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Home My WebLink AboutDirection - Placement of Art at San Pablo RoundaboutSTAFF REPORT CITY OF PALM DESERT COMMUNITY DEVELOPMENT DEPARTMENT MEETING DATE: October 15, 2020 PREPARED BY: Amy Lawrence, Management Analyst REQUEST: Request Direction on the placement of art in the San Pablo Roundabout. Recommendation By Minute Motion, provide direction on the placement of art in the San Pablo roundabout. Commission Recommendation At its regular meeting of July 8, 2020, the Art in Public Places (AIPP) Commission recommended that the City Council approve the release of the San Pablo Roundabout Sculpture Call for Entries with a vote of 5-1-1, with Commissioners Adney, Boren, Darby, Hauer, and Myrland voting aye, Commissioner Miller opposed, and Commissioner Campbell absent. Strateaic Plan Obiective Aesthetics of the San Pablo roundabout is in line with the Arts & Culture Mini -Vision contained in the Strategic Plan, which states: "Arts and culture give a community its soul. Palm Desert is the cultural core of the Coachella Valley. Cultural tourism drives economic growth in Palm Desert. The community is host to internationally recognized cultural events that bring significant economic benefits to the City. Palm Desert is a leader in arts education, ensuring a well-rounded population that possesses high levels of creativity and critical thinking skills." Discussion At its meeting of September 10, 2020, the City Council directed staff to research options for uses of the San Pablo roundabout. During the discussion, the Council included possibilities of public art, fountains, a landscape focal point, lighting, or possible removable screens to enhance theming for special events. The Council directed staff to October 15, 2020 - Staff Report San Pablo Roundabout Aesthetics Page 2of3 review the San Pablo design documents and return to the City Council on October 15 to discuss the roundabout. Roundabout Research: Staff has researched the San Pablo project and can find no specific council action related to dedicating the roundabout for public art. There are, however, sections within the General Plan (described below), and an approved whitepaper that can give the Council a starting point for further direction. Staff has prepared this report with all the applicable documentation and look forward to receiving direction from the Council on how to move forward. General Plan: Page 189 of the City's General Plan, Chapter 10 — City Center Area Plan, includes the following language: New Roundabout at San Gorgonio Way While adding improved circulation and safety to the intersection of San Pablo Ave and San Gorgonio Way, the proposed roundabout double -functions as a new gateway, particularly as San Pablo transitions from a free -flowing neighborhood street to an urban main street in the heart of Palm Desert's City Center. While its ultimate geometry and design will require further study,, its design features include: 1. A grid of 9-16 Palms, spaced/arranged, and lit consistently with the median/corner plazas of the corner of 111 and San Pablo Ave. 2. Public art and lighting within the roundabout is encouraged and should announce entry/arrival into San Pablo "Main Street". 3. Care should be taken to ensure that all design elements placed within the roundabout do not adversely affect visibility. Whitepaper FY202012021 Annual Budget: In February of 2020, staff presented a whitepaper for the expenditure of $200,000 from the Public Art Fund (Fund 436) to commission two artworks along San Pablo Avenue. This whitepaper (copy attached) was approved in the budget presented in June of this year. Analvsis Staff completely agrees that the Council has not taken action specific to the roundabout and is seeking direction through this report. The design of San Pablo has provided the October 15, 2020 - Staff Report San Pablo Roundabout Aesthetics Page 3 of 3 infrastructure to host events including circulation plans to address traffic during temporary event closures. Said infrastructure is located within the core parking area and is suitable for events such as farmers markets, community events/concerts, sports viewing events, etc. Fiscal Analvsis There is no fiscal impact related to this request. However, $200,000 from the Public Art Fund has been set aside for several artworks along San Pablo should the Council desire to move forward with Commissioning an art piece for this location. LEGAL REVIEW N/A Robert W. Hargreaves City Attorney DEPT. REVIEW cA.,m de// Ryan Stendell Director of Community Development Interim City Manager, Rey