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Home My WebLink AboutFY18-19 COPS-SLESF City's Citizens Optioncc STAFF REPORT CITY OF PALM DESERT ADMINISTRATIVE SERVICES DEPARTMENT MEETING DATE: January 10, 2019 PREPARED BY: Stephen Y. Aryan, Risk Manager REQUEST: Request for appropriation in the amount of $130,740 for the FY 2018- 1 E City's Citizens Option for Public Safety/Supplemental Law Enforcement Services Fund (COPS/SLESF) award. Recommendation By Minute Motion, appropriate $130,740 from Unobligated Fund 229 to Account No. 2294210-4391400. Commission Recommendation The Public Safety Commission approved this matter on November 14, 2018, with the new unencumbered balance of $130,740 (as of 10/31/18) reflected for FY 2018-19. Strateqic Plan This item is related to the Public Safety and Emergency Services section of the Palm Desert Strategic Plan, specifically under Priority 1: Enhance the delivery of public safety services. The priority's strategy is to expand the existing superlative services provided by the fire and police departments to address future growth and safety concerns. Palm Desert's participation in the Holiday Theft Suppression Program and the availability of SLESF revenues will assist in meeting this priority, by (1) having an increased law enforcement presence in mitigating any potential criminal activity during the busy holiday shopping season and (2) providing revenues for front line law enforcement activities throughout the year. Background On November 15, 2018, the City Council approved the Citizens Option for Public Safety/Supplemental Law Enforcement Services Fund (COPS/SLESF) program expenditure plan, as provided by the Chief of Police. The Council also accepted the FY 2018-19 COPS/SLESF funding, resulting in an unencumbered balance of $130,740 (as of 10/31/18). However, an appropriation was not made at this time and was required. Staff respectfully requests that the City Council appropriate $130,740 from Unobligated Fund 229 to Account No. 2294210-4391400. Staff Report: FY 2018-19 COPS/SLESF Appropriation January 10, 2019 Page 2 of 2 Fiscal Analvsis The County Auditor allocates the annual grant award in the County's Supplemental Law Enforcement Services Account (SLESA). The funds are then deposited in a SLESA established by the City. If approved, the City of Palm Desert will have a remaining unencumbered balance of $130,740 (as of 10/31/18) as appropriated. LEGAL REVIEW DEPT. REVIEW FINANCIAL CITY REVIEW MANAGER N/A N/A Robert W. Lori Carney Hargreaves Director of Administrative Janet Moore Lauri Aylaian City Attorney Services Director of Finance City Manager Attachment: City Council Staff Report (dated November 15, 2018) STAFF REPORT CITY OF PALM DESERT ADMINISTRATIVE SERVICES DEPARTMENT MEETING DATE: November 15, 2018 PREPARED BY: Stephen Y. Aryan, Risk Manager REQUEST: Request for acceptance of the City's Citizens Option for Public Safety/Supplemental Law Enforcement Services Fund (COPS/SLESF) expenditure plan and funding for FY 2018-19. Recommendation By Minute Motion, 1. Approve the Citizens Option for Public Safety/Supplemental Law Enforcement Services Fund (COPS/SLESF) program expenditure plan, as provided by the Chief of Police. 2. Accept the FY 2018-19 COPS/SLESF funding, resulting in an unencumbered balance of $130,740 (as of 10/31/18). Commission Recommendation The Public Safety Commission initially reviewed this matter on October 10, 2018. However, there were additional encumbrances and a grant "growth" payment that were not factored into the original reconciliation statement. The Commission will review this matter again on November 14, 2018, with the new unencumbered balance of $130,740 (as of 10/31/18) reflected for FY 2018-19. A verbal report on the commission's action will be provided to the City Council. Strategic Plan This item is related to the Public Safety and Emergency Services section of the Palm Desert Strategic Plan, specifically under Priority 1: Enhance the delivery of public safety services. The priority's strategy is to expand the existing superlative services provided by the fire and police departments to address future growth and safety concerns. Palm Deserfs participation in the Holiday Theft Suppression Program and the availability of SLESF revenues will assist in meeting this priority, by (1) having an increased law enforcement presence in mitigating any potential criminal activity during the busy holiday shopping season and (2) providing revenues for front line law enforcement activities throughout the year. Executive Summary Legislation adopted in 1996 (AB 3229) created the Citizens Option for Public Safety (COPS) program allocating $100,000,000 to local governments yearly