HomeMy WebLinkAboutFY 20-21 Vendors - City-Produced EventsE
STAFF REPORT
CITY OF PALM DESERT
ECONOMIC DEVELOPMENT DEPARTMENT
DATE: September10, 2020
SUBMITTED BY: Vanessa Mager, Management Analyst
REQUEST: APPROVAL OF THE FY 2020/21 CITY -PRODUCED EVENTS
AUTHORIZED VENDOR LIST
Recommendation
By Minute Motion, approve:
1. Grant an exception to the bidding requirements, as provided for in Sections
3.30.160K of the Municipal Code, not to exceed $25,000 for any one vendor
during FY 2020/21; and
2. Approve the FY 2020/21 City -Produced Events Authorized Vendor List.
Strategic Plan
Approval of the FY 2020/21 City -Produced Events Authorized Vendor List does not
contribute to any of the objectives outlined in the City's Strategic Plan.
Executive Summary
On July 30, 2020, staff posted a notice inviting qualified vendors to apply to be placed
on the FY 2020/21 City -Produced Events Authorized Vendor List. Staff is hereby
requesting that the City Council grant an exception due to the limited number of
submissions for a short list of specialty vendors occasionally used during the production
of City events. Vendors on this list have previously been vetted by the City's Risk
Manager and tend to offer immediate accessibility, specialized services and products,
and/or discounted pricing specifically related to the following:
- Sound and lighting services for concerts
- Pyrotechnics
- Shuttle service
- Equipment rental
- Radio advertising and remotes
In accordance with City requirements, purchases in aggregate of $25,000 or more
during the fiscal year will follow the standard procedure for procurement.
September 10, 2020 - STAFF REPORT
APPROVAL OF FY 2020/21 CITY -PRODUCED EVENTS AUTHORIZED VENDOR LIST
Page 2 of 2
Fiscal Analvsis
There is no fiscal impact associated with this request.
LEGAL REVIEW
' DEPT.
DEPT.
FINANCIAL
ASSISTANT
REVIEW
REVIEW
REVIEW
CITY MANAGER
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Robert W.
� Thomas Soule
Martin Alvarez
Janet M. MooreAndy
Firestine
Hargreave
- Director of
Director of
Director of
Finance
Assistant Cits y
City Attorney
i Marketing &
Economic
Manager
Tourism
Development
City Manager Lauri
Aylaian:
ATTACHMENTS:
Proposed City-
Produced Events
Authorized
Vendor List for FY
2020/21
FY 2020/21 CITY -PRODUCED EVENTS AUTHORIZED VENDOR LIST
Vendor No. Vendor
V0003528 Pvro Spectaculars by Souza, Rialto, CA
Pyrotechnic displays (Vetted company with approved insurance documents on file.)
V009440 Studio Instrument Rental of Palm Springs, Palm Desert, CA
Professional audio/visual staffing and equipment for concerts in the park and at the
Gardens on El Paseo. (Vetted company with approved insurance documents on
file.)
V0010380 Lin Lines, Inc., Palm Springs, CA
Transportation and shuttle services for City -produced events, i.e. Independence
Day Celebration. (Vetted company with approved insurance documents on file.)
V0014499 Bright Event Rentals, Thousand Palms, CA
Rental of equipment and supplies for City produced events, e.g. stages, dressing
rooms, lighting, tables, chairs, etc.
V0010363 Signature Partv Rentals, Indio, CA
Rental of equipment and supplies for City produced events, e.g. stages, dressing
rooms, lighting, tables, chairs, etc.
V0013805 Alpha Media, LLC, Palm Springs, CA
Radio broadcasting and advertisement for City programs and events. (Vetted
company with approved insurance documents on file.)
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