Fes, FINANCIAL REVIEW Janet M. Moore Director of Finance ASSISTANT. CITY MANAGER f,Endy Fzr�,s�ne Andy Firestine Assistant City Manager ATTACHMENTS: 1. Draft San Pablo Roundabout Sculpture Call for Entries 2. City Council Meeting Minutes of September 10, 2020 3. Approved Whitepaper FY2020/2021 Budget (REF: FY2020-21 cIP Line7c-jm). CITY OF PALM DESERT CALL FOR ENTRIES PALM DESERT SPUBLIC ART PROJECT FOR ROUNDABOUT AT AN PABLO AVENUE AND SAN GORGONIO DRIVE Artist Eliqibilitv The City of Palm Desert, California, and the Palm Desert Art in Public Places Commission announce a major public art competition open to experienced artists residing in the U.S., Canada, and Mexico. Applicants must be at least 18 years of age. About Palm Desert Located just over 100 miles east of Los Angeles, Palm Desert is a premier resort destination and year-round community located in the heart of California's Coachella Valley, comprised of 9 cities, each with a distinct character. At the west end of the valley is Palm Springs, known for midcentury modern architecture and historic connections to Hollywood. To the east is Indio with abundant farms and striking murals depicting contemporary Latinx imagery. Desert Willow Goff Resort Situated in the center, Palm Desert blends elements of both, along with its own upscale touch. Against a backdrop of soaring mountains and expansive desert, the city offers a balance of nature and culture. It is home to the valley's three sites of higher education; the region's largest indoor performing arts venue, the McCallum Theatre; and El Paseo, a high -end retail district of art galleries, boutiques, and dining. The centerpiece of El Paseo is a rotating exhibition of public art, running continuously since 1993, and featuring 18 sculptures by international artists. A New Vision for San Pablo Avenue El Paseo Exhibition - Untitled by Ross Kellogg San Pablo Avenue represents the next step in the city's evolution. Located perpendicular to and north of Highway 111 and El Paseo, the mile -long corridor connects these vibrant commercial areas with residential neighborhoods as well as College of the Desert, Palm Desert City Hall, and the Civic Center Park. Recent improvements to San Pablo Avenue include landscaping, bicycle lanes, options for outdoor dining, pocket parks with interactive amenities, community gardens, and a space for a farmer's market and other special events. Designed along a more intimate scale than El Paseo and with more opportunities for mixed - use development, this family -friendly area is intended to become Palm Desert's city center. A video description of the project can be found here. An aerial video of project, to include roundabout, can here. CITY OF PALM DESERT - CALL FOR ENTRIES SAN PABL❑ ROUNDABOUT About the Proiect The sculpture(s) in this roundabout will be the focal point for San Pablo Avenue. The roundabout will serve as the transition from the commercial area into the residential area. Illuminated artworks and multiple sculptures are acceptable as outlined in the specifications below. Sculptures with water features will not be accepted. Artwork Desiqn. Safetv, and Durability Requirements - Height requirements for singular sculptures may not exceed 25' centered in the roundabout. - Site can handle multiple sculptures; however, height requirements for multiple sculptures may not exceed 15' due to breakaway zone. - The unpaved portion of the roundabout is 45' diameter with a 32.8' diameter workable space as outlined in Exhibit "A". - Site of roundabout is on a 1.5% upward slope running north to south. Foundations cannot be installed in some areas of the roundabout due to underground utilities. Areas not accessible are outlined in Exhibit "B". - The pad foundation standard detail for single object sculptures is outlined in Exhibit "C". Note that detail has maximum weight requirements and other design -related criteria that the artist will have to work with a California registered Professional Randall Henderson Trallhead Engineer (PE) on. - Illumination of light -based sculptures must not intrude on neighboring homes or create a disorienting situation or cause a distraction for drivers. Illuminance maximum is 20 watt. - The artwork must not create a disorienting situation or cause a distraction for drivers (i.e. highly reflective material discouraged). - The artwork must improve and not detract from the safety of the site. - The artwork must allow for visibility to oncoming traffic and pedestrians. - The artwork should be designed "in the round" and be equally intriguing from all angles. - The artwork should be