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Home My WebLink AboutFY20-21 COPS-SLESF Funding $201,000STAFF REPORT CITY OF PALM DESERT ADMINISTRATIVE SERVICES DEPARTMENT MEETING DATE: October 29, 2020 PREPARED BY: Stephen Y. Aryan, Risk Manager REQUEST: Request for acceptance of the City's Citizens Option for Public Safety/Supplemental Law Enforcement Services Fund (COPSISLESF) expenditure plan and funding for FY 2020-21. Recommendation By Minute Motion, 1. Approve the Citizens Option for Public Safety/Supplemental Law Enforcement Services Fund (COPSISLESF) program expenditure plan, as provided by the Chief of Police. 2. Accept the FY 2020-21 CQPS/SLESF funding, resulting in an anticipated unencumbered award balance of approximately $201,000 (as of 10/07/2020). Commission Action The Palm Desert Public Safety Commission reviewed this matter on October 14, 2020, and recommend the City Council approve this matter as recommended. Strateqic Plan This item is related to the Public Safety and Emergency Services section of the Palm Desert Strategic Plan, specifically under Prioritv 1: Enhance the delivery of public safety services. The priority's strategy is to expand the existing superlative services provided by the Fire and Police Departments to address future growth and safety concerns. Palm ❑esert's participation in the Holiday Theft Suppression Program and the availability of SLESF revenues will assist in meeting this priority, by (1) having an increased law enforcement presence in mitigating any potential criminal activity during the busy holiday shopping season and (2) providing revenues for front line law enforcement activities throughout the year. Executive Summary Legislation adopted in 1996 (AB 3229) created the Citizens Option for Public Safety (COPS) program allocating $100,000,000 to local governments annually for front line law enforcement activities. These funds are deposited into a Supplemental Law Enforcement Services Fund (SLESF). Approval of Staff's recommendation helps us identify how to expend the City of Palm Desert FY 2020/21 allocation of the COPSISLESF award, the balance of which is approximately $201,000 (as of 10/07/2020). Staff Report: FY 2020/21 COPSISLESF Expenditure Plan and Award October 29, 2020 Page 2 of 3 These grant funds supplement funding currently available for public safety including personnel, equipment, and programs. They cannot supplant any other existing funding. The majority of the SLESF allocation for the City is dedicated to various equipment purchases. The remaining amount is for the City's annual Holiday Theft Suppression Program and the purchase of miscellaneous services and supplies. All expenditures must exclusively support front line law enforcement activity. Backwound The City of Palm Desert has a remaining balance of approximately $201,000 (as of 10/07/2020) in COPSISLESF moneys for FY 2020/21. The purpose of the COPS/SLESF program is to assist local governments for underwriting projects that reduce crime and improve public safety. The processing requirements for this grant changed significantly in 2012 (under SIB 1023) with the removal of reporting requirements to the State Controller. In the case of a city, the city council shall appropriate existing and anticipated award amounts exclusively to fund frontline municipal police services, in accordance with written requests submitted by the Chief of Police. The Palm Desert Chief of Police recommends utilizing the FY 2020121 COPSISLESF funds as indicated below and estimated based on historic expenditures (these amounts may change). ITEM ESTIMATED AMOUNT 2020 Holiday Theft Suppression Program* 15% Services and Supplies 10% Equipment 75% Administrative Overhead 0% 'Total anticipated expenditure is contingent upon any State Department of Public Health guidance concerning the COVIO- 19 pandemic. The restrictions for the funds are as follows: ■ Funds are to exclusively provide frontline law enforcement services. These monies shall supplement existing services, and shall not be used to supplant any existing funding for law enforcement services provided by that entity. ■ Administrative overhead costs in excess of 0.5 percent of a recipient entity's SLESA allocation for that year are not allowed (we have $0.00 historically). ■ The cost of any capital project or construction project that does not directly support front line law enforcement services is prohibited. 