HomeMy WebLinkAboutRes 2019-18 - Dstrctn of Rcrds - FinanceRESOLUTION NO. 2019- 18
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM DESERT, CALIFORNIA, SETTING FORTH ITS FINDINGS AND
AUTHORIZING THE DESTRUCTION OF RECORDS FROM THE FINANCE
DEPARTMENT AS INDICATED ON THE RECORDS RETENTION
SCHEDULE (ADOPTED OCTOBER 25, 2018). RECORDS THROUGH 2O16
(EXHIBIT A)
WHEREAS, the Finance Department of the City of Palm Desert, California, has
records that have met or exceeded the retention period caused by the official files, records,
exhibits, and other documents of said office pursuant to the Retention Schedule set forth on
City Council Resolution No. 2018-78; and
WHEREAS, said files are not the subject of any claim, litigation, investigation, or
audit.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Palm Desert, California, as follows:
Section 1. That the above recitations are true and correct and constitute the
findings of the City Council in this matter.
Section 2. That it does hereby approve the destruction of all documents and
records from files as set forth in Exhibit "A," attached hereto, which have met or exceeded
their retention period.
Section 3. That the records consist of financial records such as fixed asset
reports, various accounting records and reports, payroll records, bank statements and
investment reports for various fiscal years as described in Exhibit "A".
PASSED, APPROVED, AND ADOPTED at a regular meeting of the Palm Desert
City Council held on this 25th day of April, 2019, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
RACHELLE D. KLASSEN, CITY CLERK
CITY OF PALM DESERT, CALIFORNIA
SUSAN MARIE WEBER, MAYOR
RESOLUTION NO. 2019- 18
EXHIBIT "A"
DESTRUCTION OF FILES FROM THE FINANCE DEPARTMENT
FN-001
Assessment and Community Facilities District records and reports
throuqh 2013
FN-008
Committee agenda packets through 2016
FN-012
Property Management/Tenant Improvements through 2013
FN-014
1099s and W9s through 2013
FN-017
Various bank, trustee and investment statements through 2011
FN-023
Canceled/cashed checks through 2013
FN-026
Investment reports and Treasurer's reports through 2013
FN-027
Investments, CDs, trade tickets through 2013
FN-029
Various periodic reports and reconciliations no longer required
Form 941, employee benefit plans, quarterly payroll returns, PERS
FN-034
and Medicare adjustments through 2013
FN-035
Deferred compensation reports through 2013
FN-036
Periodic payroll reports through 2013
FN-040
Fixed Assets through 2013
April 15, 2019
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