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HomeMy WebLinkAboutMintes - Parks and Recreation Commission 12/04/2018CCyN4 0 CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT INTEROFFICE MEMORANDUM TO: Rachelle D. Klassen, City Clerk FROM: Angie Marron, Clerical Assistant DATE: February 5, 2019 SUBJECT: Submission of Minutes for the Parks and Recreation Commission Attached for your records are the approved minutes of the Parks and Recreation Commission Meeting of Tuesday, December 04, 2018. Please let me know if you have any questions or need additional information. Thank you. Attachment (as noted) CITY OF PALM DESERT . MINUTES PARKS AND RECREATION COMMISSION REGULAR MEETING TUESDAY, DECEMBER 04; 2018 — 8:30 a.m. Administrative Conference Room — Palm Desert Civic Center 73-510 Fred Waring, Drive, Palm Desert, California 92260 I. CALL TO ORDER Chair Mike Hardin convened the meeting at 8:30 a.m. II. ROLL CALL Present: Absent Chair Mike Hardin Vice Chair Van G. Tanner Commissioner Randy Guyer Commissioner Kim Housken Commissioner Lynn Bixen Commissioner Gerald Dawson Commissioner Mary Helen Kelly Commissioner Paul Murphy Ex-Officio Members: Rob Ballew, YMCA of the Desert Kevin Kalman, Desert Recreation District Also Present: Lauri Aylaian, City Manager Ryan,Stendell, Director of Community Development Johnny Terfehr, Management Analyst Randy Chavez, Landscape Supervisor Sabby Jonathan, Council Liaison Angie Marron, Recording Secretary Guests: David Keyes, YMCA of the Desert / Aquatic Center Brenda Nutcher, Desert Recreation District ` Tammy Martin, Friends of the Desert Mountain 1 PARKS AND RECREATION COMMISSION MINUTES DECEMBER 04, 2018 III. ORAL COMMUNICATIONS Chair Hardin welcomed everyone to the meeting and stated that it has been a busy last 6 weeks. Sabby Jonathan presented the Commission with a `Thank You' gift. He noted that the Commission is what makes the City so special. Sabby Jonathan thanked the Commission for giving their time and passion, and offered 'a token of appreciation on behalf of the City and staff. City Manager, Lauri Aylaian, extended her gratitude to the Commission and mentioned that our parks have been voted number one in the valley, and not just by Palm Desert residents, votes were valley, wide IV. CONSENT CALENDAR A. MINUTES OF THE REGULAR MEETING OF TUESDAY, OCTOBER 02, 2018 Rec: Approve as presented Upon a motion by Vice Chair Tanner, second by Commissioner .Murphy, carried by a 8-0 vote of the Commission, (AYES: Kelly, Guyer, Dawson, Housken, Bixen, Hardin, Tanner, Murphy; NOES: None; ABSENT: None) the Consent Calendar was approved as presented. V. NEW BUSINESS A. OUTDOOR FITNESS EQUIPMENT FOR CIVIC CENTER Johnny Terfehr presented a catalog to the Commission that showcases the ideas of the equipment that they are tentatively gravitating towards for Civic Center. The equipment would be located near the skate park area. It will be prepared for next year's budget. Commissioner Bixen asked if this was something that was previously talked about. Ryan Stendell also gave input in regards to this topic. Mr. Terfehr referenced the La Quinta Park that does have similar equipment; Kevin Kalman recommended the company. This is all for the purpose of staying healthy and have a fit way of life. Vice Chair Tanner feels that it may be a social attraction in addition to fitness use. Vice Chair Tanner suggested to possibly consider the North Sphere Park in the future. Commissioner Kelly asked if there is a difference in costs in terms of up -keeping versus the installation. Randy Chavez also noted that if installed near a playground, it would have to have the same surfacing as the playground, which could turn out to be more costly. The Commission asked if the material of the equipment is heat resistant in the summer. Kevin Kalman stated that most of the issues is wear and tear of the equipment. Sabby Jonathan suggested that whichever configuration is recommended, he sees a lot of benefit in Civic Center because of the walking, paths. Staff would like the Commission to take a formal action, move forward with this item, and make a decision that is fit for the community. 