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Home My WebLink AboutRes 2019-11 - Salary Ranges-Allocated ClassificationsSTAFF REPORT CITY OF PALM DESERT ADMINISTRATIVE SERVICES DEPARTMENT MEETING DATE: March 28, 2019 PREPARED BY: Lori Carney, Director of Administrative Services REQUEST: By Minute Motion approve and adopt Resolution No. 2019-11 amending resolution No. 2018-58, by rescinding and replacing Exhibit "A" Schedule of Authorized/Allocated Classifications. Recommendation By Minute Motion: Approve and adopt Resolution No. 2019- 11 amending resolution No. 2018-58, by rescinding and replacing Exhibit "A" Schedule of Authorized/Allocated Classifications, adding classifications for Assistant City Manager, Student Intern, Temporary Office Specialist and Temporary Code Compliance Officer. Strateqic Plan Obiective The requested action supports the City's overall organizational health and as such is in service to all the goals outlined in the City's Strategic Plan, Envision Palm Desert , Forward Together by providing adequate staffing in key areas. The request for Student Interns also supports Economic Development goal 2, prepare people for the workplace of the future, and Education goal 3, creating community awareness of the building blocks for student success. Executive Summary Each year the City Council adopts a resolution outlining the authorized and allocated classifications for staffing the City in the next fiscal year. Resolution Number 2018-58, effective July 1, 2018, was also the culmination of a yearlong classification and compensation study, as well as some reorganization of staff and resources. Staff is requesting amendments to this document for two reasons. The first is to include the previously allocated positon of Assistant City Manager. The second is to create new classifications for temporary employees, which will allow the City to strategically hire certain special purpose temporary staff through direct payroll rather than an agency. Staff Report Adopt Resolution No. 2019- 11 Amended Allocated Classifications March 28, 2019 Page 2 of 4 Discussion Assistant City Manager: At least one (and at times several) Assistant City Manager (ACM) positions have been allocated and budgeted for many years, most recently in the Economic Development Department. The departure of the most recent incumbent provided the City Manager an opportunity to evaluate the position, its function and departmental oversight as part of the Citywide Classification and Organizational Study conducted in 2017/2018. During this evaluative period, this position was not included on the allocated positions schedule. The City Manager has completed her evaluation and determined that now is the appropriate time to fill the position and a recruitment is underway. The position now needs to be listed on the attached schedule. Temporary Staff/Student Interns: From time to time the City employs temporary staff members to fill gaps due to vacancies, long term medical leaves, and special (limited duration) projects/programs. The City also recruits and places interns each year, and currently operates their payroll through a temporary staffing agency. There are several reasons for using temporary staffing agencies for these situations, from selection to payroll taxes. One of these reasons has been related to CalPERS liabilities, however the landscape of common law employment continues to evolve and third -party staffing agencies cannot always provide the monitoring and reporting we need in order to remain compliant with changing laws. In order to appropriately track and monitor certain temporary positions it is necessary for the City to create a classification and process the assignment through our own payroll system. These classifications are defined as temporary, limited term assignments, and as such are not eligible for other City benefits, such as health insurance and vacation leave. Most assignments will continue to be filled on an as needed basis through temporary agencies Fiscal Impact Several positions were vacant during the current fiscal year; the resulting salary savings offset the addition of the Assistant City Manager for this fiscal year. The position will be included in the FY 2019/2020 budget. Staff Report Adopt Resolution No. 2019- 11 March 28, 2019 Page 3of4 Amended Allocated Classifications The FY 2018/2019 budget includes funding for temporary staffing and student interns. LEGAL