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HomeMy WebLinkAboutCDBG - Pgrm Year 2018 and 2019STAFF REPORT CITY OF PALM DESERT FINANCE DEPARTMENT MEETING DATE: May 23, 2019 PREPARED BY: Christopher Gerry, Management Analyst REQUEST: Request submission of the Program Year 2019 Action Plan to the U.S. Department of Housing and Urban Development; authorize the Community Development Director to be the Certifying Official to execute all federal documents moving forward; and ratify CDBG funding recommendations in Program Year 2018. Recommendation By Minute Motion: 1. Request submission of the Program Year 2019 Action Plan, including funding recommendations for the Community Development Block Grant (CDBG) Program, to the U.S. Department of Housing and Urban Development (HUD); 2. Authorize the Community Development Director to be the Certifying Officer to execute all federal documents moving forward; and 3. Ratify CDBG funding recommendations based upon the contracted amounts in Program Year 2018. Background Action Plan The Community Development Block Grant (CDBG) Program, which is administered by the U.S. Department of Housing and Urban Development's (HUD), provides eligible jurisdictions federal funds to address the needs of low and moderate people, allow for neighborhood improvements, and available for urgent needs. The City is required to submit an application (Action Plan) annually to HUD that outlines CDBG funding recommendations while addresses other federal requirements. In Program Year 2019, the City will program $446,419 in CDBG funds, which includes an additional $46,000 in unprogrammed funds from prior program years. The CDBG funding recommendations, summary of grant applications, and Action Plan can be found as Attachment A, B, and C, respectively. The City has also undertaken various steps during the development of the Action Plan to promote public participation, which is consistent with the City's HUD -approved Citizen Participation Plan. Those public participation activities include: May 23, 2019 - Staff Report CDBG Program Page 2 of 3 • January 10, 2019: The City Council held a public hearing to begin the public participation process. This process included a 30-day public comment period as well. Concurrently, the City began soliciting proposals to potentially fund nonprofit organizations for public services and public facilities and improvements. • January 23, 2019: City staff held a community meeting to provide nonprofit organizations and other stakeholders an overview of the CDBG Program and technical assistance, if required. • March 18, 2019: The Outside Agency Funding Committee (Committee) convened to allow for public comment and discussion of the CDBG funding recommendations based upon estimates. The Committee unanimously recommended that the City Council approve the CDBG funding recommendations based upon the estimates. • Mav 8, 2019: City staff opened an additional 30-day public comment period. • Mav 16, 2019: The Committee convened again to allow for public comment and discussion of the CDBG funding recommendations based upon the actual allocation (i.e., the City was notified of its CBDG allocation from HUD on April 15, 2019). The Committee again unanimously recommended that the City Council approve the actual CDBG funding recommendations. Certifvina Officer The Certifying Officer is the City's representative and signatory authority to HUD. Responsibilities include, but are not limited to, reviewing and approving all federal documents associated with the CDBG Program. The City Manager is currently the signatory authority. City staff requests the Community Development Director to assume the role of Certifying Officer due to his knowledge of federal requirements and more importantly to alleviate the City Manager of this ongoing duty. Naming someone other than the City Manager as the Certifying Officer is common in other jurisdictions as well. Ratification of CDBG Funding Recommendations On May 10, 2018, the City Council approved CDBG funding recommendations in the amount of $351,872 for Program Year 2018. Since the recommendations were based on estimates (including unprogrammed funds), the City Council approved language that stipulated an increase or decrease in funding shall be applied proportionally to each funded activity. On December 12, 2018, the City received its CDBG allocation, which revised the total funding amount to $378,750; that is, an increase of $24,631 in CDBG funds. However, the amounts were not distributed proportionally due to a staffing error. The difference was distributed only to the capital facilities and improvements and rounded to the nearest thousandth. The only exception was for one nonprofit organization that was currently delinquent on completing a previous project; that nonprofit organization received the original May 23, 2019 - Staff Report CDBG Program Page 3 of 3 Council -approved CDBG funding amount instead of a pro rate share. A CDBG contract comparison can be found as Attachment D. HUD recognizes the challenges facing jurisdictions with approving Action Plans, including CDBG Program budgets, based on funding estimates. As a result, this program year HUD allowed jurisdictions to submit their Action Plans 60 days from the announcement date of CDBG allocations rather than the deadline of May 15, 2019. Therefore, the City's Action Plan is due by June 13, 2019. Fiscal Analvsis There is no fiscal impact associated with this request. LEGAL REVIEW Approved as to form N/A Robert W. Hargreaves City Attorney Attachments DEPT. REVIEW FINANCIAL REVIEW CITY MANAGER �anet. Moore anet M. Moor Lauri Aylaian Director of Finance Director of Finance City Manager A. CDBG Funding Recommendations B. Summary of Grant Applications C. Action Plan D. CDBG Contract Comparison (Program Year 2018) Attachment A CDBG Funding Recommendations n CL N A rn 0 b 0 w 3 3 CD N 4 A [St n Q W GJ N ti m C7 67 0 3 ❑ 3 w o-n m a N � m C m 51 m n n _ m m to m m p H � m w N � O j y Q n 3 CD n S ❑ C R ro a C -n u 0 b p N C A N a j 3 o m i° o w 7 � D = b T x m 7mr 3 m v ❑ a 3 fA N f[] C❑C < D ❑ n v 3 m ro o m o 0 a •❑ 0 n 3 3 m w m n a mm 3 o � N o vY W •v [A 0 [ 1 N C fag .O 7 2 o n c 3 3 Q ❑ 3 Cl m m n N a m fG O y * N a w: coc 3 w v 3 (D p 3 c A O Q ' C9 w 0 o V CA CSC A W N r fl�-+nnna a 51 R1• b D ❑ N o m W o v❑— 3 C m N O SU ❑1 � 3 m w ro C)`0 n ❑= < CD < n N C7, O CD ❑ y ! N C -T c m ro �iD @� 3 C Ci f° C3 m ❑ N S31 N" N 3 Q 3 3 N 3 �° 1 fD COn CD m ua a• [R Ca CD v CD ❑ c 1 ❑ � 0 N C1 Q pp 3 CD a (,nfA 0 ❑ CL CL CDG y D O M m ro 3 aC m o Q� 2cc m n N no. ❑ N n N] O y o 3 3 N 3 3 N ro y m ro a n 0 2 M 6 m m p p � 3 i n p m m Z3o my a n ❑ m p O n � N � r m a p 2 cm :5 a fm ,v 0 5r 6 EA r fp 69 V3 ' fA 69 6n 4A to ,', d9 49 69 Hi 6 N hJf 8W A m N W C. a W W N W C) V C7 A 07 A -I 90 Cb V V C7'i N C P P w C❑ (D 0 s CI p O [St O 0 C O P O O C7 0, P o P c O C) C m c 0 0 C) o o ra o P o o P o o[ VR fA EA en H9 (.A R9 59 4A Efl {A 59 f' 1+0 fA 4 pi A w A G W y A 0 0 0 i o 0 0 0 W, , o I o C) rD G o a o N �0R W C} N v � 17I � v o �y d m -n �F C CL � �. 6 J�l CD 4�6 n as o �0 3 CD CL c' U) Attachment B Summary of Grant Applications Summary of Grant Applications Below you will find a summary of each grant application for Fiscal Year 2019-20. 1. American Red Cross (Public Services) • Requested Amount: $10,000 • Fundinq Recommendation: $ 0 • Program Description: o The Home Fire Campaign aims to reduce the number of home fire deaths by 25% by the year 2020. The agency is requesting funds for activities including, but not limited to, canvassing communities in order to install 750 smoke alarms; engaging and educate at least 500 youth on fire safety; and public awareness through at least 500,000 media impressions over the grant period. The City currently provides numerous fire safety awareness activities annually. 2. Coachella Valley Housing Coalition (Public Services) • Requested Amount: $12,000 • Fundinq Recommendation: $ 0 • Program Description: o This agency is currently remodeling 72 senior housing units, including the construction of 66 new additional units on the same property. The housing project is located in La Quinta off Washington Street (bordering Palm Desert). The agency is requesting funds to create a Senior Wellness Program that includes nutrition education classes, physical activities, food distribution services, health/wellness, recreation activities, and transportation services. 3. Coachella Valley Rescue Mission (Public Services) • Requested Amount: $25,000 • Fundinq Recommendation: $ 0 • Program Description: o The agency, which serves over 2,000 homeless households annually, has an Emergency Services Program that provides basic needs to households needing food, shelter, clothing, and case management. The agency will use all funding directly on purchasing food. 4. Council on Aging Southern California (Public Services) • Requested Amount: $17,500 • Fundinq Recommendation: $14,900 • Program Description: o The agency provides ombudsman services for the elderly and disabled living within long-term care facilities. An ombudsman from the agency will typically visit long-term care facilities unannounced to provide advocacy for households. Please note there are approximately 20 long-term care facilities equaling 1,300 beds in Palm Desert. Grant Applications Page 2of4 5. Fair Housing Council of Riverside County (Public Services / Program Administration) • Requested Amount: $37,100 • Fundinq Recommendation: $37,100 • Program Description: o The agency provides fair housing services throughout Riverside County. As a recipient of HUD funds, the City is required to provide fair housing services. Fair housing services can be funded under the categories of public services and program administration. 6. Martha's Village & Kitchen (Public Services) • Requested Amount: $38,000 • Fundinq Recommendation: $ 0 • Propram Description: o The agency, which serves over 6,000 homeless households annually, has a Food Service Program that provides three meals a days, 365 days a year. The program serves over 200,000 meals annually, which includes 90,000 meals served to children. The agency will use all funding directly on purchasing food. 7. Operation Safehouse (Public Services) • Requested Amount: $8,000 • Fundinq Recommendation: $8,000 • Propram Description: o The agency serves runaway youth, homeless, and at -risk youth ages 11-17 in the Coachella Valley. The agency has a food and transportation program that serves over 20,000 meals for youth in the shelter and Transitional Living Program. The agency transports youth to appointments, school, court, medical, dental, and other types of appointments. The agency will use all funding directly on supplies for the food and transportation program. 8. City of Palm Desert (Public Facilities and Improvements) • Requested Amount: $204,519 • Fundinq Recommendation: $204,519 • Proiect Description: o The public areas used by residents within Palm Desert City Hall have architectural barriers that need to be removed in order to safe access for residents with disabilities. City staff requests funds to remove these architectural barriers. Grant Applications Page 3 of 4 9. Coachella Valley Rescue Mission (Public Facilities and Improvements) • Requested Amount: $36,000 • Fundinq Recommendation: $36,000 • Proiect Description: o The agency, which serves over 2,000 homeless households annually, requests funds for purchasing and installing new industrial ovens and a skillet. The old equipment has served over 2,000,000 meals to homeless households and the new equipment will produce about 300,000 annually. 