scaled to the attention of approaching drivers, but should not be so detailed that it requires up -close or extended inspection for appreciation. - interactive artwork is discouraged and sculptures must not create a desire for pedestrian activity (i.e. selfies). The roundabout is not intended to be a gathering spot, which would cause pedestrians to cross traffic. The artwork must be fabricated in durable, permanent, outdoor media that is safe, easily maintained, and proven its viability in public installations. The artwork must be able to withstand harsh weather conditions of the desert, which include intense sun, summer temperatures above 110* Fahrenheit, and high winds. The City of Palm Desert performs regular maintenance on public art, but prospective applicants are advised to research colors and materials for durability. The artwork must be constructed to reasonably discourage or deter theft and vandalism. - The artwork must be suitable for public viewing by all ages. - The artwork art foundations must be breakaway in case of errant vehicles. Page 2 CITY OF PALM DESERT - CALL FOR ENTRIES SAN PABLO ROUNDABOUT Photos of the roundabout are outlined in Exhibit "D". Additionally, a video description of the project can be found here. An aerial video of project, to include roundabout, can here. Construction plans are available upon request. Submission Requirements Interested artists or artist teams must submit the following: Contact information for a client who can verify the satisfactory completion of at least one public art project. Contact information for two professional references (separate from the client above). Five images of relevant work - Artist statement, not exceeding one page, addressing the conceptual approach to the project. swing N Hops Event - Current resume, not to exceed two pages for each artist- - Conceptual design drawings including information about the actual dimensions of the artwork and placement in the roundabout. - Estimated project budget. Timeframe in which the artist would be able to complete the work from award of contract to installation. - Description of materials to be used and their durability. - If the sculpture contains lighting, provide wattage, lumens, and color of lighting. - Explanation of foundation design and the ability to get a California registered Professional Engineer to sign off on the design. - Explanation of maintenance requirements. Applicants must also submit the following: - Ten digital images in high resolution JPEG format of relevant, recently completed artwork, via ❑ropbox or on a flash drive. Image list identifying images by number, including title, media, completion date, dimensions (HxWxD), and a brief description of the work. NOTES: Do not staple or bind any of the materials. Applications will not be returned. Proiect Budaet The budget for this project is $125,000. The selected artist or artist team will be responsible for the design, fabrication, shipment to the site, and must work with City staff on installation. The available budget must cover all artists' expenses including, artist fees, taxes, insurance, materials, tools, travel, expense contingency, and other associated costs. Installation, uplighting costs, and permit fees will be covered by the City. Page 3 CITY OF PALM DESERT - CALL FOR ENTRIES SAN PABL❑ ROUNDABOUT Selection Process The Art in Public Places Commission will select up to three finalists for the project. All finalists will be required to develop additional presentation materials and a maquette no higher than two feet. Oral presentations will be scheduled in person or via Zoom video call. The City will reimburse artists far the costs associated with creation of the maquette, up to $500. Receipts must be provided for reimbursement. The selection criteria are as follows: - Proposed artwork exhibits artistic merit, quality, and innovative design. Proposed artwork is appropriate to the site in size and materials. Proposed artwork meets all requirements of this Call for Entries. - Safety of proposed artwork is approved by the City's Public Works Department. The Art in Public Places Commission will make a recommendation to the Palm Desert City Council. The City Council will make the final selection of the artwork. The selected artist(s) must execute the City's Agreement (draft copy available upon request). Application Deadline Applications must be received by Monday, December 14, 2020, at 4:00 pm. Late applications will not be considered. Mail or hand -deliver applications to: City of Palm Desert, Attn: Amy Lawrence, Management Analyst 73510 Fred Waring Drive, Palm