2020 HOLIDAY THEFT SUPPRESSION PROGRAM The Palm Desert Police Department recommends continuing the Holiday Theft Suppression Program during the 2020 holiday season. The program's purpose is to conduct high visibility patrols in those locations and in surrounding residential areas in an effort to deter crime during the Holiday Season. In addition, those assigned officers handle radio calls and other business related crimes in their assigned areas. RIVERSIDE COUNTY CHA❑ BIANCO, SHERIFF October 3, 2020 Sheriff P.O. Box 512 • RIVERSIDE, CALIFORNIA 92502 • (951) 955-2400 . FAX (951 ) 955-2418 Interim City Manager Randy Bynder City of Palm Desert 73510 Fred Waring Dr. Palm Desert, CA 92260 Dear Mr, Bynder This letter serves to meet the statuary requirements of California Assembly Bill 2885, which requires that the Chief of Police, of a California Municipality, receiving Supplemental Law Enforcement Services Funding [SLESF] draft a written request outlining a spending plan for approval by the City Council. In accordance with the requirements of SLESF all the following proposed expenditures are for "front line law enforcement" and will not be used to "supplant" any existing funding for this agency. The following is a general list of proposed expenditures for the anticipated encumbrance and allocation to the City of Palm ❑esert's Police Department: + 2020 Holiday Theft Suppression Program 15% ■ Services and Supplies 10% ■ Equipment 75% ■ Administrative Overhead 0% Holiday Theft Suppression (1S%) The Palm Desert Police Department first implemented the Holiday Theft Suppression Program during the 2010 holiday season. The program is staffed with overtime officers during peak periods in the retail shopping areas between the Thanksgiving weekend and Christmas Day. During the overtime shifts, officers patrol on foot, bicycles, motors, horses, and patrol cars. The program's purpose is to conduct high visibility patrols in those locations, and in surrounding residential areas, to deter criminal activity during the Holiday Season. In addition, those assigned officers handle radio calls and other business - related crimes in their assigned areas. These focus areas include the El Paseo Business District, the Highway 111 corridor, the Westfield Shopping Center and the Walmart and Costco complexes. Staff anticipates that the program cost will be approximately $40,000 to $45,000 but maybe less this year dependent on the current pandemic situation. Equipment, Services and Supplies (85%) These funds are used for a plethora of items, including, but not limited to monthly rental vehicles for undercover officers assigned to the Burglary Suppression Unit, load bearing vests, for new special team members, Police Department golf cart maintenance, special team supplies, and electronic ticket writes for the traffic team. Additionally, computers, technology and other support apparatus will be purchased using these funds. Any eligible frontline law enforcement expenditure that can be approved will utilize these funds to minimize impact to the operational budget. The SLESF expenditures will continue to be reflected in The City of Palm Desert Fiscal Account 42294210-4391400. This year's fund balance and grant award should total approximately $260,000. This amount may fluctuate but is the current anticipated amount. Sincerely, Chad Bianco, Riverside County Sheriff -Coroner Dean Agnoletto, Captain Palm Desert Station UPDATED 101712020 GRANT NAME GRANT NUMBER LOCAL LAW ENFORCEMENT COPS -AS 1913 201812019 LOCAL LAW ENFORCEMENT COPS -AD 1913 201912020 LOCAL LAW ENFORCEMENT COPS -AB 1913 202012021 CITY OF PALM DESERT COPS FUNDS RECONCILIATION FOR FISCAL YEAR ENDING DUNE 30. 2021 REVENUE AWARD EXPENDITURE ACCOUNT* AMOUNT' ACCOUNT# 2290000-3423001 $ 156.947.61 2294210-4391400 2290000-342NO1 S 100,000.00 2294210-4391400 2290OM3423001 $ 100.000.00 2294210-4391400 $ 644,110.56 TOTAL Encumbrance I Remaining EXPENDITURE Advance Unencumbered PER GIL Amounts Balance " $ 28 841.35 S 62,328.06 S 64,77B.20 $ S 18,000.00 $ 82,000.00 $ 5 - $ 100.000.00 S 317,004-30 $ 80.328.06 S 246,778.20 Encumbrance I Advance - 0pen POS Riverside County Information Services 17,328.06 P115111 Riverside County Sheriffs 45,000.00 P115126 Enlerprise Holdings 18.000.00 PRO16123 80,328.06 ' Award Amount does not reflect the revenue that has been received. " Remaining Unencumbered Balance reflects the Grant balance based on total awarded amount. Fisc a I Ye a r 2020120 21 Fiscal Year,202012021 2290000-3423001 2294210-4391400 GL Account Information GL Account Information Action Amount Action Amount Approved Budget 160.300-00 Approved Budget 128.000.00 20121 Total Budget 180,300.00 211121 Total Budget 128,000.00 Revenue Received Expenditures 2.311.91 - - Encumbrances 80,328.06 Unencumbered Award Balance 246.778.20 