10. John F. Kennedy Memorial Foundation (Public Facilities and Improvements) • Requested Amount: $24,000 • Fundinq Recommendation: $24,000 • Proiect Description: o The agency provides programs related to literacy, teen mentorship, home visitation, and a full -service pediatric center. The agency requests funding to replace its deteriorating flooring in its healthcare and office areas. The agency previously received $27,500 in CDBG funds for a painting project in Fiscal Year 2018-19; however, the project was ineligible upon further review. Therefore, the agency would like to complement its previous program year allocation with funding from the new program year to complete the project. 11. The Josyln Center (Public Facilities and Improvements) • Requested Amount: $180,000 • Fundinq Recommendation: $ 0 • Proiect Description: o The agency provides numerous services for seniors, including social and health/wellness programs. The agency requests funds to construct solar panels on the rooftop of the facility, which reduces the annual costs for electricity ($30,000). The center also serves as a community cooling center. 12. Martha's Village & Kitchen (Public Facilities and Improvements) • Requested Amount: $41,900 • Fundinq Recommendation: $41,900 • Program Description: o The agency has served homeless households, including housing and services, in the Coachella Valley for over 29 years. The facility has a 120-bed facility, which includes 95 beds for homeless families and 25 beds for homeless single adults. The agency has undergone an extensive energy improvement project; this is the fourth and final phase of the project. The project includes replacing three failing HVAC units in the kitchen and laundry area. Grant Applications Page 4 of 4 13. Ranch Recovery Center (Public Facilities and Improvements) • Requested Amount: $137,000 • Fundinq Recommendation: $ 0 • Program Description: o The agency operates four facilities as a drug and alcohol rehabilitation center, which houses 50 beds from men and 40 beds for women. The agency requests funds for the first phase of a solar carport structure project. The first phase includes demolishing the existing carports and rebuilding them, and installing 40 solar panel as well. 14. Regional Access Program (Public Facilities and Improvements) • Requested Amount: $100,000 • Fundinq Recommendation: $ 0 • Program Description: o The agency provides resources to the nonprofit community through leasing affordable office space, free meeting room space, and other activities. The agency requests funds for ADA improvements on the exterior of the facility. Please note this agency already receives City funds in the passthrough relating to previous redevelopment agreement. 15. Program Administration (Program Administration) • Requested Amount: $80,000 • Fundinq Recommendation: $80,000 • Program Description: o The City requests funds for program administration for activities including, but not limited to, preparing the Annual Action Plan and Consolidated Annual Performance and Evaluation Report; soliciting and evaluating subrecipient applications; preparing National Environmental Policy Act (NEPA) clearance for each activity; conducting federal reporting and accounting; and ensuring projects are constructed according to federal requirements. Attachment C Action Plan Program Year 2019 Action Plan U.S. Department of Housing and Urban Development Community Development Block Grant Program or =Now t ■. a ---T.ww I,jL)# AAUNITY EH V LOPNIf NT ITLOCK r-RANT City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 (760) 346-0611 Table of Contents Executive Summary 1. AP-05 Executive Summary— 24 CFR 91.200(c), 91.220(b)....................................................................2 2. PR-05 Lead & Responsible Agencies — 91.200(b).................................................................................. 3 3. AP-10 Consultation — 91.100, 91.200(b), 91.215(1)............................................................................... 3 4. AP-12 Participation — 91.105, 91.200(c)............................................................................................... 6 Expected Resources S. AP-15 Expected Resources — 91.220(c)(1,2)......................................................................................... 8 Annual Goals and Objectives 6. AP-20 Annual Goals and Objectives...................................................................................................... 9 7. AP-35 Projects — 91.220(d).................................................................................................................10 Projects 8. AP-38 Project Summary ......................................................................................................................10 9. AP-50 Geographic Distribution — 91.220(f).........................................................................................12 Affordable Housing 10. AP-55 Affordable Housing — 91.220(g)...............................................................................................13 11. AP-60 Public Housing — 91.220(h).......................................................................................................13 12. AP-65 Homeless and Other Special Needs Activities — 91.220(i)........................................................13 13. AP-75 Barriers to affordable housing — 91.220(j)...............................................................................16 14. AP-85 Other Actions — 91.220(k)........................................................................................................16 Program Specific Requirements 15. AP-90 Program Specific Requirements — 91.220(I)(1,2,4)..................................................................18 Attachments: A. Public Notices B. Meeting Agendas C. Staff Reports D. Meeting Minutes E. Stakeholder Outreach List F. Application for Federal Assistance SF-424 G. Action Plan Certification 1. AP-05 Executive Summary — 24 CFR 91.200(c), 91.220(b) 1.1. Introduction In order to receive Community Development Block Grant (CDBG) Program funds, the City of Palm Desert (City) is required to submit an Annual Action Plan (Action Plan) to the U.S. Department of Housing and Urban Development (HUD). The Action Plan outlines eligible activities selected to fund with CDBG funds in Program Year 2019. In addition, this Action Plan represents the second year of the Program Year 2018-2022 Consolidated Plan (Consolidated Plan). The City will receive $400,419 in CDBG funds in Program Year 2019. Furthermore, the City has $46,000 in unprogrammed funds to reprogram from previous program years. Therefore, the total amount of CDBG funds programmed is $446,419 in Program Year 2019. 1.2. Summary of objectives and outcomes identified in the plan The Action Plan is intended to fund high -priority community needs identified during the annual Citizen Participation Plan process while concurrently aligning with the following goals of the previously -approved Consolidated Plan: • Support efforts to combat homelessness; • Enhance public facilities; • Provide support for public service programs; • Increase fair housing activities. 1.3. Evaluation of past performance A performance evaluation is annually performed through HUD's review of the Consolidated Annual Performance and Evaluation Report (CAPER). This document states the objectives and outcomes identified in each Action Plan and includes an evaluation of past performance through measurable goals and objectives relative to actual performance. Prior documents can be found at the Palm Desert City Hall. 1.4.Summary of citizen participation process and consultation process On January 10, 2019, the City commenced its citizen participation process by holding a public hearing before the City Council to provide an opportunity for the public to comment on and community needs. Concurrently, the City began soliciting proposals to potentially fund nonprofit organizations for public services and public facilities and improvements. The City also held a community meeting to provide an overview of the CDBG Program and technical assistance on January 23, 2019. On March 18, 2019, the City's Outside Agency Funding Committee (Committee) convened to review and discuss CDBG funding recommendations based upon estimates. On April 15, 2019, the City received its CDBG allocation from HUD. As a result, the Committee convened again to review and discuss funding recommendations on May 16, 2019. The City held an additional public comment period from May 8, 2019, through June 8, 2019. Finally, the City Council approved the Action Plan, including CDBG funding recommendations, on May 23, 2019. Page 2 of 18 1.5. Summary of public comments The City did not receive any public comments. 1.6. Summary of comments or views not accepted and reasons for not accepting them The City did not receive any public comments. 1.7.Summary This Action Plan identifies CDBG-eligible activities selected by the City to fund this program year. These activities align with the goals and outcomes identified in the Consolidated Plan. Also, these activities are administered by both the City as the grantee and nonprofit organizations as subrecipients. This Action Plan enables the City to examine high -priority community needs; to propose activities that effectively utilize resources to address those needs; and to improve the quality of life for low and moderate -income persons. 2. PR-05 Lead & Responsible Agencies — 91.200(b) 2.1. Agency / entity responsible for preparing / administering the Consolidated Plan The following are the agencies / entities responsible for preparing the Consolidated Plan and those responsible for administration of the CBDG Program. Table 1— Responsible Agencies Agency Role I Name CDBG Administrator City of Palm Desert Contact Information Mr. Christopher Gerry Management Analyst 73-510 Fred Waring Drive Palm Desert, CA 92260 760-346-0611 cgerry@cityofpalmdesert.org 3. AP-10 Consultation — 91.100, 91.200(b), 91.215(I) 3.1. Introduction Department / Agency City Manager's Office The City followed its HUD -approved Citizen Participation Plan to consult with the public, nonprofit organizations, governmental agencies, and other stakeholders to prepare the Action Plan as required by 24 CRF 91.100. 3.2.Provide a concise summary of the jurisdiction's activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(I)) Page 3 of 18 On January 10, 2019, the City commenced its citizen participation process by holding a public hearing before the City Council to provide an opportunity for the public to comment on and community needs. Concurrently, the City began soliciting proposals to potentially fund nonprofit organizations for public services and public facilities and improvements. The City also held a community meeting to provide an overview of the CDBG Program and technical assistance on January 23, 2019. On March 18, 2019, the City's Outside Agency Funding Committee (Committee) convened to review and discuss CDBG funding recommendations based upon estimates. On April 15, 2019, the City received its CDBG allocation from HUD. As a result, the Committee convened again to review and discuss funding recommendations on May 16, 2019. The City held an additional public comment period from May 8, 2019, through June 8, 2019. Finally, the City Council approved the Action Plan, including CDBG funding recommendations, on May 23, 2019. 3.3.Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness The City is actively involved in multiple activities to address the needs of homeless persons, which include coordination with the Continuum of Care. For example, the City is involved in regional coordination efforts between stakeholders throughout the Coachella Valley and Riverside County. The City has historically funded homelessness services coordinated regionally through the Coachella Valley Association of Governments (CVAG). For years, the City contributed funds to CVAG for the operation of Roy's Desert Resource Center, which permanently closed in July 2017. Since then, CVAG has allocated its regional financial commitments for other homelessness services. The City recently made another financial commitment in the amount of $100,000 to CVAG to continue to implement homelessness services. A summary of accomplishments can be found at City Hall. The City previously budgeted General Fund revenue for its own homelessness program as well. City and County staff have since developed a program that has a primary focus on homelessness locally. The program contracts with the Riverside University Health System to provide a Behavioral Health Specialist and a Mental Health Peer Support Specialist in Palm Desert to focus on providing homelessness services. The agreement commences on July 1, 2019, and ends December 31, 2020. Please note the County of Riverside coordinates the Continuum of Care. 3.4.Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS The City does not receive Emergency Solutions Grant (ESG) funds. 3.5.Describe agencies, groups, organizations and others who participated in the process and describe the jurisdiction's consultations with housing, social service agencies and other entities Page 4 of 18 Table 2 —Agencies, groups, organizations who participated 1 Stakeholder Fair Housing Council of Riverside County Stakeholder Type Nonprofit organization What section of the Plan was addressed by Consultation? Increase fair housing activities I Describe how the stakeholder was consulted. Invited to multiple meetings and submitted an application to provide public services What are the anticipated outcomes of the consultation or Identified high -priority needs and improved areas for improved coordination? coordination for public services 2 Stakeholder Coachella Valley Rescue Mission Stakeholder Type Nonprofit organization What section of the Plan was addressed by Consultation? Support efforts to combat homelessness Describe how the stakeholder was consulted. Invited to multiple meetings and submitted two applications to provide public services and public facilities and improvements What are the anticipated outcomes of the consultation or Identified high -priority needs and improved areas for improved coordination? coordination for public services 3 Stakeholder Council on Aging Southern California Stakeholder Type Nonprofit organization What section of the Plan was addressed by Consultation? Provide support for public service programs Describe how the stakeholder was consulted. Invited to multiple meetings and submitted an application to provide public services What are the anticipated outcomes of the consultation or Identified high -priority needs and improved areas for improved coordination? coordination for public services 4 Stakeholder Operation SafeHouse Stakeholder Type Nonprofit organization What section of the Plan was addressed by Consultation? Support efforts to combat homelessness Describe how the stakeholder was consulted. Invited to multiple meetings and submitted an application to provide public services What are the anticipated outcomes of the consultation or Identified high -priority needs and improved areas for improved coordination? coordination for public services 5 Stakeholder John F. Kennedy Memorial Foundation Stakeholder Type Nonprofit organization What section of the Plan was addressed by Consultation? Provide support for public service programs Describe how the stakeholder was consulted. Invited to multiple meetings and submitted an application to provide public services What are the anticipated outcomes of the consultation or Identified high -priority needs and improved areas for improved coordination? coordination for public services 6 Stakeholder Martha's Village & Kitchen Stakeholder Type Nonprofit organization What section of the Plan was addressed by Consultation? Support efforts to combat homelessness Describe how the stakeholder was consulted. Invited to multiple meetings and submitted two applications to provide public services and public facilities and improvements Page 5 of 18 7 Stakeholder Stakeholder Type What section of the Plan was addressed by Consultation? Describe how the stakeholder was consulted. What are the anticipated outcomes of the consultation or areas for improved coordination? 8 Stakeholder Stakeholder Type What section of the Plan was addressed by Consultation? Describe how the stakeholder was consulted What are the anticipated outcomes of the consultation or areas for improved coordination? County of Riverside (multiple departments) Government organization Support efforts to combat homelessness Enhance public facilities Provide support for public service programs Increase fair housing activities Invited to multiple meetings and invited to submit application(s) for public services Identified high -priority needs and improved coordination for public services City of Palm Desert (multiple departments) Government organization Support efforts to combat homelessness Enhance public facilities Provide support for public service programs Increase fair housing activities Collaborated with departments to identify potential CDBG-eligible activities that align with the Consolidated Plan goals Identified high -priority needs and improved coordination for public services 3.6.Identify any agency types not consulted and provide rationale for not consulting The City attempts to keep a comprehensive list of stakeholders potentially eligible to receive CDBG funds for activities consistent with the Consolidated Plan goals. As some stakeholders undergo staffing changes, on occasion City staff is unaware of such changes throughout the program year. As a result, some stakeholders may not realize the City is attempting to consult with their organizations during the Action Plan process. To mitigate this concern, City staff updates its contact list annually to ensure proper channels of communication with stakeholders. 3.7.Other local, state, or federal planning efforts considered when preparing the plan Table 3 — Other Local, State, or Federal Planning Efforts Name of Plan Lead Organization Overlap with the Plan Goal Americans with Disabilities Act U.S. Department of Justice, Public facilities and improvements Civil Rights Division projects overlap with ADA goals 4. AP-12 Participation — 91.105, 91.200(c) 4.1.Summary of citizen participation process/efforts to broaden citizen participation; summarize citizen participation process and how it's impacted goal -setting The City followed its approved Citizen Participation Plan to conduct public hearings and community outreach while developing the Action Plan. On January 10, 2019, the City commenced its citizen participation process by holding a public hearing before the City Council to provide an opportunity for the public to comment on and community needs. Concurrently, the City began soliciting proposals to potentially fund nonprofit Page 6 of 18 organizations for public services and public facilities and improvements. The City also held a community meeting to provide an overview of the CDBG Program and technical assistance on January 23, 2019. On March 18, 2019, the City's Outside Agency Funding Committee (Committee) convened to review and discuss CDBG funding recommendations based upon estimates. On April 15, 2019, the City received its CDBG allocation from HUD. As a result, the Committee convened again to review and discuss funding recommendations on May 16, 2019. The City held an additional public comment period from May 8, 2019, through June 8, 2019. Finally, the City Council approved the Action Plan, including CDBG funding recommendations, on May 23, 2019. The City ensures that all public hearings are held at times and locations convenient to the public and with accommodations for persons with disabilities. Upon request, in advance of meetings, the City will attempt to make accommodations for those individuals in need of special assistance. The City also provides technical assistance workshops as requested by the nonprofit organizations participating in the CDBG program. 4.2.Citizen participation outreach # Outreach Type Outreach Target 1 Newspaper Ad Non -targeted 2 Public Hearing Non -targeted 3 Email Non -targeted Notification 4 Newspaper Ad Non -targeted 5 Community Non -targeted Meeting Table 4 — Citizen Participation Outreach Attendance Summary Comment Summary Newspaper of general circulation to advertise upcoming public hearing 40-60 individuals at City Council Submitted to over 90 nonprofit organizations and government agencies Newspaper of general circulation to advertise upcoming community meeting Submitted to over 90 nonprofit organizations and government agencies 6 Outside Non -targeted Public meeting; Committee consists Agency of the Mayor, Mayor Pro Tern, City Funding Manager, Finance Director, and City Committee Attorney Meeting 7 Outside Non -targeted Public meeting; Committee consists Agency of the Mayor, Mayor Pro Tem, City Funding Manager, Finance Director, and City Committee Attorney Meeting Page 7 of 18 None None 12 nonprofits organizations applied for CDBG funds None 4 attendees representing 3 nonprofit organizations Recommended approval of the CDBG funding estimates Recommended approval of the CDBG funding amounts following receipt of our allocation from HUD Website (if applicable) None None None None None None None 8 Newspaper Ad Non -targeted Newspaper of general circulation to None None advertise upcoming public hearing 9 Public Hearing Non -targeted 40-60 individuals at City Council City Council None approved the Action Plan as presented S. AP-15 Expected Resources — 91.220(c)(1,2) 5.1.Introduction The City will receive $400,419 in CDBG funds in Program Year 2019. Furthermore, the City has $46,000 in unprogrammed funds to reprogram from previous program years. Therefore, the total amount of CDBG funds programmed is $446,419 in Program Year 2019. Table 5 — Expected Resources — Priority Table Program Funding Funding Use Expected Amount Available Year 2 Available Narrative Source Annual Program Prior Year Total $ Remainder Description Allocation Income Resources of ConPlan CDBG Federal Public services Available annually for eligible $60,000 $0 $48,000 $108,000 $180,000 organizations CDBG Federal Public Available facilities and annually for improvements eligible organizations $306,419 $0 $263,000 $569,000 $780,000 and City use CDBG Federal Program Administrative administration costs and fair housing services $80,000 $0 $27,000 $107,000 $240,000 5.2. Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied The City receives a small allocation of CDBG funds annually relative to other HUD entitlement communities. As a result, there are minimal funds formally leveraged, but it's worth noting that each nonprofit organization funded contributes additional resources to implement their activities. The City does not require subrecipients to match funds. 