HomeMy WebLinkAboutPrelim - HA - 03-28-2019PRELIMINARY MINUTES D R A F T
PALM DESERT HOUSING AUTHORITY MEETING
THURSDAY, MARCH 28, 2019
CIVIC CENTER COUNCIL CHAMBER
73510 FRED WARING DRIVE, PALM DESERT, CA 92260
I. CALL TO ORDER - 3:00 P.M.
Chairman Weber convened the meeting at 3:00 p.m.
II. ROLL CALL
Present:
Member Jan C. Harnik
Member Sabby Jonathan
Member Kathleen Kelly
Vice Chairman Gina Nestande
Chairman Susan Marie Weber
Also Present:
Lauri Aylaian, Executive Director
Robert W. Hargreaves, City Attorney
Rachelle D. Klassen, Secretary
Lori Carney, Director of Administrative Services
Russell Grance, Director of Building & Safety
Janet M. Moore, Director of Finance/City Treasurer
Tom Garcia, Director of Public Works
Eric Ceja, Principal Planner
Stephen Y. Aryan, Risk Manager
Ty Davis, Division Chief, Palm Desert Fire/Riverside Co. Fire Dept./Cal Fire
Bryan White, Battalion Chief, Palm Desert Fire/Riverside Co. Fire Dept./Cal Fire
Matt Martello, Asst. Chief, Palm Desert Police/Riverside Co. Sheriff's Dept.
Grace L. Rocha, Assistant Secretary
III. ADJOURN TO CLOSED SESSION
Request for Closed Session:
A. Conference with Real Property Negotiator pursuant to Government Code
Section 54956.8:
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PALM DESERT HOUSING AUTHORITY MEETING MARCH 28, 2019
1) Property: Desert Rose - 75366 Kelsey Circle North
(APN 634-241-053), Palm Desert
Negotiating Parties:
Agency: Lauri AylaianNeronica Tapia/City of Palm Desert/
Palm Desert Housing Authority
Property Owner: Robert Shepherd
Under Negotiation: x Price x Terms of Payment
With Authority Board concurrence, Chairman Weber adjourned the meeting to
Closed Session at 3:01 p.m. She reconvened the meeting at 4:03 p.m.
IV. RECONVENE REGULAR MEETING - 4:00 P.M.
A. REPORT ON ACTION FROM CLOSED SESSION.
Mr. Hargreaves announced that direction was given but no reportable action
was taken in the Closed Session just ended.
V. CONSENT CALENDAR
For clarification, Housing Authority Consent Calendar is combined into the
CITY COUNCIL AGENDA, Section XII - CONSENT CALENDAR and considered
jointly. It appears here only for record -keeping purposes.
A. MINUTES of the Housing Authority Meeting of March 14, 2019 (Item O of
City Council Agenda Section XII - Consent Calendar).
Rec: Approve as presented.
B. REQUEST FOR AWARD OF CONTRACT for the 2019 Citywide Palm Tree
Pruning Project to Reliable Tree Works, Inc., in the Total Amount of the Base
Bid of $148,120 (Contract No. C38170, Project No. 931-19) (Joint
Consideration with the Palm Desert City Council - Items G and P of
City Council Agenda Section XII - Consent Calendar).
Rec: By Minute Motion, award/authorize: 1) Subject contract for the
2019 Citywide Palm Tree Pruning Project to Reliable Tree Works,
Inc., Coachella, California, in the total amount of the base bid of
$148,120 (City - $134,200, Housing Authority - $13,920); 2) Director
of Finance to set aside an additional 20% contingency in the total
amount of $29,624 (City - $26,840, Housing Authority - $2,784);
3) City Manager/Executive Director or designee to review and approve
written requests for use of the contingency for unforeseen conditions,
per Section 3.30.170 (A) of Ordinance No. 1335; 4) Mayor/Chairman
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to execute said contract; 5) Mayor/Chairman to execute the Notice of
Completion upon satisfactory completion of said work — funds are
available relative to the City and Assessment Districts in Parks and
Recreation Account Nos. 1104610-4332001, 1104611-4332001,
1104610-4337100; Repair/Maintenance Medians Account
No. 1104614-4337001; Desert Willow Account
No. 4414195-4332000; and Assessment District Fund 200 Accounts;
and for the Housing Authority, funds are set aside in the 2018-2019
and proposed 2019-2020 Housing Authority Operating Budgets.
C. REQUEST FOR ACCEPTANCE OF WORK for Contract No. C36980 —
2018 Citywide Tree Pruning Program (Project No. 932-18) (George Salinas
Tree Preservation, Yorba Linda, CA) (Joint Consideration with the
Palm Desert City Council - Items H and Q of City Council Agenda
Section XII - Consent Calendar).
Rec: By Minute Motion, accept the work as complete and authorize the
City Clerk to file a Notice of Completion for the subject project.
D. RESOLUTION NO. HA - 90 - A Resolution of the Housing Authority of the
City of Palm Desert, California, Setting Forth Its Findings and Authorizing the
Destruction of Records from the Department of Housing, as Indicated on the
Records Retention Schedule (Adopted October 25, 2018) — Home
Improvement Program Records (Item R of City Council Agenda
Section XII - Consent Calendar).
Rec: Waive further reading and adopt.
Upon a motion by Kelly, second by Nestande, and 5-0 vote of the City Council,
Successor Agency Board, and Housing Authority Board (AYES: Harnik, Jonathan, Kelly,
Nestande, and Weber; NOES: None), the Consent Calendar was approved as presented.
VI. CONSENT ITEMS HELD OVER
None
VII. RESOLUTIONS
None
Vill. NEW BUSINESS
None
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PALM DESERT HOUSING AUTHORITY MEETING
IX. CONTINUED BUSINESS
None
X. OLD BUSINESS
None
XI. PUBLIC HEARINGS
None
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MARCH 28, 2019
XII. REPORTS, REMARKS, AND AUTHORITY BOARD ITEMS REQUIRING ACTION
A. EXECUTIVE DIRECTOR
None
B. AUTHORITY COUNSEL
None
C. CHAIRMAN AND MEMBERS OF THE AUTHORITY
None
XIII. ORAL COMMUNICATIONS - C
None
XIV. ADJOURNMENT
With Authority Board concurrence, Chairman Weber adjourned the meeting at
7:08 p.m.
ATTEST:
RACHELLE D. KLASSEN, SECRETARY
PALM DESERT HOUSING AUTHORITY
SUSAN MARIE WEBER, CHAIRMAN
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