REVIEW N/A Robert Hargreaves Legal Counsel ATTACHMENTS: DEPT. R IEW 77; Lori Carney Director of Administrative Services FINANCIAL CITY MANAGER REVIEW C Oet Moore Lauri Aylaian Director of Finance City Manager Revised Exhibit "A" — Schedule of Authorized / Allocated Positions RESOLUTION NO. 2019- 11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT, CALIFORNIA, AMENDING PORTIONS OF RESOLUTION NO. 2018-58, "EXHIBIT A" SALARY RANGES, AND ALLOCATED CLASSIFICATIONS. WHEREAS, the City of Palm Desert has hereto established salary schedules, ranges, and allocated classifications and desires to modify and amend that system as set forth below: Add: Classification Type Salary Grade Assistant City Manager Contract 72 Office Specialist — Temp Temporary 14 Code Compliance Officer— Limited Term Temporary 27 Student Intern Temporary Minimum Wage NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Palm Desert, California, that Sections I, of Resolution No. 2017-58 be amended by rescinding and replacing Exhibit A, with the attached document marked Exhibit A, effective March 28, 2019. PASSED, APPROVED AND ADOPTED by the Palm Desert City Council this day of March, 2019 by the following vote, to wit: AYES: NOES: ABSENT: ABSTAIN: SUSAN MARIE WEBER, MAYOR ATTEST: RACHELLE KLASSEN, CITY CLERK CITY OF PALM DESERT CITY OF PALM DESERT Schedule of Authorixed/Allocated Positions Fiscal Year2018-2019 RESOLUTION NO. Annual Operating Budget Exhibit "A" Revised March 28. 2019 20181 Working Title Two Tier salary Scheduless HiredlAppointed Before After FY 2018119 6/30/2018 7/01/2018 Number of Salary Salary Exempt Positions Gradso Grade Status Notes: CITY MANAGER City Manager 1 1 CM Exempt 7f Assistant City Manager 1 72 Exempt X A Sr. Management Analyst Management Analyst Public Information Officer 1 127 44 1 40 Exempt Exempt B B Executive Assistant 1 113 35 Non-Exempl General Citv Manager Subtotal: 5 ADMINISTRATIVE SERVICES Human ResourceslRisk Management Director of Administrative Services 1 139 64 Exempt A Risk Manager 1 129 50 Exempt B Management Specialist II Human Resources Specialist 1 32 Non -Exempt General Office Specialist II 1 18 Non -Ex 9 Gryneral Office Specialist I - TemporarylUnassigned Department 1 14 rf•:.:u: r .1d u y Student Intern - Tempo raryfUnassigned Department 2 Min Wage Non-Exe Temporary A Information Technology Information Systems Manager 1 59 Exempt A G.I.S. Administrator 1 40 Non -Exempt General Information Systems Administrator 3 40 Nan -Exempt General A . Services Subtotal: 12 CITY CLERK City Clerk 1 139 62 Exempt A Deputy City Clerk 1 118 38 Non -Exempt 8 Management Specialist II Management Specialist II - City Council 1 113 32 Non -Exempt General Management Specialist II City Clerk Specialist 1 113 32 Non-Exempl General Office Specialist II 1 104 18 Non-Exempl General Office Specialist 1 14 Non -Exempt General Office Specialist II 2 18 Non -Exempt General Office Specialist I Receptionist 14 Non -Exempt General City Clerk Subtotal: 7 FIN ANC EICITY TREASURERIAFFORDABLE HOUSING Finance Director of Finance/City Treasurer 1 145 69 Exempt A Assistant Finance Director 1 135 59 Exempt B Deputy City Treasurer 1 127 44 Exempt B Senior Financial Analyst 1 127 44 Exempt B Sr. Management Analyst 1 127 44 Exempt B Accountant 1 123 40 Exempt B Management Specialist II Management Specialist II - Finance 1 113 32 Non•Exempl General Accounting Specialist 2 Its 32 Non -Exempt General Accounting Technician 2 118 28 Non•Exempl General Office Specialist II - OR - 1 18 Non -Exempt General Office Specialist 1 14 Non -Exempt General Affordable Housing Sr. Management Analyst 1 127 44 Exempt B Management Specialist II Management Specialist II 1 113 32 Non -Exempt General Office Specialist 11 - OR - 1 18 Non Exempt General Office Specialist 1 14 Non -Exempt General FinancelCity Treasurer/Affordable Housing Subtotal: 15 COMMUNITY DEVELOPMENT Community Development /Planning Director of Community Development 1 142 64 Exempt A Principal Planner 1 131 48 Exempt B Associate Planner - OR - 2 127 40 Exempt B Assistant Planner - OR - 123 36 Exempt B Management Analyst 1 120 40 Exempt B Management Specialist II Management Specialist II - Comm. Dvpt. 1 113 32 Non -Exempt General Management Specialist I Management Specialist I - Comm. ❑vpt. 1 107 28 Non -Exempt General Art in Public Places Management Analyst 1 123 40 Exempt B Management Specialist II Management Specialist II - Public Arts 1 113 32 