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Home My WebLink About11 Res 2020-81 2021 Schedule of Council MeetingsSTAFF REPORT CITY OF PALM DESERT CITY CLERK DEPARTMENT MEETING DATE: December 10, 2020 PREPARED BY: Niamh Ortega, Secretary to the City Council REQUEST: Adoption of Resolution No. 2020 - 81, establishing dates for regular meetings of the Palm Desert City Council during calendar year 2021. Recommendation Waive further reading and adopt Resolution No. 2020 - 81, establishing dates for regular meetings of the Palm Desert City Council during calendar year 2021. Strategic Plan This request represents routine administrative business of the City. Although there is no specific Strategic Plan objective to associate with this item, it provides the City Council and the public with advance notice of City Council meetings so they can plan accordingly. Background Analysis Beginning in 2018 City Council requested that an annual schedule of its regular meetings be set in advance by resolution, as provided for in Palm Desert Municipal Code (P.D.M.C.) Section 2.36.020, so that Members could calendar them and then plan for other important events and activities throughout the year. The attached resolution provides a schedule of second and fourth Thursday dates, generally, allowing City Council, the public, and staff to plan accordingly for the conduct of City business and any required noticing. The 2021 schedule takes into account the routine practice of cancelling the second meeting in July and the first meeting in August for a summer recess, along with the tradition of holding one meeting in November and December, as holiday observances also occur on or around the fourth Thursday of each of those months. Further, the proposed schedule is set to avoid conflict with certain holidays and events where City Councilmembers may be absent from the regular meeting dates, including, but not limited to, the League of California Cities (the “League”) Annual Conference (September 22 – 24, 2021). December 10, 2020 - Staff Report Resolution Setting the 2021 Schedule of Regular City Council Meetings Page 2 of 2 Below are specific meeting dates that are scheduled around the aforementioned events: The fourth Thursday in September falls during the League's 2021 Annual Conference being held September 22 — 24, 2021, and staff suggests that the meeting be held on September 30 rather than September 23. With only one meeting in November and based on past practice, staff recommends that it be held on November 18 instead of the 11'h, with Thanksgiving occurring on November 25. With only one meeting in December and based on past practice, staff recommends that it be held on December 16 instead of December 9 and 23. Lastly, while adoption of this resolution sets the regular meeting schedule, it is also understood that if City business needs to be conducted, Council retains authority to convene a meeting on any date that is not listed herein, as is set forth in P.D.M.C. Chapter 2.36. Fiscal Analvsis There is no fiscal impact associated with adoption of this resolution and schedule. LEGAL REVIEW Robert W. Hargreaves City Attarney DEPT. REVIEW FINANCIAL REVIEW ASSISTANT CITY MANAGER � s �xka N/A .�ridy firestine Grace L. Rocha Janet M. Moore Andy Firestine Acting City Clerk Director of Finance Assistant City Manager Interim City Manager Randy Byndec %Z� �yKGi�Cf' ATTACHMENTS: 1. Resolution No. 2020 - 81 2. P.D.M.C. Section 2.36.020 — Regular Meetings 3. 2021 United States Calendar CTTY COiTNCR.ACTTON Al'PROVi;i'i ✓ REC-�� — MF.F.T1Nr nATF. / �-I AYI:S: NOF,S: ABSF,NT: � Ai3STAIN• n��' VGRIP'IED BY: Original on File with nEr�n nTNF.R '�,�f� -,�'l (' - ; �2P �) _ . Oftice � K�iy RESOLUTION NO. 2020 - 81 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, RESCINDING RESOLUTION NO. 2019-87 AND SETTING THE SCHEDULE FOR REGULAR MEETINGS OF THE PALM DESERT CITY COUNCIL IN CALENDAR YEAR 2021 WHEREAS, the City Council of the City of Palm Desert, California, has established the time, place, and conduct for its regular meetings on the second and fourth Thursday of each month, pursuant to Palm Desert Municipal Code Chapter 2.36; and WHEREAS, it has been acknowledged that the City Council wishes to adopt a set annual schedule of regular meetings, doing so with its first in 2018, and its most recent being Resolution No. 2019-87 for Calendar Year 2020, and it is now appropriate to rescind that policy and adopt a subsequent plan for Calendar Year 2021; and WHEREAS, the schedule will primarily follow the recognized routine of meetings on the second and fourth Thursdays of each month, with some limited exceptions to account for holidays and events where City Councilmembers would be absent from the meeting, resulting in less than the full City Council or the complete lack of a quorum on certain dates. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, that: Section 1. Regular meetings will be held generally on the second and fourth Thursdays of each month, pursuant to Section 2.36.020 of the Palm Desert Municipal Code, in the Council Chamber of the Palm Desert Civic Center, 73510 Fred Waring Drive, Palm Desert, California, with some limited exceptions, with all regular meetings in Calendar Year 2021 to be held as specified herein on the attached Exhibit “A”. Section 2. If matters of business necessitate during the planned summer and holiday recesses, the Mayor or his/her designee may determine if a quorum of the City Council is available and, if so, schedule a meeting on the second or fourth Thursday of the month as it would have normally been conducted but for adoption of this resolution. Section 3. Each regular meeting will be convened at 3:00 p.m. and immediately adjourn for the purpose of conducting a Closed Session to consider the items listed as such on the posted agenda for the regular meeting of that date. Section 4. The regular and public hearings sessions of each regular meeting of the City Council of the City of Palm Desert, California, will convene at 4:00 p.m. and run until approximately 6:00 p.m., if the amount of business so warrants. RESOLUTION NO. 2020 - 81 2 Section 5. If the amount of business to be conducted requires, a dinner break may be observed by the City Council between 6:00 p.m. and 7:00 p.m. to complete any unfinished business remaining on the agenda. BE IT FURTHER RESOLVED that the Mayor/Mayor Pro Tem is hereby given authority to take up items on the agenda in the order deemed most appropriate in consideration of public interest and/or time constraints. PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert City Council held on this 10th day of December, 2020, by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: GINA NESTANDE, MAYOR ATTEST: GRACE L. ROCHA, ACTING CITY CLERK CITY OF PALM DESERT, CALIFORNIA RESOLUTION NO. 2020 - 81 3 EXHIBIT A PALM DESERT CITY COUNCIL REGULAR MEETINGS – 2021 Thursday, January 14 Thursday, January 28 Thursday, February 11 Thursday, February 25 Thursday, March 11 Thursday, March 25 Thursday, April 8 Thursday, April 22 Thursday, May 13 Thursday, May 27 Thursday, June 10 Thursday, June 24 Thursday, July 8 Thursday, August 26 Thursday, September 9 Thursday, September 30 Thursday, October 14 Thursday, October 28 Thursday, November 18 Thursday, December 16 Palm Desert Municipal Code Up Previous Next Main Search Print No Frames Title 2 ADMINISTRATION AND PERSONNEL Chapter 2.36 PROCEDURE FOR THE CONDUCT OF MEETINGS 2.36.020 Regular meetings. Except as otherwise set by city council resolution, the city council shall hold regular meetings on the date of second and fourth Thursday, at the location and time as may from time to time be set forth by the council by resolution. If by reason of fire, flood, or other emergency, it is unsafe to meet in the regular meeting place, the meetings may be held for the duration of the emergency at such other place as is designated by the city council. When the day for any regular meeting falls on a holiday, Christmas Eve or New Year’s Eve, such meeting shall be held at the same hour and place on the next succeeding day not a holiday, or such other time as designated by the city council. (Ord. 1334 § 3, 2018; Ord. 83 § 2, 1975) View the mobile version. 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