2 PARKS AND RECREATION COMMISSION MINUTES DECEMBER 04, 2018 Upon a motion by Vice Chair Tanner, second by Commissioner Dawson carried by an 8-0 vote of the Commission, (AYES: Kelly, Guyer, Dawson, Housken, Bixen, Hardin, Tanner, Murphy; NOES: None; ABSENT: None) the Commission agrees to move forward with proposals for the fitness equipment. B. ELECTION OF OFFICERS FOR 2019 Commissioner Kelly made a motion to elect Vice Chair Tanner as Chair, second by Commissioner Guyer. Commissioner Murphy made a motion to elect Commissioner Kelly as Vice Chair, second by Vice Chair Tanner, and carried by a 8-0 vote of the Commission (AYES: Kelly, Hardin, Guyer, Bixen, Housken, Dawson, Tanner, Murphy; NOES: None; ABSENT: None) C. 2019 COMMISSION MEETING SCHEDULE Johnny Terfehr proposed to keep the current meeting schedule that was previously agreed 'upon for 2018. All Commissioners agreed to keep the current schedule (even months of the year). The first meeting will be on Tuesday, February 5, 2019. Upon a motion by all Commissioners, carried by an 8-0 vote of the Commission, (AYES: Kelly, Guyer, Dawson, Housken, Bixen, Hardin, Tanner, Murphy; NOES: None; ABSENT: None) the proposed 2019 Commission meeting schedule was approved. VI. CONTINUED BUSINESS A. HOVLEY PARK BASKETBALL LIGHTING In the October meeting, Commissioners were asked to provide input regarding the lighting and current condition for the area at Hovley Park. There has not been much requests for lighting. Vice Chair Tanner doesn't believe there is need for extra lighting., The lighting looks adequate. Ryan Stendell stated that high pressure sodium lighting provides enough light to play under. Staff has not seen sufficient use in the summer to justify dedicated lighting. Commissioner Housken mentioned that the east corner was very dark, she feels it's more of a safety issue. There was no action taken by the Commission. VII. OLD BUSINESS NONE VIII. PRESENTATIONS AND UPDATES A. PARK USE REPORT - Washington Charter School Park 3 PARKS AND RECREATION COMMISSION MINUTES DECEMBER 04, 2018 Commissioner Kelly and Commissioner Housken went to observe Washington Charter activities and reported that the school is utilizing the. park for good use. More like organized activities, and not necessarily utilizing the equipment during school hours. Commissioner Housken feels we have a good relationship with the school district, but it is not open to the public. Ms. Housken noticed that the playground was closed and the park was not accessible, and the playground was also under construction. Ms. Housken checked both Lantana gates and they were all locked — both Kelly and Housken agreed that there is no access during the weekend. The school primary access and use for the park is due to an agreement. Staff will check with them and follow up regarding the locked gates during weekends. B. PALM DESERT AQUATIC CENTER David Keyes had a presentation regarding the cost recovery requests. FY 16-17 had a 55% recovery, and FY 17-18 had a 54% recovery. The main reason for the decline is in admissions. Another impact is minimum wage, by 2020 it will be $15 an hour. It has been difficult keeping up with that without raising admission fees. Non-residents use the facility year round more than residents, which is about 70%. There are more residents using programs, and facility use are non-residents. More than 5,300 participants in the past two years for exercise programs; better controlled programs will have more in admission. A good bump to revenue was the Three Tier photo session. Staff is really looking at facility rentals that can make up for cost recovery. The facility is very well used, over 700,000 have been through those gates. Winter months come up with daily admissions because of winter residents. There have been big events in November this year. The Veteran's two-day swim meet was a great turn out. Diving competition equaled to more than 3,000 people - the entire facility was utilized. There are also land based programs available at the facility that average about 350 people a month for Silver Sneakers. Yoga is held in the multi -use room. Team building has been great with teen staff. Mr. Keyes will be getting the sponsorship packet ready for the 2019 dive -in movies program. Staff did work with Cal -Fire to be more involved and it was a great training day turn out. They will be having more medical in-depth training with Cal -Fire. Things are going good with the facility, and looking to have a mermaid/merman class which is popular on the coast. There has been an increase with the Ironman competition coming up. Sabby Jonathan recognized that the 1,600 plus people for the diving competition were all from out of the area, his concern is if there was an opportunity to reach out with local schools and colleges will there be greater utilization of the diving