Desert, California 92260 Submittal Timeline (subject to change at the City's discretion) - Application deadline: December 14, 2020 - Three finalists notified: Week of February 15, 2021 - Oral presentation by finalists to the Art in Public Places (AIPP) Commission: Week of March 8, 2021 - AIPP Commission recommendation to Palm Desert City Council: March 25, 2021 - Finalists notified: Week of March 29, 2021 Execution of City Agreement: April 30, 2021 Deadline for installation: It is desirable that the artwork be completed and August/September 2021, if possible. Art Smith Trailhead installed by Additional Information For additional information on this project, please contact Amy Lawrence at (760) 837-1664, or via email at alawrence c�r.citvofr)almdesert.ora. Disclaimer: The City of Palm Desert reserves the right, at any time, to modify this Cafl for Entries, to modify the City's Agreement, to reject any or aIf proposals, and to re -open the competition. The final artwork becomes the property of the City, and the City receives all rights to reproduce the artwork. 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IRREGULAR SHAPED ART' � DATE AUG. 2016 SECTION EL PA5EG JM B' _05 18" OD Ex DEPARTMENT OF PUBLIC WORMS CITr OF PALM DESERT Exhibit "D" Facing West Facing Southwest INV PA6 )'. i E _tom `-_�_� _ . . �';.., � � _........_. • � � ~� . ��'T i fir- � � ;,�"" !"� _� � .' . MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING THURSDAY, SEPTEMBER 10, 2020 CITY OF PALM DESERT (VIRTUAL MEETING) I. CALL TO ORDER - 3:00 P.M. Mayor Nestande convened the meeting at 3:01 p.m. II. ROLL CALL Present: Councilmember Jan C. Harnik Councilman Sabby Jonathan Mayor Pro Tern Kathleen Kelly Councilmember Susan Marie Weber Mayor Gina Nestande Also Present: Lauri Aylaian, City Manager Robert W. Hargreaves, City Attorney Andy Firestine, Assistant City Manager Grace L. Rocha, Acting City Clerk Lori Carney, Director of Administrative Services Ryan Stendell, Director of Community Development Martin Alvarez, Director of Economic Development Janet M. Moore, Director of Finance/City Treasurer Tom Garcia, Director of Public Works M. Gloria Sanchez, Acting Deputy City Clerk III. ORAL COMMUNICATIONS - A (CLOSED SESSION ITEMS) None 1��1�L•1�1�`i t•I.3�•� � • Request for Closed Session: MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING SEPTEMBER 10, 2020 A. Conference with Real Property Negotiator pursuant to Government Code Section 54956.8: 1) Lease Property: 72567 Highway 111, Palm Desert - C29860 (Palm Springs Art Museum, Inc.) Agency Negotiator: Lauri Aylaian/Ryan Stendell Other Party Negotiator: Louis Grachos, Executive Director Property Owner: City of Palm Desert Under Negotiation: x Price x Terms of Payment B. Conference with Legal Counsel regarding potential to initiate litigation pursuant to Government Code Section 54956.9(d)(4) C. Conference with Labor Negotiator pursuant to Government Code Section 54957.6: Negotiating Party: Lauri Aylaian/City of Palm Desert D. Public Employment pursuant to Government Code Section 54957: Title of Position: City Manager With City Council concurrence, Mayor Nestande adjourned the meeting to Closed Session of the City Council at 3:02. She reconvened the meeting at 4:40 p.m. V. RECONVENE REGULAR MEETING - 4:00 P.M. A. REPORT ON ACTION FROM CLOSED SESSION. Mr. Hargreaves reported the City Council voted unanimously to appoint Randy Bynder as the Interim City Manager effective Monday, September 14, 2020, subject to approval of a contract with Mr. Bynder that is on the agenda as an Addendum. VI. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA - Councilman Sabby Jonathan VII. INVOCATION/INSPIRATION - Councilmember Jan C. Harnik VIII. AWARDS AND PRESENTATIONS None IX. ORAL COMMUNICATIONS - B The City received numerous emails for an item on the agenda under Section XIV - New Business - Item A - Consideration of Interim Urgency Ordinance relating to Short -Term Rentals, and they were read into the record under that section. 2 MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING SEPTEMBER 10, 2020 X. CONSENT CALENDAR PALM DESERT CITY COUNCIL A. MINUTES of the Regular City Council Meeting of August 27, 2020, and Special Meeting of the City Council of August 31, 2020. Rec: Approve as presented. B. CLAIMS AND DEMANDS AGAINST THE CITY TREASURY - Warrants Dated 07/14/2020, 07/16/2020, 07/24/2020, 07/30/2020, 07/31/2020, 08/05/2020 - 08/31 /2020, 08/07/2020, 08/10/2020, 08/13/2020 - 08/31 /2020, 08/17/2020 - 08/31 /2020 (2 Qty), 08/26/2020 - 08/31 /2020, and 08/27/2020 - 08/31 /2020. Rec: Approve as presented. C. