HomeMy WebLinkAboutPurchase - Traffic Sgnl Cabinets and EquipmentSTAFF REPORT
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
MEETING DATE: September 24, 2020
PREPARED BY: Randy Bowman, Senior Project Manager
REQUEST: Authorize the purchase of four (4) traffic signal cabinets and related
equipment in the amount of $80,399.01 from Econolite Control
Products, Inc.
Recommendation
By Minute Motion:
Authorize purchase of four (4) traffic signal cabinets and related
equipment in the amount of $80,399.01 from Econolite Control Products,
Inc.
Funds are available in Account No. 2134250-5000906, Measure A — Traffic Signal and
Traffic Signal Interconnect Equipment Upgrade and Replacement.
Strateqic Plan
The proposed action will further the goals of the Strategic Plan by providing a safe and
efficient transportation system for both residents and visitors.
Background Analysis
The City has a need to replenish its inventory of traffic signal control cabinets. The City
recently completed Project 550-18 Traffic Signal Modifications and Traffic Signal
Interconnect Improvements. To save on markup costs, the City pre -purchased and
furnished to the contractor replacement traffic signal controller cabinets at Highway 111
and Painters Path, and at El Paseo and San Luis Rey Avenue. In addition, City staff
replaced three control cabinets on Highway 74 over the past year. In addition, the City
experienced an unexpected loss of a controlled cabinet due to a traffic collision earlier in
2020. Replenishing the City's inventory will enable staff to continue to replace cabinets
due to obsolescence and damage from collisions.
The controller cabinets proposed for purchase with this staff report include all necessary
equipment for installation, except for a traffic signal controller unit. The City has sufficient
controller units in its inventory. Moreover, the CVAG Traffic Signal Synchronization
Program, a project in which the City is participating, will specify a new standard traffic
signal controller for all participating cities in the Coachella Valley beginning with the first
phase, which is anticipated to start construction in 2021.
September 24, 2020 - Staff Report
Purchase 4 Traffic Signal Controller Cabinets
Page 2 of 2
Econolite Control Products is one of the City's Original Equipment Manufacturer (OEM)
vendors, which City Council approved on June 25, 2020.
The City of Palm Desert presently maintains 99 traffic signalized intersections.
A quote was requested and received from Econolite Control Products, Inc. in the amount
of $80,399.01 for the purchase and delivery of four (4) traffic signal controller cabinets
and support equipment. A copy of the quote is attached for reference.
Fiscal Analvsis
This project was included in the CIP Budget for Fiscal Year 2020/2021 and it is an ongoing
maintenance activity with no fiscal impact beyond the contract amount.
LEGAL REVIEW
N/A
DEPT. REVIEW
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FINANCIAL
REVIEW
Ya*ve;1'". ",002&
Robert W. Hargreaves Janet M. Moore
9 Tom Garcia, P.E.
City Attorney Director of Public Works Director of Finance
Interim City Manager, ,R 6"Wen
VENDOR: Econolite Control Products, Inc.
1250 N. Tustin Avenue
Anaheim, CA 92807
ATTACHMENT: Vendor Quotation
ASSISTANT
CITY MANAGER
Andy fimy zke
Andy Firestine
Assistant City Manager
ECONOLITE
QUOTATION
Date: September 2, 2020
To: City of Palm Desert Re: Type P44 and Type R Cabinets
Attn: Robert Becerra Econolite Reference: Q-38125-D1V8
Item # Part # City Description Price per Extended Tariff
1 TBDTS2CAB 2 TS2 Type 1 Type R Cabinet $18,737.00 $37,474.00 $152.08
with natural exterior inside and
out. Includes: 2 detector racks
and the following:
4-BIU's
12-loadswitches
4-Flash Transfer Relays
16 Detectors Reno A&E model
G-200
1-EX73924E-0VB
1-EX41-145046-1
2-EX-0155TSP-M B5L-A
Includes outside test and
technical support at time of
turn on.
Excludes: Controller and MMU
and installation
2 TBDTS2CAB 2 TS2 Type 1 Type P Cabinet $18,430.00 $36,860.00 $152.08
with natural exterior inside and
out. Includes: 2 detector racks
and the following:
4-BIU's
12-loadswitches
4-Flash Transfer Relays
16 Detectors Reno A&E model
G-200
1-EX73924E-0VB
1-EX41-145046-1
2- EX-0155TSP-MB5L-A
Includes outside test and
technical support at time of
turn on.
Excludes: Controller, MMU
and installation
SubTotal not including $74,334.00
Tariff Fee
Shipping & Handling*
Estimated Taxes @ $5,760.85
7.75%**
Total Tariffs*** $304.16
TOTAL $80,399.01
1250 N. Tustin Ave Anaheim, Ca. 92807
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QUOTATION
Note: Each product listed in this quotation is available for purchase separately at the itemized price listed
Any dates quoted for delivery are approximate only and time of delivery is not of the essence. We have
no liability if our failure to meet a quoted delivery date is caused by a Force Majeure Event or inadequate
shipping instructions. A Force Majeure event includes an event beyond our reasonable control, such as
acts of God, national or international calamity, government orders, epidemics, quarantines, or similar
events, or default of suppliers or subcontractors.
Unless specifically requested or noted on this quotation, the product(s) quoted herein may or may not
comply with any Buy America requirements.
The information transmitted is intended only for the person or entity to which it is addressed and may
contain confidential and/or legally privileged material. Any review, retransmission, dissemination or
other use of, or taking of any action in reliance upon, this information by persons or entities other
than the intended recipient is prohibited except as required by law.
Quote Valid For: 60 Days
FOB: Econolite Factory 6i*x4,- PrQfw�
Terms: Net 30
"Shipping: Not Included Gina Prohaska-Account Manager
**Taxes: Estimate Included Mobile: 714-392-0321
gprohaska@econolite.com
Shipping Date: 10 weeks ARO, 12 weeks upon approved cred'�t terms and submittal approval when
applicable
1250 N. Tustin Ave. Anaheim. Ca. 92807
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