for front line law enforcement. These funds are deposited into a Supplemental Law Enforcement Services Fund (SLESF). Staff Report: FY 2018-19 COPS/SLESF Expenditure Plan and Award November 15, 2018 Page 2 of 3 Approval of Staffs recommendation permits the City of Palm Desert to accept its FY 2018/19 allocation of the COPS/SLESF award in the amount of $100,000. Additionally there are other monies in the fund that remain unencumbered, increasing the current available fund amount to $130,740 (as of 10/31/18). These grant funds are meant to supplement funding currently available for public safety including personnel, equipment, and programs. They are not meant to supplant any other existing funding. The majority of the SLESF allocation is dedicated to various equipment purchases. The remaining amount is for the City's annual Holiday Theft Suppression Program and the purchase of miscellaneous services and supplies. All expenditures must exclusively support front line law enforcement activity. Background The City of Palm Desert has a remaining unencumbered balance of $130,740 (as of 10/31/18) in COPS/SLESF moneys for FY 2018/19. The purpose of the COPS/SLESF program is to assist local governments for underwriting projects that reduce crime and improve public safety. The processing requirements for this grant changed significantly in 2012 (under SB 1023) with the removal of reporting requirements to the State Controller. In the case of a city, the city council shall appropriate existing and anticipated moneys exclusively to fund frontline municipal police services, in accordance with written requests submitted by the Chief of Police. The Palm Desert Chief of Police recommends utilizing the FY 2018/19 COPS/SLESF funds as indicated: ITEM 2019 Holiday Theft Suppression Program Services and Supplies Equipment Administrative Overhead TOTAL The restrictions for the funds are as follows: AMOUNT $45,000 $15,740 $70,000 $0.00 $130,740 • Funds are to exclusively provide front line law enforcement services. These moneys shall supplement existing services, and shall. not be used to supplant any existing funding for law enforcement services provided by that entity. • Administrative overhead costs in excess of 0.5 percent of a recipient entity's SLESA allocation for that year are not allowed (we have $0.00 historically). • The cost of any capital project or construction project that does not directly support front line law enforcement services is not allowed. 2019 HOLIDAY THEFT SUPPRESSION PROGRAM The Palm Desert Police Department recommends continuing the Holiday Theft Suppression Program during the 2019 holiday season. The amount allocated last year was $45,900 and will Staff Report: FY 2018-19 COPS/SLESF Expenditure Plan and Award November 15, 2018 Page 3 of 3 be used for the 2018 program. The program is staffed with overtime officers during peak periods in the retail shopping areas between Thanksgiving weekend and Christmas Day. During the overtime shifts, officers patrol on foot, bicycles, horses (Mounted Posse at Westfield Palm Desert Mall), motors, and patrol cars. The program's focus areas include the El Paseo Business district, the Highway 111 corridor, the Westfield Palm Desert Mall, and the Wal-Mart/Costco centers. Staff anticipates that the 2019 program's cost will be approximately $45,000. The program's purpose is to conduct high visibility patrols in those locations and in surrounding residential areas in an effort to deter crime during the Holiday Season. In addition, those assigned officers handle radio calls and other business related crimes in their assigned areas. Equipment, Services, and Supplies These moneys are used to fund multiple items, including but not limited to, monthly vehicle rentals for undercover officers assigned to the Burglary Suppression Unit, the purchase of additional mobile camera systems, raid vests for new special team members, Police Department golf cart maintenance, shoulder patches, K-9 supplies, police vehicle decals, radar gun purchase and/or maintenance, safety supplies, training, cellular telephone and services for special teams. Additionally, computers, technology and other support apparatus may be purchased using these funds. Staff anticipates that these items will cost approximately $85,740. Fiscal Analvsis The allocation of COPS funds to the SLESF will fund the above identified programs. The County Auditor allocates the annual grant award in the County's Supplemental Law Enforcement Services Account (SLESA). The funds are then deposited in a SLESA established by the City. If approved, the City of Palm Desert will have a remaining unencumbered balance of $130,740 (as of 10/31/18). Although the attached reconciliation statement indicates an unencumbered balance of $176,640, staff will encumber $45,900 for the 2018 Holiday Theft Suppression Program. 