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Home My WebLink AboutC35520F Call for Artists - San Pablo Ave Roundabout� Contract No. C35520F MEETING DATE PREPARED BY: REQUEST: Recommendation STAFF REPORT CITY OF PALM DESERT COMMUNITY DEVELOPMENT DEPARTMENT September 10, 2020 Amy Lawrence, Management Analyst Consideration of Approval to Release a Call for Artists for the San Pablo Roundabout Sculpture By Minute Motion, approve the release of a Call for Artists for the of San Pablo Roundabout Sculpture. Commission Recommendation At its regular meeting of July 8, 2020, the Art in Public Places (AIPP) Commission recommended that the City Council approve release of the San Pablo Roundabout Sculpture Call for Entries with a vote of 5-1-1, with Commissioners Adney, Boren, Darby, Hauer, and Myrland voting aye, Commissioner Miller opposed, and Commissioner Campbell absent. Strateqic Plan Obiective Releasing the Call for Entries for the San Pablo roundabout sculpture is in line with the Arts & Culture Mini-Vision contained in the Strategic Plan, which states: "Arts and culture give a community its soul. Palm Desert is the cultural core of the Coachella Valley. Cultural tourism drives economic growth in Palm Desert. The community is host to internationally recognized cultural events that bring significant economic benefits to the City. Palm Desert is a leader in arts education, ensuring a well-rounded population that possesses high levels of creativity and critical thinking skills. Discussion Phase I of the San Pablo corridor improvements have been completed, and staff is requesting approval to release the Call for Entries for the roundabout sculpture. The sculpture in the roundabout at San Pablo and San Gorgonio has been contemplated as an additional layer to newly created streetscape. The AIPP Commission voted to open the call to artists located in the United States, Canada, and Mexico. Staff worked with both the AIPP Commissioners and Public Works staff to develop the draft call to ensure a variety of elements are included, including traffic safety information. Upon City Council approval, the Call will be sent to the City's Artist Registry, and will be promoted both locally and on national websites to include Callforentry.org, Americansforthearts.org, and Artshow.com. The proposal submittal deadline is tentatively September 10, 2020 - Staff Report San Pablo Roundabout Sculpture Call for Entries Page 2 of 2 scheduled for December 14, 2020, and after various review processes by the AIPP Commission, the recommended sculpture is scheduled to come before the City Council for consideration in the spring of 2021. Installation date is to be determined; however, staff anticipates installation to occur summer/fall 2021. Fiscal Analvsis There is no fiscal impact related to staff's recommendation. The project budget of $125,000 was approved as part of the FY 2020/2021 Public Art budget (Fund 436). Funds are available in the Public Art budget and no General Fund monies will be expended. LEGAL REVIEW N/A DEPT. REVIEW FINANCIAL REVIEW ASSISTANT CITY MANAGER �y.�.� s��.�d,. �� g��. �aau Ryan Stendell Robert W. Director of Hargreaves Community Janet M. Moore City Attorney Development Director of Finance lf' �_ City Manager, Lauri Aylaian: �� Andy Firestine Andy Firestine Assistant City Manager ATTACHMENTS: Draft San Pablo Roundabout Sculpture Call for Entries CITY OF PALM DESERT CALL FOR ENTRIES PUBLIC ART PROJECT FOR ROUNDABOUT AT SAN PABLO AVENUE AND SAN GORGONIO DRIVE Artist Eligibility The City of Palm Desert, California, and the Palm Desert Art in Public Places Commission announce a major public art competition open to experienced artists residing in the U.S., Canada, and Mexico. Applicants must be at least 18 years of age. About Palm Desert Located just over 100 miles east of Los Angeles, Palm Desert is a premier resort destination and year-round community located in the heart of California’s Coachella Valley, comprised of 9 cities, each with a distinct character. At the west end of the valley is Palm Springs, known for midcentury modern architecture and historic connections to Hollywood. To the east is Indio with abundant farms and striking murals depicting contemporary Latinx imagery. Desert Willow Golf Resort Situated in the center, Palm Desert blends elements of both, along with its own upscale touch. Against a backdrop of soaring mountains and expansive desert, the city offers a balance of nature and culture. It is home to the valley’s three sites of higher education; the