5.3.If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan The City will continue to allocate CDBG funding and other sources of funding when and where available to meet community needs. Activities will be targeted that address goals and objectives identified in the Consolidated Plan. Page 8 of 18 6. AP-20 Annual Goals and Objectives 6.1.Goals Summary Information # Goal Name 1 Support efforts to combat homelessness 2 Enhance public facilities Table 6 — Goals Summary Start End Category Geographic Needs Funding Goal Outcome Year Year Area Addressed Indicator 18 22 Homeless Citywide Homelessness CDBG: Unduplicated $85,900 Persons:8,266 18 22 3 Provide 18 support for public service programs 4 Increase fair .18 housing activities 5 Program 18 administration 6.2.Goal Descriptions 22 Non -housing Citywide community development needs Non -homeless Citywide special needs 22 Fair housing Citywide 22 Program Citywide administration Public facilities CDBG: Public Facility $228,519 Infrastructure: 4 projects Special needs CDBG: Unduplicated populations $14,900 Persons: Complaint driven (N/A) Fair housing CDBG: Unduplicated $37,100 Persons:85 Program CDBG: N/A administration $80,000 Table 7 — Goal Descriptions 1 Goal Name Support efforts to combat homelessness Goal Description The City will fund services and housing for homeless households, service providers that serve homeless populations, and increase homeless prevention activities 2 Goal Name Enhance public facilities Goal Description The City will enhance public facilities through funding capital improvement projects that benefit low and moderate -income households 3 Goal Name Provide support for public service programs Goal Description The City will fund services that serve special needs populations 4 Goal Name Increase fair housing activities Goal Description The City will fund fair housing activities 5 Goal Name Program administration Goal Description Undertake grant management activities Page 9 of 18 7. AP-35 Projects — 91.220(d) 7.1.Introduction The City will fund CDBG-eligible activities, including public services, public facilities and improvements, and program administration. 7.2. Projects Table 8 — Project Information # Project Name 1 Program Administration 2 Council on Aging Southern California 3 Fair Housing Council of Riverside County 4 Operation SafeHouse 5 City of Palm Desert 6 Coachella Valley Rescue Mission 7 John F. Kennedy Memorial Foundation 8 Martha's Village & Kitchen 7.3.Describe the reasons for allocation priorities and obstacles to addressing underserved needs The City identifies its highest priority needs during its citizen participation process every year and the Consolidated Plan process every five years. Activities are funded annually taking into consideration these highest priority needs. The primary obstacle to address underserved needs in the community is the lack of resources to provide a greater level of assistance. 8. AP-38 Project Summary 8.1. Project Summary Information Table 9 — Project Summary Information 11 Project Name Program administration I Target Area Goals Supported Needs Addressed Funding Description Target Date Estimate the number and type of families that will benefit from the proposed activities Location Description Planned Activities 2 Project Name Target Area Goals Supported Needs Addressed CDBG: $80,000 Undertake grant management activities June 30, 2020 Program administration Council on Aging Southern California Citywide Provide support for public service programs Presumed low and moderate -income persons Page 10 of 18 q 4 5 Funding Description Target Date Estimate the number and type of families that will benefit from the proposed activities Location Description Planned Activities Project Name Target Area Goals Supported Needs Addressed Funding Description Target Date Estimate the number and type of families that will benefit from the proposed activities Location Description Planned Activities Project Name Target Area Goals Supported Needs Addressed Funding Description Target Date Estimate the number and type of families that will benefit from the proposed activities Location Description Planned Activities Project Name Target Area Goals Supported Needs Addressed Funding Description Target Date Estimate the number and type of families that will benefit from the proposed activities Location Description Planned Activities 6 Project Name Target Area Goals Supported Needs Addressed Funding CDBG: $14,900 Long-term care ombudsman program June 30, 2020 Unduplicated persons: N/A (complaint -driven) Citywide Public services Fair Housing Council of Riverside County Citywide Increase fair housing activities Fair housing CDBG: $37,100 Federally mandated fair housing services June 30, 2020 Unduplicated persons: 85 Fair housing Operation SafeHouse Citywide Support efforts to combat homelessness Homelessness CDBG: $8,000 Emergency food and transportation services for homeless youth and runaways June 30, 2020 Unduplicated persons: 150 Homelessness City of Palm Desert Enhance public facilities Public facilities CDBG: $204,519 Remove architectural barriers in public areas at Palm Desert City Hall June 30, 2020 Public facilities Coachella Valley Rescue Mission Enhance public facilities Public facilities CDBG: $36,000 Page 11 of 18 Description Target Date Estimate the number and type of families that will benefit from the proposed activities Location Description Planned Activities 7 Project Name Target Area Goals Supported Needs Addressed Funding Description Target Date Estimate the number and type of families that will benefit from the proposed activities Location Description Planned Activities 8 Project Name Target Area Goals Supported Needs Addressed Funding Description Target Date Estimate the number and type of families that will benefit from the proposed activities Location Description Planned Activities 9. AP-50 Geographic Distribution — 91.220(f) Replace food service kitchen equipment June 30, 2020 Unduplicated persons: 2,066 Public facilities John F. Kennedy Memorial Foundation Enhance public facilities Public facilities CDBG: $24,000 Flooring renovation (funds to be combined with Program Year 2018 allocation) June 30, 2020 Unduplicated persons: 25,000 Public facilities Martha's Village & Kitchen Enhance public facilities Public facilities CDBG: $41,900 Energy improvements at facility for homeless (Phase 4) June 30, 2020 Unduplicated persons: 6,000 Public facilities 9.1. Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed The City has not historically funded CDBG activities based upon geographic areas since there have not been eligible low and moderate -income census tracts; however, HUD recently revised the census criteria used to determine eligibility. As a result, the City now has two CDBG-eligible census tracts. City staff is currently exploring the possibility of a Section 108 Loan for City Council's consideration in subsequent program years. 9.2.Geographic Distribution Table 10 — Geographic Distribution Target Area I Percentage of Funds Citywide 100% Page 12 of 18 9.3. Rationale for the priorities for allocating investments geographically Not applicable. 10. AP-55 Affordable Housing — 91.220(g) The City is not undertaking any CBDG-funded housing activities in the program year. Table 11— One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households to be Supported Homeless 0 Non -homeless 0 Special needs 0 Total: 0 Table 12 — One Year Goals for Affordable Housing by Support Type One Year Goals for the Number of Households Supported Through Rental assistance 0 Production of new units 0 Rehab of existing units 0 Acquisition of existing units 0 Total: 0 11. AP-60 Public Housing — 91.220(h) 11.1. Introduction The City will not undertake activities that address public housing in the program year. 11.2. Actions planned during the next year to address the needs to public housing Not Applicable. 11.3. Actions to encourage public housing residents to become more involved in management and participate in homeownership Not Applicable. 11.4. If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance Not Applicable. 12. AP-65 Homeless and Other Special Needs Activities — 91.220(i) 12.1. Introduction The City will continue to work with nonprofit organizations, government agencies, and other Page 13 of 18 stakeholders to fund activities that help prevent and reduce homelessness. 12.2. Describe the jurisdictions one-year goals and actions for reducing and ending homelessness, including reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The County of Riverside Continuum of Care (CoC) has established chronically homeless persons as the highest priority need based on the goals HUD has established in its Opening Doors Federal and Strategic Plan to Prevent and End Homelessness. The CoC has implemented a Coordinated Entry System (CES) to ensure appropriate intervention is utilized to serve those living on the streets, and provide for a prioritization of vulnerability and linkage to community resources and housing accordingly. As a part of the CoC, there are several outreach teams from County, cities, and nonprofit organizations that cover specific populations or -geographic regions in the county. There are also specific outreach teams serving the mentally ill, veterans, youth, and chronic homeless. The teams collaborate weekly and each conduct daily mobile outreach and provide client services focused on the chronically homeless populations living on the streets to connect them with supportive services and achieve housing stability. The Behavioral Health Systems Department has outreach peer specialists that perform initial field assessments, in-depth assessments, referrals to all contacts, and linkage to various community resources. 12.3. Addressing the emergency shelter and transitional housing needs of homeless persons The Housing First approach adopted by the County and CoC requires that homeless are helped into permanent housing or rapid re -housing as soon as possible. Transitional housing beds have begun to decrease countywide and permanent housing is increasing because of reallocations made in the HUD CoC Program Consolidated Application and the CoC's success in obtaining new funding for permanent supportive housing. Both transitional housing and emergency shelters focus on lessening the time that a homeless person or family's length of time homeless (LOTH) in the shelter by effective and quick assessment of homeless clients and getting them stabilized into permanent housing with intensive case management initially and support in the initial phase of residency in permanent housing. This period will serve as a time to address the other needs to maintain self-sufficiency either by accessing mainstream benefits, employment or medical or mental health support. The CoC collaborates with the City and other stakeholders to integrate CoC programs, Emergency Solutions Grant (ESG), Social Services to Veteran Families (SSVF), and CDBG funding to increase the number of persons with rapid re -housing assistance. Also, other non-McKinney- Vento funding sources, such as Emergency Food and Shelter Program (EFSP), funded under Federal Emergency Management Agency (FEMA) will be matched as a source for rental / mortgage assistance for families that are homeless or at -risk of homelessness in the County's strategy to meet this goal. 12.4. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals Page 14 of 18 and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again. The CoC implemented a Coordinated Entry System (CES) to assess homeless persons using the VI-SPDAT that tracks the length of time a client has been on the streets or in an emergency shelter. DPSS uses HUD's CoC Program planning grant funding to measure system -wide performance in HMIS, such as length of time homeless. This is used to help the CoC prioritize and house those with longest length of time homeless. The planning process also included working with the CoC Standards and Evaluation Committee to continue developing strategies to prioritize persons with longest time homeless and most severe needs, including: • Increasing the supply of permanent supportive housing and rapid rehousing; • Housing persons identified in CES with the longest time homeless first; and • Using HMIS data to record episodes of homelessness and destination at program exit to track agency and system performance. The CoC has also adopted a Housing First approach that is evidenced -based and endorsed by HUD to place a homeless person in permanent housing and provide supportive services intended to keep them stably housed. Homeless CoC youth providers have implemented outreach and service based events in the communities to draw homeless youth, unaccompanied and transitional age into contact with services available to them. The Operation SafeHouse is the only CoC youth provider that has opened a permanent supportive housing program called the Harrison House, which is for transitional age youth, in the eastern desert region of Riverside County. 