The URL can be used to link to this page

Home My WebLink AboutC38820D Res 2020-72 - Approve PSA for Project 681-20Resolution No. 2020-72 STAFF REPORT CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT MEETING DATE PREPARED BY September 24, 2020 Randy Bowman, Senior Project Manager � � REQUEST: Waive further reading and Adopt Resolution No. 2020-72 Approving Program Supplement Agreement No. V18 to the Master Agreement for the San Pablo Avenue Phase 2 Streetscape Improvements (Project No. 681-20) Recommendation By Minute Motion, waive further reading and Adopt Resolution No. 2020-72 Approving Program Supplement Agreement No. V18 to Master Agreement No. 00557S between State of California and the City of Palm Desert for the San Pablo Avenue Phase 2 Streetscape Improvements (Project No. 681-20). Stratepic Plan The improvements to the San Pablo Corridor fulfill priorities identified in the City's Strategic Plan, including the following: • Tourism and Marketing — Priority 1: "Improve access to Palm Desert and its attractions to enhance the ease of lifestyle." • Transportation — Priority 1: "Create walkable neighborhoods and areas within Palm Desert that would include residential, retail, services and employment centers, and parks, recreation and open space to reduce the use of low occupancy vehicles. " • Transportation — Priority 3: "De-emphasize single/low-occupancy vehicles and optimize modes of travel (bus, carpool, golf-cart, bicycle and pedestrian)." • Land Use - Priority 4: "Create a mixed-use city core integrating shopping, dining, lodging, and housing. " Backqround Analvsis The first phase of construction of the San Pablo Avenue Corridor Improvements is the roadway section from Highway 111 to Fred Waring Drive. The project construction commenced in July, 2019 and construction was substantially completed in July, 2020. The contractor is presently finishing punchlist work. The second phase of the San Pablo Avenue Corridor Improvements is the roadway section from Fred Waring Drive to Magnesia Falls Drive, and it continues design elements September 24, 2020 - Staff Report Adopt Resolution No. 2020-72 Approving PSA (Project 681-20) Page 2 of 3 included in the first phase, plus roundabouts at Magnesia Falls Drive and at the entrance to the College of the Desert. The project is being coordinated with the CV Link along Magnesia Falls Drive. The City applied for ATP funding on July 27, 2018; on May 21, 2019, the City received official confirmation that ATP funds in the amount of $3,222,000.00 have been awarded for reimbursement of the project construction costs. On June 25, 2020, the California Transportation Commission approved allocating $3,222,000.00 in ATP funds to the San Pablo Phase 2 Streetscape Improvements project. The City received written confirmation of the approved funding allocation on July 15, 2020. On September 10, 2020 City Council awarded the construction contract for San Pablo Phase 2 Streetscape Improvements to Los Angeles Engineering, Inc. in the amount of $6,655,233.00, plus contingency. To be eligible to receive State funding for projects, Caltrans requires two agreements: a Master Agreement and a Program Supplement Agreement. The Master Agreement outlines overall requirements for receiving State funds, and was adopted by Resolution No. 20-20 on February 27, 2020. The Program Supplement Agreement specific to the San Pablo Avenue Phase 2 Streetscape Improvements project outlines the specific parameters required to receive the ATP grant reimbursement, and is recommended for approval by the City Council. The Agreement must be adopted by Resolution and signed by the Mayor. Fiscal Analysis The approved Capital Improvement Project (CIP) budget for FY 2020/21 includes for the San