HomeMy WebLinkAboutMinutes - Housing Commission 04/10/2019PALM DESERT HOUSING AUTHORITY
INTEROFFICE MEMORANDUM
TO: RACHELLE KLASSEN, CITY CLERK
FROM: PATTY LEON, RECORDING SECRETAR 1;3
DATE: May 9, 2019
SUBJECT: HOUSING COMMISSION MINUTES
Attached are copies of the following Housing Commission Meeting Minutes approved at the
Housing Commission meeting held May 8'", 2019:
(x) Meeting Minutes for April 10, 2018
Please submit to the Housing Authority Board.
Thank you.
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CITY OF PALM DESERT
HOUSING COMMISSION MEETING
MINUTES
APRIL 10, 2019
CALL TO ORDER
Juan Mireles, Housing Commission Vice -Chair, convened the meeting at 3:31
P.m.
II. ROLL CALL
Present:
IV.
Juan Mireles, Vice Chair
Donna Ault
Jann Buller
Arthur Katz
Melody Morrison
Others Present:
Kathleen Kelly, City Council Member Liaison
Janet Moore, Director of Finance
Ryan Stendell, Director of Community Development
Jessica Gonzales, Senior Management Analyst
Veronica Tapia, Senior Management Analyst
Teresa Vakili, RPM Company
Patty Leon, Recording Secretary
ORAL COMMUNICATIONS
APPROVAL OF MINUTES
MINUTES of the Housing Commission meetings of:
Absent:
Greg Ballard
Dennis Guinaw
A. MINUTES of the Housing Commission meeting of December 121", 2018.
Motion was made by Commissioner Jan Buller to approve the minutes
of the Housing Commission meeting of December 12th, 2018. Motion
was seconded by Commissioner Donna Ault and carried by 5-0 vote
(AYES: Ault, Buller, Katz, Morrison, and Mireles; NOES: none;
ABSENT: Guinaw and Ballard).
Housing Commission
Minutes April 10, 2019
B. MINUTES of the Housing Commission meeting of March 131", 2019
Motion was made by Commissioner Melody Morrison to approve the
minutes of the Housing Commission meeting of March 13th, 2019.
Motion was seconded by Commissioner Jan Buller and carried by 5-0
vote AYES: Ault, Buller, Katz, Morrison, and Mireles; NOES: none;
ABSENT: Guinaw and Ballard).
V. NEW BUSINESS
VI. CONTINUED BUSINESS
VII. REPORTS AND REMARKS
A. COMMISSION REPORTS
Jessica Gonzales reminded Commission members to complete and file the
Annual Statement of Economic Interests Filing — Form 700 provided to all
members by the City Clerk in March. Deadline to file the form was April 1st
however, for new members the deadline was extended to April 12tn
B. SUMMARY OF CITY COUNCIL,
REDEVELOPMENT AGENCY, AND
ITEMS
SUCCESSOR AGENCY TO THE
HOUSING AUTHORITY AGENDA
A memo summarizing the approved action items from the City Council and
Authority Board meetings was provided to the Commission for review.
Jessica Gonzales provided a brief explanation of the summary memo
provided monthly that show a follow up on action items recommended by
this Commission to the Housing Authority Board for approval. She noted
that the memo also includes agenda items related to housing activities but
not purview to this Commission, as informational only.
C. RPM Company Monthly Reports for February
• Monthly Occupancy Status Report
• Report #1 - Monthly Occupancy and Average Rent Statement
Report #2 - Monthly Net Operating Income Statements
The Commission reviewed the Reports for February.
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Housing Commission
Minutes
April 10, 2019
Teresa Vakili reported that the properties are 99% occupied with 3 vacant
units available. There were 37 move -ins and 29 move -outs in the month of
February. Staff completed 45 re -certifications and contacted 347 applicants
from the interest list.
Commissioner Melody Morrison asked for clarification of traffic qualified
and non -qualified.
Ms. Vakili explained the industry term "traffic" means prospects that walk in
to a leasing office and whether they qualify to be placed on an interest list.
D. HOUSING AUTHORITY PROPERTIES UPDATE
An update on the Housing Authority Properties was provided to the
Commission for review (March)
Teresa Vakili summarized the report highlighting that staff completed 337
service requests.