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES - Warrants Dated 07/24/2020 and 08/21/2020 - 08/31/2020 (Joint Consideration with the Palm Desert Housing Authority). Rec: Approve as presented. D. RESOLUTION NO. 2020 - 71, A Resolution of the City Council of the City of Palm Desert, California, Setting Forth its Findings and Authorizing the Destruction of Records That Have Been Digitally Imaged from the Department of Community Development, to Rely on the Electronic Record as the Official Record (Exhibit A). Rec: Waive further reading and adopt. E. REQUEST FOR APPROVAL of Fiscal Year 2020-2021 City -Produced Events Authorized Vendor List. Rec: By Minute Motion: 1) Grant an exception to the bidding requirements as provided for in Sections 3.30.160K of the Palm Desert Municipal Code, not to exceed $25,000 for any one vendor during Fiscal Year 2020-2021; 2) approve the Fiscal Year 2020-2021 City -Produced Events Authorized Vendor List. 3 MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING SEPTEMBER 10, 2020 F. REQUEST FORAPPROVAL of Fiscal Year2020-2021 Marketing Authorized Vendor List. Rec: By Minute Motion: 1) Grant an exception to the bidding requirements as provided for in Sections 3.30.160K of the Palm Desert Municipal Code, not to exceed $25,000 for any one vendor during Fiscal Year 2020-2021; 2) approve the Fiscal Year 2020-2021 Marketing Authorized Vendor List. G. REQUEST FOR APPROVAL to Release a Call for Artists for the San Pablo Avenue Roundabout Sculpture (Contract No. C35520F). Removed for separate consideration under Section XI, Consent Items Held Over. Please see that portion of the Minutes for Council action. H. REQUEST FOR AWARD OF CONTRACT for Citywide Bike -Golf Cart Lane Improvements to Michael Baker International, Inc., in the Amount of $49,750 (Project No. 565-18) (Contract No. C36570A). Rec: By Minute Motion, award the subject contact for Citywide Bike -Golf Lane Improvements to Michael Baker International, Inc., Palm Desert, California, in the amount of $49,750, 2) authorize the City Manager to execute said agreement - funds are available in Measure A, Account No. 2134544-4400100, Citywide Street- Striping and Lane Improvements. REQUEST FOR AUTHORIZATION for Staff to Contract with Ralph Anderson and Associates as a Consultant to Deliver Executive Recruitment Services for the Position of City Manager and Authorize the Mayor to Execute a Contract in the Amount of $28,500 (Contract No. C40440). Rec: By Minute Motion: 1) Authorize staff to contract with Ralph Anderson and Associates as a consultant to deliver executive recruitment services for the position of City Manager and authorize staff to finalize and the Mayor to execute a contract in the amount of $28,500; 2) appropriate $28,500 from the unobligated general fund reserves to Human Resources Professional Services, Account No. 1104154- 4309000 SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY J. MINUTES of the August 27, 2020, Regular Meeting of the Board of Directors of the Successor Agency to the Palm Desert Redevelopment Agency. Rec: Approve as presented. 4 MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING SEPTEMBER 10, 2020 K CLAIMS AND DEMANDS AGAINST SUCCESSOR AGENCY TREASURY - Warrants Dated 07/24/2020, 08/07/2020, 08/10/2020, and 08/21/2020 - 08/31 /2020. Rec: Approve as presented. PALM DESERT HOUSING AUTHORITY L. MINUTES of the Housing Authority Meeting of August 27, 2020. Rec: Approve as presented. M. CLAIMS AND DEMANDS AGAINST THE CITY/HOUSING TREASURIES - Warrants Dated 07/24/2020 and 08/21/2020 - 08/31/2020 (Joint Consideration with the Palm Desert City Council). Rec: Approve as presented. Councilmembers Kelly and Jonathan requested Item G be removed for separate action under Section XI, Consent Items Held Over. Upon motion by Harnik, second by Weber, and 5-0 vote of the City Council, the remainder of Consent Calendar was approved as presented (AYES: Harnik, Jonathan, Kelly, Weber, and Nestande; NOES: None). XI. CONSENT ITEMS HELD OVER G. REQUEST FOR APPROVAL to Release a Call for Artists for the San Pablo Avenue Roundabout,, Sculpture (Contract No. C35520F). Councilman Jonathan moved to, by Minute Motion, continue the item to the meeting of October 15, 2020. Motion was seconded by Kelly and carried by a 5-0 vote (AYES: Harnik, Jonathan, Kelly, Weber, and Nestande; NOES: None). XII. RESOLUTIONS ►= XIII. ORDINANCES A. For Introduction: None '61 MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING SEPTEMBER 10, 2020 B. For Adoption: None XIV. NEW BUSINESS A. CONSIDERATION FORAPPROVALOF INTERIM URGENCY ORDINANCE ESTABLISHING A