12.5. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs. The CoC Discharge Policy is mandated by the State and followed by the CoC. The CoC established a Discharge Planning Committee, responsible for implementing policies and protocols and coordinating with various organizations, to ensure that persons being discharged from a publicly -funded institution or system of care are not discharged immediately into homelessness. The goals are to identify discharge housing needs inclusive of housing and supportive services and to link the individual with community resources that will include mental health services, substance abuse support, and housing. The Hospital Association of Southern California Inland Area serves as the lead agency on the Discharge Planning Committee to facilitate communication regarding the discharge planning needs of homeless persons from acute care hospitals. The Riverside County University Health System — Behavioral Health, collaborates with DPSS and the CoC in the coordination and implementation of discharge planning for homeless individuals disabled by a serious mental health and/or substance abuse disorder(s). Foster Care and extended foster care programs help transition dependent youth who are emancipating from foster care to independent living. The Department of Public Social Services, Riverside Sheriff's, and Probation Department support the Continuum of Care's Page 15 of 18 mission of working towards reintegrating persons leaving correctional facilities to community - based living and self-sufficiency. 13. AP-75 Barriers to affordable housing — 91.2200) 13.1. Introduction Actions planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment The City does not plan to undertake any activities this program year to remove barriers to affordable housing. However, the City continuously funds fair housing council services. 14. AP-85 Other Actions — 91.220(k) 14.1. Introduction The City will continue to work with various stakeholders to meet the needs of its residents that remain in -need of CDBG-eligible activities consistent with Consolidated Plan goals. 14.2. Actions planned to address obstacles to meeting underserved needs The City will continue to work toward the reduction/elimination of obstacles to meet underserved needs through the funding of various organizations that are established to provide direct services to those in need. The City is not equipped to provide direct services; therefore, funding organizations that do is essential to our success in addressing the identified goals and objectives. The City will continue to partner with service providers to address obstacles and address barriers that exist. In addition, the City works with the County of Riverside, the CoC, local agencies, nonprofit organizations, and other stakeholders to address various aspects related to CoC programs and activities, as well as obstacles that face the underserved in general. However, the CoC addresses issues relative to homelessness, mental and physical illnesses, domestic violence, and other issues, and has a wide range of members where collaboration in other areas is an option. Through these working relationships, obstacles such as lack of communication between agencies, improved services, limited resources, tracking and monitoring, and other needed resources are obtained, gaps in services are better identified, and there is a more cohesive approach to identifying and resolving issues. 14.3. Actions planned to foster and maintain affordable housing The City and the Palm Desert Housing Authority will continue to maintain the existing affordable housing stock; however, with the elimination of redevelopment agencies, there is no longer 20% set -aside funds for affordable housing. Therefore, maintaining existing properties and programs will be the primary focus, provided funding is available in the future. New projects and programs will be planned and implemented where and when possible. Page 16 of 18 14.4. Actions planned to reduce lead -based paint hazards The City's departments and divisions of Building and Safety and Housing distribute pamphlets on lead -based paint hazards, and refer all calls to the County of Riverside Environmental Health Department. The City addresses this issue on a case -by -case basis through the following steps: Step 1: As newer homes are built, stricter environmental guidelines and the sale and rental of older homes are regulated to protect potential buyers and renters. While lead - based paint hazards are still a potential problem, this has allowed for better protection to children and adults by minimizing lead -based paint hazards in new homes. Step 2: The City will work with the County, residents, and others to address lead -based paint hazards through testing and abatement efforts on a case -by -case basis. State law requires housing agencies to conduct random samples of dwelling units, common areas, and exteriors to determine the presence of lead -based paint in pre-1979 family developments where children live or are expected to visit. Step 3: The City's departments of Building and Safety and Housing will ensure that regulations related to enforcement of lead -based paint are carried out on both City and private projects, when possible, through remodels and rehabilitation of older units that require permits or if brought to the City's attention. Step 4: The City will also refer calls to qualifying firms that assist residents and businesses with lead -based paint, mold, and other hazards. Step 5: The City contracts with the Fair Housing Council of Riverside County, which distributes informational brochures and attends events to educate and increase awareness of lead -based paint hazards. 14.5. Actions planned to reduce the number of poverty -level families The City will continue to collaborate with nonprofit organizations, government agencies, and other stakeholders to provide assistance for poverty -level families, including providing funding for food and other services during the program year. Also, the City continuously seeks partnerships for programs that encourage self-sufficiency, including employment and training, housing options, and safety net programs. 14.6. Actions planned to develop institutional structure The City will continue to work with nonprofit organizations, government agencies, and other stakeholders to maintain and develop relationships including, but not limited to, the County of Riverside, private businesses, and the CoC. 14.7. Actions to enhance coordination between public, private housing, and social service agencies The City will continue to work with nonprofit organizations, government agencies, and other stakeholders to identify and implement the goals and objectives of the CDBG Program, and to Page 17 of 18 create a more cooperative working relationship with interested parties. The City invites these groups to attend public hearings, community meetings, and special meetings that address specific activities. In addition, City staff regularly attends CoC meetings that involve multiple organizations wherein discussions are held on homelessness and supportive services and other at -risk persons. 15. AP-90 Program Specific Requirements — 91.220(1)(1,2,4) 15.1. Introduction Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(I)(1) Activities planned with CDBG funds expected to be available during the year are identified in the Project Tables. The following identifies program income that is available for use that is included in projects to be carried out. 15.1.1 The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 15.1.2 The amount of proceeds from Section 108 Loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantees strategic plan 0 15.1.3 The amount of surplus funds from urban renewal settlements 0 15.1.4 The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement of plan 0 15.1.5 The amount of income from float -funded activities 0 Total Program Income: 0 15.2. Other CDBG Requirements 15.2.1. The amount of urgent need activities 0 15.2.2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit — A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. Minimum 70% annually Page 18 of 18 Attachment A Public Notices RL- GJ�1 S �FF1C� C1P n1.M pESER � r } 2t1j BAN A I PRd9 OtF PUBLICATION STATE OF CALIFORNIA SS. COUNTY OF RIVERSIDE CITY OF PALM DESERT 73510 FRED WARING OR PALM DESERT CA 92260 1 am over the age of 18 years old, a citizen of the United States and not a party to, or have interest in this matter. I hereby certify that the attached advertisement appeared in said newspaper (set in type not smaller than non pariel) in each and entire issue of said newspaper and not in any supplement thereof on the following dates, to wit: 12/27/ 18. 01 /03/ 19 I acknowledge that I am a principal clerk of the printer of The Desert Sun, printed and published weekly in the City of Palm Springs, County of Riverside. State of California. The Desert Sun was adjudicated a Newspaper of general circulation on March 24, 1988 by the Superior Court of the County of Riverside, State of California Case No. 191236. I certify under penalty of perjury, under the laws of the State of California. that the foregoing is true and con-ect.. Executed on this 3rd of January 2019 in Green Bay. WI, County of Brown. i C "r DECLARANT Ad# 0003309795 PO # of Affidavits 1 mediagroup PWOr THE MTODAy NETWORK PO Box 23430 Green Bay, WI 54305-3430 Tel: 760-778-4578 / Fax 760-778-4731 Email: legals@thedesertsun.com CITY OF PALM DESERT NOTICE OF PUBLIC HEARING ON THE CITY OF PALM DESERTS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (45th) FY 20/9/4020 CYCLE NOTICE IS HEREBYGIVEN THAT a public hearing will be held by the City of Palm Dan" to receive public input and recommendations pursuant to the Housing and Community Development Act of 1974 as amended regard +nQ the develop- ment of the Community Development Block Grant (CDB(3) Otw-Year Action Plan for FY20t9/2020. The City is in the process of coneidennp proposals for FY 2019/2020 Community Development Block Grant (45th Year) EnBlemant Funds and receiving public comment pursuant to the City's Citizen Participation Plan. The City wig hold a pulblilc hearing on January 10, 2019, at 4:00 p.m. or there- abouts to accept pubic comment related to the COBG Program and related items stiptdaled herein. Anyone Interested in �ting in the development of the Action Plan is encouraged to attend the Or contact the designat- ed City staff person. The City Council w8 also open t grant appYcabon prao- ess to consider proposals for FY 20192M Community Development Block Grant (45th Year) Cycle and receive public comment relative to all items pur- suant to the City's Citizen Participation Plan.ptocess. The hearing will be held in the Palm Desert Civic Center, Council Chambers located at 73-510 Fred War- ing Drive, Palm Desert. The City, aspart of the process, has a Needs Assessment which is available to as- sist in providing public comment for those that may not be able to attend the meeting. It desired, a copy may be requested from the City of Patin Desert or downloaded from the City's websile. Projects that are of ble to receive funding are those which benefit the very tow to tow, and moderate -Income population within the community such asse- niors. developmentally disabled, victims of domestic violence, homeless, etc. Programs