Pictures of a leak that required emergency repair at Carlos Ortega Villas
were provided to the Commission, The leak to the water line was
connected to the fire sprinkler system.
Commissioner Juan Mireles asked if there was contingency monies to do
the repairs.
Ms. Vakili replied that monies are available in the current property budget
to complete emergency repairs.
Pictures of a sewer pipe leak repair that took place at Laguna Palms were
also displayed.
Pictures of the Stair Top Handrail Replacement project at One Quail Place
were displayed. This project replaced all the stair top handrails with a
wooden rail treated with a polyurea coating. The protective coating
provides UV protection to the wood as well as textured finish to the
handrail.
Councilmember Liaison Kathleen Kelly asked if the residents at One Quail
Place have provided any comments on the handrail replacement project.
Ms. Vakili replied that the project had just started and therefore no
comments have been received as of yet.
3
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Housing Commission
Minutes
April 10, 2019
Commissioner Jann Buller asked about the Smoking Policy that took effect
April 1st and if there were any reactions from the residents.
Ms. Vakili stated that residents are complying by smoking at the designated
smoking areas. However, there was one resident who was served a 3-day
Notice to perform for smoking. Ms. Vakili noted that she will provide
updates concerning the Smoking Policy from time to time.
F. Authority Home Improvement Program (HIP) Update (Janet)
ACTIVITY (March 2019)
Inquiries (calls, walk-ins, emails): 1
Applications Provided: 1
Applications Received: 1
Application being processed (received June 2018
& March 2019): 2
Eligible (possibly meets criteria): 0
Ineligible (does not meet criteria): 0
Energy Savings Assistance Programs Referrals: 0
(JHC Construction - SCE/Gas Co)
Janet Moore summarized the Home Improvement Program stating
that the program has subsided from previous years. In most cases,
residents are utilizing other programs such as the Energy Savings
Assistance Programs from SCE.
In previous years, the program provided assistance for landscape
improvements to homeowners under the Street Beautification
Program which is no longer available. Currently the Program is
minimal and only assist homeowners with emergency issues such
as roofs, air conditioners, etc.
At this time, Commissioner Arthur Katz referred back to the rental
properties interest list and commented that the length of time to
wait for a rental unit is way too long. He inquired if the City is
considering alternatives to meet that need.
Councilmember Liaison Kathleen Kelly stated that the City is aware
of the interest list and how it tears at their hearts knowing a need
for housing rental is high. As mentioned by Teresa Vakili, as they
go through the list, there are applicants who find other housing
options.
Ryan Stendall stated that the City has been diligently working on
creating more housing options and in fact housing has been
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Housing Commission
Minutes
April 10, 2019
updated in the general plan as a critical importance. Zoning
standards have been placed in certain areas to encourage multi
family developments. In addition, private developers are given
'carrots' (incentives) who are willing to do affordable projects. An
upcoming development known as the Sands Apartments will
provide 20% of their multi -family units as affordable. The Sands
project is anticipated to start construction in a couple of months.
Additionally, there is a vacant parcel near San Pascual and Santa
Rosa adjacent to Sagecrest Senior community that will go out to
RFP for the construction of a 100% affordable community.
Jessica Gonzales reported on the 14 Self -Help Single Family
Affordable Housing Development project stating that an RFP was
solicited and Coachella Valley Housing Coalition was the only
response received and staff is recommending negotiating a
contract. The project will be a `sweat equity' project where the
homebuyers will be required to contribute a minimum of 40 hours of
the labor used in constructing the homes.
Councilmember Kelly also mentioned that the Coachella Valley
Housing Coalition schedule tours of their developments throughout
the Coachella Valley if any of the members are interested.
Ms. Gonzales reported that the Housing tour previously scheduled
for spring was rescheduled to the fall.
Vill. NEXT MEETING DATE — May 81h, 2019
Jessica Gonzales commented that at the last meeting there was a
discussion to change the Housing Commission meeting dates to a different
Wednesday of the month. She asked the Commission to submit any
input/conflict regarding meeting on a different Wednesday as this item will
be placed on the May agenda for consideration.
Councilmember Liaison Kathleen Kelly mentioned the fourth Wednesday
conflicts with her calendar.
IX. ADJOURNMENT
With Commission concurrence, Vice -Chair Mireles adjourned the meeting at 4:06
p.m. to May 8th.
Patty Leon, gecording Secretary
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