TEMPORARY MORATORIUM ON THE ISSUANCE OF SHORT-TERM RENTAL PERMITS WITHIN ALL PLANNED RESIDENTIAL ZONING DISTRICTS, UNLESS THE OWNER CAN PROVIDE AN AFFIRMATIVE RESPONSE FROM AN HOMEOWNERS ASSOCIATION (HOA) THAT SHORT-TERM RENTALS ARE LAWFUL. Mayor Nestande recused herself from this item due to a conflict of interest and left the meeting. The following individuals provided public comments by phoning in or sending an email requesting their comments be read into the record. All were in support of the temporary moratorium, with the goal of a ban on short-term rentals with a sunset of six months, and a rezoning of the area if necessary. Rebecca Flanagan, Diamondback Drive, Palm Desert Jim and Gladys Bersamin, Meadow Lane, Palm Desert Cliff Sanforth, Sandpiper Court, Palm Desert Mark Wasson, Via Fonda, Palm Desert Nancy Nowak and William Choplin, Diamondback Drive, Palm Desert Maria and Jorge Rodriguez, College View Circle, Palm Desert Miguel Leal, Lavender Way, Palm Desert Bill and Cheryl Bester, West Hovely, Palm Desert Am (no last name provided) Scott and Courtney Halterlein Nicholas Marcus Latkovic, Via Fonda, Palm Desert (phoned in). Councilman Jonathan moved to: 1) Waive further reading and adopt by four -fifths vote, Interim Urgency Ordinance No. 1357, establishing a temporary moratorium on the issuance of short-term rental (STR) permits within all Planned Residential (PR) zoning districts, unless the owner can provide written approval from an Homeowners Association (HOA) that short-term rentals are permitted within the HOA; 2) By Minute Motion, direct City Council STR subcommittee, consisting of Mayor Pro Tern Kathleen Kelly and Councilman Sabby Jonathan, to review and provide a recommendation to the City Council. Motion was seconded by Weber and carried by a 4-0 vote (AYES: Harnik, Jonathan, Weber, and Kelly; NOES: None; ABSENT: Nestande). A MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING SEPTEMBER 10, 2020 B. REQUEST FOR AUTHORIZATION OF EXTRA WORK BY IDEAPEDDLER IN THE AMOUNT OF $122,000 AS PROVIDED FOR IN CONTRACT NOS. C37180 /C37182. Councilmember Harnik moved to, by Minute Motion, authorize $122,000 to be used at the City Manager's discretion for extra work by Ideapeddler, Austin, Texas, that may arise during the year as defined and provided for in Contract Nos. C37180 and C37182. Motion was seconded by Weber and carried by a 5- vote AYES: Harnik, Jonathan, Kelly, Weber, and Nestande; NOES: None). C. REQUEST FOR CONSIDERATION TO REINSTATE THE FINANCING TEAM FORTHE UNIVERSITY PARK COMMUNITY FACILITIES DISTRICT (CFD) BOND REFUNDING. Mayor Pro Tern Kelly moved to, by Minute Motion, authorize the City Manager and Director of Finance to reinstate the financing team to prepare the necessary preliminary documentation for Refinancing/Financing Bonds for University Park. This will include entering into engagement letters and agreements with the financing team for their services. Motion was seconded by Harnik and carried by a 5-0 vote (AYES: Harnik, Jonathan, Kelly, Weber, and Nestande; NOES: None). D. REQUEST FOR CONSIDERATION OF REFUNDING SECTION 29 ASSESSMENT DISTRICT (NO. 2004-02) LIMITED OBLIGATION IMPROVEMENT BONDS, SERIES 2007. Councilmember Weber moved to, by Minute Motion: 1) Authorize City Manager and Finance Officer (Director of Finance of the City of Pam Desert) to begin working with the financing team (including: Best, Best and Krieger; Richards, Watson and Gershon; Del Rio Advisors; and Willdan Financial Services) to prepare the necessary documentation for the issuance of the refunding bonds for Section 29 Assessment District Series 2007 Bonds. This will include entering into engagement letters and agreements with the financing team for their services; 2) authorize staff to select an underwriter from the approved Underwriters Pool based on the criteria established in the Request for Qualifications dated June 4, 2018, and prioritized by the refunding needs of the District. Motion was seconded by Harnik and carried by a 5-0 vote (AYES: Harnik, Jonathan, Kelly, Weber, and Nestande; NOES: None). 