and projects such as park development, public facilities Improvements or repairs, energy efficiency protects, housing, and community service programs are also eligible. Funds are awarded based on the following breakdown: (1) 65% of CDBG funds are awarded to capital Improvement and housing types projects: (2) 151/6 are awarded to community service programs; and (3) 20% to administrative programs. Applications are now available through the City's website at www.cityofpalmde sert.org, by contacting Nlamh Ortega at (760) 346-0811, ext. 382, or tJpat writ- ten request to the City of Palm Desert, Attn: Namh Ortega 73.510 Fred War- ing Dr., Palm Desert, CA 92260. APPLICATTONSMUST BE SUBMITTED TO THE CITY NO LATER THAN FRIDAY, FEBRUARY 15, 2019, BY 5d10 PAL THE CITY COUNCIL IAiILL CONSIDER PUBLIC COMMENT AND REOUESTSFOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING AT ITS MEETING OF THURSDAY, JANUARY 10, 2019, AT 4W P.M. OR SOON THEREAFTER. All intere CITY OF PALM DESERT s NOTICE OF PUal1C HEARING for the I ON THE CITY OF PALM DESE1LTi H and/or in COMMUNITY DEVELOPMENT BLOO( GRANT PROGRAM (45th) FY 2019/2020 CYCLE NOTICE IS HEREBY GIVEN THAT a public hearing will be held by the City of Palm Desert to receive public input and recommilin" iortt ppuurnfwnt to the Housing and Communittyy Development Act of 1974 as amended mg the develop- V( Decembe ment of the Community Development Block Grant (CDSG) One -Year Action I9 Plan for FY 20190020. The City is in the process of considering proposals for FY 20MO20 Community Development Block Gram (45th Year) Entitlement Funds and receiving public comment pursuant to the City's Citizen Participation Plan The City will hold a public hearing on January 10, 2019, at 4 00 p.m. or there abouts to scrape public comment related to the CDBG Program and related items stipulated herein. Anyone Interested in participating in the development of the Action Plan Is encouraged to attend the meeting or contact the designat- ed city staff person. The City Council will also open the grant application prod ass to consider proposals or FY 2019F2020 Community Development Block Grant (45th Year) Cvde and receive public comment relative to all items pun scant to the CIty's Citizen Partk'ryation Plan process. The hearingg will be held in the Palm Desert Civic Center, Council Charnbert located at 73-510 Fred War ing Drive, Palm Desert - The City, as part of the process, has a Needs Assessment which is available to ds- silt in providing public comment for those that may not be We to attend the meeting if desired, a copy may be requested from the City of Palm Desert or downloaded from the City's website. Projects that are eligible to receive funding are thou which benefit the very tow to low, and moderate -income population within the community such as se- niors, developmentally disabled, victims of domestic violence, homeless. etc. Programs and projects such as park development, 0ublk facilities improvements or repairs, energy efficiency pro)ects, ttotdng, and community service pprrograms are also eligible Funds are awarded based on the following breakdown: (17 65% of CDBG funds are awarded to apical improvement service and.hotnrng types projects (2) 15% are awarded to community vice programs; and (3) 20% to administrative program Applications are now available through the C' website at www.cityofpalmde sertorg, by contacting IMantfs Ortega at (760) 346-0611. ext. 3l2 or upon writ ten request to the City of Palm Desert, Attn: Nlamh Ottaga, 73-510 Fred War - WPalm Desert, CA 92260- APPLICATIONS MUST BE SUBMITTED TO THE O LATER THAN FRIDAY, FEBRUARY 15, 2019, BY SIN P.M. THE CRY COUNCIL WILL CONSIDER PUBLIC COMMENT AND REQUESTS FOR COMMUNITY DEVELOPMENT 9LOCR GRANT FUNDING AT ITS MEETING OF THURSDAY. JANUARY 10, 2019, AT 4:00 P.M. OR SOON THEREAFTEIL All interested parties should attend the meeting to present ideas and proposah for the City's use of the 451h Year Community Devefopmem Block Grant Funds andfor inclusion within the City's Annual Action Plan M H lLE D. KLASSEN, CRY CLERK CITY OF PALM DESERT, CALIFORNIA December 20, 2018 Published: Dec. 27, 2019; Jam 3, 2019 CITY OF PALM DESERT NOTICE OF COMMUNITY MEETING TO RECEIVE PUBLIC COMMENT AND CITIZEN PARTICIPATION IN THE COMMUNITY DEVELOPMENT BLOCK GRANT ANNUAL ACTION PLAN (FY 201912020) NOTICE IS HEREBY GIVEN THAT the City of Palm Desert will hold a Community Meeting and inviting the agencies, groups, and general public to attend the Community Meeting and receive public input and recommendations pursuant to the Housing and Community Development Act of 1974 as amended regarding the proposed development process relative to the Community Development Block Grant (CDBG) Program Annual Action Plan (FY 2019/2020) to be adopted by the City Council in or around May 2019. The Community Meeting has been scheduled for Wednesday, January 23, 2019, at 9:00 a.m., located at City of Palm Desert Civic Center, 73-510 Fred Waring Drive, Palm Desert, CA 92260 in the North Wing Conference Room. Interested parties should attend to provide input in regards to CDBG programs/projects, expenditure of funds, and the development process relative to the above Plan. CHRISTOPHER GERRY CITY OF PALM DESERT 73-510 FRED WARING DRIVE PALM DESERT, CA 92260 (760) 346-0611 achelle D. Klassen, City Clerk City of Palm Desert, California January 10, 2019 ��� media g4 GANNt, r tO.e.4Y p Order Confirmation for Ad #: 0003543529 Customer: CITY OF PALM DESERT Address: 73510 FRED WARING DR PALM DESERT CA 92260 USA Acct, N: TDS-300315 Phone: 7603460611 CITY OF PALM DESERT Ordered Bv: M. Gloria Sanchez OrderStart Date: 05/08/2019 Order End Date: 05115/2019 Tear Sheets Affidavits Blind Box Promo Tvpe Materials Special Pricinq Size 0 1 2 X 50.00 Net Amount Tax Amount Total Amount Pavment Method Pavment Amount Amount Due $446.60 $0.00 $446.60 Invoice $0.00 $446.60 Ad Order Notes: Sales Rep: bgrady Order Taker: bgrady Order Created 05/02/2019 TDS-DesertSun.com 05-08-19, 05-15-19, TDS-The Desert Sun 05-08-19, 05-15-19, Product flns Start Date End Date 2 05/08/2019 05/15/2019 2 05/08=19 05/1512019 ALL TRANSACTIONS CONSIDERED PAID IN FULL UPON CLEARANCE OF FINANCIAL INSTITUTION Text of Ad: 05102/2019 CITY OF PALM DESERT NOTICE Of PUBLIC HEARING AND PUBLIC COMMENT PERIOD FISCAL YEAR 2019-2020 ACTION PLAN NOTICE IS HEREBY GIVEN THAT a public hearing will be held by the City of Palm Desert to receive public comments pursuant to the Housing and Community De- velopment Act of 1974 as amended and the Community Development Block Grant (CDBW Program regarding the proposed Fiscal Year (FY) 201910 Action Plan. The City will hold a public hearing on May 23, 2019. at 4,00 p.m., or there- abouts to receive public comments regarding the CDBG Program and related items stipulated therein. Anyone interested in providing public comments to in- clude within the proposed FY 2019-20 Action Plan is encouraged to attend the meeting or contact City staff below. The hearingg will be held in the Palm Desert Civic Center, Council Chambers, located at 73-510 Fred Waring Drive, Palm Desert, 92260. The City will accept public comments from May 8, 2019, through June 8, 2019, by 5:00 p.m. Those interested in providing public comments may submit written comments or attend the public hearing. The City Council will consider public comments relative to the FY 2019-20 Action Plan, including funding recommen dations, at this public hearing as well. The FY 2019.20 Action Plan will be available for review at the Palm Desert Civic Center. Anyone may request a copy of the document by contacting City Hall at (760) 776-6335 or by picking up a copy at the above location between 800 to S-00 p m., Monday through Friday. All interested agencies, groups, and persons wishing to comment are invited to attend the public hearing. Interested parties should appear at the above set public hearing to provide oral comments on the specified date and location. Written comments should be addressed as follows. Chris Gerry Management Analyst City of Palm Desert 73.510 Fred Waringg Drive Palm Desert, CA 92260 DATE: May 2, 2019 RACHELLE O. KLASSEN, CITY CLERK CITY OF PALM DESERT, CALIFORNIA Pub: S/B, 5/15/19 Attachment B Meeting Agendas 5/7/2019 cityofpaImdesert.gran icus.corn/Gene rated Age ndaViewer.php?view_id=2&clip_id=386 AGENDA PALM DESERT HOUSING AUTHORITY/CITY COUNCIL/SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY MEETINGS THURSDAY, JANUARY 10, 2019 CIVIC CENTER COUNCIL CHAMBER 73510 FRE❑ WARING DRIVE, PALM DESERT, CA 92260 0. CLICK HERE TO OBTAIN OFFICIAL POSTED AGENDAS. City-of-PD-Posted-Agendas-01-10-19 1. CALL TO ORDER — 3:00 P.M. — PALM DESERT HOUSING AUTHORITY 2. ROLL CALL — PALM DESERT HOUSING AUTHORITY 3. ORAL COMMUNICATIONS — A— PALM DESERT HOUSING AUTHORITY 4. ADJOURN TO CLOSED SESSION — PALM DESERT HOUSING AUTHORITY None 5. RECONVENE PALM DESERT HOUSING AUTHORITY MEETING — 4:00 P.M.. A. REPORT ON ACTION'FROM CLOSED SESSION. 6. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF. AMERICA — Authorit►f Vice Chairman Gina Nestande 7. INVOCATION — Authorit►f Board Member Kathleen Kelly 8. AWARDS AND PRESENTATIONS — PALM DESERT HOUSING AUTHORITY A. PRESENTATION TO RECOGNIZE XAVIER PREPARATORY HIGH SCHOOL SENIOR HUNTER MARTIN FOR DEVELOPMENT OF A CHOACHELLA VALLEY PUBLIC ART APP. Prsntatn - H.Martin - Valley Public Art App cityofpalmdesert.granicus.comlGeneratedAgendaViewer.php?view_id=2&clip_id=386 119 51712019 cityofpalmdesert.gran icus.corn/Gene rated Age ndaViewer.php7view_id=2&clip_id=386 ADOPTION REIMBURSEMENT POLICY FOR THE CITY OF PALM DESERT, Res 2019-01 - Pet Adoption Reimbursement Policv B. RESOLUTION NO. 2019 — 02 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM DESERT. CALIFORNIA. ADOPTING AN UPDATED LOCAL DEBT POLICY AND TAKING RELATED ACTIONS, Res 2019-02 - Undated Local Debt Policv 28. NEW BUSINESS — CITY COUNCIL A. REQUEST FOR APPROVAL OF EIGHT %CONTRACTS FOR ON -CALL PROFESSIONAL ARCHITECTURE DESIG SERVICES EACH FOR A TERM OF 18 MONTHS IN A TOTAL AGGREGATE AMOUNT NOT TO. EXCEED $150.000 CONTRACT NOS. C38040A to H)._ C38040A-H - FY 18-19 On -call Architecture Dsqn Svcs 29. CONTINUED BUSINESS — CITY COUNCIL None 30. OLD BUSINESS — CITY COUNCIL None 31. PUBLIC HEARINGS - CITY COUNCIL A. REQUEST FOR COMMENCEMENT OF THE FISCAL YEAR 2019/20 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION PROCESS AND FOR DEVELOPMENT OF THE FY 2019/20 ANNUAL ACTION PLAN. CDBG FY 19-20 ApDlication Process -Action Plan 32. REPORTS AND REMARKS — CITY COUNCIL A. CITY MANAGER B. CITY ATTORNEY C. MAYOR AND MEMBERS OF THE CITY COUNCIL 33. ADJOURN CITY COUNCIL MEETING 34. CALL TO ORDER — 3:00 P.M. — SUCCESSOR AGENCY TO THE PALM DESERT REDEVELOPMENT AGENCY cityofpalmdesert.granicus.comlGeneratedAgendaViewer.php7view_id=2&clip_id=386 719 AGENDA OUTSIDE AGENCY FUNDING COMMITTEE March 18, 2019 (9:00 a.m.) Administrative Conference Room I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES A. Recommend approval of minutes from February 21, 2018 IV. ORAL COMMUNICATION V. NEW BUSINESS A. CDBG Funding Recommendations — Public Services 1. Council on Aqinq Southern California — Recommend $10,000 2. Fair Housing Council of Riverside County — Recommend $37,100 ** 3. Ooeration Safehouse — Recommend $8,000 B. CDBG Funding Recommendations — Public Facilities and Improvements 1. City of Palm Desert — Recommend $175,000 2. Coachella Vallev Rescue Mission — Recommend $36,000 3. John F. Kennedv Memorial Foundation — Recommend $24,000 4. Martha's Villaqe & Kitchen — Recommend $41,900 C. CDBG Funding Recommendations — Program Administration 1. City of Palm Desert — Recommend $68,000 VI. ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin Board not less than 72 hours prior to the meeting. Dated this 1111 day of March 2018. �cr_ Niamh Ortega, Recordin cretary * Agencies not recommended for funding are not listed on this agenda ** Includes $2,000 in Program Administration funds AGENDA OUTSIDE AGENCY FUNDING COMMITTEE May 16, 2019 (10:30 a.m.) Administrative Conference Room I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES A. Recommend approval of minutes from March 18, 2019 IV. ORAL COMMUNICATION V. NEW BUSINESS A. CDBG Funding Recommendations — Public Services ' 1. Council on Aqinq Southern California — Recommend $14,900 2. Fair Housinq Council of Riverside County — Recommend $37,100 3. Operation Safehouse — Recommend $8,000 B. CDBG Funding Recommendations — Public Facilities and Improvements " 1. City of Palm Desert — Recommend $204,519 2. Coachella Valley Rescue Mission — Recommend $36,000 3. John F. Kennedy Memorial Foundation — Recommend $24,000 4. Martha's Village & Kitchen — Recommend $41,900 C. CDBG Funding Recommendations — Program Administration 1. City of Palm Desert — Recommend $80,000 VI. ADJOURNMENT hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall bulletin Board not less than 72 hours prior to the meeting. Dated this 1311 day of May 2018. 4ati.� g�- Niamh Ortega, Record in cretary "Agencies not recommended for funding are not listed on this agenda Attachment C Staff Reports STAFF REPORT CITY OF PALM DESERT FINANCE DEPARTMENT MEETING DATE: January 10, 2019 PREPARED BY: Christopher Gerry, Management Analyst REQUEST: Request to commence the Fiscal Year (FY) 2019/20 Community Development Block Grant Program application process and develop the FY 2019/20 Annual Action Plan. Recommendation By Minute Motion: 1. Open the public hearing and receive public comment relative to the Fiscal Year (FY) 2019/20 Community Development Block Grant (CDBG) Program cycle and develop the FY 2019/20 Annual Action Plan, and; 2. Open the FY 2019/20 CDBG application process. Strateqic Plan Obiective Not applicable. Backqround The Community Development Block Grant (CDBG) Program is designed to assist jurisdictions in addressing the needs of the very low to low-income population (e.g., homeless, seniors, at -risk youth, individuals, and families) through funding nonprofit organizations that provide direct services to qualifying clientele. CDBG funds may be used for public facility improvements for a building/property owned by a nonprofit agency providing services for the homeless, severely handicapped, or at -risk youth. Funds may also be used to support public service programs providing food, clothing, counseling, medical, transportation services and/or shelter, or to undertake City programs or projects designed to provide a benefit to very low to low-income individuals. On May 24, 2018, the City Council adopted a resolution and approved a cooperative agreement with the County of Riverside to participate in its Urban County CDBG Program. As previously presented, there are various benefits to joining the Urban County CDBG Program under the designation of a "Metro City." For example, the City would still maintain local control of selecting activities to fund and have much less of an administrative burden. Please see the attached staff report for more information. However, the U.S. Department of Housing and Urban Development (HUD) has since determined the City must wait to join the Urban County CDBG Program until FY 2021/22 due to federal regulations, which only allow cities to join an Urban County CDBG Program as a January 10, 2019 - Staff Report CDBG Program Page 2of2 Metro City during a specific window of time every three years. As a result, City staff will bring forward a new resolution and cooperative agreement for City Council consideration in the future. In the meantime, City staff will continue to coordinate our CDBG Program as a Direct Entitlement Jurisdiction (1 T'' year). In order to accept applications for the upcoming year and develop the Annual Action Plan, the City Council conducts a public hearing to receive comments from the public. This process officially opens the FY 2019/20 (45rn year) cycle of the CDBG Program, which will conclude with recommendations for grant awards by the Outside Agency Funding Committee to City Council, as well as approval of the Annual Action Plan. The City of Palm Desert's CDBG allocation is unknown until approval of the federal budget. Furthermore, HUD recommends that jurisdictions move forward with the annual process and base their funding on the previous year's allocation, regardless of whether or not the Federal budget has been approved. As a result, staff estimates the FY 2019/20 CDBG funding level based on the previous year's allocation of $354,119. If the City is not notified of its allocation prior to grant award recommendations to City Council in April 2019, awards will be modified as outlined by the Outside Agency Funding Committee, if necessary. Staff maintains a mailing list for community nonprofit and social service agencies who have expressed interest in the CDBG Program. Notifications were recently distributed to approximately 90 separate organizations. Also, these potential subrecipients received a copy of the items, as follows: 1) notice of public hearing for January 10, 2019; 2) needs assessment form to submit written comments; 3) notice that the CDBG application is available on the City's website or by contacting the City for a hardcopy; and 4) community meeting notice scheduled for January 23, 2019. Those present at the City Council meeting and community meeting will be able to provide input on activities that address community needs, and on the development of the Annual Action Plan. All CDBG applications will be accepted and reviewed by the Outside Agency Funding Committee with recommendations submitted to the City Council for final review and approval. The deadline for application submittal is February 15, 2019. Fiscal Analvsis There is no fiscal impact associated with this request. LEGAL REVIEW DEPT. R�IEW FINANCI EVIEW CITY MANAGER Approved as to form N/A �� f %J� Robert W. Hargreaves Jan oore Ja t . Moore auri Aylaian City Attorney Dir to of Finance Di t r of Finance City Manager ATTACHMENTS: 1. Staff report (May 24, 2018) 2. Notice of public hearing 3. Mailing list CITY OF PALM DESERT CITY MANAGER'S OFFICE INTEROFFICE MEMORANDUM To: Outside Agency Funding Committee From: Christopher Gerry, Management Analyst Date: March 18, 2019 Subject: Fiscal Year 2019-20 Community Development Block Grant Applications The City of Palm Desert receives an annual entitlement in Community Development Block Grant (CDBG) Program funds from the U.S. Department of Housing and Urban Development (HUD). The City has historically allocated its CDBG funds to nonprofit organizations that provide services to low and moderate -income households. City staff recently solicited CDBG applications from nonprofit agencies in anticipation of awarding subgrants for public services (operational costs), public facilities and improvements (capital costs), and program administration. Please note that federal requirements restrict funding for public services (not to exceed 15%) and program administration (not to exceed 20%) of the City's annual entitlement amount. Although, public facilities and improvements generally have no funding restrictions. City staff does not have any indication of our CDBG allocation for the upcoming fiscal year. Therefore, City staff anticipates budgeting the same amount as last fiscal year ($354,000), plus additional unprogrammed funds ($46,000), for a total amount of $400,000. City staff has reviewed the subrecipient applications and subsequently developed CDBG funding recommendations. The Committee may affirm or modify the recommendations at its discretion. The funding recommendations can be found as Attachment A. Also, a summary of each nonprofit organization's request can be found as Attachment B. Funding recommendations made by the Committee will be incorporated into the Annual Action Plan and presented to the full City Council for consideration in April 2019. Attachments: A. CDBG Funding Recommendations B. Summary of Grant Applications CITY OF PALM DESERT CITY MANAGER'S OFFICE INTEROFFICE MEMORANDUM To: Outside Agency Funding Committee From: Christopher Gerry, Management Analyst Date: May 16, 2019 Subject: Fiscal Year 2019-20 Community Development Block Grant Applications The City of Palm Desert receives an annual entitlement in Community Development Block Grant (CDBG) Program funds from the U.S. Department of Housing and Urban Development (HUD). The City has historically allocated its CDBG funds to nonprofit organizations that provide services to low and moderate -income households. City staff solicited CDBG applications from nonprofit agencies in anticipation of awarding subgrants for public services (operational costs), public facilities and improvements (capital costs), and program administration. Please note that federal requirements restrict funding for public services (not to exceed 15%) and program administration (not to exceed 20%) of the City's annual entitlement amount. Although, public facilities and improvements have no funding restrictions. On March 18, 2019, the Outside Agency Funding Committee convened to review the CDBG funding recommendations based upon budget estimates. The City has since received its CDBG allocation ($400,419), which is complemented by additional unprogrammed funds ($46,000), for a revised total amount of $446,419. City staff has developed funding recommendations based upon the actual CDBG allocation. The Committee may affirm or modify the recommendations at its discretion. The revised funding recommendations can be found as Attachment A. Also, a summary of each nonprofit organization's request can be found as Attachment B. Funding recommendations made by the Committee will be incorporated into the Annual Action Plan and presented to the full City Council for consideration on May 23, 2019. Attachments: A. Revised CDBG Funding Recommendations B. Revised Summary of Grant Applications Attachment D Meeting Minutes REGULAR PALM DESERT CITY COUNCIL MEETING JANUARY 10, 2019 XIII. PUBLIC HEARINGS A. REQUEST FOR COMMENCEMENT OF THE FISCAL YEAR 2019/20 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM APPLICATION PROCESS AND FOR DEVELOPMENT OF THE FY 2019/20 ANNUAL ACTION PLAN. Rec: By Minute Motion: 1. Open the public hearing and receive public comment relative to the Fiscal Year (FY) 2019/20 Community Development Block Grant (CDBG) Program cycle and develop the FY 2019/20 Annual Action Plan. 2. Open the FY 2019/20 CDBG Application process. Action: Approved. 5_0 (AYES: Harnik, Jonathan, Kelly, Nestande, and Weber; NOES: None) CITY COUNCILA�3'ION APPROVED ✓✓ DENiED RECEIVED OTHER MEE DA AYES: NOES: ABSENT: ABSTAIN: VERIFIED BY: Original on File with City CI 's Oflice Attachment E Stakeholder Outreach List Stakeholder Outreach List j fjy v( NIEJNIL.,_ LFD Wes f+el a. 4Yb818 pq bSgYL Palm sLvl .jar Z. 