boards. It all depends on the clubs that have the facility already booked like Xavier and swim clubs. The pool space is 100% utilized, but weekends would be preferable. Space can be available for competitions. Generated revenue for Silver Sneakers is about $2 a person in return. Commissioner 4 PARKS AND RECREATION COMMISSION MINUTES DECEMBER 04, 2018 Housken asked about the concession, if it's doing well for facility use. Mr. Keyes stated that it is open, there has not been a large use out of it, until the summer months. They have tried exploring different options, but some patrons have specific preferences. C. FAMILY YMCA OF THE DESERT Rob Ballew gave a quick update on Y Be Fit, he brought the Mayor's Cup in honor of Sabby Jonathan. They ,wanted to have something that recognized the top male and female athlete. There is a place in City Hall for the 'cup, and thanked Mayor Sabby. Jonathan. Sabby Jonathan commended the YMCA for always doing such a great job with the Y Be Fit Challenge. Over 100 volunteers, total over 1,300 people. They, brought in over 40 marines and their families to participate - really fun event for kids. They will start basketball season in January, winter camps will start in December through January, and anticipate over 100 kids. Rotary Club will be taking over the park on December 08, Family Fiesta Day, along with a concert by Surf City Group. Activities will be going, on all day and invites everyone to attend, there will be a beer, wine and margarita garden, food trucks and children activities. D. DESERT RECREATION DISTRICT Brenda Nutcher stated they are getting ready for the busy season. Volleyball program has really grown and now has two advanced teams that are winning first place. Coach is from CVUSD, he is doing a great job with the girls and has over 40 girls. Music classes are doing really great. Staff is also getting ready for the Senior Games, pickleball continues to be the top sport with over 400 registered. Camp for Thanksgiving had a total of 39 for a three day period. Kevin Kalman commented on the Y Be Fit event, it was super easy, with a great turn out. First Tee had 380 for the fall session, usually fall is the slowest time of year because of soccer season wrapping up; winter and spring is usually busier. First Tee is also getting ready to do some realignment out on the golf course. The irrigation system will be getting replaced, as well as realigning the course with the CV Link. CVWD will also need a service road on the northern bank, and because of the CV Link, they will be moving the course about 20 ft. inland from the wash edge. They are anticipating getting, the project done soon. The First Tee Board remains the same. E. FRIENDS OF THE DESERT MOUNTAINS Tammy Martin stated that trail crews have been busy out at the Mike Schuler trail to fix some water damage. The good thing about the trail crews being out, a lot of the people stop and ask who the group is; it gives them 5 PARKS AND RECREATION COMMISSION MINUTES DECEMBER 04, 2018 and their hard work appropriate acknowledgement. Crews are out on the Hopalong Cassidy Trail behind Stone Eagle that needs maintenance. Stone Eagle has also reached out, it seems that hikers are hiking down to their properties. There has been issues with kids going out on the trails behind the Cross and partying, Sheriff's Department is on top of it. They're hoping to put out signs to prevent that. They are working hard trying to get rid of short cut paths, and all trails are in good shape. Trails are normally cleaned up on Trail Tuesdays. Wildflower Festival is March 2, 2019 and invites everyone. Fundraiser at Barnes and Noble this Saturday, Dec. gtn IX. COMMISSIONER, COUNCIL -LIAISON, AND STAFF COMMENTS Chair Hardin stated that vandalism has been an issue, and copper is a huge target. Randy Chavez also concurred that copper thieves have been active. Staff purchased an insert, which covers the wire, which prevents access to it. It has worked 90% to prevent copper theft. City staff is looking in to different ways to eliminate costs for fixing the damaged boxes. Commissioner Guyer asked if the commission is interested in expanding the amenities for the public at the Aquatic Center at this time. Maybe a small group can get with staff to regenerate ideas. Mr. Guyer would like to put it in next year's budget and have it on next agenda for the February meeting. X. ADJOURNMENT With unanimous consent of the Commission, the meeting was adjourned at 10:00 a.m. n, Recording Secretary