7 MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING SEPTEMBER 10, 2020 E. REQUEST FOR AWARD OF CONTRACT TO LOS ANGELES ENGINEERING, INC. FOR THE SAN PABLO AVENUE PHASE 2 STREETSCAPE IMPROVEMENTS IN THE AMOUNT OF $6,655,233.00 (PROJECT NO. 681-20) (CONTRACT NO. C38820B). Mayor Pro Tern Kelly moved to, by Minute Motion: 1) Award subject contract in the amount of $6,655,233 to Los Angeles Engineering, Inc., Covina, California, for the San Pablo Avenue Phase 2 Streetscape Improvements; 2) authorize Director of Finance to set aside a 15 percent contingency in the amount of $998,284.95; 3) authorize the City Manager or designee to review and approve written change order requests for amounts up to $100,00 each and a cumulative maximum amount of $500,000 for the use of contingency for unanticipated conditions, per Section 3.30.170 of the Palm Desert Municipal Code; 4) appropriate $1,067,000 from Unobligated Measure A reserve; 5) authorize the Mayor to execute the agreement. Aside from the requested appropriation, funds are available in Account No. 4514342- 4400100, Capital Bond Funds; and Account No. 2134342-4400100, Measure A Fund. Motion was seconded by Nestande and carried by a 5-0 vote (AYES: Harnik, Jonathan, Kelly, Weber, and Nestande; NOES: None). F. REQUEST FOR DIRECTION REGARDING REOPENING THE OUTSIDE AGENCY FUNDING CYCLE FOR FISCAL YEAR 2020/2021. Direction to Staff: Do not reopen the Outside Agency Funding Cycle for Fiscal Year 2020/2021, but that there will be discussion for -the future year. NO ACTION WAS TAKEN G. REQUEST FOR DIRECTION RELATED TO POLICIES FOR TEMPORARY OUTDOOR DINING DURING THE COVID-19 PANDEMIC. Mayor Pro Tern Kelly moved to, by Minute Motion: 1) approve staff to streamline the Temporary Use Permit (TUP) process at no cost to an applicant to facilitate outdoor -dining, including parking areas, dining decks, sidewalks, etc., during the COVID-19 pandemic in consultation with the Economic Development Subcommittee; 2) approve the concept of Lupine Lane street closure for creating an outdoor pavilion/food court; 3) authorize the use of the Unobligated Economic Development Reserve Fund to facilitate the outdoor dining proposal up to an amount not to exceed $70,000, if needed. Motion was seconded by Jonathan and carried by a 5-0 vote (AYES: Harnik, Jonathan, Kelly, Weber, and Nestande; NOES: None). 1:3 MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING SEPTEMBER 10, 2020 NOTE: THE FOLLOWING ITEM WAS LISTED ON AN AGENDA ADDENDUM POSTED AT LEAST 72 HOURS PRIOR TO THE MEETING. H. REQUEST FOR CONSIDERATION AND AUTHORIZE THE MAYOR TO EXECUTE, A POTENTIAL CONTRACT FOR INTERIM CITY MANAGER SERVICES. Mayor Pro Tern Kelly moved to, by Minute Motion: 1) authorize the Mayor to execute the proposed contract for Interim City Manager Services, including any non -substantive changes approved by the City Attorney, with refinements as discussed at this meeting; 2) appropriate $65,000 for the subject contract. Motion was seconded byJonathan and carried bya 5-0 vote (AYES: Harnik, Jonathan, Kelly, Weber, and Nestande; NOES: None). XV. CONTINUED BUSINESS None XVI. OLD BUSINESS A. REQUEST FOR AUTHORIZATION TO ESTABLISH THE UNITE PALM DESERT ECONOMIC RELIEF - HOSPITALITY PROGRAM AND CORRESPONDING PROGRAM GUIDELINES. Mayor Pro Tern Kelly moved to, by Minute Motion: 1) Authorize the establishment of the Unite Palm Desert Economic Relief - Hospitality Program and corresponding program guidelines; 2) approve as to form the Unite Palm Desert Hospitality Program Reimbursement Agreement; 3) authorize the City Manager to execute any and all documents required to implement the Program; 4) authorize the City Attorney to make non -substantive changes to the Program Guidelines and Reimbursement Agreement - funds in the amount of $900,000 were appropriated from the Economic Development Reserve Fund to fund this Program as repurposed. Motion was seconded by Weber and carried by a 5-0 vote (AYES: Harnik, Jonathan, Kelly, Weber, and Nestande; NOES: None). B. REQUEST FOR DIRECTION TO STAFF REGARDING THE RESUMPTION OF IN -PERSON CITY COUNCIL AND COMMITTEE/COMMISSION MEETINGS, AND TO REOPEN CITY HALL TO THE GENERAL PUBLIC ON A WALK-IN BASIS. Direction to staff: 1) Encourage speakers to call in during the meeting; 2) revisit resumption of in -person City Council and Committee/Commission meetings at a future date; 3) consult with current committee/commission members for input about in -person and/or hybrid meetings before the matter appears before the City Council . NO ACTION WAS TAKEN 9 MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING SEPTEMBER 10, 2020 XVII. PUBLIC HEARINGS None XVIII. MAYOR AND COUNCILMEMBER REPORTS & REMARKS TO THE COMMUNITY A. Committee Reports and Remarks: 1. Councilmember Jan C. Harnik None 2. Councilman Sabby Jonathan None 3. Mayor Pro Tern Kathleen Kelly None 4. Councilmember Susan Marie Weber None 5. Mayor Gina Nestande None B. Request for Action: 1 Request to aqendize Salton Sea Proposed Resolution - Councilmember Jan C. Harnik said a model resolution was provided by representatives of Salton Sea, which she will forward to staff. 