS 152000 $1.0400 $158,080.0000 $158,080.0000 Paradox
2 Perennial rye grass seen blend, Apron treated
POUNDS 4000 $1,1400
3 Poa Trivialis grass seed, Apron treated
POUNDS 4000 $3.2000
Subtotal
Sales Tax
4 Sales Tax 7.75%
LS 1 $13,596.6000
Subtotal
Total
$4,560.0000 $4,560.0000 Paradox - Apron treated
$12,800.0000 $12,800.0000 Havana - Apron treated
$175,440.0000 $175,440.0000
$13,596.6000 $13,596.6000
$13,596.6000 $13,596.6000
$189,036.6000 $189,036.6000