Pablo Phase 2 Streetscape Improvements Project construction $4,400,000.00 in Measure A Funds and $3,983,000.00 in Capital Bond Funds for a total of $8,383,000.00. The recommended award for construction including contingency is $7,653,517.95. The total cost for San Pablo Phase 2 is anticipated to be as follows: Design (Dokken Engineering): Construction management (Southstar Engineering) Subtotal: Construction (Los Angeles Engineering): Contingency: Estimated permit fees with CVWD and SCE for meters Total estimated cost of San Pablo Phase 2: $ 701,507.00 $1,072,766.76 $1,774,273.76 $6,655,233.00 $ 998,284.95 $ 22.208.29 $9,450,000.00 September 24, 2020 - Staff Report Adopt Resolution No. 2020-72 Approving PSA (Project 681-20) Page 3 of 3 On September 10, 2020, City Council appropriated an additional $1,067,000.00 to the Measure A fund to bring the total budget appropriation for San Pablo Phase 2 to $9,450,000.00. The City will be reimbursed $3,222,000 to Measure A Funds from the ATP grant. The cost to date for San Pablo Phase 1 is $11,707,595.96, so the current anticipated total project cost for the entire San Pablo Corridor Improvements is $21,157,595.96 before the ATP reimbursement, or $17,935,595.96 after ATP reimbursement. Once the project is complete, staff estimates on-going maintenance and utility costs to be around $50,000.00 per year. LEGAL REVIEW DEPT. REVIEW FINANCIAL REVIEW ASSISTANT CITY MANAGER 2 o-1re�v't l"ovw C.� a.v��,+,cv �f av��e�we� Tom Garcia, P.E. Robert W. HargreavE Director of Public City Attorney Works Interim City Manager, ,�a�d.� f�� a,,.e�"?�?. ?'�?002� Janet M. Moore Director of Finance f�ndy Fr�,s'�in� Andy Firestine Assistant City Manager ATTACHMENTS: Resolution No. 2020-72 - Program Supplement Allocation Approval Letter dated July 15, 2020 Vicinity Map RESOLUTION 2020-72 A RESOLUTION OF THE CITY COUNCIL OF PALM DESERT, CALIFORNIA, APPROVING EXECUTION OF PROGRAM SUPPLEMENT AGREEMENT TO ADMINISTERING AGENCY- STATE AGREEMENT FOR STATE-FUNDED PROJECTS- AGREEMENT NO. 00557S WHEREAS, a Master Agreement Administering Agency-State Agreement for State- Funded Projects No. 00557S, was approved and adopted by Resolution No. 2020-20 February 27, 2020; and WHEREAS, the Administering Agency has applied to the California Transportation Commission (CTC) and/or STATE for funding (herein referred to as STATE FUNDS), for San Pablo Avenue Phase 2 Streetscape Improvements (681-20), hereinafter referred to as "PROJECT"; and WHEREAS, a Program Supplement Agreement to the Master Agreement is required for each project outlining specific conditions with state allocated funds. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PALM DESERT DOES HEREBY RESOLVE THE FOLLOWING: Authorize the Mayor of the City of Palm Desert to execute Program Supplement No. V18, attached hereto as "Exhibit A", to Master Agreement Administering Agency-State Agreement for State-Funded Projects No. 00557S. PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert City Council, held on this 24t" day of September, 2020, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: ATTEST: GINA NESTANDE, MAYOR GRACE L. ROCHA, ACTING CITY CLERK CITY OF PALM DESERT, CALIFORNIA STATE OF CALIFORNIA - CALIFORNIA STATE TRANSPORTATION AGENCY DEPARTMENT OF TRANSPORTATION Division of Local Assistance 1120 N STREET P.O. BOX 942874, MS# 1 Sacramento, CA 94274-0001 TTY 711 July 15, 2020 Mr. Tom Garcia Director of Public Works City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 Dear Mr. Garcia: GAVIN NEWSOM, Governor 08-RIV-O-PDST ATPSB1 L-5414(015) Adv Id: 0820000043 PPNO: 08-1259 Request No.1 �',.' J.