HomeMy WebLinkAboutFY 20-21 Vendors - MarketinggF
STAFF REPORT
CITY OF PALM DESERT
ECONOMIC DEVELOPMENT DEPARTMENT
DATE: September 10, 2020
SUBMITTED BY: Vanessa Mager, Management Analyst
REQUEST: APPROVAL OF THE FISCAL YEAR (FY) 2020/21 MARKETING
AUTHORIZED VENDOR LIST
Recommendation
By Minute Motion, approve:
1. Grant an exception to the bidding requirements, as provided for in Sections
3.30.160K of the Municipal Code, not to exceed $25,000 for any one vendor
during FY 2020/21; and
2. Approve the FY 2020/21 Marketing Authorized Vendor List.
Strateqic Plan
Approval of the FY 2020/21 Marketing Authorized Vendor List does not contribute to
any of the objectives outlined in the City's Strategic Plan.
Executive Summary
On July 30, 2020, staff posted a notice inviting qualified vendors to apply to be placed
on the FY 2020/21 Marketing Authorized Vendor List. Staff is hereby requesting that the
City Council grant an exception due to the limited number of submissions for a short list
of specialty vendors that may be essential in utilizing throughout the year in order to
meet tight deadlines and/or for minor projects. Vendors on this list have previously been
vetted by the City's Risk Manager and tend to offer immediate accessibility, specialized
services and products, and/or discounted pricing specifically related to the following-
- Printing
- Graphic design
- Photography
- Video production
- Promotional materials
In accordance with City requirements, purchases in aggregate of $25,000 or more
during the fiscal year will follow the standard procedure for procurement.
September 10, 2020 - STAFF REPORT
APPROVAL OF FY 2020/21 MARKETING AUTHORIZED VENDOR LIST
Page 2 of 2
Fiscal Analvsis
There is no fiscal impact associated with this request.
LEGAL REVIEW DEPT. DEPT. FINANCIAL
REVIEW REVIEW REVIEW
N/A 74o," 5"& Ma.vfi, Abvcw&z
Robert W. Thomas Soule
Martin Alvarez
Hargreaves Tourism &
Director of
City Attorney Marketing
Economic
Manager
Development
City Manager Lauri Aylaian:
ASSISTANT
CITY MANAGER
N/A
Andy Firestine
Janet M. Moore Assistant City
Director of Manager
Finance
ATTACHMENTS: Proposed Marketing Authorized Vendor List for FY 2020/21
FY 2020/21 MARKETING AUTHORIZED VENDOR LIST
Vendor No. Vendor
V0007774 Xpress Graphics and Printing, Palm Desert, CA
Graphic design and printer for City marketing projects (Vetted company with
approved insurance documents on file.)
V0002146 Minuteman Press, Palm Desert, CA
Graphic design and printer for City marketing projects (Vetted company with
approved insurance documents on file.)
V0011653 PlanIT Print Works, Palm Desert, CA
Graphic design and printer for City marketing projects (Vetted company with
approved insurance documents on file.)
V0014218 Sant Made, Indio, CA
Branding, graphic design and web/digital marketing for City marketing projects
(Vetted company with approved insurance documents on file.)
TBD CV Strategies, Palm Desert, CA
Collateral development, design services, community meetings, translation,
photography and video services and ongoing account management coordination
for El Paseo Business Improvement District. Former vendor FG Creative merged
with CV Strategies.
V0014477 Mercury Film & Television, Palm Desert, CA
Video production services for City marketing projects (Vetted company with
approved insurance documents on file.)