region’s largest indoor performing arts venue, the McCallum Theatre; and El Paseo, a high-end retail district of art galleries, boutiques, and dining. The centerpiece of El Paseo is a rotating exhibition of public art, running continuously since 1993, and featuring 18 sculptures by international artists. A New Vision for San Pablo Avenue San Pablo Avenue represents the next step in the city’s evolution. Located perpendicular to and north of Highway 111 and El Paseo, the mile-long corridor connects these vibrant commercial areas with residential neighborhoods as well as College of the Desert, Palm Desert City Hall, and the Civic Center Park. Recent improvements to San Pablo Avenue include landscaping, bicycle lanes, options for outdoor dining, pocket parks with interactive amenities, community gardens, and a space for a farmer’s market and other special events. Designed along a more intimate scale than El Paseo and with more opportunities for mixed- use development, this family-friendly area is intended to become Palm Desert’s city center. A video description of the project can be found here. An aerial video of project, to include roundabout, can here. El Paseo Exhibition – Untitled by Ross Kellogg CITY OF PALM DESERT - CALL FOR ENTRIES SAN PABLO ROUNDABOUT Page 2 About the Project The sculpture(s) in this roundabout will be the focal point for San Pablo Avenue. The roundabout will serve as the transition from the commercial area into the residential area. Illuminated artworks and multiple sculptures are acceptable as outlined in the specifications below. Sculptures with water features will not be accepted. Artwork Design, Safety, and Durability Requirements -Height requirements for singular sculptures may not exceed 25’ centered in the roundabout. -Site can handle multiple sculptures; however, height requirements for multiple sculptures may not exceed 15’ due to breakaway zone. -The unpaved portion of the roundabout is 45’ diameter with a 32.8’ diameter workable space as outlined in Exhibit “A”. -Site of roundabout is on a 1.5% upward slope running north to south. -Foundations cannot be installed in some areas of the roundabout due to underground utilities. Areas not accessible are outlined in Exhibit “B”. -The pad foundation standard detail for single object sculptures is outlined in Exhibit “C”. Note that detail has maximum weight requirements and other design-related criteria that the artist will have to work with a California registered Professional Engineer (PE) on. -Illumination of light-based sculptures must not intrude on neighboring homes or create a disorienting situation or cause a distraction for drivers. Illuminance maximum is 20 watt. -The artwork must not create a disorienting situation or cause a distraction for drivers (i.e. highly reflective material discouraged). -The artwork must improve and not detract from the safety of the site. -The artwork must allow for visibility to oncoming traffic and pedestrians. -The artwork should be designed “in the round” and be equally intriguing from all angles. -The artwork should be scaled to the attention of approaching drivers, but should not be so detailed that it requires up-close or extended inspection for appreciation. -Interactive artwork is discouraged and sculptures must not create a desire for pedestrian activity (i.e. selfies). The roundabout is not intended to be a gathering spot, which would cause pedestrians to cross traffic. -The artwork must be fabricated in durable, permanent, outdoor media that is safe, easily maintained, and proven its viability in public installations. -The artwork must be able to withstand harsh weather conditions of the desert, which include intense sun, summer temperatures above 110* Fahrenheit, and high winds. The City of Palm Desert performs regular maintenance on public art, but prospective applicants are advised to research colors and materials for durability. -The artwork must be constructed to reasonably discourage or deter theft and vandalism. -The artwork must be suitable for public viewing by all ages. -The artwork art foundations must be breakaway in case of errant vehicles. Randall Henderson Trailhead CITY OF PALM DESERT - CALL FOR ENTRIES SAN PABLO ROUNDABOUT Page 3 Photos of the roundabout are outlined in Exhibit “D”. Additionally, a video description of the project can be found here. An aerial video of project, to include roundabout, can here. Construction plans are available upon request. Submission Requirements Interested artists or artist teams must