2. Request to agendize a Receive and File Update on President's Plaza - Councilmember Jan C. Harnik made the request. XIX. STAFF REPORTS AND REMARKS A. City Manager None 10 MINUTES REGULAR PALM DESERT CITY COUNCIL MEETING SEPTEMBER 10, 2020 B. City Attorney Mr. Hargreaves noted he will provide a staff report on AB571 - Campaign Contribution Limits at the next City Council meeting. C. City Clerk Ms. Rocha announced the Study Session by Cal State University, San Bernardino - Palm Desert Campus presentation was postponed to Tuesday, September 22, 2020, at 3:00 p.m. XX. ADJOURNMENT With City Council concurrence, Mayor Nestande adjourned the meeting at 8:11 p.m. ATTEST: GINA NESTANDE, MAYOR GRACE L. ROCHA, ACTING CITY CLERK CITY OF PALM DESERT, CALIFORNIA 11 TO: FROM: DEPARTMENT,: CITY OF PALM DESERT WHITE PAPER Lauri Aylaiah, C, ltyWna�qer Amy Lawrence; M-a'nAg&neftAndJy-st Publip Ail DATE: Februar ' y 1 Qj 2020., 0 e pt Ac&)uht'No'. Amount , - sork, i'dn' of R` Q',sttP-, ue op. q.rqj' VPrograrn: �—inance Use Only: Fund', 20-CD -013 Linev *tw6rk','fdr',Phas6 I -of the San Pablo Corticlor"Ptofe"ct 4364650-44001 00 $2000000 Priority :L-WH A (Low, Me0",, H STRATEGIC PLAN CQRJ5CTIVE(8): Artwotk forPhgisel,of the. San PaWo.,,C--Qrridor Project , . i Wbul&h6lp address. fblbwi�ng ;.priorities at gpedified in the C-1ty's 201-13-2083 strat6di6 Plan, Fnvj ,,sj0a.PalmDesort-Forward Tog6ther fransport6tiotl;Priority 1! Create WalkablLi neighbothdo drs and areas �wffhin Palm. Desert that would, inplq. resident , ial retail, il --services and employment cen, tors, and parks,, ,_jqt ,would 1-'. residential,, .. recreation 'a"'ndi,,open space to reduce the use :of low occupancY;vehicles., . he, v.�aibilfty dfcreating a d desig I n designating z , PaIM , Desert Arts'and `Vulture Priority I Explore tn. cultural arts it be g6d&a'p"-'h1c df'' aindculturaldistrict, Wh6ther- economic. 201'9 CITY COUNCIL GOAL(S): N/A: PRO-JECT. SCOPE: -S`taff seeks, to oQmnis9-ion.tWoartworks -1)aroundaboutlocat ed at ,the a intersection 0 ioh of San Pa I --- and Sang -Gorgonio; andcommunity :2) a,-po -ity project -.6rt .location t to be determined .along the corridor or .a unique intei.rcidtiVb/iti'sta-'gfamm6bib scu'Ipture. For the roundabout, Public Art, staff will -work With Pubflo, W Otks staff I aff to ensue IW:,,the commissionedr .artwork JsInfull compliance With trbi6 ortati6h ifet V,§uiddlihes -A6f0i'ifi di to work k wit t4 gommuhity'aft-pr' i h ojeo,t -sto. envisions; professional artist " ' I cal residents) -to create and design a public art. p'leoer co-"6�6tiit�' '(preferably'" pq for '1 4 o-orridor in :a toc4tioirf to: be determined:: . ned.. , Id . eas . include nibsild.,be h6ftesdr r6t6frii- Rg option of ,commissioning 'can, artist for an 11Y.,' .staff ,pqpld look into. "the p 1hter'adt1Ve/1hstbg'raM' m-able,.%cuJptUr0,. f-jo Whlte'Papet Aftfttkfoe Phase I ofthe SPablo rqjpct -an Page, 2 of.2. JUSTIFICATION !IThe 'San Pablo Avenue "' important, central 1 The isan I location in the - City . renovation is to create, eate a '61 Palm Desert. The -goal. of the cu mo re walkable downtown district th,pt.wil entice people from the local community,at well at'Visitbts,to be more active 4y,wAIWIng. and biking . lo�dihe, sho' and integration of ` I, , - _ . p, gknO�ll.ht.elra6f.'Th.e,�p(4comeh'tailidi -_ I art along the, 96n Pablo corridor, drganidgl I - over , time,: i With preating,an arts, y over im%. will district. in'' dc-6 prda-h devith,the Q-1ty's Arts ts and Culture Strategic Of, . Staff anticip6t6s , Plan goas that additional art Will be added to the area s-'Udh, as 4hcjoe sailswalftr almortts, aesthetic. fighting;; anoin t veractivp:art, which will :make 'this area A UhIoUe and exciting place for our community. COST ANALYSIS: Staff a i commissioning the two, artworks in an drnount`'hbt to s�no 'impact to the Ge eralVund associat d w is. requo' eXdepdk _66,666 'There i-- I i 'I- - 0", .. - � �:q _ General - . .- . e, with Ih st"As all fun s.vill , " 0 with the Art in'P-Lib�ib:P.lAc'Os,FUhd. M 1, opald!'fl btn . SUMMARY: -MMAR V i Estimated Total.Cost", $200 OW n,010g Source: Aft'lhl�u`'Places PUnd IE irmtedS.tart%Completion Q4to: To 'be determined AsMsigne Department: Public Art :Assigned Atf4qhments:. None. Prepared By: Amy Law e. Amy ..y Law,.., . � - Ma''hagerfieht Analyst SUbtniftoo by' Andy Firestine AOsistant Q!tY.Mgndgqr Reviewed Aewed by: Ja oare Finance Director /",C itv treasurer. iMmlr. Iffikal;4I Adgm - 060ndl'SWdy_Session Adiob: Amount: Posted to:- Budaot Location: Subm ifted by: 'Ryan 8tatidell .Director of Comm.40 I ity Developme nt Appr6vdli Lauri A ian C; Manager