�'� :��`�' Your letter received on May 11, 2020, requested a fund allocation from the Active Transportation Program for the City of Palm Desert's project to construct sidewalk, Class IV paths, and traffic roundabouts on San Pablo Avenue from Fred Waring Drive to Magnesia Falls Drive. This pr�ject is programmed in the Active Transportation Program {ATF�), as amended. I At their June 25, 2020, meeting, the CalifornialTransportation Commission (CTC) allocated funding in the amount(s) shown below. The State hereby makes the following allocation on June 25, 2020, effective June 25, 2020. Allocation No. 2020-274 Senate District No. : 28 Assembly District No. : 42 Const Federal Funds State Funds Total Amount ATP FUND ALLOCATION Amount Fiscal Year Amount Programmed Programmed Previously Allocated $3,222,000 2020 �3,222,000 $0 �0 This Request $3,222,000 $0 $3,222,000 $3,222,000 This allocation makes available $0 of federal funds* and $3,222,000 of State (or State-only) funds for a total of $3,222,000. * A separate request for authorization to proceed (E-76) is required prior to the start of reimbursable work for projects receiving Federal funds. The effective date of allocation serves as the authorization to proceed and establishes the date for the start of reimbursable work for State-only funded projects. CTC ATP Ltr. Mr. Tom Garcia July 15, 2020 Page 2 ATPSB1 L-5414(015) For This Allocation : Funds allocated for project E& P are availabie for expenditure until: Not Appiicable. Funds allocated for project PS & E are available for expenditure until: Not Applicable. Funds allocated for project RW are available for expenditure until: Not Applicable. Funds allocated for construction -- Agency has 6 month(s) after the date of allocation to award a contract. After award of the contract, the Agency has up to 36 months to complete the construction or vehicle purchase contract. The Commission may grant a one-time extension of up to 20 months to each of the deadlines specified above, if it finds that an unforeseen and extraordinary circumstance beyond the control of the responsible agency has occurred that justifies the extension. Please refer to the Local Assistance website at www.dot.ca.gov/hq/LocalPrograms/ for additional guidance. The projecYs award information should be submitted to the District Local Assistance Engineer (DLAE) immediately after award of the construction contract. A copy of the projecYs awa�d package also needs to be included with the submittal of the Administering Agency's first invoice to the �acal Programs Accounting Branch. Please refer to Local Programs Procedures (LPP) �PP 01-06 for guidance regarding the contents of the project award package. This allocation is not a commitm nt on the part of the State to make reimbursements until a proj�ct-specific program supplement is executed between the Agency and the State. ' Your attention is directed to the Local Assistance Procedures Manual, LPPs and the current CTC guidelines for detailed instructions and information. Sincerely, �� OZC�CJ�J for HEIDI BORDERS, Acting Chief Office of Project Implementation - South Division of Local Assistance c: RCTC Attachment: CTC Vote Box CTC ATP Ltr. Mr. Tom Garcia July 15, 2020 Page 3 ATPSB 1 L-5414(015) bc: LPA DLA AE Project Files District 08 Acting DLAE - Alberto Vergel de Dios CTC ATP Ltr. PARKING NOPARKING NO STOPSTOPSTOPPARKING NO PARKINGNOPARKINGNO SCALE: 1" = 25'FRED WARING DRIVECITY OF PALM DESERT CIVIC CENTER COLLEGE OFTHE DESERTDRIVEWAYFUTURE VISITOR CENTER SKATE PARK SKATE PARK SAN PABLO AVENUE DOG PARK BASEBALL FIELDS MAGNESIA FALLS DRIVESAN PABLO AVENUE PARKING NOPARKING NO STOPSTOPSTOPPARKING NO PARKINGNOPARKINGNO SCALE: 1" = 25'FRED WARING DRIVECITY OF PALM DESERT CIVIC CENTER COLLEGE OFTHE DESERTDRIVEWAYFUTURE VISITOR CENTER SKATE PARK SKATE PARK SAN PABLO AVENUE DOG PARK BASEBALL FIELDS MAGNESIA FALLS DRIVESAN PABLO AVENUE