HomeMy WebLinkAboutA38010 NOC Council Chamber HVAC Rplcmnt 764-18CONTRACT NO. A38010
STAFF REPORT
CITY OF PALM DESERT
PUBLIC WORKS DEPARTMENT
MEETING DATE: May 9, 2019
PREPARED BY: Emily Roethler, Project Manager
REQUEST: File a Notice of Completion for Contract No. A38010 with Desert Air
Conditioning, Inc. for the Council Chamber Heating, Ventilation, and
Air Conditioning (HVAC) Replacement (Project No. 764-18)
Recommendation
By Minute Motion, authorize the City Clerk to file a Notice of Completion for
Contract No. A38010 with Desert Air Conditioning, Inc. for the Council
Chamber HVAC Replacement (Project No. 764-18).
Strategic Plan
The filing of a Notice of Completion is a routine business item, and as such, does not
contribute directly to the Strategic Plan Goals.
Background
Per Ordinance No. 1335, Section 3.30.160 Public Projects, the City Manager approved
Administrative Contract No. A38010 with Desert Air Conditioning, Inc. of Palm Springs,
California, in the amount of $42,232.00, plus a 5% contingency in the amount of
$2,111.60, for replacement of the HVAC system in the City Council Chamber on February
5, 2019. Per Section 3.30.170 Change Orders, the City Manager approved Change Order
Number 1 in the amount of $9,379.00 for the installation of a two -ton unit in the new media
control room and it was ratified by City Council at a regular meeting on April 11, 2019.
Proiect Scope
The original scope of the project included removing and replacing three existing HVAC
units on top of the City Council Chamber. As the project progressed, staff identified the
need for an additional, smaller unit in order to enable climate control for the new media
control room, which is anticipated to be constructed in the summer of 2019.
Installation of the three (3) HVAC units was completed on March 13, 2019. Installation of
the smaller unit was completed on April 12, 2019.
May 9, 2019 - Staff Report
File Notice of Completion for Contract No
(Project No. 764-18)
Page 2of2
Fiscal Analysis
A38010 with Desert Air Conditioning, Inc.
The filing of the Notice of Completion is a contract housekeeping activity with no fiscal
impact.
LEGAL REVIEW DEPT. REVIEW FINANCIAL REVIEW CITY MANAGER
N/A �� L
Robert W. Hargreaves Tom Garcia, P.E. Janet Moore Lauri Aylaian
City Attorney Director of Public Works Director of Finance City Manager
CONTRACTOR: Desert Air Conditioning, Inc.
590 Williams Road
Palm Springs, CA 92264
ATTACHMENT: Notice of Completion
To be recorded with the Riverside County Recorder
within 10 days after completion and acceptance by
the City Council. NO RECORDING FEE PER
SECTION 6103 OF THE GOVERNMENT CODE.
When recorded, return to:
Office of the City Clerk
City of Palm Desert
73-510 Fred Waring Drive
Palm Desert, CA 92260
NOTICE OF COMPLETION
(Cal. Civ. Code § 3093 — Public Works)
NOTICE IS HEREBY GIVEN:
1. That the interest or estate stated in paragraph 3 herein in the real property herein described is
SOLELY OWNED by the CITY OF PALM DESERT, A MUNICIPAL CORPORATION, a political subdivision
of the State of California, and whose address is 73-510 FRED WARING DRIVE, PALM DESERT,
CALIFORNIA, 92260.
2. That the full name and address of the owner of said interest or estate is set forth in the preceding
paragraph.
3. That the nature of the title of the stated owner, as set forth in paragraph 1, is IN FEE.
4. That on the 121h day of April, 2019, work of improvement described as the Citv Council Chamber
HVAC Replacement, Contract No. A38010, on the real property herein described was completed.
5. That the name of the original contractor, if any, for said work of improvement was: Desert Air
Conditioninq, Inc., 590 Williams Road, Palm Springs. California. 92264.
6. That the real property herein referred to is situated in the City of Palm Desert, County of Riverside,
State of California, and is described as (Council Chamber) 73-510 Fred Waring Drive, Palm Desert,
California, 92260.
CITY OF PALM DESERT
A MUNICIPAL CORPORATION
Date: By:
LAURI AYLAIAN, CITY MANAGER
STATE OF CALIFORNIA } ss
COUNTY OF RIVERSIDE }
I hereby certify that I am the City Clerk of the governing board of the CITY OF PALM DESERT, CALIFORNIA, the political
subdivision which executed the foregoing Notice and on whose behalf I make this verification: That I have read said Notice, know
its contents, and that the same is true. I certify under penalty of perjury that the foregoing is true and correct.
Executed at Palm Desert, California, on this day of 20
RACHELLE D. KLASSEN, CITY CLERK
Rev. Sept 2017