submit the following: - Contact information for a client who can verify the satisfactory completion of at least one public art project. - Contact information for two professional references (separate from the client above). - Five images of relevant work - Artist statement, not exceeding one page, addressing the conceptual approach to the project. - Current resume, not to exceed two pages for each artist. - Conceptual design drawings including information about the actual dimensions of the artwork and placement in the roundabout. - Estimated project budget. - Timeframe in which the artist would be able to complete the work from award of contract to installation. - Description of materials to be used and their durability. - If the sculpture contains lighting, provide wattage, lumens, and color of lighting. - Explanation of foundation design and the ability to get a California registered Professional Engineer to sign off on the design. - Explanation of maintenance requirements. Applicants must also submit the following: - Ten digital images in high resolution JPEG format of relevant, recently completed artwork, via Dropbox or on a flash drive. - Image list identifying images by number, including title, media, completion date, dimensions (HxWxD), and a brief description of the work. NOTES: Do not staple or bind any of the materials. Applications will not be returned. Project Budget The budget for this project is $125,000. The selected artist or artist team will be responsible for the design, fabrication, shipment to the site, and must work with City staff on installation. The available budget must cover all artists’ expenses including, artist fees, taxes, insurance, materials, tools, travel, expense contingency, and other associated costs. Installation, uplighting costs, and permit fees will be covered by the City. Swing N’ Hops Event CITY OF PALM DESERT - CALL FOR ENTRIES SAN PABLO ROUNDABOUT Page 4 Selection Process The Art in Public Places Commission will select up to three finalists for the project. All finalists will be required to develop additional presentation materials and a maquette no higher than two feet. Oral presentations will be scheduled in person or via Zoom video call. The City will reimburse artists for the costs associated with creation of the maquette, up to $500. Receipts must be provided for reimbursement. The selection criteria are as follows: -Proposed artwork exhibits artistic merit, quality, and innovative design. -Proposed artwork is appropriate to the site in size and materials. -Proposed artwork meets all requirements of this Call for Entries. -Safety of proposed artwork is approved by the City’s Public Works Department. The Art in Public Places Commission will make a recommendation to the Palm Desert City Council. The City Council will make the final selection of the artwork. The selected artist(s) must execute the City’s Agreement (draft copy available upon request). Application Deadline Applications must be received by Monday, December 14, 2020, at 4:00 pm. Late applications will not be considered. Mail or hand-deliver applications to: City of Palm Desert, Attn: Amy Lawrence, Management Analyst 73510 Fred Waring Drive, Palm Desert, California 92260 Submittal Timeline (subject to change at the City’s discretion) -Application deadline: December 14, 2020 -Three finalists notified: Week of February 15, 2021 -Oral presentation by finalists to the Art in Public Places (AIPP) Commission: Week of March 8, 2021 -AIPP Commission recommendation to Palm Desert City Council: March 25, 2021 -Finalists notified: Week of March 29, 2021 -Execution of City Agreement: April 30, 2021 -Deadline for installation: It is desirable that the artwork be completed and installed by August/September 2021, if possible. Additional Information For additional information on this project, please contact Amy Lawrence at (760) 837-1664, or via email at alawrence@cityofpalmdesert.org. Disclaimer: The City of Palm Desert reserves the right, at any time, to modify this Call for Entries, to modify the City’s Agreement, to reject any or all proposals, and to re-open the competition. The final artwork becomes the property of the City, and the City receives all rights to reproduce the artwork. Art Smith Trailhead Exhibit "A" Exhibit "B" Exhibit "C" Exhibit “D” Facing South Facing North Exhibit “D” Facing West Facing Southwest Exhibit “D” Facing South Facing Southeast Exhibit “D” Facing East Facing Northeast Exhibit “D” Facing Northeast Facing North Exhibit “D” Facing Northwest