20121 Total Revenue Z0121 Total Costs 3E9,418.17 20171 Budget Balance 160,300.00 20121 Budget Balance (201,418.17� Jbounds COPS FUNDS 2020.2021 - CAL Cops Summary M7rWO I of 1 Staff Report: FY 2020/21 OOPS/SLESF Expenditure Plan and Award October 29, 2020 Page 3 of 3 The program is staffed with overtime officers during peak periods in the retail shopping areas between Thanksgiving weekend and Christmas Day. During the overtime shifts, officers patrol on foot, bicycles, horses (Mounted Posse at Westfield Palm Desert Mall), motors, and patrol cars. The program's focus areas include the El Paseo Business district, the Highway 111 corridor, the Westfield Palm Desert Mall, and the Wal-Mart/Costc❑ centers. Given the unpredictability of the current COV1D-19 pandemic, Staff may modify this year's program as a result. Staff anticipates the program will utilize approximately 15% of the total COPS/SLESF balance and this amount was encumbered, but again may change. Equipment, Services, and Supplies These funds are used for multiple items, including but not limited to, purchase of new motor units (three will be purchased this fiscal year for approximately $87,000 collectively), monthly vehicle rentals for undercover officers assigned to the Burglary Suppression Unit, the purchase of additional mobile camera systems, raid vests for new special team members, Police Department golf cart maintenance, shoulder patches, police vehicle decals, radar gun purchase and/or maintenance, safety supplies, training, cellular telephone and services for special teams. Additionally, funds can purchase computers, technology and other support apparatus. Staff anticipates the program will utilize approximately 85% of the total COPS/SLESF unencumbered balance, Fiscal Analvsis The allocation of COPS funds to the SLESF will fund the aforementioned program and items. The County Auditor allocates the annual grant award in the County's Supplemental Law Enforcement Services Account (SLESA). The funds are then deposited in a SLESA established by the City. The City of Palm Desert is estimated to have an unencumbered balance of approximately $201,000 (as of 10/07/2020) to use on frontline law enforcement activities in FY 2020/21. The attached reconciliation statement and expenditure plan provide additional details, LEGAL REVIEW DEPT. REVIEW FINANCIAL REVIEW N/A Lail Carney . lwva-" Robert W. Hargreaves Lori Carney Janet M. Moore City Attorney Director of Administrative Director of Finance Services Interim City Manager Randy Bynder: Randy gy1ZG4eY ASSISTANT CITY MANAGER And'q fiirestine Andy Firestine Assistant City Manager Attachments: Palm Desert Police Department SLESF Expenditure Plan (10/03/2020) Citizen Option for Public Safety (COPS) Funds Reconciliation (08/26/2020) UPDATED 10/23/2020 CITY OF PALM DESERT COPS FUNDS RECONCILIATION FOR FISCAL YEAR ENDING JUNE 30, 2021 TOTAL Encumbrance / Remaining REVENUE AWARD EXPENDITURE EXPENDITURE Advance Unencumbered GRANT NAME GRANT NUMBER ACCOUNT # AMOUNT • ACCOUNT # PER G/L Amounts Balance •• LOCAL LAW ENFORCEMENT COPS - AB 1913 2016/2017 2290000-3423001 $ 139.416.41 2294210-4391400 $ 139.416.41 $ $ LOCAL LAW ENFORCEMENT COPS - AB 1913 2017/2018 2290000-3423001 $ 148.746.54 2294210-4391400 S 148.746.54 $ S LOCAL LAW ENFORCEMENT COPS -AB 1913 2018/2019 2290000-3423001 $ 155.947.61 2294210-4391400 $ 28.841.35 $ 62,328.06 $ 64,778.20 LOCAL LAW ENFORCEMENT COPS - AB 1913 2019/2020 2290000-3423001 $ 100.000.00 2294210-4391400 $ - $ 18,000.00 $ 82,000.00 LOCAL LAW ENFORCEMENT COPS -AB 1913 2020/2021 2290000-3423001 $ 100.000.00 2294210-4391400 $ - $ - $ 100,000.00 $ 644,110.56 $ 317.004.30 $ 80,328.06 $ 246.778.20 Encumbrance / Advance - Open POs Riverside County Information Services 17,328.06 P115111 Riverside County Sheriffs 45,000.00 P115126 Enterprise Holdings 18,000.00 PRO16123 Award Amount does not reflect the revenue that has been received. •• Remaining Unencumbered Balance reflects the Grant balance based on total awarded amount Fiscal Year 2020/2021 2290000-3423001 GL Account Information Action Amount Approved Budget 160.300.00 20/21 Total Budget 160.300.00 Revenue Received 20/21 Total Revenue 20/21 Budget Balance 160,300.00 80,328.06 Fiscal Year202012021 2294210-4391400 GL Account Information Action Amount Approved Budget 128,000.00 20121 Total Budget 128,000.00 Expenditures 2,311.91 Encumbrances 80,328.06 Unencumbered Award Balance 246.778.20 20/21 Total Costs 329.418.17 20/21 Budget Balance (201,418.17) C= C= C= J CD J —t -- t— N (-, CA) rs` : • .1. —� 1"r - N -n •• �7 T, N ,r jbounds COPS FUNDS 2020-2021 - CAL Cops Summary 10/23/2020 1 or 1