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Home My WebLink AboutFY 19-20 - DWGR - Irrigation SuppliesCc, STAFF REPORT CITY OF PALM DESERT PUBLIC WORKS DEPARTMENT MEETING DATE: June 13, 2019 PREPARED BY: Randy Chavez, Landscape Supervisor REQUEST: Authorize the purchase of golf course irrigation supplies from High Tech Irrigation, Inc., of Indio, California, for the Desert Willow Golf Resort during fiscal year 2019-20, in an amount not to exceed $80,000. Recommendation By Minute Motion: 1. Grant an exception to the bidding requirements, as provided for by Section 3.30.160(J) of the Municipal Code for FY 19/20; and 2. Authorize the purchase of Rain Bird golf course irrigation supplies from High Tech Irrigation, Inc., of Indio, California, during Fiscal Year 2018-19, in the amount not to exceed $80,000. Contingent upon approval of the City's Annual 2019/20 Budget, funds will be available in Course and Grounds Expenses, Account No. 5204195-4803100. Strateqic Plan On -going maintenance of the Desert Willow golf courses sustains one of the City's premier recreational facilities. By preserving and enhancing this facility, the City furthers its goals of continuing the high quality of life that our residents and visitors expect, and providing recreational and exercise opportunities in all public spaces. Background Analvsis The Desert Willow Golf Resort has a Rain Bird irrigation system that requires Rain Bird irrigation on both golf courses. These products provide everyday functionality of the system and productivity of the courses. Rain Bird Corporation has informed staff through the attached letter that High Tech Irrigation is the only authorized local distributor of Rain Bird Products. Due to an exclusive agreement with Rain Bird Corporation, on January 12, 2012, the City Council approved High Tech Irrigation, Inc., as the sole provider of Rain Bird golf course irrigation products in this region. June 13, 2019 - Staff Report Approval of Golf Course Irrigation Supplies for Desert Willow Golf Resort Page 2 of 2 The Desert Willow golf course superintendent is responsible for the determination of the need and use of the irrigation supplies. The actual quantities of golf course irrigation supplies purchased for fiscal year 2018/19 will be on an as -needed basis dependent on many factors directly related to the current irrigation system performance at the Desert Willow Golf Resort. The projected cost for these supplies is $80,000 from July 1, 2019, through June 30, 2020. Staff has reviewed the attached letter and Willow Golf Resort to purchase golf cours Irrigation, Inc., during fiscal year 2019-20. Fiscal Analvsis e requests authorization for the Desert irrigation supplies from High Tech This is an ongoing purchasing activity with no fiscal impact beyond the annual cost of the supplies, which has been budgeted in FY 20/19. LEGAL REVIEW DEPT. REVIEW Robert W. Hargreaves Tom Garcia, P.E. City Attorney Director of Public Works FINANCIAL REVIEW CITY MANAGER Janet o re Lauri Aylaian Director f Finance City Manager CONTRACTOR: High Tech Irrigation, Inc 80975 Indio Boulevard, Building A Indio, California 92201 CONTENTS: ASR January 12, 2012 Sole Source Distribution Letter from Rain Bird Corporation High Tech Material Quote ,KI CITY OF PALM DESERT STAFF REPORT REQUEST: AUTHORIZATION TO NEGOTIATE WITH HIGH TECH IRRIGATION, INC. (INDIO, CA) FOR THE PURCHASE OF GOLF COURSE IRRIGATION SUPPLIES FOR THE DESERT WILLOW GOLF RESORT FOR FISCAL YEAR ENDING (FYE) 2012 SUBMITTED BY: Heather Buck, Project Coordinator APPLICANT: High Tech Irrigation Corporation 80975 Indio Blvd Indio, CA 92201 DATE: January 12, 2012 CONTENTS: Sole Source Distribution Letter from Rain Bird Corporation Recommendation By Minute Motion: 1. Authorize staff and the Desert Willow Golf Resort to negotiate with High Tech Irrigation for the purchase of golf course irrigation supplies for FYE 2012 in an amount not to exceed the approved budget; (Contract No. C31470) 2. Determine the golf course irrigation supplies must be sole sourced; and 3. Authorize