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HomeMy WebLinkAboutSurplus - 17 PD Bikes and Equpmntcc .. ► STAFF REPORT CITY OF PALM DESERT ADMINISTRATIVE SERVICES DEPARTMENT MEETING DATE: January 10, 2019 PREPARED BY: Stephen Y. Aryan, Risk Manager REQUEST: Authorization to designate seventeen Police Department bicycles and related equipment as surplus and dispose of them as appropriate. Recommendation By Minute Motion, designate seventeen Police Department bicycles and related equipment as surplus and authorize staff to dispose of them as appropriate. Commission Recommendation The Palm Desert Public Safety Commission reviewed this matter at their October 10, 2018, meeting and recommended that the City Council proceed with staff's recommendation for the disposition of seventeen bicycles. This action was before staff realized that they could reutilize four of the bicycles for use by Palm Desert employees for travel to locations nearby the Civic Center. Strateqic Plan This matter is related to the Public Safety and Emergency Services section of the Palm Desert Strategic Plan, specifically under Prioritv 1: Enhance the Delivery of Public Safetv Services. The priority's strategy is to expand the existing superlative services provided by the fire and police departments to address future growth and safety concerns. One of the action steps is to identify Public Safety needs including new equipment. Staff's recommendation meets this goal because the Police Department will ensure it maintains the appropriate equipment to accomplish their mission. Background Analvsis The Palm Desert Police Department recommends the disposal of seventeen bicycles that are no longer in use, with many over a decade old. The Department inspected these items to ascertain their working condition and serviceability. They are no longer under warranty and some have outdated or missing components, which are costly to replace and potentially more expensive to repair than purchasing a new bicycle. Police staff also indicated that some of the bicycles' frames have visual stress cracks due to their years of service, which may cause injury to the rider. Officers on bicycle patrol travel on varying terrain and traffic conditions that require them to operate with safe equipment. Based on the inspection and recommendations of the Police Department, the bicycles and related equipment identified below are presented for disposal. Staff Report: Disposal of Police Department Bicycles January 10, 2019 Page 2 of 2 SERIAL ASSET ITEM COLOR NUMBER TAG 26" Trek Bicycle Black 8298007 NIA 26" Trek Bicycle Black 2189906 NIA 26" Trek Bicycle Black 2180895 NIA 26" Trek Bicycle Black 2129184 NIA 26" Trek Bicycle Black 2188842 NIA 26" Trek Bicycle Black 2264538 NIA 26" Trek Bicycle Black 2243157 NIA 26" Trek Bicycle Black 2169866 NIA 26" Trek Bicycle Black 2257766 NIA 26" Trek Bicycle Black 2257444 05356 26" Trek Bicycle Red C201-16169 NIA 26" Prestige Univega Bicycle Red Unreadable NIA 26" Cannondale Bicycle Black 1905 07421 26" Cannondale Bicycle Black 3244 04323 26" Cannondale Bicycle Black 3538 05367 26" Cannondale Bicycle Black 1082 05368 26" Cannondale Bicycle Black 3071 04322 Five Nightrider Lights/Batteries NIA NIA NIA Staff typically recommends disposal of such items at public auction, but the Police Department indicated they may be unsafe for law enforcement use. However, staff examined the current inventory and found four bicycles that can be used by City employees for destinations near the Civic Center, upon their refurbishment. These commutes are not as physically demanding as law enforcement use and can be accomplished safely by staff members. Staff recommends disposal of the remaining thirteen bicycles appropriately based on their condition, as they would be ineligible to be donated or auctioned for sale. Fiscal Analysis There are no costs associated with staff's recommendation. However, if the bicycles cannot be disposed of as salvage, the City may incur disposal costs that are unknown at this time, but should not require any further appropriation of funds. LEGAL REVIEW DEPT. REVIEW FINANCIAL REVIEW CITY MANAGER NIA Robert W. Hargreaves i Came Ja et Moore4 Laur�ylaian City Attorney �8irector Administrative Services irector of Finance City anager i ATTACHMENT: Palm Desert Police Department Memorandum (08/14/18) RIVERSIDE COUNTY SHERIFF'S DEPARTMENT TO: Sergeant Kirk Steines FROM: Deputy Mike Troyer STANLEY SNIFF, SHERIFF / CORONER Palm Desert Station DATE: 08/14/2018 SUBJECT: Palm Desert Station Obsolete Patrol Bicycle Equipment An inventory was conducted of the Palm Desert Police bicycle patrol equipment purchased by the city of Palm Desert for the Palm Desert Station. I consulted the current bicycle patrol instructor from the Riverside County Sheriff's Training Center with regards to the working condition and serviceability of the bicycles currently at the Palm Desert Station. The bicycles listed below are no longer under warranty and have outdated components. Some are missing parts and would be costly to replace. Replacing the outdated components on these bikes would cost more than purchasing a new bicycle. The bicycles also have visual stress cracks in the frames due to the years they have been in service. Any failure in the bicycles damaged and aged components could cause injury to the officer or person riding the bicycle. Bike patrol officers are riding on different terrains and through traffic and need the best equipment when doing so. Based on the inspection and recommendations of the Patrol Bike Instructor, the bicycles listed below are well past there service life and are no longer safe to be utilized as patrol bicycles to the Palm Desert Police. The following bicycle equipment was found to be obsolete: 1. Trek bicycle — 26" — black - SN 8298007 - No Asset number 2. Trek bicycle — 26" — black - SN 2189906 - No Asset number (Missing parts) Trek bicycle — 26" — black - SN 2180895 - No Asset number 4. Trek bicycle — 26" — black - SN 2129184 - No Asset number Trek bicycle — 26" — black - SN 2188842 - No Asset number 6. Trek bicycle — 26" —black - SN 2264538 -No Asset number 7. Trek bicycle — 26" — black - SN 2243157 - No Asset number Trek bicycle — 26" — black - SN 2169866 - No Asset number 9. Trek bicycle — 26" — black - SN 2257766 - No Asset number 10. Trek bicycle — 26" — black - SN 2257444 - Asset #05356 (Missing Parts) Bicycles cont.: 11. Trek bicycle — 26" — red — SN C20H6169 - - No Asset number 12. Pretige Univega — 26" — red — SN Unreadable - No Asset number 13. Cannondale — 26" — black — SN 1905 — Asset #07421 14. Cannondale — 26" — black — SN 3244 — Asset 404323 15. Cannondale — 26" — black — SN 3538 — Asset #05367 16. Cannondale — 26" — black — SN 1082 — Asset #05368 17. Cannondale — 26" — black — SN 3071 — Asset #04322 19. Five sets of bicycle nightrider lights and batteries. (No longer hold charge and missing parts) This equipment is currently at the Palm Desert Sheriffs Station located at 73705 Gerald Ford Drive in the city of Palm Desert. I am requesting direction from the city of Palm Desert as to disposing these damaged and obsolete bicycles.