'LEGAL REVIEW N/A Robert W. Hargreaves City Attorney s DEPT. R Lori Carney Director of Administrative Services FINANCIAL REVIEW ?etoore Director of Finance CITY MANAGER Lauri Aylaian City Manager Attachments: Palm Desert Police Department SLESF Expenditure Plan (11/05/18) Citizen Option for Public Safety (COPS) Funds Reconciliation (10/31/18) RIVERSIDE COUNTY STAN SNIFF, SHERIFF CORONER -PUBLIC ADMINISTRATOR November 5, 2018 City Manager Lauri Aylaian City of Palm Desert 73510 Fred Waring Dr. Palm Desert, CA 92260 Dear Ms. Aylaian, Sheri - CORONER -PUBLIC ADMINISTRATOR 73-70i Gerald Ford Dr.. Palm Desert. CA 92211 760-836-1600 This letter serves to meet the statuary requirements of California Assembly Bill 2885 (2000) and Senate Bill 1023 (2012), which require that the Chief of Police, of a California Municipality, receiving Citizens Option for Public Safety/Supplemental Law Enforcement Services Fund (COPS/SLESF) funding draft a written request outlining a spending plan for approval by the City Council. In accordance with the requirements of COPS/SLESF, all the following proposed expenditures are for "front line law enforcement" and will not be used to "supplant" any existing funding for this agency. The following is a general list of proposed expenditures for the $130,740 encumbrance and allocation to the City of Palm Desert's Police Department: • 2019 Holiday Theft Suppression Program S45,000 • Services and Supplies $15,740 • Equipment $70,000 Holiday Theft Suppression ($45.000) The Palm Desert Police Department first implemented the Holiday Theft Suppression Program during the 2010 holiday season. The program is staffed with overtime officers during peak periods in the retail shopping areas between the Thanksgiving weekend and Christmas Day. During the overtime shifts, officers patrol on foot, bicycles, Motors, horses, and patrol cars. The program's purpose is to conduct high visibility patrols in those locations, and in surrounding residential areas, to deter criminal activity during the Holiday Season. In addition, those assigned officers handle radio calls and other business -related crimes in their assigned areas. These focus areas include the El Paseo Business District, the Highway 11 I corridor, the Westfield Shopping Center and the Walmart and Costco complexes. Staff anticipates that the program cost will be approximately $45,000 in 2019. FY 2018-19 COPS/SLESF Expenditure Plan November 5, 2018 Page 2 of 2 Eauiament. Services and Sunnlies (S85.7401 These funds are used for various miscellaneous items, including, but not limited to monthly rental vehicles for undercover officers assigned to the Burglary Suppression Unit, Raid Vests for new special team members, Police Department golf cart maintenance, shoulder patches, K-9 supplies, police vehicle special teams and ticket writes for the traffic team. Additionally, computers, technology and other support apparatus will be purchased using these funds. Should the City Council concur with staff s recommendations, the City of Palm Desert will accept COPS/SLESF funding and have an unencumbered balance of $130,740 (as of 10/31 / 18). The COPS/SLESF expenditures will continue to be reflected in The City of Palm Desert Fiscal Account No. 2294210-4391400. Sincerely, Stan Sniff, Jr., Sheriff -Coroner Jason Huskey, Captain Palm Desert Station Commander UPDATED 10/31/201B CITY OF PALM DESERT COPS FUNDS RECONCILIATION FOR FISCAL YEAR ENDING JUNE 30, 2018 TOTAL Encumbrance / Remaining REVENUE AWARD EXPENDITURE EXPENDITURE Advance Unencumbered GRANT NAME GRANT NUMBER ACCOUNT # AMOUNT* ACCOUNT k PER G/L Amounts Balance " LOCAL LAW ENFORCEMENT COPS - AS 1913 2016/2017 2290000-3423001 $ 139,416.41 2294210-4391400 $ 139,416.41 $ - $ LOCAL LAW ENFORCEMENT COPS - AB 1913 2017/2018 2290000-3423002 $ 148,746.54 2294210-4391401 $ 27,869.75 $ 44,236.48 $ 76,640.31 LOCAL LAW ENFORCEMENT COPS - AB 1913 2018/2019 2290000-3423002 $ 100,000.00 2294210-4391401 $ - $ - $ 100,000.00 $ 388,162.95 $ 167,286.16 $ 44,236.48 $ 176$40.31 Encumbrance / Advance - Open POs CRIME POINT INC 62.49 P114069 CITY OF RANCHO MIRAGE 5,026.05 P114133 MILLER'S TRAUMA SCENE RESTORAT 5,000.00 P114148 ENTERPRISE HOLDINGS 13,053.36 P114150 DESERT VETERINARY SPECIALISTS 12,122.59 P114230 ADLERHORST INTERNATION INC 1,975.00 P114231 PALM DESERT CYCLERY INC 6.996.99 P114278 44,236.48 ` Award Amount does not reflect the revenue that has be received. Remaining Unencumbered Balance reflects the Grant balance based on total awarded amount. ibounds COPS FUNDS 2018•2019.xisx - CAL Cops Summary 11/W018 1 Of 1