Non -Exempt General Code Compliance Code Compliance Supervisor 1 123 46 :xempt B Code Compliance Officer II - 0R - 4 118 31 Jon -Exempt General Code Compliance Officer 1 1071114 27 Jon -Exempt General C Code ow14j..a "o 1,a" ` Limited Tarm Appointment (Temporary Employee) 1 27 Jon -Exempt Temporary A Management Specialist II Management Specialist II - Code Compiian, 1 113 32 Jon -Exempt General Management Specialist I Management Specialist I - Business Licens 1 107 28 Ion- -Exempt General Office Specialist II Offce Specialist II - Business License 1 104 18 Jan -Exempt General Community C Subtotal: is Page 1 of 2 CITY OF PALM DESERT Schedule of Authorized/Allocated Positions Fiscal Year 2018.2019 RESOLUTION NO. Annual Operating Budget Exhibit "A" Revised Mar0i 2R. 2019 Title ` Two Tier Salary Schedules" Hired/Appointed Before After FY 2016119 8/30/2018 710112ols Number of Salary Salary Positions Grads" Gracie Exempt Status PUBLIC WORKS _ Public Works Administration Director of Public Works 1 69 Exempt A City Engineer 1 139 62 Exempt A Sr. Engineer Sr. Engineer - Transportation 1 62 Exempt B Sr. Engineer Sr, Engineer- Capital Prograi 1 52 Exempt B Sr. Engineer Sr. Engineer - Land Development 1 52 Exempt B Project Manager 2 127 48 Exempt B Senior Management Analyst 1 127 44 Exempl B Engineering Assistant 1 125 36 Jan-Exempl General Public Works Inspector II - DR - 3 120 34 Jon -Exempt General Public Works Inspector I 11e 30 Jan-Exempl General Management Specialist II Management Specialist II - CIP 1 113 32 Jon -Exempt General Management Specialist II - OR - Management Specialist II - PW Admn. 1 32 Jon -Exempt General Managemem Specialist 1 28 Jon -Exempt General Accounting Specialist Accounting Specialist - Public Works 1 113 32 Jon -Exempt General Office Specialist II - OR - 2 18 Jon -Exempt General Offioe Specialist 1 14 Jon -Exempt General Landscape Services Landscape Supervisor Horticulturist Landscape Specialist Facilities Management Facilities Manager Maintenance Worker III Streets Maintenance Streets Maintenance Supervisor Senior Maintenance Worker Maintenance Worker III Maintenance Worker II -OR - Mai nlenance Worker I Traffic Signal Maintenance Traffic Signal Specialist Traffic Signal Technician II Traffic Signal Technician I Maintenance Worker III - Facilities/Building 1 1 1 Public Works Subtotal: 39 123 46 Exempt B 121 38 Nan -Exempt General 118 34 Nan -Exempt General 130 46 Exempt B 114 27 Nan -Exempt General 123 46 Exempt B ill 31 Non -Exempt General 109 27 Nan -Exempt General 106 23 Non -Exempt General 19 Non-Exempl General 121 38 Non -Exempt General 118 32 Non -Exempt General 111 28 Non -Exempt General BUILDING AND SAFETY Director of Building & Safety 1 140 62 Exempt A Supervising Plans Examiner 1 123 46 Exempt B Plans Examiner Plans Examiner - Building 1 36 Non -Exempt General Building Inspector II - OR - 5 114/118 35 Non -Exempt General C Building Inspector 1 107 31 Non -Exempt General Management Specialist II Building Permit Specialist 1 32 Nan -Exempt General Management Specialist 11 Management Specialist II - B&S Admin, 1 113 32 Non -Exempt General Management Specialist 11 Management Specialist 11 - B&S 1 28 Non-Exempl General Office Specialist 11 - OR - 1 104 18 Nan -Exempt General Office Specialist 1 14 Non -Exempt General Building and Safety Subtotal: 12 ECONOMIC DEVELOPMENT Director of Economic Development 1 137 62 Exempt A Marketing and Tourism Manager 1 129 50 Exempt B Senior Management Analyst 1 44 Exempt B Management Analyst Management Analyst - Events 1 40 Exempt B Management Analyst Management Analyst - Business Advocate 1 120 40 Exempt B Management Specialist II Management Specialist II - Econ. Dvlpt. 1 114 32 Non -Exempt General Management Specialist II Management Specialist II - Mktg. & Trsm. 1 114 32 Non -Exempt General Office Specialist II 2 18 Non -Exempt General - OR - Office Specialist 1 14 Non -Exempt General Economic Development Subtotal: 9 TOTAL ALLOCATED POSITIONS 117 Footnotes: A: New Position effective March 28. 2019 B: Two Tiers of salary schedules, dependant on hire date or into position, whichever is earlier. C: Classifications include employees hired into lower salary grades prior to June 30, 2018, but eligible to remain in salary grade in place at their h i r D: Includes employees whose classifications changed as a result of Classification Study July 1, 2018. but are eligible to remain in prior salary grad F'a{lc 2 Df 2