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[447 96.799F Ama 9q Canto" Sa..L - - .YtdkP. CA 92201 rMerY VeP2 W,Wf^ SHM19 Attachment F Application for Federal Assistance SF-424 OMB Number 4040-0004 Expiration Date 12/3112019 Application for Federal Assistance SF-424 ' 1. Type of Submission ' 2 Type of Application ' If Revision. select appropriate letter(s) 0 Preapplication ® New Application 0 Continuation ' Other (Specify) 0 Changed/Corrected Application 0 Revision ' 3 Date Received 4 Applicant Identifier 106/10/2019 5a Federal Entity Identifier 15b Federal Award Identifier State Use Only: 6 Date Received by State I J 17 State Application Identifier 6. APPLICANT INFORMATION: 'a. Legal Name ICity, of palm Desert ' b Employerfrexpayer Identification Number (EINMN) ' c. Organizational DUNS 195-2859459 10049494590000 d. Address: ' Streetl 113510 Fred Waring Drive Street2 I City Palm Desert County/Parish: 'State ( CA: California I Province 'Country. I USA: UNITED STATES ' Zip r Postal Code I92260-2524 e. Organizrltlon ll Unit: (Department Name � Division Name I I I. Nama and contact informadon of person to be eontactad on matters Involving this application: Prefix. t ( 'First Name (Christopher I Middle Name ( t I ' Last Name. iGe r r y Suffix True (Organizational Affiliation. I 'TeleplioneNumber 1760-776-6335 I Fax Number 'Email 1cgerry8cityofpalmdesert.org l Application for Federal Assistance SF-424 ' 9. Type al AppiIcarit 1: Select Applicant Type: IC: City or Township Government Type or Applimnt 2 Select Applicant Type Type or Applicant 3 Select App„cant Type I • Other ,specityj I 10. Name of Federal Agency: IU.S. Department of Housing and Urban Development 11. Catalog of Federal Domestic Assistance Number: 114.21E I CFDA Tale: �Co=unity Development Block Grant I Entitlement Grants ' 12. Funding Opportunity Number: �t11 n Title. NIA I& GompAhden IdattI ication Number: I Tine 14. Areas Affected by Project (Cities, Counfies, States, etc.) 1 I Add Attachment Delete Attachment I View Attachment • 15. Descripti a Title of Appllcamrs Prolse1: The 2019 Action Plan identifies activities to fund under the Community Development Block Grant Program pursuant to Title I of the Housing and Community Development Act of 1974, as amended. Attach supporting documents as specified in agency instructions. Add Attachments I I Delete Attachments I I View Attachments Application for Federal Assistance SF-424 16. Congressional Districts Of. a Appticant ICA-036 •b.Progrart/"ect ICA-036 Attach an additional list of ProgramrPro,ect Congressional Districts it needed II Add Attachment I Delete Attacrlmenl I Vsew Attachment 17, Proposed Project a Stan Date I07y01I2019 18. Estimated Funding 15j: 'b. End Date: I06/3012020 I a Federal 400,419.00 b Applicant 0.0D • c. state I 0, aol d Local 0.001 e Other 0.001 f Program lnccme 0.001 'g TOTAL 400,419.001 IS. is AppNcatlon Subjeetto Review By State Under Execdtive Order 12372 Process? a. This appICA]ion was made available to the State wider the Executive Order 12372 Process for review on ® b- Program is subject to E.O. 12372 but has not been selected by the State for review. c. Program is not covered by E.O. 12372- 20. Is the AppIleant Delinquent On Any Federal Debt? If "Yes," provide explanation in attachmenL) Yes ® No If "Yes , provide explanation and attach l I Adtl Attachment Qelele Attachment View Attachment 21. 'By signing this application, f certify 11) to the statements contained in the list of certifications" and (2) that the Statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances" and agree to comply with any resulting ten'ns if 1 aecopt an award. I am aware that any false, flcUdous, or fraudulent statements or claims may subject me to criminal, civil, or administrative penaIUSs, tU.S. Code, Title 218, Section 1DO1j E '• I AGREE "'the list of cerhrica ons and assurances, or an intemel. site where you may obta:n this list, is contained in the announcernent ❑r agency specife InsUWions Authorized Representative. Prefix- I NUdd'e Name. ' Last Name: Istendell suffix I I •Title(Community Development Director •Telephone Number 1760_346-0611 •Emall:irstendell@cityofpalmdesert.orq 5l9nature of Avthodte0 Representative' First Name `Ryan I IFax Number I I ' Date Signed Ja5/23/2919 Attachment G Action Plan Certification CERTIFICATIONS In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that: Affirmatively Further Fair Housing --The jurisdiction will affirmatively further fair housing. Uniform Relocation Act and Anti -displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, (42 U.S.C. 4601-4655) and implementing regulations at 49 CFR Part 24. It has in effect and is following a residential anti -displacement and relocation assistance plan required under 24 CFR Part 42 in connection with any activity assisted with funding under the Community Development Block Grant or HOME programs. Anti -Lobbying --To the best of the jurisdiction's knowledge and belief: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and 3. It will require that the language of paragraph 1 and 2 of this anti -lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Authority of Jurisdiction --The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. Consistency with plan --The housing activities to be undertaken with Community Development Block Grant, HOME, Emergency Solutions Grant, and Housing Opportunities for Persons With AIDS funds are consistent with the strategic plan in the jurisdiction's consolidated plan. Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701u) and implementing regulations at 24 CFR Part 135. Signature of Authorized Official Date Title Specific Community Development Block Grant Certifications The Entitlement Community certifies that: Citizen Participation -- It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105. Community Development Plan -- Its consolidated plan identifies community development and housing needs and specifies both short-term and long-term community development objectives that that have been developed in accordance with the primary objective of the CDBG program (i.e., the development of viable urban communities, by providing decent housing and expanding economic opportunities, primarily for persons of low and moderate income) and requirements of 24 CFR Parts 91 and 570. Following a Plan -- It is following a current consolidated plan that has been approved by HUD. Use of Funds -- It has complied with the following criteria: 1. Maximum Feasible Priority. With respect to activities expected to be assisted with CDBG funds, it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low- and moderate -income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include CDBG-assisted activities which the grantee certifies are designed to meet other community development needs having particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available (see Optional CDBG Certification). 2. Overall Benefit. The aggregate use of CDBG funds, including Section 108 guaranteed loans, during program year(s) [a period specified by the grantee of one, two, or three specific consecutive program years], shall principally benefit persons of low and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period. 3. Snecial Assessments. It will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108 loan guaranteed funds, by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. In addition, in the case of properties owned and occupied by moderate -income (not low-income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment. Excessive Force -- It has adopted and is enforcing: 1. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and 2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction. Compliance with Anti -discrimination laws -- The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d) and the Fair Housing Act (42 U.S.C. 3601-3619) and implementing regulations. Lead -Based Paint -- Its activities concerning lead -based paint will comply with the requirements of 24 CFR Part 35, Subparts A, B, J, K and R. Compliance with Laws -- It will comply with applicable laws. Signature of Authorized Official Date Title Attachment D Contract Comparison Vi 0 ❑ p E cua atz m� L L 0 ❑ a U 0 0 m a U 0 M� M�y W `V L r ++ Q C N 0 U LL a (mom m � o v 'fl ri4 fd7 6% FA 7 Q 0 a 0 G 7 O O M C. P9 a cl d o v a v o 0�1 a m m n m N ud7s s N Cli 7 ti 01 [p 1f3 r m .- r CO r N n 69 V.9 69 V�l 4VJI a O 0 o O 0 C 6 O O C) fl d a d 0 Lf] Ct a 0 Lr m w n ro ov of m N N y9 QPl t9 6% 6A p iR H3 49 fd* to fA � = w w 0� F d 0 f� M M 2 to an d n r N n C7 M W c0 m C, d ti r n 0 0� N 0 of d 0 4 r CO M ti N Nam) N N N �%U+�VD� 6%4a �t.;� tf� 6% Q�,W)w oodaoe °ooa°oe [1) cp Cp �i] Y7 4 Ip M Lf] u7 n O D O O a 0 M 0 Q o o a a1 Q! Qtp C CD V o C C, N o ti 10 ccc 60O 0 ooNN Neq CV Vs ron us w en w Y N cn v Ln 1% 69 fR C7 d i 1 r o n cm m N C] N a C LL LL rA Ww 69 64 W 69 w O T 41 ua w a Q c ij 0 N � LL T "0 C O � a p d C] a pLL N Q m C iY o a _ � w m e m -0 d m v U •E H U = N vva U m V O C � c m _N O f0 _ ul a' �o�r H C C O w C o�C7LL am) n co CITY OF PALM DESERT NOTICE OF PUBLIC HEARING AND PUBLIC COMMENT PERIOD FISCAL YEAR 2019-2020 ACTION PLAN NOTICE IS HEREBY GIVEN THAT a public hearing will be held by the City of Palm Desert to receive public comments pursuant to the Housing and Community Development Act of 1974 as amended and the Community Development Block Grant (CDBG) Program regarding the proposed Fiscal Year (FY) 2019-20 Action Plan. The City will hold a public hearing on May 23, 2019, at 4:00 p.m., or thereabouts to receive public comments regarding the CDBG Program and related items stipulated therein. Anyone interested in providing public comments to include within the proposed FY 2019-20 Action Plan is encouraged to attend the meeting or contact City staff below. The hearing will be held in the Palm Desert Civic Center, Council Chambers, located at 73-510 Fred Waring Drive, Palm Desert, 92260. The City will accept public comments from May 81 2019, through June 8, 2019, by 5:00 p.m. Those interested in providing public comments may submit written comments or attend the public hearing. The City Council will consider public comments relative to the FY 2019-20 Action Plan, including funding recommendations, at this public hearing as well. The FY 2019-20 Action Plan will be available for review at the Palm Desert Civic Center. Anyone may request a copy of the document by contacting City Hall at (760) 776-6335 or by picking up a copy at the above location between 8:00 to 5:00 p.m., Monday through Friday. All interested agencies, groups, and persons wishing to comment are invited to attend the public hearing. Interested parties should appear at the above set public hearing to provide oral comments on the specified date and location. Written comments should be addressed as follows: Chris Gerry Management Analyst City of Palm Desert 73-510 Fred Waring Drive Palm Desert, CA 92260 R H E D. K SSE , , CITY C CLERK CITY OF PALM DESERT, CALIFORNIA DATE: May 2, 2019 Sanchez, Gloria From: GRSC-West-Legals mbx <GRSC-West-Legals@gannett.com> Sent: Friday, May 03, 2019 12:47 PM To: Gerry, Christopher Cc: Evans, Donna; Klassen, Rachelle; Sanchez, Gloria Subject: RE: 3543529 RE: Legal Notice - Public Hearing 05/23/2019 - CDBG FY 19/20 - Public Comment Period Attachments: Mimecast Attachment Protection Instructions; 3543529.pdf Mimecast Attachment Protection has deemed this file to be safe, but always exercise caution when opening files. The updated proof is attached. Thank you! Brittany Grady Public Notice Representati�ie Desert Sun ( LOCALiQ From: cgerry@cityofpalmdesert.org <cgerry@cityofpalmdesert.org> Sent: Friday, May 3, 2019 2:27 PM To: Email, TDS-Legals <legals@thedesertsun.com> Cc: devans@cityofpalmdesert.org; rklassen@cityofpalmdesert.org; gsanchez@cityofpalmdesert.org Subject: 3543529 RE: Legal Notice - Public Hearing O5/23/2019 - CDBG FY 19/20 - Public Comment Period My apologies, but is there any way to revise this notice? Since the notice isn't published until Wednesday, the comment period should read from May 8"" to June 81, (not May 6 to June 6` ). Can the public comment period date in this third paragraph be revised? If so, what do you need from me? I've attached the draft with the correct dates as well. Please let me know. Thank you. Christopher Gerry Management Analyst Ph:760.346.0611 Direct:760.776.6335 cgerry@cityofpalmdesert.org From: Sanchez, Gloria Sent: Thursday, May 2, 2019 2:14 PM To: 'legals@thedesertsun.com' <legals@thedesertsun.com> Cc: Gerry, Christopher <cgerry citvofpalmdesert.org>; Evans, Donna <devansCcDcitvofpalmdesert.orR>; Klassen, Rachelle