the City Manager to execute the contract. Funds are available in Desert Willow Fund 520. Backaround The Desert Willow Goff Resort has an existing Rain Bird irrigation system on both golf courses. High Tech Irrigation, Inc. is the sole provider of Rain Bird golf course irrigation products in this region due to an exclusive agreement with Rain Bird Corporation (see attached letter). The irrigation supplies are required to service the existing irrigation system at the Desert Willow Golf Resort, and provide for the everyday functionality of the system and productivity of the courses. Staff Report Authorization to negotiate for Golf Course Irrigation Supplies at Desert Willow January 12, 2012 Page 2 of 2 Staff has reviewed the attached letter with the City Attomey; therefore, requests authorization to negotiate with High Tech Irrigation, Inc. for golf course irrigation products for FYE 2012 for the Desert Willow Golf Resort. Fiscal Analvsis The actual quantities of golf course irrigation supplies purchased for FYE 2012 will be on an as -needed basis dependent on many factors directly related to the current irrigation system performance at the Desert Willow Golf Resort. The projected cost for these supplies is $33,000.00. The Desert Willow golf course superintendent is responsible for the determination of the application and use of the irrigation supplies. No appropriation is required; funding is available in the current Desert Willow 2011/2012 budget. Submitted By: ��/ - J 4� / Heather Buck, Project Coordinator Department Head: development Approval: n M. Wohlmuth, City Manager rtin Alvarez, Redevelopment Mgr. Paul S. Gibson, Director of Finance CITY COUNCIUWTION APPROVED ✓✓ DENIED RECEIVED OTHER MEETING DATE /- �a -a 0 1 -X AYES: SCTfnPrf�, 1 �cuni K�rpDncn SD Ieg e l NOES: .bL>?O ABSENT: 14 o nt- ABSTAIN:. U DO C- VERIFIED BY, f Original on File with City Clerk's dice G.VdsW Wher BuckWesert N/IloWMnusl RFPsN1mQAon Supplies%MptlStl SoleSource for In6ge6on Supokas ex Ir 1 April 25th, 2019 Jared Burns City of Palm Desert Palm Desert, CA. Dear Mr. Burns: Thank you for your interest in Rain Bird Irrigation products. Rain Bird Golf products are distributed through local independent distributors equipped to assess your requirements, develop specifications, and provide necessary service and support. Rain Bird Golf distributors sell and service Rain Bird Golf products in specific regions. The only current Rain Bird Golf irrigation distributor in Southern California is High Tech Irrigation. Rain Bird reserves the right, without notice, to expand or change its local distributors as marketing and business conditions warrant. If you have any questions or concerns, please do not hesitate to call me at (520) 806-5603. Thank you, Jeffrey Lawson Western Regional Sales Manager Rain Bird Corporation Golf Division 6991 E. Southpoint Road Tucson, AZ 85756 (508) 904-5500 mobile www.rainbird.com Rain Bird Corp. — Golf Division 6991 E. Southpoint Rd, Tucson, AZ 85706 Phone: (620) 741-6100 PRICE QUOTATION HIGH TECH IRRIGATION, INC DESERT BRANCH 80-975 INDIO BLVD BLDG A INDIO CA 92201 Page 1 Printed At : 07:59:44 26 APR 2019 Quote Date Quote No. Quote Expiration. Date Writer Slsm WH 04/26/19 191365 05/26/19 J'R 8 1 Quoted To:DESEWILGOL Ship To:DESEWILGOL DESERT WILLOW GOLF RESORT DESERT WILLOW GOLF RESORT NGCOA NGCOA PERMIT #33-15-3305310 PERMIT #33-15-3305310 38-995 DESERT WILLOW DR 38-995 DESERT WILLOW DR PALM DESERT CA 92260 PALM DESERT CA 92260 Quotation Note: Order Net Ext Ln Quant EDP Code / Description Price UM Price 1 1 21470036 NEW 700E INTERNAL ASSY #36 92.259 EA 92.26 2 1 21475136 NEW 751 INTERNAL ASSY #36 107.635 EA 107.64 3 1 211468 EAGLE 700/750 VALVE ASSY ELEC 62.184 EA 62.18 4 1 GRC161736 NEW 751E PC/FC #36 70PSI ACME 249.614 EA 249.61 5 1 GRC061736 NEW 700E F.C. #36 70 PSI ACME 219.558 EA 219.56 6 1 MSC+RPR RB MSC+ BASIC BOARD REPAIR 285.000 EA 285.00 7 1 DCHIP RAIN BIRD DS1243Y CHIP 159.960 EA 159.96 8 1 X68051 2 GPH EMITTER THREADED (RED) 0.381 EA 0.38 Sub -Total $1,176.59 ! Tax $91.19 Quotation Total: $1,267.78